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Professional Correspondence

How to communicate with professors,

future employers,
and colleagues online.

Professional Correspondence
1) Make sure that you use the subject line and to
inform the professor what you are writing about.
2) Start out with a greeting, and address the professor
by either title or Professor.

Example, Dear Professor Green, or Dr.


Professional Correspondence
3) Briefly and politely state why you are emailing.
4) Make sure you are using proper spelling and

That means NO r u or b4 or CU, etc.

Informal correspondence is OK with your

friends, but not with your
professor/employer/boss. Use a computer,
and not a cell phone, to type long messages.

Professional Correspondence
5) Be as concise as possible. Many times professors
(and potential employers and co-workers) are quite
busy, so try not to take up more of their time than you
6) Read it over before you send it. If you do not have
English spell checker, use your resources to spell
check it (i.e., the internet)

Are a few of them

Professional Correspondence
7) Always sign your name. This is considered polite
and professional. Start doing it now to get used to

Examples are

Sincerely, Chantel Green

Thank you, Chantel Green
Regards, Chantel Green
See you in class, Chantel Green

Professional Correspondence
What NOT to do

For further reference: