Document

Name :

Meeting Minutes

Document
Number :

SP QMS-FRM-001

Checked &
Signed by :

P. Lombard

Date Created:

2015-10-27

Revision :

REV. A

Compile by :

G. Oehley

MEETING MINUTES
Meeting/Project Name:

Production Meeting

Date of Meeting:

03-11-2015

Time:

09H15

Minutes Prepared By:

Gustav Oehley

Location:

Boardroom at Reception

1. Meeting Objective
To inform staff and keep staff up to date of new information and developments at Sructa Profile.
To give instructions and informations on new projects at Structa Profile.
To report problems and issues that occurred during production hours.
To solve problems by discustion.
Taking notes of problems that arisses.
2. Attending Meeting

3. Absent from Meeting

Name and Surname

Clock nr

Paul Lombard

12001

Gustav Oehley

12048

Tswini Khumalo

12004

Dilan Roolvink

12047

Stevie Khoase

12022

Thomas Sekhoto

12023

Themba Ntobela

12043

Name and Surname

Clock nr

4. Topics and Action Taken

1
2
3
4
5
6
7

Topic

NCR procedure WIP

Action Taken

The books will be delivered and received on 3/11/2015

Topic

Stock sheets not filled in correctly was monitored

Action Taken

Tobie Mostert was assigned to take over this task

Topic

Problem that occurred with cast numbers that is not on off-cuts

and 3rd Party Inspection cannot identifying plates.

Action Taken

G.Oehley will write a Procedure for this, quality officers must come to G.Oehley for any
assistance with 3rd Party Inspection.

Topic

Management decision on Lifting Beam

Action Taken

G.Oehley will write a email to management, this is an open topic that management
must take a dission on.

Topic

Re-design Stickers for parts.

Action Taken

G.Oehley is in the process of changing this procedure

Topic

Write Procedure for 3rd Party Inspection

Action Taken

G.Oehley will write a Procedure

Topic

Add extra coulomb on delivery note to allocate number.

Action Taken

P.Lombard arranged with T.Khumalo to take this task on.

1 of 3

Document
Name :

Meeting Minutes

Document
Number :

SP QMS-FRM-001

Checked &
Signed by :

P. Lombard

Date Created:

2015-10-27

Revision :

REV. A

Compile by :

G. Oehley

4. Topics and Action Taken continue....

8
9
11
12
13
14
15
16
17
18
19
20

Topic

Issue by Adriaan : 1. Time of meeting 2.Tobie part of Meeting

Action Taken

Open issue at meetings. A proposal is made that Tobie gives G.Oehley and P.Lombard
his issues/argument and this will be discussed in the meetings.

Topic

Transferring of cast numbers on stock plates at receiving

Action Taken

The exact procedure was explained by P.Lombard. G.Oehley will create a document
that explains the procedure so that the responsible employee has this in blank & white.

Topic

Updates of stock list (Tswini)

Action Taken

A document was created to put this issue in order. Management must please check and
sign the document

Topic

Immediate update of Dispatch Order Register

Action Taken

Noted by T.Khumalo and Understoot.

Topic

Jobs to be added on order Register before nesting

Action Taken

Tobie Mostert was assigned to take over this task

Topic

Jobs waiting to be put on Order Register to long

Action Taken

This topic was discussed on Topic 12

Topic

Deliveries without delivery notes and Test certs (Turnmill & One steel)

Action Taken

The procedure of NCR will be followed for this situation. For now on no material will be
received without correct paperwork in place.

Topic

Plan for quality on documentation for this week.

Action Taken

Everyone discussed this and agrees that this will help with future productivity.

Topic

Decision by Management on Profile Cutting Head on 100 mm and over.

Action Taken

G.Oehley will write a email to management, this is an open topic that management
must take a dission on.

Topic

Employees not completing Acting Form on correct date.

Action Taken

P.Lombard explained this issue with everyone and will be followed from now on.

Topic

Charge hand not completing Order Register as instructed, 7h20 Paul

only receive updated list.

Action Taken

P.Lombard explained reason for this. S.Khoase will follow instruction.

Topic

Housekeeping not followed by all Employees.

Action Taken

This is still a open issue.

2 of 3

Document
Name :

Meeting Minutes

Document
Number :

SP QMS-FRM-001

Checked &
Signed by :

P. Lombard

Date Created:

2015-10-27

Revision :

REV. A

Compile by :

G. Oehley

5. Notes and Issues

Topic/issue by Thomas Sekhoto (QC officer)
1.

Thomas Sekhoto will only be responsible for Qaulity work, if nester require plates for nesting, the Charge Hand
must be used for this function.

Topic/issue by Stevie Khoase (Chargehand)

1.

No issue

Topic/issue by Tswini Khumalo (Dispacth officer)

1.

Problem with urgency, Oom Deon intterupted dispatch procedure

Topic/issue by Themba Ntobela (Crane Driver)

1.

Signing document of Duty Statement

Topic/issue by Dilan Roolvink (Nester)

1.

No issue

Notes
1.
2.
3.
4.
5.
6.

All members of meeting not on time

Provide everyone with dissiplinery Code in next meeting.
Print Agenda to all staff that is in meeting
Give members of meeting an internal Training Forms
Discuss Gift contract with Management
Receiving of materials at night shift. Propose that material will only be received between 07H00-15H00 or on
special arragement

6. Next Meeting
Date:

10-11-2015

Time:

09H15

Location:

Boardroom at Reception

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