You are on page 1of 12

VISUAL QUICK START GUIDE ADOBE CONNECT

Getting started with Adobe Connect meetings


Create and Access Your Meetings

1. Navigate to https://pours.adobeconnect.com in your web browser.


2. Log in with your Adobe Connect username and password. If
you dont know your password, click the Forgot your password?
link.
3. Once authenticated, you are taken to the Adobe Connect Central home page. Click the Create
New Meeting button to begin the Meeting Wizard.

4. Enter a meeting name (which is the only required field). You


can enter an easy to remember custom URL, such as your course
code or meeting topic, new with your initials (not mandatory).
The Summary is optional. Enter the Start and Duration times-they are optional and are not required to be filled in to create a
meeting. However, we do put the date of our meeting and the
time that our meeting starts here. Then, under duration, put how
long the meeting will last. Please proceed to steps 5 and 6, do
not click Finish yet.

Page 1

5. Choose Anyone who has the URL for the meeting can
center the room.

6. The last choice is the Audio Conference Settings. For


AIE, we choose Include this audio conference with this
meeting. Choose coursework. If you do not have any
options there, email Pat Ours.
Now click Finish

TIP: The meeting room you have created is always available at the
URL listed. Copy and paste that URL in an email to your residents.

NOTE: Install the Adobe Connect Add-in


If you have never hosted an Adobe Connect meeting before, you will be prompted to install the Adobe Connect
Add-In. Click Install and follow the instructions. You will only need to install the Add-in once.

Page 2

Starting the Meeting - Sharing your screen


1. Click the Share My Screen button in the Share pod.

2. In the Start Screen Sharing dialog, choose how you would


like to share your screen.
Desktop: Share all applications on your desktop.
Windows: Choose specific, already open windows to share.
Applications: Share one or more applications along with
related windows.

After selecting your desired option, click Share.

3. An Adobe Connect icon appears in your system tray


(Windows) or your toolbar (Mac & Linux) while you are
sharing your screen. Click on this icon to view a menu where
you can stop sharing or access other available options.

TIP: If you choose to share your entire desktop, it is recommended that


you set your screen resolution to 1024 X 768. Reducing the number of
applications running will also provide a better experience for your user.

Page 3

Sharing Files Saved on your Computer


1. Click the right arrow beside Share My Screen and select Share
Document.

2. Click Browse My Computer to select a file from your system.


In the Browse dialog, locate the file you would like to share and click Open. The file is
automatically uploaded and converted.

3. Once the file has been converted, it will appear in the Share pod. Use
the Next and Previous controls to navigate through your presentation.
4. Your files must be in .odf, .joeg, .png, or .ppt formats.
Using recording, audio and video communications
1. You can control video and audio using the buttons at the top.
2. You can begin audio for the meeting by clicking Audio and
clicking Start Meeting Audio.
3. You can begin the webcam for the meeting by clicking the arrow
by the webcam symbol and clicking Enable webcam for
participants.
4. To record the meeting, click Meeting and click Record Meeting.
Page 4

Sharing webcam video


1. You can easily share webcam video with meeting attendees. To
do this, make sure your webcam is plugged in and click either the
webcam button or the Start My Webcam button on a Video pod.
2. The webcam will give you a preview of what will be shared. If
you are happy with the preview, you can click Start Sharing to
broadcast your webcam to all participants.
The Video pod will accommodate multiple webcams and scale the
images appropriately; you dont need to open a separate pod for
each presenter.
3. If youd like to adjust the settings for your webcam to increase
or decrease the quality based on available bandwidth, click
Preferences from the Video pod options menu, or select Meeting
> Preferences > Video.

To begin your webcam, you can also click the webcam symbol or
the arrow on the side of the webcam symbol click Start my
webcam.

Page 5

Breakout Rooms
1. You can create breakout rooms for discussions. Click the
middle button under Attendees. The
button evenly
distributes residents evenly into
rooms. The + button
lets you add more breakout rooms. The default amount of
rooms is 3. You can mark the X on the side of each room to
delete a room.

2. To go between breakout rooms, hover on your name and pick


the room you would like to go into. If you need to move residents
between rooms, hover on his/her name and click the room that
you would like him/her to go into.

***The system does not record what happens in the breakout


rooms.

Page 6

Managing Attendees
1. Meeting attendees fall into three roles:
Host: Organizes and facilitates the meeting.
Presenter: May assist in meeting facilitation, presenting
content, or sharing their screen.
Participant: Largely a spectator in the meeting who can chat,
respond to polls, and change their status.
2. There are two easy ways to
change any participants role.
Hovering over a participants name
will bring up a hover menu with
several options giving you the
ability to choose a role for the
individual, as well as individually
control their audio, video and chat
options
3. Additionally, the Attendees pod
supports drag and drop
functionality. Click and drag users
from one role to another.

Page 7

Working with Pods


Pods are the display panels, similar to windows that are present in a meeting room. The sizing buttons in the upper right corner of
each pod will either close or maximize the pod. You can move a pod on the screen by dragging it by its title bar. To resize a pod, drag
the lower-right corner. You can have multiple pods open during a meeting and control which pods participants can view at any time
during the meeting. Only Hosts can control the layout and view of the pods. Pods are dynamic and contents of the some of the pods
can be exported.
Types of Pods:
Share enables a host or
presenter to display their
screen, a document or a
whiteboard.
Attendee shows all
participants in a meeting and
their role.
Camera and Voice shows
webcam output (video) for
those who can broadcast
Chat instant messaging
location; content can display
to everyone or presenters
only; can email the contents
of a chat pod to preserve its
content.
Note location for note-taking that all attendees can see
Poll used to create multiple choice or multiple answer questions for participants.
File Share- location to upload files that can be shared with meeting attendees

Page 8

Web Links location for web addresses so that the host can force attendees browsers to open a designated URL to be
viewed during the meeting.
Q & A a pod that can be linked to the chat pod. Attendee can ask a question in the chat pod and presenter can answer in
linked Q&A pod. When presenter answers, the question and answer appear paired in the chat pod.

Add a Pod
1. In the menu bar, select Pods and select the type of pod.
2. From the submenu, select Add New <pod name>.

Show/Hide a Pod
1. In the menu bar select Pods. A check mark appears next to all pods that are currently
visible in the meeting.
2. To hide a pod, select the pod name to remove the checkmark. You can also hide a pod
by simply clicking the Pod Options icon in the upper-right corner of the pod itself and
choosing Hide from the menu. Types of Pods:

Delete / Rename a Pod


1. In the menu bar, select Pods > Manage Pods
2. To delete: Select the pod in the list that you want to delete and click Delete.
3. To rename: Select the pod in the pane on the left and click Rename.
4. Click Done.

Page 9

Share Control of your screen with another Presenter


1. The other presenter must request control of the screen first (by clicking the Request Control button on the Share pod title bar).
2. The host (you) will see a request message in the lower-right corner of the meeting room window.
3. Click Accept.
Re-take control of a shared screen
1. Click the menu button in the upper-right corner of the share pod and choose Stop Control.
Release Control of a shared screen
1. Click the Release Control button on the Share pod control strip.
Screen Views
When sharing, you can force participants to see certain pods option so that you
can see the same view in their share pod as you have on your screen. Click the
icon in the upper-right corner of the share pod and choose Force Participant
View
Full-Screen mode
1. To display your share pod at full-screen size, click the Full Screen button in
the Share pod title bar. Click the button again to return to normal size. This
button is available, by default, to all attendees. Each attendee can choose
whether or not to view the pod in full screen mode.
Synchronize option
By default Connect synchronizes documents so attendees see the same frame that the presenter sees. A host or presenter can click
the Pod Options icon in the upper-right corner of the pod and uncheck Sync to turn off this synchronization so that attendees can
move through presentations or simulations at their own pace. When synchronization is off, controls for presentation playback
appear at the bottom of the share pod.

Page 10

Advanced Management of Roles for Participants and Meeting Options


Block incoming attendees
1. In the menu bar, select Meeting > Manage Access and Entry > Block Incoming Attendees.
2. If you want attendees to request entry, select Incoming Attendees Can Request Entry.
3. (Optional) In the text box, edit the message for incoming attendees. Click Save Message.
4. Click OK.
Changing attendee roles
1. Select a participants name from the Attendee pod
2. From the fly-out menu that appears, select a role (Participant, Presenter, Host).
3. Notice that the icon next to the attendee will change and their name will appear under the appropriate category in the attendee
list.
Remove an attendee from a meeting
1. Select the name of the participant to be removed in the Attendee pod.
2. Click the Pod Options icon in the upper-right corner of the Attendee pod and choose Remove Selected User.
Enhance a participants rights
Hosts can change participants rights to give them control over selected pods. For example, if a participant would like to be able to
add notes to a Note Pod, rights can be extended for access to this pod only.
1. Select the name of the participant from the Attendee pod.
2. Click the Pod Options button in the Attendee List pod.
3. Choose Attendee Options.
4. Select Enhanced Participant Rights.
5. In the dialog box, select the pods that you want the participant to control and click OK

Page 11

Place a meeting on hold


Block access to a meeting room temporarily. Hosts and presenters can still enter and work in the room but all other participants are
on hold.
1. In the menu bar, select Meeting > Manage Access and Entry > Place Participants on Hold
2. Revise the Message for Participants and click OK to place meeting on hold and display the message. (You can also revise this
message while the meeting is in progress and click the Save button to have it ready to use at a later time.)
Restarting a meeting
1. To re-start the meeting for participants, go to Meeting > Manage Access and Entry > uncheck Place Participants on Hold.
Ending a meeting
1. In the menu bar, select Meeting > End meeting
2. Revise the message and click OK to end the meeting and display the message to all participants.
Open vs. Closed Rooms
You may leave the meeting room open or closed between meetings. If meeting rooms are left open, people with the URL can enter
and exit at any time to view what you have posted there. (See Blocking Incoming Attendees if you dont want the meeting room to
be left open.)

Page 12