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Overview

of
SAP - Sales & Distribution
By: Vaishali Gaikwad
Asst. Professor
Department of Production Engineering and
Industrial Management
Post Graduate Diploma in
Enterprise Resource Planning (PGD-ERP)
College of Engineering, Pune

SAP-Sales & Distribution


The SAP Sales and Distribution system is a
complete solution for handling sales, shipping
and billing tasks in any industry, and is a fully
integrated component.

Contents
1.
2.
3.
4.
5.

Organizational Structure in SAP SD.


Master Data in SAP SD
Rules
Documents in SAP SD
Order to Cash Business Process

Business Process Integration

MM

FI
MM
SD

SD
Data
Master

Rules

Org Data

FI

FI

FI
MM

MM
SD

SD
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Organizational Structure
in
SAP-SD

SD: Organizational Structure


Structure for
Order Processing
Client 410

Sales Area
Sales Org
S100

Company Code
C100

Loading Point
LP03

Distribution
Channel (RE)

Plant P100

Plant P101

Shipping Point
Rail Dock

Shipping Point
Express Dock

Shipping Point
Freight Dock

Loading Point
LP01

Loading Point
LP02

Loading Point
LP02

Division
(01)

Structure
for
6
Distribution

SD: Internal Sales Structure


US Sales Organization
S100

Western Sales
Office

Eastern Sales
Office

Northwest Sales
Group

Southwest Sales
Group

Northwest Sales
Group

Southwest Sales
Group

Salesperson 1

Salesperson 4

Salesperson 6

Salesperson 7

Salesperson 2

Salesperson 5

Salesperson 3

Salesperson 8
Salesperson 9

SAP-Sales & Distribution

Master Data

SD: Master Data


Customer

Cust/Mat
Info Rec.

Material

Output

Master
Data

All departments
like sales and
Distribution ,
Accounting,
Materials
Management
access the
same master
data.

Pricing
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SAP-Sales & Distribution

Rules

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Rules
Defines the parameters for Master Data and
Transactions
Determines functionality for Master Data and
Transactions
Relatively fixed
Changes as policy changes

SAP-Sales & Distribution

Documents Types

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Document Types

Inquiry

Quotation

Returns

Contract

Sales Order

Cash Sales

Consignment

Scheduling
Agreement

Debit Memo

Returnable
Packaging

Credit
Memo

Rush Order

SAP-Sales & Distribution

Order to Cash Business Process

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Sales: The Process


Pre-sales
Activities

Sales Order
Entry
Check
Availability
Pick
Materials

Receipt of
Customer Payment
Invoice
Customer

Pack
Materials
Post Goods
Issue
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Document Flow

The document flow and order status feature allows you to find the
status of an order at any point in time. The SAP updates the order
status every time a change is made to any document created in the
customer order management cycle (Order-to-Cash).

Summary
You are now able to:

List the Organizational levels that are required to the Sales Order
Management Process.

List the Master Data the required to the Sales Order Management
Process.

Execute the Order to Cash business process within mySAP ERP.

Define key integration points with other mySAP ERP processes

Thank you

Organizational Data Company Code

Legally independent entity, within a


client.
At Company Code Level you create:
Balance Sheet required by law
Profit and Loss Statements

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Org Data Sales Organization

Responsible for :
Distributing Goods and Services
Negotiating Sales Conditions
Product Liability and Rights of Recourse

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Org Data Distribution Channel

Is a means through which


materials reach the customer.

sales

Represents your strategies to distribute


goods and/or services to your customer.
Examples: Wholesale, Retail, Internet
etc.

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Org Data Division

Represents a Product Line


For Example Pump, Motors, Services etc.

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Org Data Sales Area

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Org Data Plant


In sales and distribution, a
plant represents the location
from which materials and
services are
distributed and corresponds
to a distribution center. The
relevant stocks are kept here.

A storage location is
where the quantity of
inventory is managed
not the value. The value
is managed at the plant
level.
A plant can have more
than one storage
location.

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Org Data Shipping Point

The shipping point is the


highest-level organizational unit of shipping that controls your shipping activities.
Example Shipping points are a company mail depot or plant rail station.

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Org Data Loading Point


Loading Point

A place in a shipping point where goods are


loaded.
Used for more specialized handling
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SD: Customer Master Data

Customer Master
Contains all of the information
necessary for processing orders,
deliveries, invoices and customer
payment

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Customer Master Data is created by


Sales Area.

The customer master information is


divided into 3 areas:
General Data - Customer Name,
address, mode of communication
Company Code Data - : Finance
Transaction related data.
Sales Area Data - : Pricing,
shipping conditions, delivery
priority . This can be defined per
sales area.
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SD: Material Master Data


Material Master
Contains all the information a
company needs to manage
about a material
It is used by most components
within the SAP system

Sales and Distribution


Materials Management
Production
Plant Maintenance
Accounting/Controlling
Quality Management

Material master data is stored


in functional segments called
Views

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SD: Condition Master (Pricing)

Condition master data includes:

Prices
Surcharges
Discounts
Freights
Taxes

You can define the condition master


to be dependent on various data:
Material specific
Customer specific

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SD: Customer-Material Information Record


Data on a material defined for
a specific customer is stored
in a Customer material info
record.

Info Records contain:


customer-specific material number
customer-specific material
description
customer-specific data on
deliveries and delivery tolerances

You can also maintain default text


to appear on sales orders for that
customer

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SD: Output
Output is information that
is sent to the customer
using various media, such
as:

E-mail
Mail
EDI
Fax
XML

Output examples:
Quotation
Confirmation
Invoice
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