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Resignation
Submission
Separation
Process
Post
Release
from TCS
3
Last week
in TCS
Resignation Submission
You may have already informed your supervisor and
the concerned Local HR about your resignation
through an official resignation e-mail/letter.
Resignation
Submission
Resignation
Acceptance
Resignation
Submission
Date of
Release
System
Update
Note: If assets are not handed over, the applicable cost will be charged in the full and final settlement of dues. (Once
charged, the same cannot be reverted).
3 Settle your pending Claims, Collect Food Coupons, Redeem GEMS points (as applicable)
Ensure all pending claims requests like travel, local conveyance, night shift allowance, extended working hours, professional
membership reimbursement and so on are approved at all levels in the system and relevant documents are submitted.
Ensure that Investment/Tax exemption declarations like LTA/Medical/TRLP are approved in the system and relevant documents
are submitted.
Keep your India Salary/ERA account which has been updated in TCS records active at least for 3 months from your Date of release
or till your full and final dues are settled by the company.
Collect your Food Coupons on the scheduled distribution dates. If not collected the amount will be paid to you post deductionof
applicable taxes through your last month payroll or Full and Final settlement whichever is earlier.
Redeem all your GEMS points before your last working day.
Connect with your Branch Separation Officer at least 7 days before your Date of Release and again on the last working
day. The Branch Separation Officer will guide you through the Full and Final Settlement procedure and resolve your
queries. You will receive the coordinates of your Branch Separation Officer in the Resignation Acceptance email sent
by your concerned HR.
If there are any dues towards the following, you are required to discuss this with your Branch Separation Officer and
you will need to make this payment before your last working day in the form of a Demand Draft/Online payment
based on their advice:
i. Notice Period Shortfall/any other service commitments, as applicable
ii. Loans/Education Assistance
iii. Excess Salary/Forex settlement
During the Full and Final Settlement processing, the amount paid will be taken into consideration. If there are any
other further dues, the amount received by the Separation Officer will first be adjusted against these outstanding
dues and any further recoveries which cannot be adjusted will be mentioned in the Full and Final Settlement
statement which you will receive approximately within 30 days after your Date of Release.
On the last working day, the Separation Officer will give you a checklist which you need to complete and endorse
through your signature. This checklist is a quick recap of all the points in this presentation. Refer: Artifact 1
Separation Checklist
On the last working day, you may request your Branch Separation Officer for an Initial Release Letter. This is an
interim provisional letter which would confirm your release. Final Service and Release letters will be provided only
after completion of the Full and Final Settlement.
Coverage under the TCS India Policy - Health Insurance ceases on the Date of Release.
Complete your HIS related pending claims before Date of Release, as you will have access to the HIS portal only up to
your release date via Ultimatix -> Employee Services - >Health & Wellness - > MediAssist
Any unrecovered premium for the year will be fully recovered from the Full and Final Settlement of dues since TCS has
already paid this amount in advance to the Insurance Company as it is a Group Policy.
For any queries on HIS, connect with HIS help desk on the insurance portal
7 Variable Allowance (Monthly and Quarterly)
Monthly variable allowance for the last month is prorated based on the Date of Release.
Quarterly variable allowance: As per the TCS policy, you are entitled for the variable allowance for the quarter,
provided your Date of Release is on or after the date of announcement of Quarterly Variable Allowance.
Variable Allowance will be paid through the next month payroll or Full and Final Settlement whichever is earlier.
Every year, Form 16 for a given Financial Year is tentatively released in the month of May/June of the next Financial
Year and the same will be sent to your personal email ID which you have last updated in TCS records. In case you have
not received your Form 16 by then, you can refer to your FFS Statement > Statement of annual income and TDS for the
period. This section within your FFS statement will help you declare your TCS income to the next employer.
Before your release, download the following documents (your Ultimatix access will be revoked on the day of release):
Last 6 months pay slips
Provident Fund and Superannuation statements
Annual compensation letters
Promotion letters
3 years Form 16, etc.
As per the Separation process it is mandatory to record a summary of your Skills and Responsibilities for
Internal Alumni records.
PROCESS
Get an email approval from your Supervisor post completing the table below. Keep it brief and
meaningful:
Employee
number
Name
Approver emp
number
Approver
name
Summary of responsibility
(maximum 10 points)
1.
2.
3.
4.
1.
2.
3.
Forward the email approval from the Supervisor to corporate.exempverification@tcs.com with subject line
My Experience summary <<employee number>>
No project names, client / vendor names, transaction volumes should be stated while providing the skill set.
Please complete this process before your Date of Release.
Gratuity
Superannuation (SA)
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Contact your next employer and complete Form 13 which they will provide you.
The next employer will send this form to TCS (Addressed to Retirals Settlement team, 4th Floor, Gateway Park, Road no. 13, MIDC,
Andheri (E), Mumbai, 400093) and TCS will follow the necessary process to transfer out the PF.
Within approximately 15-20 days time from the receipt of the request from your next employer, you will receive an email
confirmation from TCS regarding completion of the fund transfer. You can reverify the same with your next employer.
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Provident Fund
Option 1b: Transfer Process (online through EPFO portal OTCP):
You can transfer your PF with TCS EPF Trust to your next employer through Online Transfer Claim Portal (OTCP) by logging into EPFO
Website provided your next employer has enrolled for this facility by uploading the digital signature of its authorized signatory on EPFO
portal. You need to mention your TCS Pension account Number in place of PF Number field on the portal.
Guidelines to Transfer Provident Fund through Online Transfer Claim Portal (OTCP)
Employees Provident Fund Organization (EPFO) has made the facility of PF transfer available through its portal called as Online
Transfer Claim Portal (OTCP). The member must be registered on the member portal to file an online transfer claim application.
In case you wish to transfer your Provident Fund / Pension from TCS to your Provident Fund / Pension account with the next
employer, you are required to log in to www.epfindia.com. Register yourself on the portal.
Refer Artifact 4 PF Transfer Process Handbook issued by EPFO to initiate PF/Pension transfer through OTCP.
You are required to mention below details about your TCS PF/Pension account on OTCP portal.
P.F. Account No. (With EPFO office): MH / BAN / 48475 / 000 / Your TCS Pension Number. (You can refer your TCS pension number
from the PF statement issued by TCS EPF Trust)
PF / Pension
Name of the establishment : Tata Consultancy Services Limited
Address of the establishment : 11th Floor, Air India Building Nariman Point, Mumbai, 400021. Transfer Process
is now
PF Account is held by : PF Trust
completed within
Name of the Trust : Tata Consultancy Services Employees Provident Fund
60 days through
OTCP
PF A/C No. in Trust : MH / BAN / 48475 / 000 / Your TCS Employee Number
Member's Name : Your name will be populated automatically
Date of Birth : Populated automatically, if incorrect, you can edit and update
Father's/Spouse Name : Enter your Fathers / Husbands name (if married)
Relationship : Father / Husband as applicable
Date of joining : Populated automatically, if incorrect, you can edit and update
Date of leaving : Populated automatically, if incorrect, you can edit and update
Upon receipt of your PF transfer request on OTCP, TCS authorized signatory will approve the said request, if the details of your PF account with TCS is reflecting
appropriately on the portal. You are required to send the duly signed Form 13 generated through OTCP to Retiral Settlements Team, Tata Consultancy Services Ltd.
Gateway Park, 4th Floor, Road No. 13, M.I.D.C., Andheri (E), Mumbai 400 093..
TCS EPF Trust will issue a cheque in the name of concerned Regional PF Commissioner or transfer the PF through online transfer (NEFT) to your next employers EPF Trust
as the case may be.
The Pension transfer is effected automatically upon approval of the PF transfer request by both the employers i.e. by current employer as well as by previous employer.
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Option 2: Withdrawal:
The PF withdrawal is taxable if the total duration of PF membership (including PF transferred
from previous employment) is less than 5 years.
You can withdraw your Provident Fund only under following circumstances:
- Retirement after attaining 58 years of age
- Migration to abroad for Permanent settlement
- Retirement on account of permanent total incapacity for work
- If you are unemployed for two months post your date of separation (Note: You are required to
sign a declaration in this regard, false declaration are tracked by Employees Provident Fund Organization
and you are requested to be careful while giving this declaration. TCS receives Ex-employee verification /
Back ground check enquiries from various organizations. In such instances if employee has selected the
reason for PF withdrawal as Unemployed for 2 months, it will be construed as a false declaration and the
PF withdrawal Form will not be processed).
1. Fill the attached Form and submit the same to your Branch Separation Officer. (Refer: Artifact
5 - PF Withdrawal Form; Artifact 5a Guidelines for filling PF Withdrawal Form).
2. You will receive an email confirmation from TCS regarding completion of the withdrawal
process.
You are required to submit an Undertaking at the time of your separation to your Separation
Officer with respect to your acknowledgement of implication of not settling PF within 36
months. (Refer Artifact 6 PF Undertaking)
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If yes, you will get covered under the purview of international worker provisions of EPF Act,
1952, you can withdraw PF and Pension only under following circumstances.
1.
If you are holding passport of a Country with which India has signed and enforced a social
security agreement or you have contributed to the social security scheme of such Country,
you can withdraw your PF and pension upon separation from TCS. You may refer
www.epfindia.gov.in to know the Countries with which India has operative Social Security
Agreements
2.
If you are holding passport of a Country with which India has not entered into a social
security agreement, you can withdraw your PF and Pension only under following
circumstances. You will continue to earn interest on your PF accumulations till you are
entitled to withdraw PF :
On retirement after attaining 58 years of age.
On retirement on account of permanent and total incapacity for work
While basic information is covered in this slide, we recommend that you contact your
Separation Officer while filling the forms before your last working day. Any queries post your
release can be addressed to retiral.settlements@tcs.com. You may also connect on 02267791876/91851/91877.
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PF /Pension Transfer initiation for erstwhile TCS e-Serve employees on OTCP: Erstwhile TCS e-Serve employees are required to
fill following details against the given fields in Form 13 on online Transfer Claim Portal to initiate the PF/Pension Transfer.
P.F. Account No. (With EPFO office): KD / MAL / 35679 / 000 / Your TESL PF Number. (You can refer your TESL PF slip/statement)
Name of the establishment : TCS e-Serve Ltd.
Address of the establishment : Block No. B3, Nirlon Knowledge Park, Opp. Western Express HWY, Goregaon(E), Mumbai, 400063.
PF Account is held by : RPFC Kandivali
Member's Name : Your name will be populated automatically
Date of Birth : Populated automatically, if incorrect, you can edit and update
Father's/Spouse Name : Enter your Fathers / Husbands name (if married)
Relationship : Father / Husband as applicable
Date of joining : Populated automatically, if incorrect, you can edit and update
Date of leaving : Populated automatically, if incorrect, you can edit and update
Refer Artifact 4 PF Transfer Process Handbook issued by EPFO to initiate PF/Pension transfer through OTCP.
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PF /Pension Transfer initiation for TEIL employees on OTCP: TEIL employees are required to fill following details against the
given fields in Form 13 on online Transfer Claim Portal to initiate the PF/Pension Transfer.
P.F. Account No. (With EPFO office): GN / GGN / 29301 / 000 / Your TEIL PF Number. (You can refer your TEIL PF slip/statement)
Name of the establishment : TCS e-Serve International Ltd.
Address of the establishment : Tower A, 2nd Floor, Building No. 6, W Block, DLF Phase III, Gurgaon, Haryana 122 002.
PF Account is held by : RPFC Gurgaon
Member's Name : Your name will be populated automatically
Date of Birth : Populated automatically, if incorrect, you can edit and update
Father's/Spouse Name : Enter your Fathers / Husbands name (if married)
Relationship : Father / Husband as applicable
Date of joining : Populated automatically, if incorrect, you can edit and update
Date of leaving : Populated automatically, if incorrect, you can edit and update
Refer Artifact 4 PF Transfer Process Handbook issued by EPFO to initiate PF/Pension transfer through OTCP.
How can I check the PF balance with TCS e-Serve International Ltd.?
You can refer your E-Passbook on EPFO portal. It will reflect your PF balance up to your last date in TCS e-Serve International.
You can write to corporate.eservepf@tcs.com for any queries related to your TEIL PF account.
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TCS will forward this to the RPFC and further follow ups should be done directly with the RPFC since TCS is not involved in the Monthly
Pension process.
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1. The process of settlement will be completed in a months time (except if you have declared
reason as unemployed for two months).
2. In case you have queries after your release or experience delays beyond the above stipulated
timelines you may write to retiral.settlements@tcs.com
3. In case you are an International Worker, you may write to Corporate.socialsecurity@tcs.com
for any queries related to your PF and Pension
1. TCS will forward your form to the RPFC and further follow ups should be done directly with the
RPFC .
2. The RPFC Office takes approx. 4-5 months to settle the pension amount from the date of
receipt of forms at their end and you will get the intimation directly from RPFC.
3. Any queries post your release can be addressed to corporate.pensioncell@tcs.com
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Keep in touch!
Register on the TCS Alumni Portal
We invite you to stay connected with TCS by registering on our Alumni Portal
https://www.alumniportal.tcs.com/
You will receive an email post completion of the Full and Final settlement confirming your registration along
with the login credentials. You will also receive a one-time password which you will need to change on the
first login.
In case you do not receive this email, you may write to corporate.ffs@tcs.com and we will help you with the
next steps.
We deeply value your contributions during the period of your association with us and we aim to further
strengthen this bond.
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Keep in touch!
Corporate Separation Team Escalation Matrix
Contact Point
Email corporate.ffs@tcs.com
Phone 022-67795996, 67795985, 67795952
3 business days SLA
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Thank You