John and Hopes Wedding

June 23rd, 2018

VENUES

Ceremony and Reception:

Indian Ridge

CONTACTS
BRIDE
GROOM
MOTHER OF THE
BRIDE
FATHER OF THE
BRIDE
MOTHER OF THE
GROOM
FATHER OF THE
GROOM
BEST MAN
PHOTOGRAPHER
CATERER
FLORIST
DJ

Hope Elizabeth Costa

John Huber Monforte 3rd
Christy Costa
Dan Costa
Dortothy Monforte
John Monforte 2nd
Dennis Deyo
Bolton-Reuter
Photography
Hickory BBQ
Smokehouse
The Centerpiece Floral
Design
TurnTable Events

HAIRDRESSER

Xxxx

MAKE UP
ARTIST
HOTELS

Xxxx

LOCAL TAXIS

N/A
N/A

Mob:
Email:
Mob:
Email:
Mob:
Email:
Mob:
Email:

845-760-9821
Hope.elizabeth@yahoo.com
845-981-7894
monforter.john@yahoo.com
845-631-8829
Christy.costa@yahoo.com
845-789-3546
dan.costa@yahoo.com

Mob:
Email:
Mob:
Email:

845-673-9784
Dorothy.monforter@yahoo.com
845-673-9784
N/A

Mob:
Email:

845-544-8898
deyo.dennis@yahoo.com

Mob:
845-233-4488
Email:
N/A
Mob:
(845) 338-2424
Email:
xxxx
Mob:
(845) 699-4596
Email:
TheCenterpieceFloralDesign@gmail.com
Mob
(914) 829- 5101
Email:
dj@turntableevents.com
Mob:
xxxx
Email:
xxxx
Mob:
xxxx
Email:
xxxx
Mob:
N/A
Email:
N/A
Mob:
x N/A
Email:
N/A

JUNE 19TH,2018
TIME

DETAIL
All day

2:00 PM

RESPONSIBLE

Marquee construction continues

Marquee construction completed
Including:
- Carpet
- Tables and chairs
- Dance floor
- Stage
- Bar
- Cake table
- Heaters/AC if required
- Bar furniture

Indian Ridge
Preserves

John and Hopes Wedding

June 23rd, 2018

3:30PM

Call to confirm:
- cocktail guy
- magician
- band
- DJ
JUNE 21ST,2018 TWO DAYS BEFORE

Emily Durrant
(Event Planner)

TIME

DETAIL

RESPONSIBLE

Finalise seating plan

Emily Durrant

9:30 AM
10:00 AM

Bride: Hair Appointment

10:00 AM

Bride: Beautician Appointment

10:00 AM

Groom to collect suits

Groom

11:00 AM

Prepare guest book

Emily Durrant

10:00 AM

Seating plan printed and set up

Emily Durrant

Bar delivered and set up

Indian Ridge

12:00 PM

XX DATE - DAY BEFORE THE WEDDING

TIME

DETAIL

RESPONSIBLE

Final decoration

Indian Ridge

Photographers arrive to recce and deliver equipment

- Set up space in marquee for guest entrance shots
- Photos of set up flowers, tables, detail etc.

Bolton-Reuter
Photography

2:00pm

Florist set up (and deliver bouquets)

3:30PM

Placement cards arranged

The
Centerpiece
Floral Design
Emily Durrant

PA system installed for band and DJ

Indian Ridge

Check place cards against list

Emily Durrant

Florist to arrive & install in the Church

The
Centerpiece
Floral Design
Wedding Party

12:00PM
1:30PM

4:00PM
4:30PM
5:00PM
6:00PM

Rehearsal

6:45
7:00PM

Give rings to Best Man

DJ set up

Emily Durrant

June 23rd, 2018- Wedding Day

John and Hopes Wedding

June 23rd, 2018

TIME
10:00 AM
12:00 pm
12:00 pm
12:00 pm
1:30 PM
4:15 PM
4:35 PM
4:30 PM
5:30 PM
The whole
time
4:30 PM-the
whole time
6:00 pm
6:20 PM
8:30 PM
7:40 PM
The WHOLE
TIME
7:30 pm
9:55 PM

DETAIL

RESPONSIBLE

Hairdresser arrives
Photographer arrives
Ensure gifts (for wedding party) in marquee (under cake table)
Band arrive to set up
Groom and best men arrive
- Check have rings!
Bride arrives at Indian Ridge
Wedding Ceremony Begins
Photography of Wedding Pictures
Guests arrive at reception
Bride and Groom arrive at reception
Photographs taken at reception
DJ starts playing background
Bride and Groom Entrance into Marquee
Announced by Toast Master xxxx
Starter served
Desert served
Speeches
Bar open
First Dance
Bride and Groom depart

VENUE SET UP
Requirements, floor plans etc.
AV / PRODUCTION
DJ and Band requirements...
Set Up in correct location with speakers
CATERING
Details, menu, veggies, numbers etc.
Set up
ITEMS TO TAKE/REMEMBER

DUTIES

John and Hopes Wedding

June 23rd, 2018

Best man:
- Ring
- Get the Groom to Church on time!
- Speech
Ushers:
- Hand out order of service.
- Car parking.
- Find out where the toilets facilities are, in case guests ask
- Have the buttonholes ready to hand out at the entrance to the church or venue for each of the
relevant guests.
- Greet all guests as they arrive and direct to their seats.
- Ensure all family members are seated close to the front (reserved seating).
- Ensure the brides mother is escorted to her seat.
- Seat any elderly guests and mothers with babies or very young children at the end of each aisle
to allow easy access to the entrance.
- If guests ask photographs allowed in the church and confetti (only bio-degradable) allowed
outside the church.
- Before the bride and her father arrive ushers should take their seats.
- Direct any late guests to the nearest seat.
- After the ceremony ensure all guests have left to go to the reception and have not forgotten any
of their property, before leaving yourself.
- Taxi lists keep numbers for guests if they ask
Bridesmaids:
- Guest book
- Hand out lanterns and lighters
- Assist photographer for family group shots

MAPS & DIRECTIONS:

HOTEL ACCOMMODATION CONFIRMATION:
XX POST WEDDING XX
TIME
Before 1
month after
wedding

DETAIL

RESPONSIBLE

Thank You Cards

Bride & Groom

John and Hopes Wedding

June 23rd, 2018

LIST OF PHOTOS TO BE TAKEN.

Getting ready:
Bride and bridesmaids dressing for ceremony
Bride with each bridesmaid - individual
Bride, full-length solo
Bride with parents (separately and together)
Bride with sister
Bride with grandma
Bride with bridesmaids
Marquee set up with no one in it each individual element (also for future events use)
Bride's mother and father together
Groom getting ready:
Groom dressing for ceremony
Groom, close up
Groom with best men quirky shot band style
Service:
Exterior of wedding location
Groom with ushers (in church)
Attendants outside church weather permitting
Bad Al (guitar) in situ!
Bride and father walking down aisle
Bridesmaids walking down aisle
Exchanging of vows
Unity/family Candle lighting
Faces in church - family and guests
Readers
Ring giving
Kissing ceremony
Signing of register (bride and groom)
Signing of register (bride, groom and vicar)
Signing of register (bride, groom and witnesses)
Bride and groom walking back down aisle (married)
Various random guest shots through out (inc all family in pews etc)
Service:
Bride and groom with ALL guests taken in the quad (maybe taken from above?!)
Formal bride with groom together x few locations (official photos)
Reception:
Bride and groom arrive - guests with confetti
Bride & groom with all bridal party
Bride & groom with all bridesmaids and best men
Bride & groom with all bridesmaids, best men & ushers
Bride & groom with grandparents
Bride with Jack and Luke

John and Hopes Wedding

June 23rd, 2018

Newlyweds with brides parents

Newlyweds with bride's immediate family
Newlyweds with grooms parents
Newlyweds with groom's immediate family
Bride and groom with all immediate family in one shot
Newlyweds with ALL guests taken from above
Close up of rings
As many couple / guest shots as possible - must get at least one of every guest.
Entertainment shot
Groom's mother and father together
Shot of guests as walk into marquee - in groups that they come in with (if raining just
before take seats in couples etc)
Reception Evening:
Each individual table - with guests
Newlyweds first dance
Father's dance with daughter
Mother and fathers dancing with bride and groom
Wedding Cake
Cutting of Cake
Best men toasting newlyweds and speeches
Musicians/DJ
Bridesmaids dancing with Best men
Guest Dancing
Wedding party dancing
Photo of band
Later in the evening:
Bride tossing bouquet/catch
Sweet and cheese tables
Lighting of lanterns - and bridesmaids handing them out
Newlyweds getting in car and departing shot