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Republic of the Philippines

Department of Justice
PAROLE AND PROBATION ADMINISTRATION
DOJ Agencies Bldg. NIA Road cor. East Ave.
Quezon City

March 24, 2008

MEMORANDUM ORDER
NO. ____02_____ S. 2008

TO : All Concerned

SUBJECT : Implementation of Web-based Content Management and E-mail Systems Project

The Web-based Content Management and E-mail Systems Project is one of the Information and
Communications Technology (ICT) projects stipulated in the approved Information Systems Strategic
Plan (ISSP) for 2007 - 2009. The Administration has purchased the necessary hardware requirement of
the said project. Accordingly, all Division Chiefs, the Deputy Administrator and the Administrator are
each provided with a laptap and all sections are given either a desktop or a laptap. Aside from computers,
all Divisions will be provided with multi-function printer, LCD projector, webcam, and switch hub.

In this regard, all concerned, i.e Administrator, Deputy Administrator and Division Chiefs, are
directed to ensure that:

a. No pirated softwares are installed in the computers (desktop and laptap) assigned to them;
b. All hardware equipment are kept in safe place and properly maintained; and
c. Computers are used for strictly official purposes.

For purposes of bringing the laptaps and other hardware peripherals outside the office premises,
the following should be implemented:

a. Clearance/monitoring slip (please see attached) should be approved by the Administrator (for
Division Chiefs) or the concerned Division Chief (for employees).
b. Clearance/monitoring slip should be filled-up in two copies. One copy should be submitted
to the security guard and the other to be filed in the concerned division.

Utmost care to the computers and other hardware peripherals should be highly observed.

Compliance is hereby enjoined.

(Sgd.) ISMAEL J. HERRADURA


Administrator

Distribution:
1 - Deputy Administrator
1 ea. - All Heads of Division/ Staff
1 - Records
CLEARANCE/MONITORING SLIP

Name : _________________________________
Division: ________________________________
HARDWARE ITEM/S LOG OUT PURPOSE/S
DATE TIME

Approved:

_____________________________
Signature over printed name

_____________________________________________________________________________________

CLEARANCE/MONITORING SLIP

Name : _________________________________
Division: ________________________________

HARDWARE ITEM/S LOG OUT PURPOSE/S


DATE TIME

Approved:
_____________________________
Signature over printed name