Beruflich Dokumente
Kultur Dokumente
System (OPAC)
Copy Cataloging, Library
Automation Systems
Organizing Media
Spring
COLLECTION
PATRONS
LIBRARY
Copy Cataloging
Source: Weihs, J. & Intner, S. Beginning Cataloging, Chapter 8.
Why?
1.Saving time
2.Saving money
3.Ensuring quality records
Weihs and Intner (2009), Chapter 8, Pg.
127
Copy Cataloging
1.Saving time Compare:
(Create descriptions, determine descriptive and subject
headings, perform authority control, classify, and enter) to
(find a source record to copy, verify it matches item, edit for
elements and local call numbers)
45 minutes / 60 minutes VS. 10 minutes
Z39.50 Protocol
What Is Z39.50?
a protocol that allows computers with different search
syntaxes to share information when they adopt the
protocol. Schultz-Jones, B. (2006), pg. 68
Why Do I Care?
Its an international computer standard.
Allows ability to search libraries that run a Z39.50
server, which allows copy cataloging because the
records retrieved in full MARC from another library can
be imported to yours for edit and revision.
Sources? Library of
Congress
Online Catalog
http://catalog.loc.gov/
WorldCat
WISCAT (WI DPI support and Copy Cataloging)
http://dpi.wi.gov/rl3/resources/wiscat
http://dpi.wi.gov/sites/default/files/imce/rl3/pdf/WISCAT/MARC_Download_
in_WISCAT.pdf
WISCAT (search)
http://www.badgerlink.net/
http://www.more.lib.wi.us/
1. Acceptable Sources
REMEMBER - ALL SOURCES ARE NOT QUALITY, CHECK THEM!
2. Record Fullness
Local policies govern amount of
information;
Most small public and schools are Level 2;
Some libraries eliminate extras, even if
helpful to patron, due to budget and time
limits.
3. Errors!!
Policy Actions when errors are found
Correct all errors;
Correct no errors; or,
Correct selected errors **
Questions to ask??
Affect retrieval, such as spelling ??
Affect findings, such as subject
headings?
4. Call Numbers
Local call number likely to vary
It is a local address, wont be uniform or
conformed to Library of Congress
Examples: Fiction, periodicals, Biographies
(921 or 920 or within subject area)
Cutter numbers
Childrens area identified in different ways,
like E [picture books] for Easy or
Everyone
5. Tracings
Tracings are subject headings and
added entries/access points.
Local decision about how much
should appear.
Additions mean added cost, this can
be okay if added benefit for patrons.
Automation Systems
Automation Systems
Source: Schultz-Jones, Barbara. An Automation Primer for School
Library Media Centers and Small Libraries, Worthington, Ohio :
Linworth Publishers, 2006.
Automation System = software, hardware technology to support and
deliver range of information services to patrons and management of
the library. (Schultz-Jones, p. 19)
ILS = Integrated Library System
1.
2.
3.
4.
People
Access
Matching with Goals of Library
Technology
1.People
Patron
Borrower
Student
Parent
Librarian
Technician
Para-professional
Cataloger
Teacher
Administrator
Parent/s
Vendor
Stakeholders
Schultz-Jones, 2006, p. 13
2. Access
Access to resources and locations
Extension of access, consider possibilities
Goals for providing access, including
growth
Schultz-Jones, 2006, p. 14
4. Technology
System options
Direction of automation systems
Think creatively about future needs
Changing standards, advances in technology
Upgrades from software vendor, hardware on a
cycle locally
Implementation of new software, training for all
Budget
Schultz-Jones, 2006, p. 14
Independent or Collaborative??
Options???
Consortium = large-scale collaboration by independent library systems
(Schultz-Jones, 2006 p. 25)
Offers:
Reduced costs through economies of scale
Increased resource sharing
Services to broader base of users
Faster delivery and lower cost over inter-library loan
Efficient storage of bibliographic records
Combined catalog through layer of software, gateway to
Z39.50 server
Concerns:
Balance between total sharing and local control
Options:
Single automation system, separate bibliographic database for
each library
Single automation system, holdings records indicate the
owning library
Consider Needs of
Automation
SUMMARY: Consideration of automation system assesses the four
themes for your library (People, Access, Goals, and Technology) and
matches these to the features of the automation system software
and capabilities.
Automation System
Features
1. Cataloging
2. Online Public Access Catalog
(OPAC)
3. Circulation
4. Inventory Control
5. Acquisitions
6. Reports
7. Serials Management
8. Media Booking
9. Inter-Library Loans
10. Backup and Restore
11. Maintenance
Schultz-Jones, B. (2006), Chapter 2
Cataloging Requirements
Features
1. Adding titles or copies easily in MARC
2. Modifying existing records individually or globally
3. Importing and exporting multiple MARC records
4. Extracting information from MARC records, ex. for barcodes
5. Maintaining MARC templates for material types, ex. for CDs
6. Maintaining authority control record data (review on next slide )
7. Fine tuning cross references
8. Producing barcodes
9. Producing spine labels
10.Printing shelflists
11.Printing barcode lists
12.Producing collection statistic reports
OPAC Features
1. Ease of Use
2. Help Features
3. Text and Visual Aspects (need choices for grade levels,
vendor options)
4. Toolbar can be Customized
5. Search Options and Parameters allowed:
Basic: (keyword, title, author, subject, series, call number)
Advanced: (Boolean logic and, not, or)
6. Enriched content book reviews, book jacket images, first
chapters, author biographies, table of contents, etc.)
7. Retrieval Results (limits, brief format, restrictions)
8. Search history
9. Print or Save Options
Schultz-Jones, B. (2006), Chapter 2, pg. 49
Other Considerations:
1. Inventory
2. Acquisitions
3. Reports (Collection Analysis like Folletts TitleWise,
http://www.titlewave.com
4. Serials
5. Media Booking Potential
6. Backup and Restore
7. Maintenance (periodic database repair, rebuilds,
etc.)
8. Crashes and customer support
Library Automation
Systems
Circulation, Cataloging, Inventory
and
Vendor Specs
http://www.goalexandria.com/
Surpass
https://www.surpasssoftware.com/
Follett Destiny
http://www.follettsoftware.com/library-automation-software
Mandarin
http://www.mlasolutions.com/
Horizon
http://www.sirsidynix.com/horizon
Alma
https://www.youtube.com/watch?v=kSCUwyVLxas
http://www.koha.org/
http://www.goalexandria.com/
Automation software can assist you with tracking budget and expenditures.
Automation software can assist you with publisher and vendor contact information.
Automation systems are set up to sequence barcodes and import MARC data.
Automation software allows you to easily keep track of your subject headings.
Even with a shared automation system, there can be differences between the
primary and secondary notes, if the automation system allows.
Shows
copies
available
Automation software can show only the circulation librarian the previous checkouts of an item. This can be helpful in fine assessment if an item comes back
damaged. But some libraries do not retain patron check-out history.
Automation software can have a visual locator / virtual map for the item.
Item location
Serials call letters for local holdings can begin with MAG. (for magazines).
Serials each month the magazine is checked in, which adds it into inventory.
You can set up the magazine to be routed to individuals in school or library first.
http://mitinet.com/
Serial Template
Processing
Processing =
References:
Schultz-Jones, Barbara. (2006). An Automation Primer for School
Library Media Centers and Small Libraries, Worthington, Ohio :
Linworth Publishers.
Weihs, J. & Intner, S. (2009). Beginning Cataloging, Santa
Barbara, Ca : Libraries Unlimited.
Images: Microsoft Office Clip Art