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Psi State

Bylaws
Georgia
Leading Women Educators Impacting
Education Worldwide
Amended April 18, 2015
Edited June 1, 2015

Table of Contents
Psi State Bylaws
Georgia
ARTICLE I.

NAME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

ARTICLE II.

OBJECTIVES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

ARTICLE III.

MEMBERSHIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Section A.

Psi State Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section B.

Classification of Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section C.

Election of Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section D.

State Honorary Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Section E.

Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Section F.

Termination of Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Section G.

Reinstatement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ARTICLE IV. FINANCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8


Section A.

Initiation Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Section B.

Annual Dues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Section C.

Honorary Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section D.

Scholarship Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section E.

Fiscal Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section F.

Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section G.

Psi State Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5-7

1. Available Fund
2. Building Fund
3. Emergency Fund
4. Leadership Fund
5. Permanent Fund
6. Scholarship Fund
7. Other Income
Psi State Bylaws

Amended April 18, 2015

Edited June 1, 2015

Section H.

Psi State Financial Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section I.

Annual Dues and Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Section J.

Payment of Dues and Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Section K.

Chapter Available Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

ARTICLE V.

ORGANIZATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Section A.

Levels of Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Section B.

Chapter Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Section C.

Chapter Rules (Chapter Standing Rules) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Section D.

Organization of New Chapters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

Section E.

Districts, District Directors, & District Meetings . . . . . . . . . . . . . . . . . . . . . . 10

Section F.

Psi State Bylaws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Section G.

Coordinating Councils . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 -11

ARTICLE VI. OFFICERS AND RELATED PERSONNEL . . . . . . . . . . . . . . . . . . . . 11-18


Section A.

Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-12

1. Psi State Organization Officers


2. Chapter Officers
3. Vacancies in Office State Organization and Chapter
Section B.

Duties of Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-14

1. President - State and Chapter Level


2 Vice Presidents State and Chapter Level
a. First Vice-President
b. Second Vice-President
3.
4.
5.
6.
7.

Recording Secretary State and Chapter Level


Corresponding Secretary State and Chapter Level
Executive Secretary State Organization
Treasurer State Organization & Chapter
Parliamentarian All Levels - Appointed

Section C.

Election and Term of Psi State Officers . . . . . . . . . . . . . . . . . . . . . . . . . . 14- 15

1. State Organization Officers Elected by State Convention


2. State Treasurer and State Executive Secretary Selected
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Edited June 1, 2015

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3. Terms of Office
Section D.

Election and Terms of Chapter Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Section E.

Related Personnel State and Chapter . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-16

1. Appointed State Related Personnel


2. Elected State Related Personnel
3. Chapter Related Personnel
Section F.

Duties of Related Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-17

1. Parliamentarian State and Chapter Level - Appointed


2. Webmaster State and Chapter - Appointed
3. Psi State News Editor - Appointed
4. Psi State News Assistant Editor Appointed
5. District Directors Elected by Districts
Section G.

Nominations and Election of District Directors and


District Nominations Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Section H.

Term of Office for Appointed and Elected Related Personnel . . . . . . . . . . . 18

ARTICLE VII. EXECUTIVE BOARD AND


STATE EXECUTIVE COMMITTEE . . . . . . . . . . . . . . . . . . . . . . . . . 18-22
Section A.

Psi State Executive Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-19

Section B.

Duties of the Psi State Executive Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Section C.

Meetings of the Psi State Executive Board . . . . . . . . . . . . . . . . . . . . . . . . 19-20

Section D.

Psi State Executive Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Section E.

Chapter Executive Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20-21

Section F.

Nominations and Election of Psi State Officers . . . . . . . . . . . . . . . . . . . . . .

21

Section G.

Psi State Nominations Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

21

ARTICLE VIII. PSI STATE STANDING COMMITTEES . . . . . . . . . . . . . . . . .


Section A.
Psi State Bylaws

22-25

Committee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Edited June 1, 2015

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iii

1. Society Business
2. Society Mission & Purposes
Section B.

General Procedures for Standing Committees . . . . . . . . . . . . . . . . . . . .

22-25

Section C.

Special Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

ARTICLE IX. AREAS OF ACTIVITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25-30


Section A.

Psi State Convention and Other Meetings . . . . . . . . . . . . . . . . . . . . . . . . 25-26

1. Psi State Convention


2. Psi State Executive Board Meetings
3. Psi State District Meetings
4. Chapter Meetings
5. Chapter Executive Meetings
6. Proxy Voting
Section B.

Psi State Publications . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .

27-28

1. Psi State News


2. Psi State Bylaws and Psi State Standing Rules
3. Psi State Leadership Team Notebook
4. Psi State History
5. Psi State Presidents Newsletter
6. Additional State Publications
7. Publication Approval
Section C.

Chapter Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

28

1. Chapter Yearbook
2. Chapter Rules (Chapter Standing Rules)
3. Chapter Newsletters
Section D.

Electronic Communications State and Chapter . . . . . . . . . . . . . . . . . . 28- 29

Section E.

Special Awards and Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29-30

1. Achievement Award
2. Scholarships
3. Delta Hostel
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Edited June 1, 2015

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4. Planning and Sharing Day


5. Leadership Seminar
6. Leadership Institute
ARTICLE X.

AMENDMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

30-31

Section A.

Amendments to Psi State Bylaws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section B.

Amendments to Psi State Standing Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Section C.

Amendments to Constitution and


International Standing Rules . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .

ARTICLE XI. DISSOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

30

31

31-32

Section A.

Chapter Dissolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

31-32

Section B.

State Dissolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

32

ARTICLE XII. PARLIAMENTARY AUTHORITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32


ARTICLE XIII. DATING OF BYLAWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
ARTICLE XIV. ELISE BOYLSTON MEMORIAL FOUNDATION
OF PSI STATE (An Enabling Act) . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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Edited June 1, 2015

32-33

PSI STATE ORGANIZATION BYLAWS


ARTICLE I. NAME
Section A.
The name of this organization shall be Psi State Organization of The Delta Kappa Gamma
Society International, hereafter referred to as Psi State.
Section B.
Each chapter in Psi State shall be designated by a Greek letter or a combination of Greek
letters. The Psi State Executive Board shall assign the name of each new chapter.

ARTICLE II. OBJECTIVES


The objectives of Psi State Organization shall be to:
1.

Promote the seven purposes of The Delta Kappa Gamma Society International:
(1.) To unite women educators of the world in a genuine spiritual fellowship
(2.) To honor women who have given or who evidence a potential for
distinctive service in any field of education
(3.) To advance the professional interest and position of women in education
(4.) To initiate, endorse, and support desirable legislation or other suitable
endeavors in the interests of education and of women educators
(5.) To endow scholarships to aid outstanding women educators in pursuing
graduate study and to grant fellowships to non-member women educators
(6.) To stimulate the personal and professional growth of members and to
encourage their participation in appropriate programs of action
(7.) To inform the members of current economic, social, political, and
educational issues so that they may participate effectively in a world society.

2.

Promote the Mission Statement of The Delta Kappa Gamma Society International:
The Delta Kappa Gamma Society International promotes professional and personal
growth of women educators and excellence in education.

3.

Promote the vision statement of the Society: Leading Women Educators Impacting
Education Worldwide.

Psi State Bylaws

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Edited June 1, 2015

4.

Act as a liaison between the chapters and the international organization.

5.

Organize Delta Kappa Gamma chapters within the state.

6.

Provide leadership training for state and chapter leaders and members.

7.

Provide manuals for chapter presidents.

ARTICLE III. MEMBERSHIP


Section A. Psi State Membership
1. The membership of Psi State shall be composed of active, reserve, and honorary
members who hold membership within the boundaries of the state of Georgia.
Membership is by invitation and initiation. A member who accepts an invitation
to membership and is initiated into the Society becomes a member of the initiating
chapter, the state organization, and The Delta Kappa Gamma Society International.
2. Each chapter has authority to act in matters of membership and membership
records shall be kept at the chapter level.
3. Membership practices shall be consistent with the Constitution, Article III.
Section B. Classification of Membership
1. An active member shall be a woman who is employed as a professional educator at
the time of her election or has been retired from an educational position. An active
member shall participate in the activities of the Society.
2. Reserve membership shall be granted only to those who are unable to participate
fully in the activities of the chapter because of physical disability and/or geographic
location. Reserve status shall be granted by a majority vote of the chapter. A
reserve member, so requesting, may be restored to active membership.
3. Honorary chapter members shall be women, not eligible for active membership,
who have rendered notable service to education or to women in the chapter area and
are elected to honorary membership in recognition of such service. They shall be
privileged to participate in all activities except that of holding office.

Section C. Election of Members


Chapters in Psi State shall have full power to act in matters of chapter membership.
1. Each chapter shall screen prospective members.
2. A chapter may invite prospective members from inside and outside its
assigned chapter area.
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Edited June 1, 2015

3. Candidates for active membership shall be voted upon in a chapter meeting in


a manner to be determined by the chapter.
4. Candidates for honorary membership at the chapter and state level shall be
elected by the method established by the respective executive board.
Section D. State Honorary Members
1. Any Psi State member or chapter may submit a name for honorary membership in
Psi State to the Psi State Membership Committee Chairman. The nominee should
be a woman ineligible for active membership who has made contributions of
statewide significance to women or education.
2. The Psi State Membership Committee shall recommend prospective honorary
members to the Psi State Executive Board. A four-fifths (4/5) vote of approval is
required to invite the nominee to become a member.
3. The state president and the state membership committee chairman shall organize
the orientation session and the initiation.
4. The initiation of state honorary members may be conducted at a Psi State Executive
Board Meeting or Psi State Convention.
Section E. Transfer
A member in good standing may be transferred from one chapter to another upon her
application to International Headquarters.
Section F. Termination of Membership
1. Membership in the Society is terminated for one of three reasons: non-payment
of dues and fees, resignation, or death.
2. A complete record of membership including those members whose membership
has been terminated shall be kept by the chapter. The record shall include the reason
and the date of termination. A report of the members terminated shall be part of the
minutes of the chapter meeting. Letters of resignation shall be kept by each chapter
in the chapter files.
Section G. Reinstatement
A former member shall be reinstated to membership by the chapter receiving the request. The
member does not pay a reinstatement fee. (See ARTICLE IV. FINANCES, Section F. Payment
of Dues and Fees.)

Psi State Bylaws

Amended April 18, 2015

Edited June 1, 2015

ARTICLE IV. FINANCES


Section A. Initiation Fee
An initiation fee of U.S. $10 shall be required of all members except honorary members.
Section B. Annual Dues
Annual dues shall be required of active and reserve members on all levels of the Society.
1. International dues shall be an amount determined in accordance with the
International Standing Rules.
2. State organization dues shall be an amount determined in accordance with state
organization bylaws.
3. Chapter dues shall be an amount determined in accordance with the rules set by
the chapter.
4. Each chapter member shall pay the international dues, international scholarship
fee, state dues, and chapter dues.
Section C. Honorary Fee
A lifetime fee of U.S. $50 for international publications shall be paid for each honorary
member at the time of initiation. This fee shall be paid by the initiating unit of the Society.
Section D. Scholarship Fee
A scholarship fee of U.S. $1 shall be paid annually by each active and reserve member, unless
the chapter gives its own scholarship, then the fee shall be $.40 per member. (Scholarships can
only be given to members.)
Section E. Fiscal Year
The fiscal year of the Society shall be July 1 June 30 inclusive.
Section F. Assessments
Assessments may be levied only by the chapter. Reserve and honorary members are exempt.
Section G. Psi State Funds
Psi State maintains several funds, each of which has a worthwhile and specific purpose.
Chapters and individual members are encouraged to make contributions as general gifts and
memorials to these funds. The Psi State Funds are:
1. Available Fund
Psi State Bylaws

Amended April 18, 2015

Edited June 1, 2015

The Available Fund shall be the operating fund for the Psi State budget. It is the
fund from which expenses are paid in accordance with the approved budget. Its
source of money is membership dues and fees. The Available Fund budget shall
be adopted annually at the winter meeting of the Psi State Executive Board. An annual
audit/financial review of the Psi State Available Fund shall be conducted.
2. Building Fund
a. The Building Fund is used to maintain the office needs of Psi State. This fund
is administered by the Psi State Finance Committee with the approval of the
Psi State Executive Board.
b. This fund shall be maintained through:
(1) voluntary contributions by individual members, by Psi State chapters,
and memorial gifts.
(2) interest from the invested principal of the Building Fund shall be deposited
into the Psi State Building Fund checking account.
3. Emergency Fund
a. The Emergency Fund provides immediate financial assistance to members who
have suffered major losses from floods, tornadoes, hurricanes, fires, or other
large-scale disasters.
b. The Emergency Fund shall be maintained through voluntary contributions by
members and chapters.
c. Money from this fund shall be dispersed by the state president and the state
treasurer upon the recommendation of the president of the local chapter where
the disaster occurred.
d. A gift of money from the Emergency Fund shall be made to a stricken member
as a token of sympathy and compassion felt by the other members.
e. The amount to be given per member is located in Article IV. E. Finances in the
Psi State Standing Rules.
4. Leadership Fund
a. The Leadership Fund is used to provide members leader and leadership training
through their participation in Leadership Seminar I and II.
b. It is maintained by contributions from Psi State members and profits from the Psi State
Organization Non-Dues Revenue.
c. The amount of money available is used to determine what opportunities for
leadership development will be offered.

Psi State Bylaws

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Edited June 1, 2015

d. The Leadership Development Committee shall adhere to the guidelines for use of the
Leadership Fund. See Standing Rule. Section XXIV Guidelines for Psi State Standing
Committees D Leadership Development 1. Use of the Leadership Fund.
5. Permanent Fund
The Permanent Fund is maintained in accordance with the 2010 Constitution
Article IV, Section F, # 3.
a. Psi State shall maintain a permanent fund.
b. The state organization shall set aside for its permanent fund one-fourth (1/4)
of its initiation fees and annual dues until the total of the current assets in its
permanent fund is not less than 30 percent of its Available Fund annual income,
at which time the executive board may reduce or discontinue further allocations.
c. Investment income from the state organization permanent fund may be
allocated to the state organization Available Fund by vote of the state executive
board.
6. Scholarship Fund
a. Psi State shall maintain a Scholarship Fund. The income shall be used to award
scholarships to Psi State members for graduate study. It is administered by the
Scholarship Committee, the Finance Committee, and the Psi State Executive Board.
b. This fund shall be maintained through:
(1) scholarship fees and membership dues.
(2) interest from Scholarship Fund investments.
(3) voluntary contributions by members, chapters, and memorial gifts.
(4) monies from such other sources as may be determined by Psi State
Executive Board.
c. Each award provides a stipend to a Society member for graduate work at an
accredited institution for one academic year. The number of scholarships given
and the amount of each will be determined by the Finance Committee based on funds
available and the recommendation of the Scholarship Committee.
d. Special state scholarships may also be awarded subject to Finance Committee
recommendation, available funding, and state executive board approval.
e. Rules governing the administration of the scholarship program shall be
recommended by the Scholarship Committee and approved by the Psi State
Executive Board.
Psi State Bylaws

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Edited June 1, 2015

7. Other Income
Psi State shall receive and utilize income from sources other than dues and fees in
accordance with policies in Psi State Standing Rules or as determined by the Psi State
Executive Board.
Section H. Psi State Financial Controls
1. The Finance Committee shall submit a proposed budget for the Psi State
Available Fund annually for adoption by the Psi State Executive Board.
2. All expense vouchers shall be approved by the state president before payment
is made by the state treasurer.
3. The state treasurer shall submit quarterly to the Finance Committee Chairman
an itemized report on all monies received and disbursements paid for Psi State.
4. An annual audit/financial review shall be conducted by a certified public
accountant. The report of the annual audit/review shall be submitted to the Psi
State Executive Board for adoption.
Section I. Annual Dues and Fees
1. The Psi State Finance Committee may recommend a change to the state annual
dues. The amount to be voted upon shall be mailed to the membership in the
winter issue of the Psi State News and to the Psi State Executive Board for
approval at the winter meeting prior to the state convention. The approved
amount shall be presented to the state convention for adoption. Each active and
reserve member shall pay the amount adopted by the convention.
2. Chapter dues shall be an amount determined in accordance with rules set by the
chapter. The total amount shall include international dues, the international
scholarship fee, state dues, and chapter dues (as well as the chapter assessment,
if levied). Each active and reserve member shall pay the approved amount. On
November 1, members whose dues have not been paid shall be reported as dropped on
form 18A.
Section J. Payment of Dues and Fees
1. All dues and fees shall be collected by the chapter treasurer. State and
international dues and scholarship fee shall be forwarded to the state treasurer.
2. Annual dues and fees shall be paid no later than October 31 of each year.
November 1 members shall be dropped for non-payment of dues and fees.
3. Members initiated on or after July 1 and before April 1 shall only pay initiation
fees, dues, and scholarship fee at the time of initiation. Members reinstated on
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Edited June 1, 2015

or after July 1 and before April 1 shall pay dues and scholarship fees only.
Immediately thereafter, the state and international portions of the dues and
scholarship fees shall be sent to the state treasurer.
4. Members initiated on or after April 1 and before July 1 shall pay only initiation
fees at the time of initiation. Immediately thereafter, the state and international
portions of the fees shall be sent to the state organization treasurer. Members
reinstated on or after April 1 and before July 1 shall pay no fees at the time of
reinstatement. Dues and scholarship fees for the ensuing year shall be paid no
later than October 31.
5. Honorary members at the international, state, and chapter levels are exempt
from paying dues and international scholarship fee.
Section K. Chapter Available Fund
1. The Available Fund shall be the operating fund for the chapter budget. It is
the fund from which expenses are paid in accordance with the approved budget.
Its source of money is membership dues and fees as well as contributions from
the members.
2. The budget for the Chapter Available Fund shall be adopted at the time
established in each chapters rules.
3. An annual audit/financial review shall be conducted for the Chapter Available
Fund.

ARTICLE V. ORGANIZATION
INTERNATIONAL CONSTITUTION ARTICLE V, INTERNATIONAL
STANDING RULES 5.21
Section A. Levels of Organization
The three levels of organization are chapter, state organization, and international.
1. The term chapter shall designate the local unit.
2. The state name shall be Psi State Organization.
3. The terms International and Society shall designate the overall organization
with the total membership The Delta Kappa Gamma Society International.
Section B. Chapter Organization

Psi State Bylaws

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Edited June 1, 2015

1. Chapters shall be organized in accordance with state organization bylaws.


Each chapter so organized shall have no fewer than twelve members. The
Society shall grant the charter.
2. Charter members shall be those who become members of the chapter at the
time of installation of the chapter. Any member who transfers her membership
to the new chapter at the time of its installation becomes a charter member of the
new chapter.
3. Each Psi State Chapter President (or her official substitute) shall attend and
represent the chapter at the Psi State Executive Board.
Section C. Chapter Rules (Chapter Standing Rules)
1. Each chapter shall have Chapter Rules which are consistent with the International
Constitution, International Bylaws, Psi State Bylaws and Psi State Standing Rules.
2. Chapter Rules shall be submitted by the chapter president to the Chairman of the Psi
State Bylaws and Standing Rules Committee after adopted changes have been inserted.
The Bylaws and Standing Rules Committee shall ascertain that the Chapter Rules
are consistent with the state and international governing documents.
Section D. Organization of New Chapters
1. The Psi State Executive Board shall determine the boundaries of districts and
define chapter areas in each district.
2. A chapter or members who wish to organize a new chapter shall contact the Psi State
Expansion & Chapter Support Committee Chairman.
3. The Psi State Expansion & Chapter Support Committee shall have the responsibility for
the organization of a new chapter with the approval of the Psi State Executive Board.
4. The Psi State Executive Board shall assign the name of a new chapter.
5. Names for membership in a new chapter shall be presented to the Psi State Expansion &
Chapter Support Committee Chairman and the sponsoring chapter for screening.
6. A newly organized chapter shall have no fewer than twelve members. The
membership may include new initiates as well as current members (active or
reserve) whose transfer to the new chapter must be presented by International
Headquarters.
7. Charter members shall be those who become members of the chapter at the time
of installation of the chapter. Any member who transfers her membership to the
new chapter at the time of its installation becomes a charter member of the new
chapter.
8. The state executive secretary shall request international to grant the charter for
a new chapter.
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Section E. Districts, District Directors, and District Meetings


1. The Psi State Executive Board shall define the boundaries of districts and
chapters in each district. A chapter which elects to change its area (territory)
shall petition the Psi State Executive Board for permission to alter its assigned
territory.
2. Districts are for the purpose of rendering better service to the membership.
3. Each district shall have a director who is nominated by the district nominations
committee and elected by the members of the district in a district meeting held at
the biennial state convention. Each district director shall serve as a voting member
of the Psi State Executive Board and as a member of the Minutes Approval
Committee.
4. District Directors will assist in the planning and implementing of the Spring Leadership
Training Conference held in the spring of even-numbered calendar years for the purpose
of leadership training and dissemination of Society information.
5. District meetings shall be held, in odd-numbered calendar years, at the state
convention to elect district directors and district nomination committees.
Section F. Psi State Bylaws
The Chairman of the Psi State Bylaws and Standing Rules Committee shall submit newly
revised bylaws to the International Constitution Committee for review.
Section G. Coordinating Councils
1. Coordinating councils may be organized in counties or cities where several
chapters exist.
2. The coordinating council shall meet at least once a year for planning activities to
benefit all members.
3. Coordinating councils shall annually report their activities and financial information to
the Psi State Organization Executive Committee.

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ARTICLE VI. OFFICERS AND


RELATED PERSONNEL
CONSTITUTION, ARTICLE IV AND V
Section A. Officers
1. Psi State Organization Officers
a. State officers, each of whom must be a member of the Society, shall be a
president, a first vice-president, a second vice-president, a recording secretary,
and a corresponding secretary (each elected by the state convention), a treasurer
with vote (selected by the executive board at the state convention), and an
executive secretary (ex-officio without vote and selected by the executive board
at the state convention).
b. Co-president is neither a recognized office in Psi State nor an accepted
practice for covering the duties of the office of president at the state or
chapter level.
c. A parliamentarian shall be appointed by the state president and serve as an
ex-officio member without vote, on the executive board.
d. The term of office shall be two years or until a successor is named for all
offices except that of treasurer and the executive secretary which may be
longer. No officer except the treasurer and the executive secretary may
serve in the same office longer than two terms in succession. Elections are held
in odd-numbered years at the state convention.
2. Chapter Officers
Chapter officers, all of whom must be members of the Society, shall be a president,
a vice-president, a recording secretary (all elected), a treasurer (selected by the executive
board), plus the option of a second vice-president, and/or a corresponding secretary,
(elected). The term of office shall be two years or until a successor is named for all
offices except that of treasurer who may serve more than two terms.
3. Vacancies in Office State and Chapter Level
In the event that a member holding an elective or appointed position at the state
organization or chapter level is unable to perform her duties, the position shall be
declared vacant by the respective officers and a successor named by the respective
president.

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Section B. Duties of Officers


1. President
a. The president at the state and chapter level shall:
(1) act as presiding officer at regular and called meetings and direct the
activities of the organization at her respective level.
(2) act as chairman of the respective executive board.
(3) appoint a parliamentarian from the membership.
(4) appoint standing and special committees.
(5) approve payments for expense claims.
(6) approve publications.
(7) fill by appointment all vacancies in office.
(8) represent the Society at meetings, conferences, and other events.
(9) take action, with the advice and approval of her executive board, on
matters which cannot be deferred until the next convention or meeting.
(10) serve, ex-officio, on the respective levels in the process of budget
development and supervision of finances.
(11) execute, with the respective executive secretary or treasurer, legal
documents pertaining to the level of their organization. A legal
document may be executed only when it has been authorized by a
state organization convention or the respective executive board.
b. The state president shall serve as a voting member of the International Executive
Board.
c. The chapter president shall serve as voting members of the Psi State Executive
Board.
d. The state president is an ex-officio member on all committees except nominations.
2. Vice Presidents State and Chapter Level
a. First Vice-President
The first vice-president at each level shall serve as presiding officer in the
absence of the president and, in the event of the resignation or death of the
president, shall succeed to the presidency and serve until the next regular
election of officers. The first vice-president shall perform such other duties
as the president or the executive board shall assign to her.
b. Second Vice-President (Optional at chapter level)
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The second vice-president shall serve as presiding officer in the absence of


both the president and the first vice-president and, in the event of the
resignation or death of either the president or the first vice-president, shall
succeed to the office of first vice-president and serve until the next regular
election of officers. The second vice-president shall perform such other duties
as the president or the executive board shall assign to her.
3. Recording Secretary State and Chapter Level
The recording secretary shall keep minutes of each meeting of the organization
and furnish the president with a copy of such minutes. She shall serve as secretary
to the executive board and executive committee.
4. Corresponding Secretary State and Chapter Level
The corresponding secretary shall carry on such correspondence as may be
delegated to her by the president.
5. Executive Secretary State Organization
The state organization executive secretary shall perform such duties as are
defined in the Psi State Standing Rules and/or delegated by the executive board and the
president. She shall serve as an ex-officio member, without vote, on the international
and state organization executive boards.
6. Treasurer State Organization and Chapter (Selected by the Respective
Executive Board)
a. The treasurer at each level shall:
(1) receive and pay out all money belonging to her level of organization.
(2) keep an accurate account of receipts and expenditures.
(3) keep a file of receipts, bills, and bank statements.
(4) present a report at each regular meeting.
(5) annually file required tax reports with the Internal Revenue Service.
(6) surrender the financial records to the respective finance committee
for an annual audit/financial review at the close of each fiscal year.
(7) serve as an ex-officio member, without vote if under remunerative
contract for her services, on the respective executive board.
(8) serve ex-officio in the process of budget development and supervision
of finances.

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b. The state organization treasurer shall provide information necessary for


the purchase of a fidelity bond for an amount specified by the state
organization standing rules; the cost to be paid by the state organization.
c. The chapter treasurer shall follow appropriate procedures to ensure the
safety and proper handling of chapter money as established by the chapter
finance committee.
7. Parliamentarian all levels (Appointed)
a. The parliamentarian at each level shall:
(1) act as advisor to the officers and the members of her organization in
matters pertaining to interpretation of the Constitution and to
parliamentary usage.
(2) serve as an ex-officio member, without vote, on the respective
executive board.
NOTE: Additional duties for officers shall be listed in the Psi State Standing Rules.
Section C. Election and Term of Psi State Officers
1. State Organization Officers Elected by State Convention
a. The state organization officers, except the treasurer and the executive secretary
(who are selected by the Executive Board at the state convention), shall be
elected by the state convention in odd-numbered calendar years.
b. The Psi State Nominations Committee shall state for which offices nominees
are requested and for which districts nominees are needed for the state
nominations committee. Chapters or members may submit nominations.
Using the approved rubric, the Nominations Committee shall select one
nominee for each office and for each position on the Nominations Committee.
The consent of each nominee must be obtained.
c. The slate of officers with candidate qualifications shall be published in the
issue of the Psi State News at least six (6) weeks prior to the state convention.
d. After the report of the Nominations Committee has been made to the
convention, additional nominations may be made from the floor, with the
consent of each nominee.
e. If there is but one nominee for an office or position, the election may be
by voice vote or rising vote.
f. If there is more than one nominee for an office, the election shall be by
ballot prepared by the members of the Psi State Nominations Committee.
A majority of the votes cast is required for election.
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2. State Treasurer and State Executive Secretary - Selected


a. State treasurer and state executive secretary are selected by the state
Executive Board at the state convention.
3. Terms of Office
a. The term of each elected officer shall be two years or until a successor is
named. No officer except the treasurer and the executive secretary may serve
in the same office longer than two biennia in succession. Officers shall take
office on July 1 following their election.
b. The treasurer and executive secretary shall serve a maximum of four consecutive
two-year terms (8 years).
Section D. Election and Term of Chapter Officers
1. The chapter officers, except the treasurer, shall be elected in even-numbered years.
2. The term of each elected officer shall be two years or until a successor is named.
No officer except the treasurer may serve in the same office longer than two terms
in succession. Officers shall take office on July 1 following their election.
3. The treasurer shall be selected by the chapter executive board each biennium.
Section E. Related Personnel State and Chapter Level
1. Appointed State Related Personnel
The appointed state organization related personnel, each of whom must be a member
of the Society, shall be a parliamentarian, the editor of Psi State News, and
the assistant editor (if needed), and a webmaster.
2. Elected State Related Personnel
The district directors, all of whom must be members of the Society, are elected
related personnel.
3. Chapter Related Personnel
Chapter related personnel, all of whom must be a member of the Society, shall be
an appointed parliamentarian and other personnel as defined in the chapter standing
rules.

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Section F. Duties of Related Personnel


1. Parliamentarian State and Chapter Level (Appointed)
a. The parliamentarian at each level shall:
(1) act as advisor to the officers and the members of her organization in
matters pertaining to interpretation of the Constitution and to
parliamentary usage.
(2) serve as an ex-officio member, without vote, on the respective executive
board.
c. The state parliamentarian shall serve as an ex-officio member, without vote,
on the Bylaws and Standing Rules Committee.
d. The chapter parliamentarian shall serve as an ex-officio member, without
vote, on the chapter Standing Rules Committee.
2. Webmaster State and Chapter Level (Appointed)
The webmaster at the state level shall:
a. design and maintain the state website adhering to the Policy for Use of
Electronic Communications and using the guideline for websites located in
the latest edition of Guidelines for State Organization and Chapter
Communications Committee Chairmen (available from international).
b. perform the Duties of State Organization Webmaster located in the
Guidelines booklet.
c. the chapter webmaster shall adhere to the policies and adapt the duties of
webmaster for her level.
d. the state webmaster shall serve a maximum of four consecutive 2 year terms (eight
years).
3. Psi State News Editor (Appointed)
The editor of the Psi State News shall:
a. be appointed for the biennium by the state president. Other duties of the Psi State
News Editor are listed in the Psi State Standing Rules.
b. solicit articles and information for inclusion in the Psi State News.
c. arrange the layout and arrange for the printing and distribution of
the Psi State News.
d. serve a maximum of four consecutive two year terms (eight years).
4. Psi State News Assistant Editor (Appointed, if needed)
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The Assistant Editor may be appointed for the biennium by the state president.
The Assistant Editor of Psi State News shall:
a. assist the Psi State News Editor as directed.
b. assume the duties of the Psi State News should the editor become incapacitated.
5. District Directors Elected by Districts
Each district director shall serve as a voting member of the Psi State Executive
Board and serve on the Minutes Approval Committee. Other duties of the
district directors are listed in the Psi State Standing Rules.
Section G. Nominations and Election of District Directors and District Nominations
Committees
1. The district directors, all of whom must be members of the Society, are elected related
personnel.
2. The respective sitting district nominations committees, in individual district
meetings held during the state convention, shall nominate district directors.
Candidates may also be nominated from the floor. If there is only one nominee,
a voice vote shall be taken. Should there be more than one nominee, a vote by
ballot shall be taken.
3. Each nominee for district director shall have served as a chapter president. The
nominee shall be a past or current chapter president.
4. The term of each district director shall be two years or until a successor is named.
Each district director shall take office on July 1 following her election.
5. Each district shall have a nominating committee which shall consist of three
members who are nominated and elected by the members of their district in a
district meeting held at the state convention. Immediately following their election,
the new nominations committee members shall select one of its members to be
chairman and announce the name of the chairman during the meeting.
6. The term of each district nominations committee member is two years or until a
successor is named. Each committee member takes office on July 1 following
her election.
7. Each district director shall record the name and contact information for the
newly elected district nominations committee chairman, for each newly elected
nominations committee member, and for the newly elected district director.
She shall present a copy to the state recording secretary and to the state executive
secretary. She shall keep a copy for her file.

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Section H. Term of Office for Appointed and Elected Related Personnel


1. Appointed and Elected State Related Personnel
Related personnel shall serve a two year term, concurrently with the state officers, unless
otherwise specified. Related personnel begin their term of office on July 1.
2. Chapter Related Personnel
Related personnel shall serve a two year term, concurrently with the chapter
officers, unless otherwise specified. Related personnel begin their term of office
on July 1.

ARTICLE VII. EXECUTIVE BOARD AND


STATE EXECUTIVE COMMITTEE
CONSTITUTION, ARTICLE VII
Section A. Psi State Executive Board
The membership of the Psi State Executive Board consists of voting and non-voting
members.
1. Voting members
The voting members of the Psi State Executive Board shall be the elected
officers the president, first vice-president, second vice-president, recording
secretary, corresponding secretary, treasurer (ex-officio with vote), the past state
presidents, the district directors, and the chapter presidents. Each of these
members may make motions, participate in debate, and vote.
2. Non-voting members of the Psi State Executive Board
The ex-officio (without vote) members of the State Executive Board shall be the
state executive secretary, the parliamentarian, the Psi State News
Editor, the Psi State News Assistant Editor, the webmaster, the
state committee chairmen and, committee members.
3. The state executive secretary, Psi State News Editor, the Assistant Psi State News
Editor, the webmaster, and the state committee
chairmen may make motions and participate in debate.
4. Each voting member shall be entitled to one vote.
5. The state executive secretary may vote when a ballot vote is taken.
6. Any past state organization president serving as executive secretary, treasurer (if
under remunerative contract for her services), or parliamentarian at the state
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organization level shall relinquish her voting privilege during her term of service
except for a ballot vote.
7. The quorum for a state executive board meeting shall be a majority of the voting
members of the state executive board. Each voting member shall be entitled to
one vote.
8. An executive board meeting is held twice a year, in the fall and the spring.
Section B. Duties of the Psi State Executive Board
The Psi State Executive Board shall:
1. recommend policies and procedures for consideration by the state organization
convention or the chapters.
2. examine, modify if necessary, and adopt the state organization budget.
3. select an executive secretary, the treasurer, and such other personnel as may be
needed, and prescribe their duties, fix their salaries or stipends (if any), and
determine their terms of office.
4. establish the procedures for budget development and approval and for the
supervision of state organization finances. The state president and state treasurer
shall serve, ex-officio, in this process.
5. determine dates and sites of state organization meetings.
6. act in the interim between conventions upon matters requiring immediate decision.
Section C. Meetings of the Psi State Executive Board
1. State executive board meetings shall be held at least two times per year (fall and
spring) for the purpose of conducting business. Special meetings may be called
by the president.
2. Written notice of meeting shall be sent, at the direction of the state president, to all board
members at least two (2) weeks prior to the scheduled meeting date.
3. A chapter president who is unable to attend a Psi State Executive Board Meeting
should appoint a member of her chapter as an official representative who shall
have full privileges of participation which include participating in debate and
voting.
NOTE: This is not voting by proxy.
4. A state executive board meeting shall be held during the state convention,
following the election of the state officers by the convention for the purpose of
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conducting business, adopting the budget and selecting the state executive
secretary and the state treasurer for the following biennium. Nominations for each
candidate shall be made from the floor.
Section D. Psi State Executive Committee
1. An executive committee composed of the elected officers (president, first
vice-president, second vice-president, recording secretary, and the corresponding
secretary) may act for the Psi State Executive Board between meetings if there
is a need for action to be taken. The treasurer (with vote) and executive secretary
(without vote) shall serve on the executive committee.
2. The business delegated to the executive board may be transacted by mail or electronic
transmissions in the event an emergency makes the holding of a meeting impossible.
3. Vote by mail or electronic transmissions (email or fax) and action(s) taken by
the executive committee shall be ratified at the next regularly scheduled state
executive board meeting in order for such vote and/or action(s) to become an
official act or acts of the state executive board.
Section E. Chapter Executive Board
1. The members of the chapter executive board shall be the elected officers of the
chapter, the immediate past president, and such other voting members as shall be
determined by the chapter. The treasurer and the parliamentarian shall be
ex-officio members, the parliamentarian without vote, and the treasurer also without
vote if under remunerative contract for her services.
2. Duties of the Chapter Executive Board
The chapter executive board shall:
a. select the treasurer for the biennium.
b. act in matters requiring immediate action and decision.
c. recommend policies and procedures for consideration by members.
d. establish rules for budget development and approval and for the supervision
of the chapter finances.
3. Meetings of the Chapter Executive Board
a. Meetings of the chapter executive board shall be held at least twice
annually. The board may meet at other times upon the call of the
president.
b. A quorum shall be a majority of the voting members of the board.

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Section F. Nominations and Election of Psi State Officers


1. The Psi State Organization officers, except the treasurer and the executive
secretary, shall be elected by the state organization convention in odd-numbered
years.
2. The term of each elected officer shall be two years or until a successor is named.
No officer except the treasurer and the executive secretary may serve in the same
office longer than two terms in succession. Officers shall take office on July 1 following
their election.
3. The treasurer and the executive secretary shall be selected by the Psi State
Executive Board held at the state convention.
4. The state organization president shall appoint a replacement for any vacancy in
a state office or committee.
Section G. Psi State Nominations Committee
1. The Psi State Nominations Committee shall
a. consist of 6 members, one from each district. Members shall serve no more than two
consecutive biennia (4 years) on the Nominations Committee.
b. provide for election of state officers and state nomination committee
members in odd-numbered years.
c. select the Nominations Committee Chairman for the following biennium
from the sitting committee by mid-September of the even-numbered year
of the biennium, in order to state from which districts nominations should be
submitted for the other five committee members.
d. solicit recommendations for elective positions (officers and nominations
committee members) from chapters and members.
e. gain consent of each nominee for her nomination.
f. publish names and qualifications of nominees in the issue of the
Psi State News at least six (6) weeks prior to the state convention.
g. present nominees to the state convention where additional nominations
may be made from the floor.
h. prepare a ballot, if needed. (A ballot is needed if there is a nomination
from the floor.)
i. announce the election results at the Psi State Convention.
j. report, in writing, election results to the state recording secretary, the
Psi State News Editor for publication, and to International Headquarters.
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k. inform state members as to which positions at international are to be


filled, accept recommendations, complete the required form(s), and submit the
recommendation(s) to the designated recipients.
l. solicit from applicants for state executive secretary and state treasurer their
qualifications for office and publish in the Psi State News in same manner as for other
elected officers.

ARTICLE VIII. PSI STATE STANDING COMMITTEES


CONSTITUTION, ARTICLE VIII
Section A. Committee Structure
1. Society Business

2. Society Mission & Purposes

Bylaws & Standing Rules*


Communications*
Executive Board Meeting Arrangements
Expansion & Chapter Support
Finance*
History
Leadership Development*
Membership*
Minutes Approval
Nominations*
Non-dues Revenue
SAP- Strategic Action Plan
Scrapbook
State Convention
Technology

Educational Excellence
Educational Law & Policy
Global Impact
International/State Projects
Personal Development*
Professional Development*
Scholarship
State Achievement Award

A list of the duties and responsibilities for the Psi State Standing Committees is located in
the Psi State Standing Rules.
* The 2010 Constitution, Article VIII, Section A. 2c., indicates that Psi State Organization and/or
its chapters are responsible to international for the work of this committee. Psi State and/or its
chapters may be requested to send reports or documents regarding the work of this committee.
Committees are appointed by the state president except the Nominations Committee
which is elected. The state president is an ex-officio member of each standing committee
except Nominations.
Section B. General Procedures for Standing Committees
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The standing committees of Psi State Organization shall report to the Psi State
Executive Board and/or the state convention.
1. All standing committees (chairmen and members) shall be appointed by the
president except the Nominations Committee. Members of the Nominations
Committee for the biennium shall be elected by the state convention. The
Nominations Committee shall be composed of one representative from each
district, one of whom shall be the chairman. The sitting committee shall select
the chairman for the following biennium from their committee. The
Nominations Committee chairman and members are elected to a two-year term.
No member of the Nominations Committee may serve more than two
consecutive biennia
2. Each committee chairman and member is appointed to serve for the biennium
or until a successor is named.
3. The state president shall be an ex-officio member, with vote, of all committees
except the Nominations Committee. As an ex-officio member of a committee,
the president has the same rights as the other committee members, but is not
obligated to attend the meetings of the committees, with the exception of the
Finance Committee, and is not counted in determining the number required
for a quorum or whether a quorum is present.
4. The quorum for a standing or special committee shall be the majority of the
committees members. Ex-officio members are not included in determining
the quorum with the exception of the Finance Committee. The state president,
immediate past state president, state executive secretary, and the state treasurer
should attend Finance Committee meetings.
5. Committee matters requiring immediate committee action may be voted upon
by mail, telephone, email, or fax.
6. Committee meetings shall be held with the approval of the state president. It is
the responsibility of each committee chairman to contact the president to obtain
approval to hold a committee meeting.
7. Each committee chairman is also responsible for:
a. notifying the members (including the ex-officio members) of the time and
place for each meeting.
b. setting the agenda for each committee meeting.
c. encouraging open participation among members.
d. ensuring the accomplishment of committee goals through committee
participation.
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e. reviewing the Guidelines for Reimbursement with committee members.


f. appointing one of the committee members as recording secretary.
g. signing each attending members request for reimbursement.
h. providing the state president with a copy of the agenda and the minutes
for each committee meeting.
i. preparing reports to be presented to the Psi State Executive Board and/or the Psi
State Convention.
8. Each committee member, including ex-officio members, is responsible for
sending a response to the committee chairman as to whether or not she
shall attend the committee meeting. If a quorum is unlikely, the meeting
should either be rescheduled or the committee business should be addressed
by another means.
9. Committee duties shall be carried out as specified in the Psi State Standing Rules.
10. The president shall appoint a special committee to accomplish a task requiring
immediate action.
11. Additional Standing Committee(s) may be approved by the Psi State Convention
if there are duties which are not appropriate for assignment to an existing standing
committee or to a special committee. As a committee would likely require funding,
the Finance Committee shall be consulted prior to the recommendation being put
to vote. Previous notice and a two-thirds vote are required to establish a new
standing committee. The establishment of an additional standing committee shall
be recorded in the minutes of the convention.
12. A standing committee may be rescinded if:
a. its purpose(s) and/or responsibilities no longer support the objectives or
needs of Psi State Organization.
b. its responsibilities could be reassigned to another standing committee.
c. monetary or other factors warrant a reduction in the number of standing committees.
13. Notice to rescind a standing committee shall be published in the issue
of the Psi State News at least six (6) weeks prior to the state convention, submitted to the
State Executive Committee for approval before being presented to the state convention.
Should a standing committee be rescinded, the action shall be recorded in the convention
minutes.

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Section C. Special Committees


A special (select, ad hoc, task force, etc.) committee shall be appointed by the president
with the authorization of the state executive board to carry out a specified task that falls
outside the assigned responsibilities of an existing standing committee. Members will
be appointed on the basis of expertise as determined by the needs of the committee;
therefore, district representation will not be a requirement. After submitting the final
report to the executive board, a special committee shall be dissolved. Should a
proposed special committee require funding, the president shall consult the Finance
Committee prior to requesting the executive board for approval to appoint a special
committee.

ARTICLE IX. AREAS OF ACTIVITY


CONSTITUTION, ARTICLE IX
Section A. Psi State Convention and Other Meetings
1. Psi State Convention
a. Psi State Organization shall hold a state organization convention in the
odd-numbered years
b. A quorum shall be a majority of the members who have registered and are
present at the convention.
c. Any Psi State member attending the Psi State Organization Convention may
make motions, enter discussions, and vote except in cases where a roll call
vote is taken.
(1) A roll call vote shall be taken when sustained by a majority vote of those
present or when requested by five chapter presidents.
(2) The chapter president or her official representative shall cast vote for the
chapter, one vote for each five active and reserve members or major
fraction thereof within the chapter. The vote may be divided.
d. Voting is restricted in the following convention meetings:
(1) in the state executive board meeting held during the convention; only
voting members of the Psi State Executive Board are permitted to vote.
(2) in district meetings where the members elect district directors and
district nominations committees for their respective districts for the
following biennium, members should vote in their respective districts.
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e. A minimum of thirty days notice shall be given prior to the date of the
convention.
f. The Available Fund budget may be discussed in a general session of the
state convention. A vote to amend the Available Fund budget may be taken
in the state executive board meeting held during the convention.
g. A state executive board meeting shall be held during the state convention for the
purpose of conducting business, adopting the budget and nominating and selecting the
state executive and the state treasurer for the following biennium.
h. A chapter president who is unable to attend a meeting of the Psi State
Convention shall appoint an official representative from her chapter
membership who shall have full privileges of participation as a chapter
president.
2. Psi State Executive Board Meetings
Psi State Executive Board Meetings shall be held two times a year (fall and spring).
3. Psi State District Meetings
Refer to Psi State Bylaws Article V. Section E. on page 10.
4. Chapter Meetings
Regular meetings of chapters shall be held at least four times per year. A quorum
for chapter business shall be determined by the chapter.
5. Chapter Executive Meetings
a. Meetings of the chapter executive board shall be held at least twice annually.
The board may meet at other times upon the call of the president.
b. A quorum shall be a majority of the voting members of the board.
6. Proxy Voting
There shall be no voting by proxy at any level of Psi State.

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Section B. Psi State Publications


1. Psi State News
The Psi State News shall be the news periodical for Psi State. In the first year of the
state biennium, a minimum of two (2) issues fall and spring shall be
published. In the second year of the state biennium, a minimum of three (3) issues fall,
winter, and spring shall be published. The issue which precedes the Psi State
Convention shall include the slate of nominees for state office (with qualifications and
photographs), the applicants for State Executive Secretary and State Treasurer (with
qualifications and photographs), the names of the nominees (with qualifications and
photographs) for the state Nominations Committee, proposed amendments to the Psi
State Bylaws and Psi State Standing Rules, and Psi State Convention information. The
Psi State News editor determines the deadlines for submission of articles and news items.
She shall establish the publication date for each issue except the issue preceding the Psi
State Convention which shall be published at least six (6) weeks prior.

2. Psi State Bylaws and Psi State Standing Rules


The Psi State Bylaws and Psi Standing Rules shall be published, if amended or
revised, in the summer of odd-numbered years.
3. Psi State Leadership Team Notebook
The Psi State Leadership Team Manual is compiled by the incoming president or her
designee and published in the summer of odd-numbered years. The manual contains
information relevant to the state officers, appointed state related personnel, elected state
related personnel and committee chairs who serve with this president. Additional
information may be added as necessary.
4. Psi State History
The Psi State History shall be published in the fall of even-numbered years. The history
covers the biennium of chapter officers which is July 1 of an even-numbered year
through June 30 of the successive even-numbered calendar year. Minutes of state
meetings, chapter histories, Psi State News issues, and any other material deemed
pertinent should be included.
5. Psi State Presidents Newsletter
The state president may compile and distribute a newsletter at her discretion.
6. Additional State Publications
The publication of brochures and other publications must be approved by the state
president. Methods for financing these shall be approved by the Finance Committee.
The Finance Committee shall submit a proposal to finance any additional publication to
the state executive board for approval.

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7. Publication Approval
Each state publication should be submitted to the state president for her approval
prior to the publication.
Section C. Chapter Publications
1. Chapter Yearbook
a. Each chapter shall compile a yearbook for each biennium.
b. Current chapter rules shall be included in each chapter yearbook.
c. Chapter yearbooks and chapter rules shall be provided for chapter
members.
d. The chapter president or her official representative shall carry a copy of
the chapter yearbook (electronic preferred) to the appropriate district director on or
before February 1, during the first year of the state biennium.
2. Chapter Rules (Chapter Standing Rules)
a. Each chapter in Psi State shall have rules to govern its chapter. The Chapter
Rules shall be compatible with the Constitution, International
Standing Rules, Psi State Bylaws, and Psi State Standing Rules. Copies of
the Chapter Rules shall be distributed to chapter members.
b. Each chapter shall submit a copy of its Chapter Rules (without the
chapter yearbook) to the Psi State Bylaws and Standing Rules Committee
Chairman at the fall meeting of the Psi State Executive Board in odd-numbered
calendar years.
3. Chapter Newsletters
Each chapter shall submit a copy of each of its newsletters to the Psi State News
editor, the Psi State Communications Committee Chairman, the appropriate
district director, and the state president.
NOTE: Each chapter publication should be submitted to the chapter president
for her approval prior to its being printed and distributed.
Section D. Electronic Communications State and Chapter
Psi State and chapters that establish methods of electronic communications shall adhere
to The Delta Kappa Gamma Society International Policy for the Use of Electronic
Communications located in the Psi State Standing Rules, Appendix III. Additional
information regarding electronic communications and other communications is located in
the Guidelines for State Organization and Chapter Communications Committee Chairmen.
This publication may be obtained from International Headquarters.
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Section E. Special Awards and Activities


1. Achievement Award
The Psi State Achievement Award shall be awarded annually to a Psi State member
who has rendered significant service to the Psi State Organization.
2. Scholarships
Psi State awards a limited number of scholarships annually to members who are
pursuing a masters, educational specialist, or doctoral degree. Three scholarships
have been named for outstanding Psi members: 1) Eva Gardner, 2) Edna Earl Jessie, 3.)
Annie Frances Flanigan.
3. Delta Hostel
Delta Hostel, an activity of Psi State, consisting of one weekend, is planned for
learning, leisure, and fellowship. The Personal Development Committee
shall plan and host the Delta Hostel weekend.
4. Planning Day
Planning Day is held in the summer of odd-numbered years for the purpose of
planning by the incoming leadership team for the upcoming biennium. The state
president secures a location, designates a date and time, and invites the participants
to attend. A second planning session may be held during the second year of the
biennium if fiscally feasible.
5. Leadership Seminar
The Leadership Seminar is usually held at least once per biennium. The frequency
depends on the funding. It provides leadership training, fellowship, and friendship
for aspiring leaders. It is planned and coordinated by the Psi State Leadership
Development Committee.
6. Leadership Institute
The Leadership Institute shall be held in the winter for the purpose of providing members
and non-members exposure to outstanding DKG leaders.
7. Professional Growth Conference
A Professional Growth Conference open to members and non-members on a current
educational issue shall be held in the odd numbered year of the biennium.

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ARTICLE X. AMENDMENTS
Section A. Amendments to Psi State Bylaws
1. Proposals for amending the Psi State Bylaws shall be considered at each biennial
state convention.
2. Proposals for amending:
a. may be submitted to the Bylaws and Standing Rules Committee Chairman by
any Psi State member, committee, board, or chapter for consideration.
b. shall be studied by the Bylaws and Standing Rules Committee and
recommendations for changes submitted to the Psi State Executive Committee
for approval before they are submitted to a vote at the Psi State Convention.
.
c. that have been rejected by the Bylaws and Standing Rules Committee and/or
the state executive committee shall be submitted to a vote of the convention when
such a request is made in writing by one-third (1/3) or more of the chapter
presidents. A request for reconsidering a rejected amendment shall be
submitted to the state president and postmarked no later than March fifth prior
to the state convention.
3. Notification of proposed amendments:
All proposed amendments considered by the Psi State Executive Committee shall be
presented to the membership in the issue of the Psi State News published at least six (6)
weeks prior to the convention.
4. Approved by two-thirds (2/3) of the votes cast, a quorum being present, shall be
required for the adoption of an amendment to the Bylaws provided notice of
proposed amendments were published in the Psi State News at least six (6) weeks prior.
5. The adopted amendments take effect immediately upon adoption unless a proviso
states otherwise.
Section B. Amendments to Psi State Standing Rules
1. Proposals for amending the Psi State Standing Rules shall be considered biennially
at the state convention.
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2. Proposals may be submitted to the Psi State Bylaws and Standing Rules Committee
Chairman by any Psi State member, committee, board, or chapter.
3. Proposed amendments will be published in the issue of the Psi State News at least six (6)
weeks prior to the state convention. Proposed amendments will be presented to the state
executive board for approval preceding the state convention.
4. Vote for Adoption
a. A standing rule can be adopted, amended, or rescinded by a majority vote, a
quorum being present, if the notice of the proposed change has been published
in the Psi State News.
b. An amendment that has not been published will require a two third (2/3) vote,
a quorum being present, to be adopted or rescinded.
5. The adopted amendments shall take effect immediately upon adoption unless a
proviso states otherwise.
Section C. Amendments to Constitution and International Standing Rules
Amendments to the Constitution and/or International Standing Rules that are adopted by the
International Convention and impact Psi State Organization and its chapters may be inserted
into the Psi State Bylaws and or Psi State Standing Rules by the Bylaws and Standing Rules
Committee, reported to the Psi State Executive Board, published in the Psi State News, or
posted on the Psi State website.

ARTICLE XI. DISSOLUTION


CONSTITUTION, ARTICLE XII
Section A. Chapter Dissolution
1. Before a chapter can be dissolved, the chapter must obtain the approval of the Psi
State Executive Board.
2. Careful consideration shall be given to the manner in which those desiring to
maintain membership transfer to other chapters. International procedures must be
followed.
3. All liabilities and obligations shall be paid and satisfied or adequate provisions
shall be made therefor.
4. Any remaining funds in the chapter account shall be sent to the state treasurer for
state or international projects.
5. The chapter shall present its Society Paraphernalia and Chapter Charter to the Psi State
Executive Secretary to be retained in the state archives.
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6. The charter must be returned to the state to be forwarded to The Delta Kappa
Gamma Society International Headquarters.
7. The Psi State Executive Board shall decide whether or not the Greek name of
a dissolved chapter shall be reused.
Section B. State Dissolution
1. In the event of the dissolution of Psi State Organization Georgia, the net assets
of the corporation shall be distributed as follows:
a. All liabilities and obligations shall be paid and satisfied or adequate
provisions shall be made therefore.
b. The Psi State Executive Board shall determine specific procedures for
liquidating the remaining assets and shall supervise the disbursement of
funds.
2. Dissolution shall be in accordance with the incorporation statues of the State
of Georgia. (The Secretary of State for the State of Georgia should be a source
of information.)

ARTICLE XII. PARLIAMENTARY AUTHORITY


CONSTITUTION, ARTICLE XIII
Roberts Rules of Order, Newly Revised (current edition) or another recognized manual of
parliamentary procedure is designated for the governance of Psi State and its chapters in all
instances not provided for in society adopted rules, i.e., Constitution, International Standing
Rules, Psi State Bylaws, Psi State Standing Rules, and Chapter Rules.

ARTICLE XIII. DATING OF BYLAWS


There is a date on each page indicating the last time the Psi State Bylaws and Psi State Standing
Rules were amended or edited.

ARTICLE XIV. ELISE BOYLSTON MEMORIAL


FOUNDATION OF PSI STATE
An Enabling Act
Section A.
As a means of furthering the educational purposes of Psi State, consent is given to the
establishment and operation of an educational corporation under the Georgia Non-Profit
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Corporation Act, to be named, Elise Boylston Memorial Foundation of Psi State, for
such purposes and to be formed and operated in such a way that said Foundation will be
exempt from federal income taxation under the Internal Revenue Code now or which shall
hereafter be in effect; and the proper officers of Psi State are authorized to advise the
Secretary of State of Georgia that Psi State approves and consents to the use of such name
by said Foundation.
Section B.
Such officers of Psi State as are or may be designated in the bylaws of said Foundation
are authorized to act as officers and trustees of the Elise Boylston Memorial Foundation,
and the Psi State Executive Board of the Psi State Organization is authorized to elect
trustees of said Foundation, according to the bylaws of said Foundation.
Section C.
This enabling act shall not be subject to revision or amendment. The act shall become
void only upon the dissolution or liquidation of the Elise Boylston Memorial Fund as
provided for in the Articles of Incorporation of said Foundation.

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