Evaluation Plan 1

Evaluation Plan
SBCSC Training: Choosing to be Exceptional
Heba Said
EDCI 577

Evaluation Plan 2

SBCSC overview:
SBCSC stands for South Bend Community School Corporation.
SBCSC believes that they cant achieve excellence in everything they do without the
commitment, dedication and discipline of all community stakeholder entities.
SBCSC mission is In partnership with students, families and community, SBCSC provides the
respect, encouragement and support every student needs to attain the knowledge and skills
necessary for post-secondary success
SBCSC vision is SBCSC will be the communitys choice for exceptional education with expert
staff and exemplary programs that engage our diverse students in quality learning and equip each
one, academically and personally, to thrive in and shape a changing world.
Dr. Schmidt stated that the national economic downturn started in 2008 continues to affect state
and local funding for schools and other services. The financial pressure is expected to continue
indefinitely. For SBCSC this has resulted in reduced funding, tighter budgets and a reduction in
force (p. 5).
SBCSC provided training program to help employee to achieve their goals in becoming
excellence in education. They committed to Choosing to Be Exceptional as each child graduates
from high school is prepared for college and career. To achieve their goal, they will increase their
investment in effective teaching. They set their goals for excellence and created a strategic plan.
This guided plan will reflect on what SBCSC wants for students, staff, program, parent, and
community partners, support operations and culture.
First SBCSC did a two-day strategies planning facilitated by Sharon Cox of Synergetic
Leadership Group, Inc. in August. SBCSC Board of Trustees and Superintendent of schools
discussed the approach to planning and reviewed an analysis of prior community and staff input.
This plan for learning with employee will continue for the next three years.
Audience & Context:
The audience are SBCSC staff. The staff include administrator, all grade level teachers, and
technology instructional designers. This training will be continue to provide teachers and staff to
be working for excellence in teaching for all schools. This training will be delivered in quarterly
basis until improvement in schools are seen or teachers developed well action plan for their
students. The improvement will be as higher scores for state tests and improvement in progress
reports. The training will focus on implementing the strategic plan. This training will offer in the
evening during the weekdays and also may have weekend options. Each school will have their
own training. The Principal will collect the information about training time from teachers and

Evaluation Plan 3

decide

which

day

is

working

for

the

majority

of

staff.

Image from SBCSC Board Document

Measurement Instrument & Procedures:

The four levels of Evaluation from Kirkpatrick model will be use to evaluate the effectiveness of
the training program. Appendix A is a reaction sheet to evaluate the training program. Appendix
B is a questionnaire to measure participants knowledge and collect information if this training
will be needed for the same school again. Also, teachers should create Action Plan to show what
steps they will use to improve students learning and achieve their Goals. The questionnaire for
reaction will be given at the end of the training and collect in the same time. The questionnaire
for measuring participants learning will be send as an e-mail to teachers with learning rubric as
well and it should be return back in a week. Teachers will be given four week period frame to
submit their action plan to the corporations. Teachers has to fill out every month action plan form
and submit it to principal. Principal will conduct classroom observation to insure that action plan

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is working for all teachers. Evaluating level three behavior will be conducted by sending
behavior questionnaire after 30 day. Also, it will be followed by another behavior questionnaire
after 90 days and one year. Level 4 data collection will be test result improvement. Test result
will be collected before and after training to compare and confirm result.
Processes and Timeline:
A detailed evaluation Gantt chart is provided in Appendix H.
First SBCSC did a two-day strategies planning facilitated by Sharon Cox of Synergetic
Leadership Group, Inc. in August. SBCSC Board of Trustees and Superintendent of schools
discussed the approach to planning and reviewed an analysis of prior community and staff input.
This plan for learning with employee will continue for the next three years. Review and redesign
the strategy plan was developed on 9/3 & 9/4 with SBCSC Board of Trustees. The draft of
evaluation plan was created by Heba Said on 9/8/ 2014. The final draft was stablished on
9/18/2014. The training will started on 9/19/2014 as first day of training.
Level 1 evaluation reaction survey was developed and created on 9/19/14. Level 2 evaluation
was created in three days stated on 9/22/14 for the learning questionnaire. Then on 9/23/14 the
action plan form was created. On 9/24/14 the Action plan Rubric was created. On 10/2/14 the all
level instrument were submitted by Heba Said to the SBCSC Board for review and approval. On
10/6/14 the interview questionnaire for result will be conducted.
Then next step will be data collection. Staring on 10/13/14, level 1 & 2 will be collected. Both
level will take around 10 days. Level 3 30 days questionnaire will be send by e-mail on
10/13/14 and teacher has five days to fill out and e-mail it back. On 10/20 the 30 days
questionnaire will be collected and reviewed for behavior change. On 1/19/2015 90 days
survey will be send to teachers by e-mail. 1 year later, I will send the same survey by e-mail on
10/19/14 and teachers have 5 days to e-mail the survey back to me. The purpose of 90 days and
one year survey is to check in trainee behavior and the effectiveness of the training program.
Also, this will help me the redesign and modify the training program to meet our goal to be
exceptional.
Level 4 data analyzed will be on 11/3/14 for level 1 & 2 and it will take 5 days. Then the 30 days
survey for level 3 will be analyzed. Level 4 data analyzed will be on 11/10/14 and will take four
days. The 90 days and 1 year survey will be analyzed after they are back and added to the final
report. On 2/2/15 the draft of final report will be conducted. And between 11/2/15 and 2/6/15 the
final report will be written, reviewed and submitted to the SBCSC Board and administration.

Reporting:
After the training is finish, the instructor will collect the reaction sheet from all participants. The
information on that sheet will help in determine if the training effective to some actions are
needed. The reactions sheets will be submitted to the superintendent to review and approve
changes to the training. After the learning sheets return to the corporation, the superintendent will

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check teachers learning from the training. If learning is not develop, then she will make final
decision on when this training should be in that school again. The principal will collect data on
students achievement and teachers Action Plan to determine where is that school at the
objectives of training and if they met their goals or they need more training for teachers. Then
the principal will submit final report to the corporation and the trustee board. SBCSC will
continue monitoring, assessment, and feedback for improvement and success. Level 3
questionnaire will be collected and analyzed to find out change in teachers behavior. If teacher
show no change or they did not willing to take action, then a new training for that school should
be developed. Level 4 data will be collect and analyzed four time a year. Each report period, data
will be collected and analyzed to compare student grade from testing. Also, school principal will
conduct classroom observation to observe students development as result of the training and
data will be collected and analyzed at report card period.

References:
Kirkpatrick, D., Kirkpatrick, J. (2006) Evaluating training program: The Four Level. (3rd ed) San
Francisco, Berrett-Koehler Publishers, Inc.

Schmidt, C. Choosing to be exceptional: Strategic plan 2013-2016. Retrieved September 16, 2014,
https://www.boarddoc.com/in/sbcsc/board.nsf/files/9DCQ2V673F10/$file/strategic%20plan_102113.pdf

http://bloximages.newyork1.vip.townnews.com/southbendtribune.com/content/tncms/assets/v3/editorial/5/45/545e
11e3-a93d-0019bb30f31a/525c567bdb1c6.pdf.pdf

Appendices:
Appendix A: SBCSC Training Survey

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Optional Questions:
Those questions are optional for tracking purpose if you wish to answer them, you information
will be confidence.
Name:
School:

Grade you teach:

Require Questions:
For each question, select the number that best corresponds to the 5-point scale below.
Please answer the following questions. This survey will help us improve our training to reach our
higher expectation. As our goal is choosing to Be Exceptional, your feed is very important.
1 = Strongly disagree | 2 = Disagree | 3 = Neither agree/disagree | 4 = Agree | 5 = Strongly Agree
1. The material covered in this training was relevant to my job?
1
2
3
4

2. The Materials was presented in an interesting way.

1
2
3

3. The Handout was helpful for that training.

1
2
3

4. I will be able to use those materials in the classroom.

1
2
3

5. The instructor was clear in stating training objective.

1
2
3

6. The instructor was keeping the session interesting and active.

1
2
3
4

7. The instructor helped me to connect training with every day classroom activities.
1
2
3
4
5
8. The training facility was suitable.
1
2
3

9. Training time was suitable for you.

1
2
3

10. I will recommend this instructor for my friends and colleague.

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11. What will make this training more effective?

Comments:

Appendix B: How to Be Exceptional

Name:

School:

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Please answer the following questions:

State your goals for classroom improvement?

What are the characters of a high performance school?

What do you want for all students in your classroom?

How you can achieve your goals for all students?

How to support and develop high quality, high performing staff? Explain what type of support do
need to be high quality teacher?

Appendix C: Monthly Action Plan

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Action to be taken in 30 days

Who will involve?

(teacher, parents,)

Date to complete

Result Expected

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Appendix D: Learning Rubric level 2

Content

Excellent-5

Good-4

Goal

Teacher stated
clear goal for
future work. The
goals are clear
and meet the
categories to be
exceptional in
teaching.

Teacher stated
few goals and
they are not
clear.

Action Plan

Action plan is
filled out with
plan for the next
30 days. Details
and explaining
for each action.
Difference
included in the
details
Teacher explain
the path to
achieve the
goals. All steps
with details are
included

Teacher
stated goals
for future
work. The
goals are
described
and they
were too
general.
Action plan
is filled out
with plan for
the next 30
days with
few details.

Action plan is
field out for
few days in the
month.

No clear action
plan described.

Teacher
explain the
path to
achieve the
goals. Few
details are
included
Grammatical
Mistake

Teacher explain
the path to
achieve the
goals. No
details
included.

No explanation
about how to
achieve the
goals.

Few
grammatical
mistakes

More
grammatical
mistakes.

Goal
Achievemen
t

Grammar

No grammatical
Mistake

Satisfactory 2-3

Major Revisions0-1
Teacher did not
stated clear
goals.

Score

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Appendix E: Evaluation Behavior:

30 days questionnaire
1. Since you finish the training program, what idea you took back and implement in your
classroom?

2. When you left the training for Choosing to be Exceptional, you are:
a. Ready to implement what you learn.
b. Thinking how to implement what you learn.
c. Thinking it is great idea but for the future.
d. Not ready to implement at this time.
3. State the new idea you took from the training and how you implement them?

4.
Ideas I implement and it did work

Ideas I implement and it did not work

5. If you are not following the action plan Choosing to be Exceptional and some of the things
that you were encourage to do, why not?
Very To some extent Not
It was hard to implement the action plan in the classroom.
My principal discourages me from changing.
I havent find the time to change.
I tried it, and it did not work as students grade still the same.
Others reasons

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Appendix F: Evaluating Behavior

90 Days & 1 year questionnaire
A. Since you finish the training program, what idea you took back and implement in your
classroom?

B.
Ideas I implement and it did work

Ideas I implement and it did not work

C. How you rate yourself in using the Choosing to be Exceptional action plan:
1. 100% using the plan and I am happy with result.
2. 75% using it and I am happy with result.
3. 50% using it and I dont see any change.
4. I am not using the plan.
D. What is your future thinking on using the action plan next year?
5. I will be using the plan as its benefits.
6. I am not sure if I will use it.
7. I will not use it.
E. In details explain what encourage / prevent you from using the action plan?

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Appendix G: Project Report

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Evaluation Plan 15

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Appendix H: Gantt chart