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CHAPTER-1
MANUAL INVOICES
1.1CREATE ONE MANUAL INVOICE
GO TO THE
N: INVOICEENTRYINVOICES
STANDARD
INVICE DATE
CURRENT DATE
AMOUNT
2000
CLICK ON DISTRIBUTIONS
GIVE AMOUNT2000
ACCOUNT01.01.7530.01.00
SAVE AND CLOSE THE DISTRIBUTION WINDOW
SAY OK
SAY OK
CHAPTER-2
INVOICE USING DISTRIBUTION SET
WE HAVE 2 TYPES DISTRIBUTION SETS
1. STANDARD DISTRIBUTION SET
2. SKELETON DISTRIBUITON SET
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NAM
ACCOUNT
90
01.01.1530.01.00
01.01.7220.01.00
01.01.5050.01.00
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NUM
ACCOUNT
01.01.1520.01.00
01.01.7220.01.00
STANDARD
INVICE DATE
CURRENT DATE
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GIVE AMOUNT3000
CLICK ON DISTRIBUTION
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SAY OK
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CLICK ON ACTIONS1
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STANDARD
CURRENT DATE
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AMOUNT5000
CLICK ON DISTRIBUTIONS
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TYPE
AMOUNT
ITEM
3000
ITEM
2000
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STANDARD
CURRENT DATE
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AMOUNT40000
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30
GIVE AMOUNT40000
ACCOUNT01.01.1570.01.00
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STANDARD
CURRENT DATE
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TYPE
AMOUNT
ITEM
9000
---
FREIGHT
1000
SELECT
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ACCOUNT 01.01.7530.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
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SAY OK
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CLICK ON ACTION1
SELECT
o VALIDATE
o CREATE ACCOUNTING
DRAFT
FINAL
2.5 CREATE ALLOCATE FREIGHT CHARGES
N: INVOICEENTRYINVOICES
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STANDARD
CURRENT DATE
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TYPE
AMOUNT
ITEM
12000
FREIGHT
5000
MISCELLANEOUS
3000
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STANDARD
CURRENT DATE
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METHOD ELECTRONIC
SAVE AND
VALIDATE
CREATE ACCOUNTING
DRAFT
FIANL
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PRESS CTRL+F11
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GO TO ACTIONS1
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SAY OK
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CLICK ON DISTRIBUTIONS
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SELECT REVERSE 1
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SAY OK
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GO TO ACTIONS1
VALIDATE
CREATE ACCOUNTING
DRAFT
FINAL
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STANDARD
PO NUMBER
100
CURRENT DATE
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GO TO ACTIONS1
VALIDATE
CREATE ACCOUNTING
DRAFT
FINAL
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CLOSE IT
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BAJAJ SUPPLIER
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CALENDEAR NAME
NUMBER OF PERIODS
FIRST
JAN-14
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NUMBER OF INVOICES 6
CLICK ON CREATE RECURRING INVOICES
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75
PRESS CTRL+F11
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UNPAID AMOUNT144000
BALANCE OWNED144000
NUMBER OF INVOICES17
VIEW THE DETAILS ANC CLOSR IT.
2.13 PLACE A HOLD ON AN INVOICES
N: INVOICEENTRYINVOICES
PRESS CTRL+F11
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HOLDS 1
CLOSE THIS WINDOW
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SELECT REQUESTS
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CLICK ON SUBMIT
SAI NO
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CLICK ON FIND
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90
CTRL+F11
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CLICK ON INVOICES
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GO TO FOLDERSAVE AS
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CLICK ON INVOICES
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SAY OK
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CLICK ON INVOICES
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CHAPTER-3
PAYMENTS
STEP-1: CREATE INTERNAL BANK ACCOUNT
GO TO BAJAJ CM
N: SETUPBANKSBANKS
CLICK ON CREATE
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COUNTRY INDIA
BANK NAME BAJAJ BANJ FOR AP
BANK NUMBER00292828
CLICK ON SAVE AND NEXT
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CLICK ON FINISH
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CLICK ON CREATE
CLICK ON CONTINUE
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USER NAMEsysadmin
PASSWORDsysadmin
CLICK ON LOGIN
NAME BAJAJ CM
APPLICATION CASH MANAGEMENT
CLICK ON GO
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SELECT UPDATE
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115
CLICK ON CREATE
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SELECT THE BANK LINE CHECK BOX AND CLICK ON MANAGE PAYMENT
DOCUMENTS
CLCIK ON CREATE
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1100
CLICK ON APPLY
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CLICK ON NO
GO TO VIEWREQUESTFIND
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CLISK ON CREATE
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CLICK ON ADD
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CLICK ON SAVE
AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ PUNE MFG
CLICK ON GO
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CLICK ON ADD
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CLICK ON SAVE
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CLICK ON ADD
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CHAPTER-4
PAYMENT PROCESS MANAGER
4.1 CREATE PAYMENT PROCESS MANAGER
N: PAYMENTENTERPAYMENTS MANAGER
CLICK ON TEMPLATE
CLICK ON CREATE
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CLICK ON APPLY
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CLICK ON SUBMIT
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VIEWREQUESTFIND
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CLOSE IT
RUN THE CONCURRENT MANAGER
N: OTHERREQUESTSINGLE REQUESTOK
NO GO TO VIEWREQUESTFIND
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VALIDATE,
CREATE ACCPUNT
DROFT
FINAL
NO GO TO N: PAYMENTENTRYPAYMRNTS
TYPE
MANUAL
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GO TO ACTION1
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CREATE ACCOUNTING
DROFT
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CREATE ACCOUNTING
FINAL
SAY OK
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TYPE
QUICK
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GO TO ACTION
o CREATE ACCOUNTION
DROFT
FINAL
GO TO N: INVOICEENTRYINVOICES
QWERRY INVOICE NUMBERMAN-11
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VIEWFIND
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FIND IT
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SAY OK
THEN CLICK ON PAYMENT OVERVOEW
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N: PAYMENTENTRYPAYMENTS
GO TO VIEWFIND
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CLICK ON PAYMENTS
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IT IS IN PENDING
TERMSIMMEDIATE
CLICK ON LINES TAB
AMOUNT-20000
CLICK ON DISTRIBUTIONS
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CLICK ON ACTION1
VALIDATE
CREATE ACCOUNTING
DROFT
FINAL
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TYPEREFUND
OUBAJAJ HYD MFG
TRADING PARTNERBAJAJ SUPPLIER
PAYMENT DATECURRENT DATE
BANK ACCOUNTBAJAJ AP DISBURSHMENT
PAYMENT PROCESS PROFILELong Check Format
SAVE IT
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GO TO NAVIGATOR
4.8 CREATE A PREPAYMENT INVOICE
GO TO N: INVOICEENTRYINVOICES
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CLICK ON DISTRIBUTIONS
AFTER CLOSEING THE DISTRIBUTION WINDOW
GO TO ACTION1
o VALIDATE
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CTRL+F11
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SAY OK
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CLICK ON DISTRIBUTION
THEN GO TO ACTION1
o VALIDATE
o CREATE ACCOUNTING
DROFT
FINAL
GO TO ACTION1
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AMOUNT IS PAID
STATUS ISNAVER VALIDATED
GO TO ACTION1 VALIDATE IT
GO TO NAVIGATOR
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CHAPTER-5
AUTOMATIC INVOICE
5.1 CREATE ONE NEW SUPPLIER
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CLICK ON APPLY
THEN CLICK ON ADDRESS BOOK
CREATE A ADDRESS
THEN CLICK ON PURSHASING TAB
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CLICK ON SAVE
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CLICK ON SAVE
THEN CLICK ON INVPICE MANAGEMENT TAB
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CLICK FIND
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CLICK ON TERMS
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CLICK ON DISTRIBUTIONS
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CLOSE IT.
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NOW GO TO VIEWREQUEST
CLOSE IT
NOW GO TO BAJAJ AP
N: INVOICESENTRYINVOICES
THE INVOICE IS AUTOMATICALLY CREATED
QWERRY INVOICE NUMBERERS%
224
CTRL+F11
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GO TO ACTION
VALIDATE AND
CREATE ACCOUNTION
DROFT
FINAL
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CLICK ON FIND
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CLCIK ON SHIPMENT
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CLICK ON FIND IT
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CLICK ON FIND
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CLICK ON FIND
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CLICK ON FIND
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CLICK ON FIND
SELECT CHECK BOX AND SAVE AND CLOSE
NOW GO TO VIEWREQUESTFIND
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CLOSE IT
GO TO BAJAJ AP
N: INVOICEENTRYINVOICES
QWERRY THE INVOICES
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CTRL+F11
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