Schedule for PYP Evaluation Visit

School:

Vilnius International School

Date:

09-11 November 2015

Visitors:

Mr John Sauer (Team Leader) & Prof. Concepcion Allende Urbieta

(Team Member)

Day 1: Monday
Time

What

School Staff involved

Location
of the
meeting

07.45

Pick up from hotel

Rebecca & Colin

Hotel lobby

08:00 08.15

Arrival at school, set up meeting space.

Colin

Smartboar
d room

08.15 08.45

08.45 09.15

Meeting with the Pedagogical Leadership

Pedagogical Leadership team

Smartboar

team

(Rebecca, Colin & Deirdre)

d room

Tour of school

Students: Jonas (Turtles) & Gerda

Meet in

(3M)

Smartboar
d room

09.15 10.00

Visits to classrooms

10.00 10.15

Break

10.15 - 10.45

Meeting with Standard A committee

10.45 11.15

Meeting with Library and ICT specialist

Staff involved in standard A self-

Smartboar

study (Rebecca & Colin)

d room

Specialist teachers (Ruta & Jurate)

Smartboar
d room

11.15 11.45

11.45 12.15

12.15 13.15

Meeting with specialist teachers (e.g. Art,

Specialist teachers (Jurga, Jasper &

Smartboar

Music and PE)

Viktorija)

d room

Meeting with Standard B1 committee

Staff involved in standard B1 self-

Smartboar

study (Ausra, Rebecca & Deirdre)

d room

Lunch

Smartboar
d room

13.15 13.45

13.45 - 14.15

Meeting with Standard B2 committee

Meeting with a range of students

Staff involved in standard B2 self-

Smartboar

study (Colin & Jurga)

d room

Students: Petras, Sofia R. (3J),

Smartboar

George (3M), Eva, Veronika (4L), &

d room

Danielius (5K)
14.15 14.45

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Meeting with Standard C1 committee

Staff involved in standard C1 self-

Smartboar

International Baccalaureate Organization 2015

study (Laura, Giedre & Katherine)

14.45 15.00

Break

15.00 15.30

Meeting with Pedagogical Leadership team

Pedagogical leadership team

(Rebecca, Colin & Deirdre)

15.30-16.00

Meeting with Service Learning Coordinators

Service Learning Coordinators

(Jasper & Irma)

16.00

d room

Smartboar
d room
Smartboar
d room

Return to hotel

Day 2: Tuesday
Location
Time

What

School Staff involved

of the
meeting

07.45

Pick up from hotel

07.45 - 08.00

Arrival at school

08.00 08.30

Documentation review

PYP Coordinator (Colin)

08.30 09.00

Meeting with Parents

Parents

09.00 09.30

Meeting with the Board

Board

09.30 10.00

Meeting with Standard C2 committee

10.00 10.15

Break

10.15 10.45

Meeting with Standard C3 committee

10.45 11.15

Meeting with language and support specialist

teachers

11.15 12.15

Visits to classrooms

12.15 13.15

Lunch

13.15 13.45

Meeting with students for portfolio sharing

13.45 14.15

Meeting with Standard C4 committee

14.15-15.15

Meeting with Pedagogical Leadership team

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Rebecca & Colin

Hotel lobby

Smartboar
d room
Smartboar
d room
Smartboar
d room

Staff involved in standard C2 self-

Smartboar

study (Lezlie, Jelena & Agne V.)

d room

Staff involved in standard C3 self-

Smartboar

study (Jessica, Kate & Tatjana)

d room

Specialist teachers (Ausra & Zydre)

Smartboar
d room

Smartboar
d room
Group of students (Felicija, Matas F.
& Vejas)
Staff involved in standard C4 self-

Smartboar

study (Jenny, Dalia, Agne S.)

d room

Pedagogical leadership team

Smartboar

(Rebecca, Colin & Deirdre)

d room

15.30

Return to hotel

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Day 3: Wednesday

Location
Time

What

School Staff involved

of the
meeting

07.45

Pick up from hotel

07.45 08.00

Arrival at school

08.00 09.00

Visits to classrooms

09.00 09.30

Rebecca & Colin

Hotel lobby

Meeting with students from the previous year

Students (Serge, Nora, Rebecca,

Smartboar

that have participated in exhibition

Oskaras, Marija, and Karina)

d room

Pedagogical leadership team

Smartboar

(Rebecca, Colin & Deirdre)

d room

All staff

Blue room

09.30 10.00

At the teams request

10.00 10.15

Break

10.15 10.45

At the teams request

10.45 11.45

Prepare for exit meeting

11.45 12.45

Exit meeting

12.45 13.00

Goodbyes

13.00

Transportation to hotel

Notes on developing a schedule for a evaluation visit:

1. The visiting team may need to request adjustments to the schedule before or during the
visit.
2. As far as possible no major events should be taking place in the school at the time of the
visit. No special events/presentations should be staged for the visitors. Classes/grade
levels should not be out of the school during the visit (e.g. on educational trips). The
objective of the visit is to see routine daily teaching and learning practices in the school.
The pedagogical leadership team members should both be present in the school during
the visit.
3. Visitors will want to be at the school 30 minutes before school starts, rather than arriving
with or after the students. They will usually need to stay after the school day has ended
for the students. If possible the visitors should leave the school by 1600 at the latest as
they have to work in the evening of the first day.
4. Classroom visits: Visitors should not be assigned to visit classes at set times unless there
is a particular reason.
On evaluation visits visitors will try to visit all classrooms but it may not be possible for the
visiting team to meet with all grade level teams or all individuals with special
responsibilities.

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5. Farewell to staff: The visiting team will welcome the opportunity to say goodbye and
thanks to the whole staff where a 10 minute meeting slot is possible.

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