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Jessica Walton
everything has been completed beforehand. Once the installation has finished, the software
should be tested to make sure there is no errors or anything wrong with the software. Check
that all applications and data still exist within the new software and it will be good to go.
Then, the new updates of Inkscape and Open Office should be taking place and installed.
Once these have been updated, the software and applications can be used. Before using
them, they must be tested in case the update went wrong or deleted any data. If everything
went well, the applications then are available for the business to use. The business want there
to be a simpler way to insert customers information by making forms using Access. This
application will need to be installed on the new software so then the customers can fill out
these forms which will be useful to the business. When this is also installed, it needs to be
tested so then they will know if the form works properly when filling it in, then it is ready to be
used and the business will be able to do their work professionally and better.
When the software is upgraded, the client would want there to be a background on each
devices desktop/background to be of their own business designed logo to be displayed on
the background. This will happen by going into the settings and the background options,
allowing the background to change to what you want to.
They also want a personalisation of their menu that includes Open Office with its frequently
used features. To put certain applications in the start menu, you just go into the start menu,
search for applications on the search bar, or right click on a shortcut and can right click on
the application and it lets you choose pin to start menu or pin to desktop. This will save a
lot of time for the business and improves productivity.
The business also want the power settings to be changed so that if the users are idle from
their devices for a certain amount of time, the device to lock after a length of inactivity. To
do this, just go into control panel, going into system and security section and selecting power
options. This will allow the power options to be changed as required.
Test Plan
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action needed
Jessica Walton
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Jessica Walton
Jessica Walton
Jessica Walton
Justifications
Upgrading the software and updating the applications, open office and
Inkscape, will be best for the business to do as soon as possible. Even if the
business loses money, the business will be better off with the updates as the
devices will have better features to use within the software. The software will
also be a lot faster than the one they already have, so it will save time for the
business. It will fulfil the client requirements as the software will be more user
accessible and better user productivity as the applications that have been
recently used can be placed on the start menu, meaning it is faster for users
and improves productivity as each user will be on different applications, they
can easily open applications they personally use quicker. It also improves user
productivity as it will be more accessible for customers to fill out forms about
the business.
The new software may take a lot of time to update on devices, but it may be
a better idea to upgrade over a holiday, meaning they will get time to get
used to the new software and get training on Access, Inkscape and Open
Office. This is a lot easier than working around office hours as it would be
making workers distracted/unable to do their work otherwise.
The business has Windows XP and old versions of Inkscape and Open Office,
so updating the software and updating the applications will make the work
look more professional and more modern by having better features. This also
could mean that the software can improve user productivity as it will be
quicker to open applications and start up devices. It will be quicker to open
applications as users can make shortcuts of their own desktop meaning they
can open work a lot better and faster. This can also save more time for the
business and they will earn more customers, meaning more money.
I have decided that using windows 7 would be the best thing to do as it will
be a lot more useful for the business, and their original software, windows XP is
outdated. This is because it will make the business look more professional
when completing work and will save a lot of time.
My plan will help to meet requirements because everything that I have
planned out has met all the requirements given to me by the business. All the
things I have planned to cover, including the backing up of data in case it is
lost.
I have rejected other ideas because I feel like the decisions I made were the
best for the business. Alternative ideas are not needed, e.g. updating to a
different software other than windows. Sticking with a windows 7 update will
be better for the business as it is more efficient and windows 7 is widely used,
so if there were to be any problems, it wouldnt be difficult to find a solution.
Jessica Walton
I will be using form wizards because the business requests that they need
something to gather the customers information better. By allowing customers
to insert their information, it is more user friendly and will attract more
customers. Using form wizards will be a lot easier for the business to get
customers information and will be more professional.
Constraints
There are some constraints that I have thought about that wouldnt really be
the best for the business. These do include:
Money other than windows 7, which will be paid for by the business, the
updating of original software, Open Office and Inkscape is free, so I can
update them without paying. If I had gone ahead with alternative ideas, the
business would have been charged a lot more.
Time the company dont have much time to upgrade and update the
system and software, so I have already made a plan of what I am going to
do in the process of updating so it will allow me to save time. I will have
everything I need before starting updates.
Training if the software and new system is completely different, the
employees will need training of these. This being, I will provide resources to
help with learning the new software and updates.
Data loss data may never be lost as frequent backups will be made in the
process of updating so if it goes wrong the first time, there will be more times
in which it has been backed up to know it has been backed up properly.