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Introduction to Financial Reporting .......................................................................

2
Financial Reporting Overview............................................................................2
Navigating Reports in Workspace .....................................................................4
Navigating Reports in Financial Reporting Studio ...........................................10
Creating Reports.................................................................................................14
Creating Basic Reports ...................................................................................14
Applying Advanced Member Selections ..........................................................19
Formatting Cells and Grids..............................................................................20
Adding Objects to Reports ..................................................................................24
Creating Report Objects..................................................................................24
Creating Charts ...............................................................................................26
Adding Functions to Reports...............................................................................30
Adding Text Functions.....................................................................................30
Adding Auto Calculations and Mathematical Functions...................................32
Managing Reports...............................................................................................33
Creating Books................................................................................................33
Creating Batches.............................................................................................35
Managing Items in Repository .........................................................................35

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Introduction to Financial Reporting
Financial Reporting Overview

Financial Reporting Features

Batches and Asymmetric PDF & HTML


Books Reporting Reports

Guided Reusable Conditional Access


Analysis Objects Formatting Security

Grids Charts Printing Scheduling

Report Designers and Viewers

Financial Reporting Features

With Financial reporting you can graphically design and present analytic data.
You can design traditional financial report formats, such as cash management
report, profit and loss statements and balance statements. You can also design
non traditional formats for financial or analytic data that include text and objects.

Key features of Financial Reporting:

• Flexible range of output options


• Scalable, cross platform, server-based report generation
• Graphical report creation with access to multiple Hyperion data
sources
• Objects that are reusable across multiple reports
• Book creation for similar reports
• Dynamic scheduling that enables automated reporting.

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Financial Reporting Architecture

Client FR Studio Workspace Smart View for


Tier Office

Web Server
Application
tier Financial Reporting Workspace
Web application Web application

Financial Reporting Services

Core Services

Database
tier

Essbase HFM SSAS SAP/BW Repository

Financial Reporting Architecture

FR is based on a three tiered architecture that contains the client, application and
database tiers.

Security Overview

• Common user provisioning managed by Shared Services


• Native and external authentication of users
• Authorizations of actions that users can perform in FR
• Permission for report Objects

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Navigating Reports in Workspace

Workspace Overview

Workspace provides a single point of access to BI content and authoring tools:

Financial Reporting: For scheduled or on-demand, highly formatted, financial


and operational reporting

Web Analysis: For interactive ad hoc analysis, presentations, and reporting of


multidimensional data.

Interactive Reporting: For ad hoc relational queries, self service reporting, and
dashboards for open database connectivity (ODBC) data sources

Production Reporting: For high volume, enterprise wide, production reporting.

Depending on assigned access one can use Workspace to perform these tasks
for FR users

• View and Print users


• Create and Modify Books
• Create and schedule batches
• Set permissions for repository items
• Set preferences
• Perform administrative tasks

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Launch Workspace: Workspace is launched through a browser. The default
path for workspace is
http://<Web Server>:<Port Number>/workspace/index.jsp

Enter username and password and click Log on

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Workspace User Interface

Explorer Windows

Once a user logs into workspace the top most folder Root is displayed on the
right side and folders inside root are displayed on the right side window.

Once the user selects any folder on the right side window the contents are
displayed on the right side.

Users will be able to see folders that they have access to. The rest are not
displayed.

Drill down to the folder which has the FR and double click the report.

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Financial Repot in Workspace

Menu Buttons Standard


Bar Toolbar

View Document Content


Pane Tab bar Area

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File > Preferences

General:

Default Startup Options

Content:
Explore > Folder
Document > Document
Favorite
Application > Select Application

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Explore

Default Folder
New Document Folder
Default Permissions

Financial Reporting

Default Preview Mode: HTML, PDF


Export Office Applications: Office 2002 or Higher

User Point of View: On/ Off

Location of POV: In View Pane/ Above Report

Thousands Separator: Comma, Period, Underscore, Space.


Decimal Separator: Comma, Period, Underscore, Space
Merge Equivalent Prompts

Searching in Workspace: Tools > Search

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Navigating Reports in Financial Reporting Studio

Once you log into FR, Navigate to the folder where the saved report is and
double click to open it.

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Repository Objects

• Grid: Report Object that contains data from external source.


• Image: Report Object that contains a graphic or an image file.
• Report: Layout that dynamically identifies the content and formatting.
• Snapshot: Generated report that contains static data from a point in time.
• Text: Report Object that contains text of functions.
• Chart: Report Object that contains charts linked to data.

Report Components

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Changing POV

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Previewing and Printing Reports
Print Preview

Web preview

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Creating Reports
Creating Basic Reports
Select File > New > Report
New Report

Creating Grids

Select Insert > Grid

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Setting up Dimension Layouts

Drag Dimensions to Rows, Columns, and Pages

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Change Grid Layout: Right click the top left cell where the row headers and
column headers meet and select Dimension Layout to get the Layout window.

Select members: Double click the Member names for member selection. Select
and Move the members from left to right windows.

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Selecting Individual members

Selecting Member Relationships

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Previewing Selected Members

Grid POV

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Grid POV setup

Applying Advanced Member Selections

Selecting Children, Base, Parent, and Descendents for members


Creating User defined lists and selecting members using these lists.

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Formatting Cells and Grids
Select the Grid and select Format > Cells
Number

Alignment

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Font

Borders and Shading

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Replace

Inherit Formatting

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Formatting Grids
Copying Cell Formatting
Merging Cells

Property Sheets are used to format Grids

Row Properties
Column Properties
Heading Row Properties
Heading Column Properties
Grid Properties
Locked row and column headings
Repeated heading suppression
Row and Column Sorting
Grid Positions and Grid Hiding
Data Suppression and conditional Suppression
Format First and Last Rows

Suppressing Data: Basic


Suppressing Data: Conditional
Displaying Top Rows
Conditional Formatting
Formatting First or Last Row

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Adding Objects to Reports
Report Objects Overview
Report Objects include text boxes, images, row and column templates, grids, and
charts.

Creating Report Objects

Creating Text boxes


Adding Images
Creating Grids

Saving Objects
Inserting Saved Report Objects
Linked Objects

Insert > Saved Object

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Designing Headers and Footers

Designing Row and Column Templates


Inserting Row and Column Templates

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Unlinking and Modifying Templates: Un Check the “Link to Source Object” and
edit the Object to suit the individual report.

Creating Charts
Charts Overview
You create chart Object in a report to graphically display data from a grid.

Chart Types

1. Bar

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2. Line

3. Pie

4. Combo

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Designing Charts

You insert a chart in a report and use the Chart Properties sheet to design it. You
mist specify the type of chart, the grid for the chart data, and the range of data.

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Formatting Charts
Defining Appearance of Charts
Defining Chart Legends
Defining Chart Axes
Defining Chart Element Styles
Setting Bar Chart Options
Setting Line Chart Options
Setting Pie Chart Options
Setting Combo Chart Options

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Adding Functions to Reports
Adding Text Functions
You can add text functions to a report to display information. For example shown
in the slide, you can add text functions to text boxes at the top of a report to
display the POV, report description, and total gross margin

Sample Cell Function

Text function provide the following types of descriptive information in a report

• Report name, description, and location


• Report creation and modification date
• User who created or modified the report
• List of documents attached to a cell

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• Data value retrieved from a cell
• Member Names and Aliases from POV
• Member names and Aliases from grid Dimensions
• Property Value of a Dimension Member
• Database name associated with a grid
• Grid Dimension names
• Page Numbers and total number of pages
• Current date and time

Inserting text function in text boxes


Inserting text function in headings and text cells
Creating Dynamic values with the Current Key word
Displaying Row and Column IDS

Common Cell text functions


• CellText
• DataSource
• Date
• GetCell
• ListOfCellDocuments
• MemberAlias
• MemberName
• MemberProperty
• Page
• PageCount

Date Functions

Common Date Formats

Date Format Result


<<>date(”d/M/yy”)>> 06/30/2008
<<>date(”d-MMM-yy”)>> 30-Jun-08
<<>date(”EEEE, MMMM dd,yyyy”)>> Monday, Jun 30, 2008
<<>date(”h:mm a”)>> 4:30 PM
<<>date(”h:mm a z”)>> 4:30 PM CST
<<>date(”hh ‘o clock’ a, zzzz”)>> 12 o’Clock PM Central
standard Time

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Adding Auto Calculations and Mathematical Functions

Auto Calculations Overview


You can setup auto calculations to calculate data rows and columns. For
example you can calculate average or several products for different customers.

• Average
• Average All
• Count
• Count All
• Maximum
• Minimum
• Product
• Total

Adding Auto Calculations


Position Auto calculations
Formatting Auto Calculations
Include Auto Calculation in Chart

Defining Formula Rows, Columns and Cells


Calculating Formulas at Cell Level
Common Mathematical Functions

• Average and AverageA


• Count and CountA
• Eval
• IFThen “IfThen(Condition, TrueParamenter, Falseparameter)”
• PercentOfTotal
• Rank
• Round
• Sum
• Truncate
• Variance
• VariancePercent

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Managing Reports
Creating Books
Books Overview
Books contain reports and snapshot reports that you can view or print at the
same time. For example, you might create a book called quarterly report that you
run at the end of each quarter.

In most cases you configure a book to generate several versions of a report for
different member selections.

Book: A collection of reports and Snapshot reports. When you run a book, the
report data is dynamically retrieved from the database connection, while the data
within the snapshot reports remains static. After saving the book you can make
changes to it, and you can preview and print the book.

Snapshot Book: A collection of reports an snapshot reports saved as snapshots.


All reports in a snapshot book are converted to snapshots containing static data
as of a specific time. You cannot change the snapshot books, but you can
preview and print them.

Previewing and Printing Books


Changing Book POV
Creating Books

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Setting Member Selections

Copying Member Selections

Hiding member Selections


Changing Appearance of Books

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Collating the table of Contents by reports

Creating Batches

Working with Batches


Batches contain reports, snapshot reports, books and snapshot books that you
process simultaneously. For example you might create a batch all weekly reports
and books. You can also email the exported output to the users. With batch
bursting options, you can run reports for multiple members in a dimension and
email the respective output to different users.

Adding items to Batches:

Selecting Prompt Members:


Scheduling batches
Setting the Start Time and Batch POV
Setting Batch Output destinations
Emailing Scheduled batch Details
Scheduling Batch-Bursting Options
Setting Bursting Options
Selecting Bursted Output Labels
Emailing PDF Attachments
Preview Bursting Lists
Emailing Bursting Destination Files
Importing Bursting Destination Files
Applying Bursting Destination Files
Copying Members of Bursting
Monitoring Batch Schedules

Managing Items in Repository

Creating Email Links


Managing Email recipients
Exporting repository items
Importing Repository items
Setting Permissions of repository Items

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