TECHNOLOGY ROLL OUT EVALUATION TOOL

GOOGLE APPS FOR EDUCATION

Google Apps for Education technology roll out is a 3 to 5 year District-wide implementation.
Created by: Marisa Williams, Robert Breit, and Kayleen Colavito

CATEGORY

Goals

ALL:
Goals are clearly
defined.
Goals are measurable.
Goals align with the
overall technology plan.

MOST:
Goals are clearly
defined.
Goals are measurable.
Goals align with the
overall technology plan.

SOME:
Goals are clearly
defined.
Goals are measurable.
Goals align with the
overall technology plan.

Goals are present, but

are not clearly defined.
Goals are not
measurable.
Goals do not align with
the overall technology
plan.

Technology Plan

Rationale for Google

Apps is present and is
clearly stated in the
plan.
Demonstrates flexibility.

Rationale for Google

Apps is present and is
clearly stated in the
plan.

Rationale for Google

Apps is present, but is
not clearly stated in the
plan.

Rationale is not present

in the technology plan.

Student Learning

There is a strong
emphasis placed on
student learning.
Creation, collaboration,
and communication are
central themes.

There is a strong
emphasis placed on
student learning. One or
more of the following;
creation, collaboration,
and/or communication is
not present.

Some emphasis has

been placed on student
learning. One or more of
the following; creation,
collaboration, and/or
communication is not
present.

There appears to be no
emphasis placed on
student learning. One or
more of the following;
creation, collaboration,
and/or communication is
not present.

Feedback

Feedback opportunities Feedback opportunities Feedback opportunities Feedback opportunities

are frequent and
are present and
are present, but are not are not present.
responsive.
responsive.
responsive.

OBJECTIVES

INFRASTRUCTURE
Equipment/
Diverse
Technology

An inventory of existing
diverse technology
resources (desktops,
laptops, mobile devices,
microphones, web
cameras, etc.) and
possible additional
hardware conducted at
least 2 - 3 years prior to
implementation needed

An inventory of existing
diverse technology
resources (desktops,
laptops, mobile devices,
microphones, web
cameras, etc.) and
possible additional
hardware conducted at
least 1-2 years prior to
implementation

An inventory of existing
diverse technology
resources (desktops,
laptops, mobile devices,
microphones, web
cameras, etc.) and
possible additional
hardware conducted
during implementation
year

No consideration was
given for resources
needed prior to
implementation

COMMENTS

Bandwidth

Bandwidth study of
current network usage
and projected usage
conducted at least 2 -3
years prior to
implementation

Bandwidth study of
current network usage
and projected usage
conducted at least 1 - 2
years prior to
implementation

Bandwidth study of
current network usage
and projected usage
conducted during
implementation year

No consideration was
given to the amount of
required bandwidth and
network usage prior to
implementation

Onsite Tech
Support Team

A small cadre of
teachers selected to
serve as onsite tech
support team for each
school and receive indepth training 4 times
during the school year

A small cadre of
teachers selected to
serve as onsite tech
support team for each
school and receive indepth training 3 times
during the school year

A small cadre of
teachers selected to
serve as onsite tech
support team for each
school and receive indepth training 2 times
during the school year

A small cadre of
teachers selected to
serve as onsite tech
support team for each
school and receive indepth training 1 time
during the school year

PROFESSIONAL DEVELOPMENT

Administration
support

Administrators provide
ongoing support by
providing coverage for
peer observations and
collaboration for PLCs
monthly

Administrators provide
ongoing support by
providing coverage for
peer observations and
collaboration for PLCs
bi-monthly

Administrators provide
ongoing support by
providing coverage for
peer observations and
collaboration for PLCs
once a semester

Administrators provide
ongoing support by
providing coverage for
peer observations and
collaboration for PLCs
once during the school
year

F2F Training

Ongoing Face to Face

training provided
monthly for all staff
members

Ongoing Face to Face

training provided bimonthly for all staff
members

Ongoing Face to Face

training provided once a
semester for all staff
members

Ongoing Face to Face

training provided only
once for all staff
members

Pre
Implementation
Training

4 - 5 full days of training

provided at end of
previous year or prior to
start of school year

2 - 3 full days of training

provided at end of
previous year or prior to
start of school year

1 - 2 full days of training Training provided after

provided at end of
the start of school year
previous year or prior to
start of school year

Individualized
Training

A website is created
with links to web
resources, video
tutorials, handouts for
self paced training and
a Google Doc for
question/answer board

A website is created
Teachers are instructed Teachers are given
with two of these items - on how to locate Google handouts during F2F
links to web resources, tutorials
training
video tutorials, handouts
for self paced training
and a Google Doc for
question/answer board

Needs based surveys

given to all
stakeholders: school
administrators,
teachers, students, and
parents

Needs based surveys

given to 3 of the 4
stakeholders: school
administrators,
teachers, students, and
parents

TIMELINE

Needs Based
Surveys

Needs based surveys

A needs based survey
given to 1 or 2 of the
was not given to the
stakeholders: school
stakeholders
administrators, teachers,
students, and parents

Pre
Implementation

Administrators devised
a thorough plan for
professional
development for
teachers and training for
students prior to
implementation

Administrators devised
a plan for professional
development for
teachers and training for
students prior to
implementation

Administrators devised a
limited plan for
professional
development for
teachers and training for
students prior to
implementation

Administrators did not

devise a plan for
professional
development for
teachers and training for
students prior to
implementation

Implementation

Administrators execute
a thorough support plan
for full implementation
for teachers and
students

Administrators execute
a support plan for mid
capacity implementation
for teachers and
students

Administrators execute a
limited, small group
support plan during
implementation for
teachers and students

Administrators did not

execute a thorough
support plan during
implementation for
teachers and students

Budget

Administrators devised
detailed itemized
devices and resources
needed in budget for
future use

Administrators devised
an itemized budget for
devices and resources
for future use

Administrators created a
limited budget for
devices and resources
for future use

Administrators did not

itemize devices,
resources, Professional
Development, and
infrastructure costs in
budget

Networking

The use of Google Apps

is embedded in the
curriculum to network
with other classes on a
weekly basis

The use of Google Apps

is embedded in the
curriculum to network
with other classes on a
biweekly basis

The use of Google Apps

is embedded in the
curriculum to network
with other classes on a
monthly basis

The use of Google Apps

is not embedded in the
curriculum to network
with other classes

Digital Media
Resources

Google Apps are used

to incorporate digital
media resources on a
weekly basis

Google Apps are used

to incorporate digital
media resources on a
biweekly basis

Google Apps are used to Google Apps are rarely

incorporate digital media used to incorporate
resources on a monthly digital media resources
basis

Assessments

Google Forms are used Google Forms are used Google Forms are used Google Forms are rarely
for assessments on a
for assessments on a
for assessments on a
used for assessments
weekly basis
biweekly basis
monthly basis

CURRICULAR

COMMUNICATION

Parents

Parents are well aware Parents are somewhat Parents have limited
of use of Google Apps aware of use of Google knowledge of use of
and attend workshops Apps
Google Apps
or use tutorials

Parents have no
knowledge of the use of
Google Apps

Collaboration Teacher

Google Apps is used as

a collaboration tool
within school and other
schools on a weekly
basis

Google Apps is used as

a collaboration tool
within school and other
schools on a biweekly
basis

Google Apps is used as

a collaboration tool
within school and other
schools on a monthly
basis

Google Apps is never

used as a collaboration
tool within school and
others schools

Collaboration Student

Google apps are used

by students for creation,
collaboration, and
communication on a
daily basis.

Google apps are used

by students for creation,
collaboration, and
communication on a
weekly basis.

Google apps are used

by students for creation,
collaboration, and
communication on a
biweekly basis.

Google apps are rarely

used by students for
creation, collaboration,
and communication.

Faculty

Faculty utilizes Google

Apps daily as a
communication tool

OVERALL COMMENTS

Faculty utilizes Google

Apps weekly as a
communication tool

Faculty utilizes Google

Apps biweekly as a
communication tool

Faculty rarely utilizes

Google Apps as a
communication tool