Willow Park School Council (WPSC) and Willow Park Fundraising Society (WPFS)

Roles and Responsibilities:

Chairperson
Ensure Council is adequately staffed to meet CBE guidelines
Act as representative of Willow Park to CBE and Administration
Chair all council meetings with appropriate agendas
May also act as President of WPFS and one of three signing authorities
Meet on a regular basis with school administration
Ensure governance and respect for the views of all students are maintained
Stay informed of school matters and communicate those to council for feedback
Act as a mediator / tie-break / consensus builder on issues that have not gained clear
consensus
Vice Chairperson
Fill in for Chairperson where Chairperson is unavailable
May also act as Vice President of WPFS and one of three signing authorities
Chair sub-committees and accept extra duties as required
Secretary (WPSC and WPFS)
Take meeting minutes and distribute to all in attendance or those interested
Ensure sub-committees capture information and minutes for distribution as appropriate
Issue and receive correspondence on behalf of WPSC and WPFS
Ensure documents regarding WPFS are in order to maintain non-profit status
Treasurer (WPSC and WPFS)
Report on the financial status and accounts of WPFS at the regular meetings
Act as primary bank contact and one of three signing authorities
Prepare appropriate corporate returns for WPFS
Ensure proper controls and audit process are in place to handle our communitys money
Engage with Fundraising Coordinator to ensure collection of funds process is managed
Immediately communicate any discrepancies in council funds
Meet with administration regarding reporting of fund usage (as appropriate)
Volunteer Coordinator (WPSC and WPFS)
Ensure all volunteers have identification and security clearances
Maintain volunteer database
When required and under direction of WPS staff, gather volunteers for special events
Ensure volunteers feel valued and respected as part of the smooth functioning of the school
Fundraising Coordinator (WPFS)
Organize and facilitate school-wide fundraising efforts approved by WPFS (Generally 2 per
year)
Coordinate volunteers for fundraisers with the Volunteer Coordinator
Commitment varies during fundraising campaigns
Casino Coordinator (WPFS)
Coordinate all Casino applications for Willow Park Fundraising Society
Work with a team of people to distribute the workload of planning a Casino event
Coordinate how the funds are spent to ensure compliance with AGLC regulations