Action Plan: Part II Data Coachs Plan

Lacey Gooch
Otwell Middle School
Goal/Purpose Action/Activity

Time
Required

Materials

Time Frame

Who will be
involved?

Plan the rollout of the

Meet with building
Using Data Process administrators to review
(UDP) of
the goals and process of
Collaborative Inquiry
Using Data Process
(UDP).
Garner interest and
Lead a presentation on
support of the Using
UDP.
Data Process by the
school faculty

2 hours

Coachs Guide; CDROM

July

Data Coach;
Building
Administrators

1 hour

Task 1 Slides;
Handout 1.1: Using
Data Process
Overview;
Handout 1.2: The
Using Data Process
Components and
Tasks;
Handout 1.3: Using
Data Gets Results
Coachs Guide

August
Pre-Planning

Data Coach;
School Faculty

August
Pre-Planning

Data Coach;
Leadership Team

Handout 1.4:
Launching the Data
Team Planning
Template

Early September

Data Coach;
Data Team

Establish a schoolwide data team

Clarify the Data
Teams Purpose and
Roles and
Responsibilities

Meet with leadership

team to establish a data
team(s).
Activity 1.3
Clarifying the Data
Teams Purpose and
Responsibilities

1 hour
30 minutes

Handout 1.5: Data

Team

Establish
Collaborative Norms

Activity 1.4
Establish Collaborative
Norms

45 minutes

Participate in DataDriven Dialogue with

Demographic Data

Activity 2.2
Engage in Data-Driven
Dialogue with
Demographic Data

1 hour

Reflect on Using
Data School Culture

Activity 2.3
Reflect on Program
Elements Matrix of a
Using Data School
Culture

1 hour

Engage in Dialogue
on the Principles of
Culturally Proficient
Leadership
Explore the Cultural
Proficiency
Continuum

Activity 3.2
Dialogue on the
Principles of Culturally
Proficient Leadership
Activity 3.3
Explore the Cultural
Proficiency Continuum

45 minutes

1 hour

Responsibilities
Handout 1.4:
Launching the Data
Team Planning
Template;
Handout 1.6: Norms
of Collaboration;
Toolkit - Seven
Norms of
Collaboration

Early September

Data Coach; Data

Team

Handout H2.1:
Dialogue Versus
Discussion;
PowerPoint Slides
S2.3-S2.16;
Data Examples and
Templates
Handouts H2.2H2.6:
PEM Examples;
PowerPoint Slides
S2.17-S2.22

Early October

Data Coach; Data

Team

Mid October

Data Coach; Data

Team

Handout H3.2:
Five Principles of
Culturally Proficient
Leadership
Handout H3.3:
Cultural Proficiency
Continuum
Descriptions;
Handout H3.4:
Cultural Proficiency
Continuum
Reflection;

Early November

Data Coach;
Administrators;
Leadership Team

Early November

Data Coach, Data

Team

Craft Core Values

About Student
Learning and Equity

Activity 4.2
Craft Core Values
About Student Learning
and Equity

1 hour

Envision Curriculum
and Instruction,
Equity, and Critical
Supports

Activity 4.4
Envision Curriculum
and Instruction, Equity,
and Critical Supports

45 minutes

Learn about the

variety of types and
levels of data and
their uses

Activity 5.2: Engage

With the Data Pyramid
and Drill-Down

45 minutes

Understand the
principles of
effective data use and
safety regulations
Reflect on progress
made in developing
the data literacy

Activity 5.4:
Explore Data Principles
and Safety Regulations

30 minutes

Activity 5.6:
Reassess Our Data
Literacy

20 minutes

PowerPoint Slides
S3.1-S3.8
PowerPoint Slides
S4.1-S4.10;
Resource R4.5:
School of Our
Dreams
Handout H4.2:
Guiding Questions
for the School of
Our Dreams
Resource R4.5:
School of Our
Dreams
Resource R5.1: Data
Pyramid Preparation;
Handout H5.2:
Constructing a Data
Pyramid;
Handout H5.3: The
Data Pyramid;
Handout H5.4: What
Can We Learn From
the Drill-Down?;
Handout H5.5:
Background
Reading: What Can
We Learn From the
Drill-Down?
Handout H5.7:
Data Principles and
Safety Regulations
Data Team Survey
Poster Paper

Late November

Data Coach; School

Faculty

Early December

Data Coach; Data

Team;

Late December

Data Coach; Data

Team;

Late December

Data Coach; Data

Team

Mid January

Data Coach; Data

Team

knowledge and set

goals for the future
Establish Group
Roles

Activity 6.1: Establish

Group Roles

15-20 minutes

Resource R6.1:
Group Role Cards

Early February

Facilitate DataDriven Dialogue

With Aggregated
Data

Activity 6.2: Facilitate

Data-Driven Dialogue
With Aggregated Data

75-90 minutes

Early May (or when

state assessment
results are available)

Reflect on Dialogue
with Aggregated
Data
Facilitate DataDriven Dialogue
With Disaggregated
Data
Reflect on Dialogue
With Disaggregated
Data

Activity 6.3: Closure

and Reflection

15-20 minutes

PowerPoint Slides
S6.1-S6.5;
Handout H6.1:
Stoplight
Highlighting: Our
Criteria for
Aggregated and
Disaggregated Data;
Resource R6.2: NoBecause Sign;
Data Examples and
Data Templates
Poster Paper

Activity 7.1:
Facilitate Data-Driven
Dialogue With
Disaggregated Data
Activity 7.3: Closure
and Reflection

60-70 minutes

Data Examples and

Data Templates

30 minutes

Facilitate DataDriven Dialogue

With Strand Data

Activity 8.1:
Facilitate Data-Driven
Dialogue With Strand
Data

60-70 minutes

Reflect on Dialogue

Activity 8.2: Closure

15-20 minutes

Handout H7.1:
Cultural Proficiency
Continuum
Reflection
Data Examples and
Data Templates;
Handout 8.1:
Stoplight
Highlighting: Our
Criteria for Strand
Data
Poster Paper

Data Coach; Data

Team; Leadership
Team
Data Coach;
Data Team;

Early May (or when

state assessment
results are available)
Early February

Data Coach;
Data Team;

Early February

Data Coach;
Data Team;

Early May and

revisist Early August
of following year
during pre-planning
(or when state
assessment results
are available)
Early May (or when

Data Coach;
Data Team;

Data Coach;
Data Team;

Data Coach;

With Strand Data

and Reflection

Facilitate DataActivity 9.1:

Driven Dialogue with Facilitate Data-Driven
Multiple-Choice Item Dialogue with MultipleData: Percentage
Choice Item Data:
Correct and
Percentage Correct and
Distractor Patterns
Distractor Patterns

60 minutes

Facilitate DataDriven Dialogue

With Open-Response
Item Data

Activity 9.2:
Facilitate Data-Driven
Dialogue With OpenResponse Item Data

30 minutes

Reflect on OpenResponse and

Multiple-Choice
Items Dialogues
Facilitate DataDriven Dialogue
With Student Work

Activity 9.4: Closure

and Reflection

10 minutes

Activity 10.1:
Facilitate Data-Driven
Dialogue With Student
Work

1 hour

Handout H9.1:
Stoplight
Highlighting: Our
Criteria for
Percentage Correct
on Multiple-Choice
Items;
Handout H9.2:
Stoplight
Highlighting: Our
Criteria for
Distractor Patterns;
Data Examples and
Data Templates
Handout H9.3:
Stoplight
Highlighting: Our
Criteria for
Percentage Passing
or Proficient on
Open-Response
Items;
Data Examples and
Data Templates
Poster Paper

Handout H10.1:
Ground Rules for
Looking at Student
Work;
Handout H10.2:
Student Work

state assessment
results are available)
Late May (or when
state assessment
results are available)

Data Team;
Data Coach;
Data Team;

Late May (or when

state assessment
results are available)

Data Coach;
Data Team;

Late May (or when

state assessment
results are available)

Data Coach;
Data Team;

Ongoing throughout
the year at least
once a semester

Data Coach;
Data Team;

Facilitate DataDriven Dialogue and

Conduct Drill-Down
Into Common
Assessments and
Other Local StudentLearning Data
Sources
Identify and
Prioritize StudentLearning Problems

Ongoing throughout
the year after each
summative common
assessment is given

Data Coach;
Data Team;

Ongoing throughout
the year after each
summative common
assessment is given
Early May

Data Coach;
Data Team;

45 minutes

Handout H12.1:
Student-Learning
Problem Statement:
Example
Poster Paper

15 minutes per
meeting

PowerPoint Slides
S13.1-S13.2

Activity 13.3:
Identify Causes for
Further Verification
Activity 13.4:
Frame Research
Questions Based on
Causes

15 minutes per
meeting

Coachs Guide CDROM Toolkit

20 minutes per
meeting

Ongoing throughout
the year twice a
semester
Ongoing throughout
the year twice a
semester
Ongoing throughout
the year twice a
semester

Develop the Local

Data Collection Plan

Activity 14.3: Develop

the Local Data
Collection Plan

30 minutes

Analyze Local Data

Activity 14.4:

1 2 hours

Handout H13.1:
Verify Causes Table:
Research;
Handout H13.2:
Selected Research
Sources
Handout 14.1: Verify Late May/Early June
Causes Table: Local
(Post-planning)
Data;
Handout H14.2:
Local Data Sources
Handout H14.1:
Late May/Early June

Plan to Engage
Stakeholders and
Review School
Culture
Generate Possible
Causes
Identify Causes for
Further Verification
Frame Research
Questions Based on
Causes

Activity 11.1
Facilitate Data-Driven
Dialogue and Conduct
Drill-Down Into
Common Assessments
and Other Local
Student-Learning Data
Sources
Activity 12.2:
Identify and Prioritize
Student-Learning
Problems
Activity 12.4:
Plan to Engage
Stakeholders and
Review School Culture
Activity 13.1: Generate
Possible Causes

1 hour per meeting

Protocol;
Data Examples
All handouts and
resources from Tasks
6 10

1 hour per meeting

Data Coach; Data

Team; Leadership
Team
Data Coach; Data
Team
Data Coach; Data
Team
Data Coach; Data
Team

Data Coach; Data

Team; Leadership
Team
Data Coach; Data

and Verify Causes

Complete the Build
Your Logic Model
Process
Refine the Logic
Model: Outcomes
and Strategies
Expand Our
Repertoire of
Monitoring Tools
Complete the Action
Plan
Monitor
Action/Reflection
Cycle
Celebrate and Share
Results

Adjust and Renew

Collaborative Inquiry

Analyze Local Data and

Verify Causes
Activity 15.2:
Build Your Logic
Model
Activity 16.1: Refine
the Logic Model:
Outcomes and
Strategies
Activity 17.1: Expand
Our Repertoire of
Monitoring Tools
Activity 18.1: The Big
Picture of Change:
Action Planning
Activity 18.2:
Monitoring:
Action/Reflection Cycle
Activity 19.1: Celebrate
and Share Results

Activity 19.2: Adjust

and Renew
Collaborative Inquiry

1 2 hours

1 hour

30-60 minutes

3.5 hours
1 hour per meeting

Verify Causes Table:

Local Data
Handout H15.1: The
Using Data Process
Logic Model;
PowerPoint Slides
S13.1-S13.2
Previously
developed UDP
Logic Model
Handout H17.1:
Tools for Monitoring
Implementation
Strategies and
Outcomes
Handout H18.1:
Action Planning
Template
Coachs CD-ROM
tools

1 hour per meeting

Data Results, Smile

Cups

1 hour

Current
Collaborative
Inquiry notes, survey
results

(Post-planning)
Late May/Early June
(Post-planning)

Team; Leadership
Team
Data Coach; Data
Team; Leadership
Team

Late May/Early June

(Post-planning)

Data Coach; Data

Team; Leadership
Team

Early April

Data Coach; Data

Team; Leadership
Team

Late July
(Leadership Retreat)

Data Coach; Data

Team; Leadership
Team
Data Coach; Data
Team; Leadership
Team
Data Coach; Data
Team; School
Faculty

Ongoing throughout
the year Monthly
check-in meetings
Ongoing throughout
the year Monthly
Data Team meetings
and annual
celebrations
Late July (preplanning of
following school
year)

Data Coach; Data

Team