Council Agenda 25 May 2016

AGENDA
Ordinary Meeting of Council

6.00pm Wednesday 25 May 2016
*** Broadcast live on Phoenix FM 106.7 ***
Question time at the formal Council Meeting will be limited to written questions received before
12 noon on the day of the meeting. The questions will be read by a Council representative and
answered by the Mayor. There will not be an opportunity for questions to be asked from the floor
VENUE:
Reception Room,
Bendigo Town Hall,
Hargreaves Street, Bendigo
NEXT MEETING:
Wednesday 15 June 2016
Bendigo Town Hall
Copies of the City of Greater Bendigo Councils Agendas & Minutes
can be obtained online at www.bendigo.vic.gov.au
PAGE 1
This Council Meeting is conducted in accordance with Local Law

No. 8. It is an offence for any person to engage in improper or
disorderly conduct at the meeting.
Council Vision
Greater Bendigo - Working together to be Australia's most liveable regional city.
Council Values
Council wants the community to continue to have reason to be proud of the city and will
do this through:
Transparency - Information about Council decisions is readily available and easily

understood;
Efficiency and effectiveness - Council provides services based on evidence of
need and demonstrates continuous improvement in the delivery of services;
Inclusion and consultation - Council uses a range of engagement strategies to
ensure community members can understand and take part in discussion that
informs the development of new strategies and actions;
Clear decisive and consistent planning - In a rapidly growing municipality, Council
undertakes to plan effectively for our long-term future;
Respect for community priorities and needs - Council will advocate for improved
services for community members and will consider community impact and
feedback the decisions it makes.
Themes
1.
Planning for Growth
2.
Presentation and Vibrancy
3.
Productivity
4.
Sustainability
5.
Leadership and Good Governance
PAGE 2
ORDINARY MEETING
WEDNESDAY 25 MAY 2016
ORDER OF BUSINESS:
ITEM
PRECIS
PAGE
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
SUSPENSION OF STANDING ORDERS
PUBLIC QUESTION TIME
RESUMPTION OF STANDING ORDERS
CR RUFFELL'S REPORT
DECLARATIONS OF CONFLICT OF INTEREST
CONFIRMATION OF MINUTES
1.
PETITIONS AND JOINT LETTERS
1.1
Response to Petition: Nevinson and McKinnons Road,

Lockwood
2.
PLANNING FOR GROWTH
15
2.1
45 Sullivan Street, Ascot - Approval of Development Plan,

Subdivide Land into 17 Lots and Removal of Native
Vegetation
15
2.2
Benchmarking Planning Practices
34
3.
PRESENTATION AND VIBRANCY
37
3.1
2017-2018 Community Sports Infrastructure Fund
37
3.2
Draft Rural Communities Strategy
48
3.3
Proposed Response to Escalating Incidences of Violence

in and Around the Central Business District
54
4.
PRODUCTIVITY
60
5.
SUSTAINABILITY
61
5.1
Loddon Campaspe Integrated Transport Strategy
61
PAGE 3
5.2
Greater Bendigo Heritage Advisory Committee Terms of

Reference
68
5.3
Partial Renaming of Bull Street Bendigo Submission to

the Managing Residential Development Advisory
Committee
80
6.
LEADERSHIP AND GOOD GOVERNANCE
87
6.1
Council Plan 2015-2016: Third Quarter Report, March 2016
87
6.2
Finance Report as at 31 March 2016
137
6.3
Loan Borrowings
144
6.4
Record of Assemblies
147
6.5
Contracts Awarded Under Delegation
152
7.
URGENT BUSINESS
153
8.
NOTICES OF MOTION
154
8.1
Notice of Motion: Presentations to Council
154
8.2
Notice of Motion: Hopley Recycling
154
9.
COUNCILLORS' REPORTS
155
10.
MAYOR'S REPORT
155
11.
CHIEF EXECUTIVE OFFICER'S REPORT
155
12.
CONFIDENTIAL (SECTION 89) REPORTS
155
____________________________
CRAIG NIEMANN
CHIEF EXECUTIVE OFFICER
PAGE 4
Ordinary Meeting - 25 May 2016
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
SUSPENSION OF STANDING ORDERS

That Standing Orders be suspended to allow the conduct of Public Question Time.
PUBLIC QUESTION TIME

That Standing Orders be suspended to allow the conduct of Public Question Time.
Public Question Time Guidelines

Public Question Time Purpose
Council has provided the opportunity for members of the public to lodge written questions
of broad interest to Council and the community. Matters relating to routine Council works
should be taken up with Councils Customer Service Officers through its Customer
Request System.
Question time will be limited to written questions received before 12 noon on the
day of the meeting. The questions will be read by a Council representative and
answered by the Mayor.
No questions relating to planning matters on the Agenda will be accepted. By the time
planning matters have reached the council agenda, they have been through an extensive
process as required by the Planning and Environment Act. In addition, in most instances
mediation has been held between the parties involved. Throughout the process there are
many opportunities for people to ask questions.
Public Question Time Where, When And Who
The public question time is held at every Ordinary Meeting of Greater Bendigo City
Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo
Town Hall, Hargreaves Street, Bendigo.
The public question time is held at the start of the meeting as close as practical to
6:00pm. A maximum of 30 minutes has been provided for registered written questions.
PAGE 5
Acceptance of Questions
Councils Meeting Procedure Local Law does not allow for other questions or comments
during the remainder of the meeting.
1.
An individual may only lodge one question per meeting.
2.
In the event that the same or similar written question is raised by more than one
person, an answer may be given as a combined response.
3.
In the event that time does not permit all written questions registered to be
answered, questions will be answered in writing or referred to the next meeting if
appropriate.
4.
The Mayor and or CEO have the right to decline registration on basis of:
Legal proceedings;
More appropriately addressed by other means;
Vague or lacking in substance, irrelevant, frivolous, insulting offensive,
improper, defamatory or demeaning;
Answer likely to compromise his / her position;
Confidential, commercial-in-confidence.
5.
Each individual whose written question has been accepted or declined will be
advised by early afternoon on the day of the scheduled meeting.
6.
In the event of a written question being declined the question will be circulated to
the Council for information.
RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.
CR RUFFELL'S REPORT
PAGE 6
DECLARATIONS OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as
amended) direct and indirect conflict of interest must be declared prior to debate
on specific items within the agenda; or in writing to the Chief Executive Officer
before the meeting. Declaration of indirect interests must also include the
classification of the interest (in circumstances where a Councillor has made a
Declaration in writing, the classification of the interest must still be declared at the
meeting), i.e.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
direct financial interest

indirect interest by close association
indirect interest that is an indirect financial interest
indirect interest because of conflicting duties
indirect interest because of receipt of an applicable gift
indirect interest as a consequence of becoming an interested party
indirect interest as a result of impact on residential amenity
conflicting personal interest
A Councillor who has declared a conflict of interest, must leave the meeting and
remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a
perceived conflict of interest.
PAGE 7
CONFIRMATION OF MINUTES
Minutes of the Ordinary Meeting of Wednesday 4 May 2016.
The following items were considered at the Ordinary Council meeting held on
Wednesday 4 May 2016 at 6:00pm.
Bendigo Aquatic Centre - Winter Season Petition

Petition: To Open Two Off Lead Dog Parks in Bendigo
2015-16 Community Grants Program Round 2
Greater Bendigo Food Hub Feasibility
Outdoor Seasonal Pools Interim Report
Bendigo Inventors Award
Council Plan 2013-2017 (2016 Review)
Report on Liveability Indicators
MAV Electoral Review Regulation Submission
Bendigo Stadium Limited - Request for Bank Guarantee
Proposed Budget for the Financial Year Ending 30 June 2017
Independent Review Progress Report May 2016
Locality Boundary Change
Record of Assemblies
Contracts Awarded Under Delegation
The unconfirmed minutes have also been posted on the City of Greater Bendigo website
pending confirmation at this meeting.
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Wednesday 4 May 2016, as
circulated, be taken as read and confirmed.
PAGE 8
1.
PETITIONS AND JOINT LETTERS
1.1
RESPONSE TO PETITION: NEVINSON AND MCKINNONS ROAD,

LOCKWOOD
Document Information
Author
Noel Shanahan, Coordinator Infrastructure Development
Responsible
Director
Darren Fuzzard, Director, Presentation and Assets
Summary/Purpose
The purpose of this report is to provide a response to a petition from concerned residents
in the area of Nevinson and McKinnons Roads, Lockwood, requesting action from
Council to resolve severe dust problems in the area as a result of Nevinson and
McKinnons Roads remaining unsealed.
Policy Context
Council Plan Reference:
City of Greater Bendigo Council Plan 2013-2017 (2015-2016 Update):
Theme: 1
Strategy 1.6
Programs, projects and services are guided by best

practice principles and delivered to respond to community
needs.
Action 1.6.3
Deliver the budgeted works program, both capital and

maintenance, and enhance planning for the future with
relevant skills development.
Theme: 5
Sustainability
Challenges and
Opportunities
Keeping our assets in good repair is an important principle.
Strategy 5.3
Essential infrastructure is constructed, maintained and

renewed to meet the needs of current and future residents.
Essential infrastructure, footpaths, drainage and well built

and maintained roads are essential for economic as well as
social purposes.
PAGE 9
Background Information
The following petition was tabled at Council's Ordinary Meeting on 23 March 2016 from
concerned residents in the area of Nevinson and McKinnons Roads, Lockwood, as
outlined below:
"NEVINSON ROAD AND MCKINNONS ROAD LOCKWOOD is mainly still gravel.

We are asking that something be done in the very near future with the SEVERE
DUST PROBLEMS.
These two roads are a school bus route and are becoming a very big problem for
those who use and live in the area. The dust is so thick at times it becomes a
hazard as you cannot see other traffic, Solar panels do not function properly, when
smothered with dust.
Houses cannot leave windows open when there are South, East to south west
winds blowing.
Windscreens are being chipped and cracked by flying stones from passing cars.
Trucks still use this road ignoring the signs at either end. Water trucks that travel
very regularly to collect water from the McKinnons Rd facility for council road works,
these roads also a mail run daily.
We feel the council regard these roads as somewhat important as evident by the
grading of these roads several times a year.
PLEASE we the undersigned are requesting that something done in the near
future".
The Petition contained 38 signatures.
Council resolved "that the petition be received and a response be prepared within three
(3) meetings."
Report
Sealing of Nevinson Road and McKinnons Road:An obvious solution to dust issues would be to seal unsealed roads across the
municipality. However, constructing and sealing roads is expensive, and with limited
funds available each year to undertake road projects, it makes prioritisation of works
important.
PAGE 10
Road projects listed in the CoGB's Capital Works Program for construction and sealing
are subject to an annual objective analysis of factors including construction and future
maintenance costs for both sealed and unsealed roads, vehicle operation costs,
expected accident savings, traffic volume, commercial vehicle density, traffic growth,
traffic speed, residential density, age of dwellings, setback of dwellings, strategic / bus
route consideration and environmental issues. This rating then assists in prioritisation of
the vast number of projects that are requested throughout the City.
The amount of dust generated by vehicles on unsealed roads is a function of climate
conditions, vehicle mass, speed, material type (finer material generate dust), wind
direction / speed and offset from the road. The rating system considers the dust issue
using traffic volume, building offset (less than 50 metre offset to road), dwelling density,
traffic speed and commercial vehicle density factors.
The gravel section of Nevinson Road (Bendigo Maryborough Road to Harris Road) is
2900 metres long, and the closest dwelling to the gravel road is 55 metres with three
dwellings less than 100 metres. McKinnons Road is 1950 metres long with the closest
dwelling 25 metres from the road and three dwellings less than 50 metres. Therefore,
McKinnons Road has a higher rating score for dust issues with dwelling offsets less than
50 metres.
Both roads are given higher rating scores for being a designated school bus route.
Traffic data is a primary input in the capital works rating system. Traffic counts on
Nevinson Road and McKinnons Road, as detailed in Figure 1 over page, were taken
between 12 April and 19 April 2016 with the following results:
Nevinson Road - Bendigo Maryborough Road to Wongaburra Road 133 vehicles
per day (vpd) with 15% commercial vehicles.
Nevinson Road McKinnons Road to Wongaburra Road 108 VPD with 5%
commercial vehicles.
McKinnons Road Boyles Lane to Tarah Lane 77 VPD with 15% commercial
vehicles.
The commercial vehicle count of five per cent (average of five trucks per day) for the
mid-section of Nevinson Road is considered normal for a rural road. While higher rating
scores have been applied to the two sections of road with commercial vehicle use
greater than 10%, traffic volume and vehicle type figures do not support concerns that
non-local trucks are regularly using this road as a short cut. The slightly higher
percentage of commercial vehicles at the southern end of Nevinson Road suggest a
business using commercial vehicles in this vicinity, and the increased percentage along
McKinnons Road is likely due to the presence of the water standpipe.
Ultimately, the level of traffic along these roads is comparatively low when viewed in the
context of other unsealed roads such as OBriens Lane, Longlea with 175 vpd and
Eaglehawk Neilborough Road, Eaglehawk with 153 vpd. These roads with higher
volumes of traffic have a higher rating in the Capital Works System.
PAGE 11
As a result of the above evaluation, the construction and sealing of Nevinson Road and
McKinnons Road has been valued at $1,330,000 and $760,000 respectively. Within the
Program's list of 308 road sealing projects, Nevinson Road is rated 15 and McKinnons
Road is rated 46. Consequently, compared to other road construction projects across the
municipality, Nevinson and McKinnons Roads are not considered amongst the highest
rated projects and are unlikely to be under Council Budget consideration for sealing in
the short to medium term.
Figure 1.) Traffic count locations in the Nevinson Road area:
McKinnons Road Standpipe

The City has been using bore water from the privately owned McKinnons Road
standpipe for many years. Contractors carting water for the City are required to water
McKinnons Road when travelling to and from the standpipe. However, some private
contractors use the stand pipe for use on subdivisions and may not insist on watering the
road during use. There is no mechanism for the City to enforce this to occur.
PAGE 12
Recommending that contractors use an alternative standpipe such as Marong as a way

to minimise dust in this location, would not only reduce the efficiency and regularity of
unsealed road grading in the Nevinson Road area, but also work to delay grading
program activity and reduce the level of service throughout the municipality.
Dust Suppressants
The City has trialled a number of dust suppressants with mixed success. Sealing the
road with a GATT seal (Graded Aggregated Total Treatment) has proven to be an
effective treatment but has a high upfront cost. For Nevinson Road, the GATT seal cost
is approximately $130,000, and for McKinnons Road, $85,000.
The City has recently been trialling Axedale gravel for sheeting which appears to be less
dusty and binds very well. However, it can be very sticky and greasy when wet
particularly during long periods of wet weather. The additional cartage to use Axedale
gravel in lieu of the local product is approximately $6,000 per km, generally a 15%
additional cost. The trialled performance of this gravel will be reviewed after winter /
spring rainfall.
Although the City receives numerous requests for treatment of dust issues during
extended hot and dry periods with little rainfall to help bind gravel roads and reduce dust,
dust suppressant treatments currently fall outside the scope of the current Council
Budget.
Given the large road construction backlog and the difficulty funding sealing of gravel
roads, it is recommended that a bid for a dust suppressant program be developed. A
rating system for treating road dust issues needs to be developed for any such program.
It is considered that limited trials of various dust suppressant treatments and evaluation
of those treatment options can be accommodated in an operational budget, with the
results of these trials to be used in the development of a dust suppression program bid
for consideration in the development of the 2017/18 Council Budget.
Conclusion
When rated in the Capital Works Program and compared to other projects across the
municipality, Nevinson and McKinnons Roads are unlikely to be considered for funding
for construction and sealing in the short to medium term.
Although dust suppressants have been trialled, there is no budget available for their
broader use. It is recommended that a rating system for a dust suppressant program be
developed, and a budget bid be referred for consideration in the 2017/18 Council Budget.
The McKinnons Road standpipe is recognised as an important component towards cost
effective grading of local roads. Measures are in place to water McKinnons Road when
City contractors use the standpipe.
PAGE 13
Attachments
Nil
RECOMMENDATION
That Council, having considered the issues in relation to Nevinson Road and McKinnons
Road:
1. Support the assessment and prioritisation of further works in this location through the
Capital Works Program;
2. Support further trials of dust suppression options and development of a rating system
for a dust suppressant program;
3. Support a Council Budget bid for a dust suppressant program being referred to the
2017/18 Council Budget; and
4. Notify the submitters of the petition of Council's decision.
PAGE 14
Planning for Growth - Reports
2.
PLANNING FOR GROWTH
2.1
45 SULLIVAN STREET, ASCOT 3551 - APPROVAL OF

DEVELOPMENT PLAN, SUBDIVIDE LAND INTO 17 LOTS AND
REMOVAL OF NATIVE VEGETATION
Author
Bryce Kilian, Statutory Planner
Responsible
Director
Andy Walker, Acting Director Planning & Development
Summary/Purpose
Application details:
Approval of development plan, subdivide land into 17 lots and

removal of native vegetation
Application No:
DS/840/2015
Applicant:
Tomkinson Group
Land:
45 Sullivan Street, ASCOT 3551
Zoning:
General Residential Zone (GRZ)
Overlays:
Development Plan Overlay 2 (DPO2)

Land Subject to Inundation Overlay (LSIO)
No. of objections:
Consultation
meeting:
3 March 2016 attended by the objecting parties, Cr Cox & Cr

Williams, the proponents and the assessing officer.
Key considerations:
Traffic
Lot density / neighbourhood character
Flooding
Conclusion:
The application proposes a suburban residential development

in a recognised growth area in close proximity to the Epsom
activity centre. The proposed lot sizes will be compatible with
the character of the area and the flood constraints of the site
can be overcome. Overall the plan is consistent with the
Planning Scheme.
This report recommends that Council approve the
Development Plan and subsequently issue a Planning Permit.
PAGE 15
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2015-2016 Update)
Planning for Growth
Housing options provide broader choice in order to meet current and future
community expectations and needs.
Productivity
Council fosters business and industry growth.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
A similar application for this site was lodged in 2012 for a 20 lot subdivision. That
proposal was a similar design to the current proposal with the road network and lot
orientations being largely the same aside from having an additional 3 lots.
Council refused the proposal at its 28 May 2014 Ordinary Meeting on the following
grounds:
The development will exacerbate flooding problems for surrounding residences.
The development will not be in keeping with the character of the area and will have a
particularly negative impact on the character and appearance of Sullivan Street.
It is premature to grant approval for the development because the developer has not
secured all the land necessary to carry out the subdivision, namely part of the site is
currently Crown Land.
The development will diminish the size of an adjoining public reserve.
The matter was then taken to the Tribunal who determined that in light of the applicant
having not submitted a Cultural Heritage Management Plan the application was
premature.
Ultimately, the Tribunal set aside the applications for review and remitted the matter back
to the City for re-consideration hence the current application which has been revised to a
17 lot subdivision.
Aside from the obvious reduction in the number of lots the new proposal has been
altered to no longer require any part of the adjoining public reserve and the lot sizes have
been increased overall to be more in line with the surrounding developments.
Report
Subject Site and Surrounds
The site is described by the permit applicant thus:
The subject site is known as 45 Sullivan Street, Ascot. The site contains a single title
with the legal description Crown Allotment 11, Section 1, Township of Ascot.
PAGE 16
The site contains a total area of approximately 1.7ha and is rectangular in shape and is
currently vacant.
A patch of native Floodplain Riparian Woodland vegetation is found adjacent to the
north-eastern boundary of the site. Scattered vegetation is also found adjacent to the site
boundaries. The remainder of the site is otherwise cleared.
The eastern boundary of the site is found approximately 60m to 130m west of the Back
Creek waterway. An eastern portion of the site is affected by the Back Creek floodway
and the 100 year ARI declared flood level.
The site exhibits relatively flat topography with a very slight fall exhibited towards the
eastern boundary. The site does not contain any ridges, slopes or other topographical
features. No areas of saline discharge or areas of existing erosion have been located on
site.
The site is found 500m north-east of the Epsom town centre and approximately 8km
north-east of the Bendigo CBD. The site is located within a growing residential area
zoned for residential use. The surrounding development pattern generally exhibits single
storey modern residential dwellings on lots ranging between 450m2 and 600m2. The
surrounding area has undergone considerable residential development over the past 5
years and represents a key growth corridor within the City of Greater Bendigo.
Figure 1: Aerial Photo showing subject site. Objectors properties marked with a star.
PAGE 17
Figure 2: Location map showing subject site. Objectors' properties marked with a star.
Proposal
It is proposed to subdivide the site into 17 residential lots. The lots will be accessed via
two new internal roads which will be extensions of Elandra Drive and Sullivan Street
respectively. The new roads will terminate at a property boundary and a court bowl. An
amount of native vegetation will also require removal to facilitate the development.
The lot sizes will range between 408m2 and 1,090m2 and will be fully serviced.
PAGE 18
Figure 3: Proposed plan of subdivision
PAGE 19
Planning Controls - Greater Bendigo Planning Scheme

The site is in the General Residential Zone (GRZ) and is covered by two overlays:
Schedule 2 to the Development Plan Overlay (DPO2) - Epsom and Ascot, and the Land
Subject to Inundation Overlay (LSIO).
A permit is required to subdivide the land under the GRZ and the LSIO provisions. A
permit is also required to remove native vegetation under clause 52.17.
Under the DPO2 provisions a subdivision permit may not be granted until a development
plan has been approved.
The following clauses in the planning scheme are relevant to the permit application.
State Planning Policy Framework
Regional development (clause 11.05).
Biodiversity (clause 12.01).
Floodplains (clause 13.02).
Urban environment (clause 15.01).
Sustainable development (clause 15.02).
Residential development (clause 16.01).
Movement networks (clause 18.02).
Development infrastructure (clause 19.03).
Municipal Strategic Statement
Municipal profile (clause 21.01).
Key issues and influences (clause 21.02).
Vision - strategic framework (clause 21.03).
Strategic directions (clause 21.04).
Settlement (clause 21.05).
Housing (clause 21.06).
Environment (clause 21.08).
Reference documents (clause 21.10).
Local Planning Policies
Salinity and erosion risk policy (clause 22.04).
Other Provisions
General Residential Zone (clause 32.08).
Development Plan Overlay (clause 43.04).
Land Subject to Inundation Overlay (clause 44.04).
Native vegetation (clause 52.17).
Residential subdivision (clause 56).
Decision guidelines (clause 65).
Referral and notice provisions (clause 66).
PAGE 20
Consultation/Communication
Referrals
The following authorities and internal departments have been consulted on the proposal:
Referral
Comment
Powercor
No objection subject to conditions
Coliban Water
North Central CMA
DELWP
Downer (Gas)
Traffic & Design
Drainage
Public Notification
Informal notice of the Development Plan was given to all adjoining and opposite
properties. Initially, 5 objections were received to the proposal, however, after a
consultation meeting was held, one objection was withdrawn.
The objections mainly focus on the issues of flooding and drainage, traffic and lot
density. These issues are discussed later in this report.
Planning Assessment
Is the site appropriately located for some form of infill residential development?
The State and Local Policy framework of the Greater Bendigo Planning Scheme lends
support for an intensification of development on well serviced sites which are in proximity
to a full range of urban services including public transport and local convenience
shopping. In this regard, the policy attributes of the application are excellent.
PAGE 21
Figure 4: Map showing proximity to facilities and services
The local provisions of the Planning Scheme, Clause 21.06 (Housing) and the
referenced Bendigo Residential Development Strategy 2014 identify the site as being
PAGE 22
within existing urban zoned land (being in the General Residential Zone) hence policy
support for medium density development on this site exists, subject of course to
consideration of whether the proposed development is site responsive and appropriate
with regard to character.
The General Residential Zone has purposes to: encourage development that respects
the neighbourhood character of the area; implement neighbourhood character policy and
adopted neighbourhood character guidelines; provide a diversity of housing types and
moderate housing growth in locations offering good access to services and transport;
and allow educational, recreational, religious, community and a limited range of other
non-residential uses to serve local community needs in appropriate locations.
A significant amount of growth has occurred in the area over the past 5 10 years with
numerous subdivisions approved and developed which have contributed to the changing
character of the area. Previously, the area featured larger blocks and had a semi-rural
feel, however the new subdivisions have created what is now a conventional look and
feel with smaller lot sizes and significantly reduced setbacks between dwellings. These
developments have created a new character to the area to the west of the creek.
In this case, the proposed development complies with the zone purposes, the
neighbourhood character of the area and implementing the neighbourhood character
policy discussed later in this report.
Does the proposal satisfy the requirements of the Development Plan Overlay?
The site is within a Development Plan Overlay area. The purpose of this planning control
is to coordinate development in the localities of Epsom and Ascot so that land uses and
infrastructure are well linked and integrated.
Subdivisions in the Development Plan Overlay area must accord with the outline
development plan (ODP) that has been approved for the area, lots must be fully
serviced and have access to sealed roads.
An extract from the approved ODP is reproduced below. The ODP is very broad. It
shows two road connections to the site, north and south, some existing scattered trees
and part of a possible open space reserve towards the south west corner of the site.
The development plan submitted for approval generally matches the ODP. The proposed
plan takes advantage of the north and south road connections thereby providing linkages
to Howard Street and Myrtle Road. The open space reserve shown on the ODP has
already been provided within an adjoining housing estate (at the end of Arinya Close).
The proposed plan will nonetheless add to the supply of open space in the area by the
inclusion of a drainage reserve along the east boundary of the site. Overall the proposed
plan will deliver a development outcome consistent with that envisaged under the
Development Plan Overlay.
PAGE 23
Figure 5: Outline Development Plan map
Will the subdivision be properly integrated with the existing street network?
The site has two street abuttals: Elandra Drive to the north and Sullivan Street to the
south. Neither streets are through-links. Elandra Drive forms part of a contemporary
housing estate off Myrtle Road while Sullivan Street services an older collection of
houses off Howard Street. On paper Elandra Drive has the potential to be constructed
through to Strickland Street to the east but this outcome is unlikely due to significant
vegetation in the road reserve and flooding constraints. While not strictly a street abuttal,
the site is also adjacent to Arinya Close to the west.
The current plan proposes to create an accessway to serve lots 14 17 inclusive and a
court bowl off Elandra Drive and Sullivan Street respectively. The Sullivan Street court
bowl will service Lots 1 to 13 while the balance of the lots will be accessed via Elandra
Drive. The Elandra Drive access will prevent encroachment into a strip of Crown Land
and a Council Reserve located adjacent to Arinya Close through the installation of
bollards.
PAGE 24
Concern was raised by objectors in Elandra drive regarding increased traffic and the
increased potential for accidents on the Elandra Drive intersection and headlights from
residents' vehicles impacting on dwellings immediately to the north of the access.
In this instance, 4 of the 17 lots will access via Elandra Drive. Based on information
contained within the Infrastructure Design Manual (IDM) it is reasonable to state that
each dwelling will generate an average of 10 vehicle movements per day. From this it
can be said that there will be an extra 40 vehicle movements per day through Elandra
Drive and an extra 130 through Sullivan Street. Elandra Drive has been constructed as
an access street which, based on its dimensions and the information contained within
the IDM can handle 1000 vehicles per day. Elandra Drive is a U shape with two
entry/egress points onto Myrtle Road. A total of 61 properties benefit from it which
indicates there is significant capacity within the existing road network to handle the
potential extra 40 vehicles per day proposed on Elandra Drive.
The proponent has attempted to address the issue of vehicle headlights through
vegetation planting and a slight offset to the driveway off Elandra Drive. Granted this will
not alleviate the issue of vehicle headlights shining at peoples houses, however it will
lessen the impact to an extent on an issue that is both common and difficult to overcome
completely.
Having regard to the existing street network and the general desire by local residents to
minimise the traffic impact of the proposed subdivision on the surrounding road network
it is this planning officers view that the plan is acceptable. The proposed subdivision
layout will disperse the lots relatively evenly between Sullivan Street and Elandra Drive
such that neither street will be excessively burdened by additional traffic. Both streets
have the capacity to cater for the new traffic subject to the developer upgrading a short
section of Sullivan Street.
Is the lot density in keeping with the character of the area?
Some of the objectors believe that the lots being proposed are too small in comparison
with the prevailing pattern of subdivision in the area. They argue that larger lot sizes are
called for in the area. The proposed subdivision will yield lot sizes between 408m 2 and
1,090m2, with the average lot size being 560m2.
The proposed subdivision represents a fairly conventional suburban development. This is
not an unreasonable response to the site context. The area has undergone significant
change with large greenfield sites progressively transformed into housing estates. The
proposed subdivision is part of that change.
The proposed subdivision offers diversity in the suburban housing market, perhaps
catering for people who want a smaller than average house. Providing such lot diversity
will not come at the expense of a desirable neighbourhood character. All of the proposed
lots will be large enough to accommodate a single dwelling with front and side setbacks,
providing the opportunity for garden planting and separation between dwellings. The
presence of a vegetated drainage reserve and large trees within the subdivision layout
will also contribute positively to the future character. It is also noted that the density of
the proposed subdivision will not be readily apparent from a streetscape perspective until
one actually enters the estate. The subdivision will thus have limited visual impact on the
existing streetscape in Elandra Drive and elsewhere.
PAGE 25
In this context there is no compelling reason why the proposed lot sizes should be made
to exactly match those found in the surrounding estates. It is enough that the lots are
compatible with the general pattern of suburban development in the area and that they
will produce positive built form outcomes.
Does the subdivision address the flood prone nature of the site?
The proximity of the site to Back Creek means that the site is prone to inundation in
times of flood. The entire site is covered by the Land Subject to Inundation Overlay for
this reason.
The estimated flood level for the 1 in 100 year flood is between 185.0m AHD to 185.8m
AHD. The flood extent is shown in blue on the plan of proposed subdivision. The plan
reveals that the proposed drainage reserve and the Sullivan Street road extension will be
within the flood affected area along with the front portion of Lots 5 to 10.
As part of the application, the proponents have provided a flood study prepared by Water
Technology dated 20 November 2014. This report looks at the site in detail at both pre
and post development levels, taking into consideration amongst other things, the water
heights and flow rates. This document was submitted to both the City's Drainage
Engineers and the North Central CMA as part of the application. Whilst this report is
dated 2014 there has been no significant developments in the area which would have
altered the data and levels contained within it. This being the case, the report is
considered to be still valid and appropriate.
The North Central Catchment Management Authority is the relevant flood authority in this
instance. The CMA has assessed the application documentation and reviewed the
submitted flood study. The CMA does not object to the proposed subdivision subject to
permit conditions. Amongst these conditions is the requirement that lots are filled to at
least the estimated flood level and dwellings are constructed 300mm above the flood
level. The Sullivan Street road extension will also need to be designed to cater for the
safe passage of flood waters.
Based on the advice from the North Central CMA, Council can be satisfied that the flood
conditions of the site can be overcome by elevating the floor level of future dwellings and
through a moderate degree of filling. Importantly this outcome can be achieved without
having a detrimental impact on properties upstream or downstream of the subject site.
Does the subdivision comply with clause 56 in the Planning Scheme?
The proposal complies with all the subdivision design objectives in clause 56 of the
Planning Scheme. The lots in the subdivision will be fully serviced and they will enjoy a
good standard of amenity owing to their solar orientation and outlook. The site has many
locational advantages that make it a strong candidate for residential development,
including access to a shopping centre in Howard Street and public transport linkages. All
the lots will be large enough to contain a suburban dwelling with a backyard. The site will
also integrate well with the existing pedestrian and cycling network established through
the area and along the creek as new pathways will link the development with the existing
infrastructure.
PAGE 26
Are the proposed vegetation losses acceptable?

The subdivision will result in native vegetation losses comprising a 0.46ha patch of
riparian woodland and 4 scattered trees. Removal of the vegetation is justified because
the vegetation lacks connectivity from a biodiversity perspective and is largely
surrounded by residential development. Appropriate offsets will be required by a
condition of the permit.
Also as part of the subdivision, a tree protection zone will be imposed on lots 13 and 14
to protect the root zone of an existing tree adjacent to said lots within the City's park
reserve. A condition of the permit will deal with this tree protection zone to ensure that no
development occurring on these lots will prejudice or detrimentally affect the tree.
Other Issues
The application proposes concrete pads within the proposed and existing street networks
creating a designated space for garbage bins to be placed on bin day. There is no
legislated requirement for this to be undertaken, however the proponents have included
them within the design in an attempt to demarcate an area where bins can be located in
an organized, compact manner. Whilst this is not a normal practice for a development,
the City's Engineers have assessed the proposal including the bin areas and made
comment they are appropriate.
Another issue and certainly the primary area of concern for the Tribunal's decision to
place the decision back on the City is that of Cultural Heritage which was not adequately
addressed in the previous application. This time around, the proponents have provided a
Cultural Heritage Management Plan which has been deemed satisfactory and signed off
by the traditional owners of the land, deeming the proposal acceptable.
Conclusion
The proposed subdivision complies with the requirements of the Planning Scheme for
the reasons discussed above. On this basis the submitted development plan should be
approved and a permit should be granted for the proposal.
Options
Council, acting as the responsible authority may:
1. Resolve to approve or refuse the Development Plan.
2. Resolve to approve or refuse the granting of a planning permit for 45 Sullivan Street,
Ascot
Attachments
Objections
PAGE 27
RECOMMENDATION
1. Approve the Development Plan prepared by Tomkinson Group Drawing number
1045002 DP, City of Greater Bendigo date stamped 2 November 2015.
2. Pursuant to Section 61 of the Planning and Environment Act (1987) a planning permit
be granted for the subdivision of land into 17 lots and removal of native vegetation at
45 Sullivan Street, Ascot subject to the following conditions:
1.
PLAN MUST NOT BE ALTERED

The layout of the subdivision as shown on the endorsed plan must not be
altered without the written consent of the responsible authority.
2.
PUBLIC OPEN SPACE CONTRIBUTION

Before a statement of compliance is issued for the subdivision the owner of the
land must pay to the responsible authority a sum equivalent to 5% of the site
value of all the land in the subdivision.
3.
LANDSCAPE PLAN
Before a statement of compliance is for the subdivision a landscape plan to the
satisfaction of the responsible authority must be submitted to and approved by
the responsible authority. When approved, the plan will be endorsed and then
form part of the permit.
4.
COMPLETION OF LANDSCAPING
Before a statement of compliance is issued the landscaping works shown on
the endorsed landscape plan must be carried out and completed to the
satisfaction of the responsible authority.
5.
LANDSCAPING MAINTENANCE
The landscaping works shown on the endorsed plans must be maintained to the
satisfaction of the responsible authority for 12 months after the works are
completed, including that any dead, diseased or damaged plants are to be
replaced.
6.
DETAILED DRAINAGE
Before a plan of subdivision is certified for the approved subdivision detailed
drainage plans to the satisfaction of the responsible authority must be submitted
to and approved by the responsible authority. When approved, the plans will be
endorsed and then will form part of the permit. The plans must be drawn to
scale with dimensions and must include
(a) direction of stormwater runoff
(b) a point of discharge for each lot
(c) independent drainage for each lot
(d) documentation must be provided demonstrating approval from the relevant
authority for the point of discharge
7.
DRAINAGE EASEMENTS
The subdivision must provide easements for drainage within and through the
subject land for external outfall drainage to a point of lawful discharge to the
satisfaction of the responsible authority.
PAGE 28
8.
STORMWATER DETENTION
Before a statement of compliance is issued for the subdivision the developer
must provide onsite surface and stormwater detention to pre-development
levels in accordance with plans and specifications to the satisfaction of the
responsible authority. Allowable discharge: Q5 = 15 l/s per hectare.
9.
CONSTRUCTION OF WORKS
Road works, drainage and other civil works must be constructed in accordance
with the Infrastructure Design Manual and plans and specifications approved by
the responsible authority and must include:
Internal road
(a) fully sealed pavement with kerb and channel
(b) paved footpaths
(c) shared pedestrian/bicycle path on creek frontage
(d) underground drainage
(e) underground conduits for water, gas, electricity and telephone
(f) appropriate intersection and traffication measures
(g) appropriate street lighting and signage
(h) high stability permanent survey mark
(i) bollards must be installed in the locations shown on the approved plans
Sullivan Street
(j) fully sealed pavement from the property boundary to the existing sealed
section.
10. DECORATIVE LIGHTING

The decorative lighting style is to be consistent with any adjacent decorative
lighting. The responsible authority shall determine decorative lighting style
where conflicts arise. The applicant shall submit for approval full details of any
proposed decorative lighting to the responsible authority prior to
commencement of works. Prior to the issue of the statement of compliance the
applicant will make payment to the responsible authority in accordance with
Table 15 of the Infrastructure Design Manual.
11. PUBLIC ASSETS
Before the development starts, the owner or developer must submit to the
responsible authority a written report and photos of any prior damage to public
infrastructure. Listed in the report must be the condition of kerb and channel,
footpath, seal, street lights, signs and other public infrastructure fronting the
property and abutting at least two properties either side of the development.
Unless identified with the written report, any damage to infrastructure post
construction will be attributed to the development. The owner or developer of
the subject land must pay for any damage caused to any public infrastructure
caused as a result of the development or use permitted by this permit.
12. CONSTRUCTION MANAGEMENT PLAN
Prior to commencement of works the owner or applicant must submit a
Construction Management Plan (CMP) for approval by the responsible
authority. The plan must include:
(a) a site specific plan showing proposed erosion and sedimentation control
PAGE 29
works
(b) techniques and intervention levels to prevent a dust nuisance
(c) techniques to prevent mud and dirt being transported from the site to
adjacent streets
(d) the protection measures taken to preserve any vegetation identified for
retention.
During construction of works associated with the subdivision, the must employ
and provide the protection methods contained in the CMP to the satisfaction of
the responsible authority and the Environment Protection Agency.
13. COLIBAN WATER
(a) The owner is required to provide reticulated water and sewerage services to
each of the lots within the subdivision. Services are to be provided in
accordance with Coliban Waters specifications.
(b) All Coliban Water assets within the subdivision, both existing and proposed,
are to be protected by an easement in favour of Coliban Region Water
Corporation.
14. POWERCOR
(a) The plan of subdivision submitted for certification under the Subdivision Act
1988 shall be referred to Powercor Australia Ltd in accordance with Section
8 of that Act.
(b) The applicant shall: Provide an electricity supply to all lots in the subdivision
in accordance with Powercors requirements and standards, including the
extension, augmentation or re-arrangement of any existing electricity supply
system, as required by Powercor
(c) The applicant shall: Where buildings or other installations exist on the land
to be subdivided and are connected to the electricity supply, they shall be
brought into compliance with the Service and Installation Rules issued by
the Victorian Electricity Supply Industry. The applicant shall arrange
compliance through a Registered Electrical Contractor.
(d) The applicant shall: Provide to Powercor Australia Ltd, a copy of the version
of the plan of subdivision submitted for certification, which shows any
amendments which have been required.
(e) Any buildings must comply with the clearances required by the Electricity
Safety (Network Assets) Regulations.
(f) Any construction work must comply with the Officer of the Chief Electrical
Inspector No Go Zone rules.
15. DOWNER
The plan of subdivision submitted for certification must be referred to AusNet
(Gas) in accordance with Section 8 of the Subdivision Act 1988.
16. TELECOMMUNICATIONS
(a) The owner of the land must enter into an agreement with:
a telecommunications network or service provider for the provision of
telecommunication services to each lot shown on the endorsed plan in
accordance with the providers requirements and relevant legislation at
the time
a suitably qualified person for the provision of fibre ready
telecommunication facilities to each lot shown on the endorsed plan in
PAGE 30
accordance with any industry specifications or any standards set by the

Australian Communications and Media Authority, unless the applicant
can demonstrate that the land is in an area where the National
Broadband Network will not be provided by optical fibre.
(b) Before the issue of a statement of compliance for any stage of the
subdivision under the Subdivision Act 1988, the owner of the land must
provide written confirmation from
a telecommunications network or service provider that all lots are
connected to or are ready for connection to telecommunications services
in accordance with the providers requirements and relevant legislation at
the time
a suitably qualified person that fibre ready telecommunication facilities
have been provided in accordance with any industry specifications or any
standards set by the Australian Communications and Media Authority,
unless the applicant can demonstrate that the land is in an area where
the National Broadband Network will not be provided by optical fibre.
17. NORTH CENTRAL CMA
(a) Unless otherwise agreed in writing by the CMA, all new allotments must be
filled to at least 300 millimetres above the applicable1% AEP flood level(s).
Prior to issuing a statement of compliance a certified survey plan of the
finished surface levels must be submitted to the responsible authority and
North Central CMA for its approval.
(b) Prior to the commencement of works, appropriate silt control measures
must be installed to prevent sediment laden runoff from entering the
waterway. The silt control measures must be maintained throughout the
construction period.
(c) Stormwater runoff arising from the site must be treated to best practice
standards prior to discharging to the waterway. The number of new
stormwater connections to the waterway must be limited and prior to the
commencement of drainage works, a separate Works on Waterway permit
must be obtained directly from North Central CMA. Please contact North
Central CMA on (03) 5440 1896 to obtain a full understanding of the
Authoritys requirements.
(d) Prior to certification a drainage and waterway reserve must be created in
favour of the City of Greater Bendigo and registered on the title. The
drainage reserve must be generally in accordance with the area shown on
the endorsed plans which form part of this permit.
(e) Prior to the commencement of works detailed engineering plans and
computations must be submitted to North Central CMA and the Responsible
Authority demonstrating that any flow along the road achieves the following
safety criteria:
Depth 0.35 metres; and
Velocity 1.5 metres/second; and
Depth x Velocity 0.35 metres2/second
(f) Prior to issuing a statement of compliance a certified survey plan of the
finished road surface levels prepared by a licensed surveyor must be
submitted to the responsible authority and North Central CMA for its
approval.
(g) A landscape plan must be prepared for the waterway reserve by a suitably
qualified professional and approved by the responsible authority and North
PAGE 31
Central CMA. Prior to issuing a statement of compliance, the waterway

reserve must be shaped and landscaped to the satisfaction of North Central
CMA and the responsible authority.
18. NATIVE VEGETATION OFFSETS
Native vegetation offsets
In order to offset the removal of 0.465ha of native vegetation and 3 scattered
trees approved under this permit, the applicant must provide a native vegetation
offset that meets the following requirements, and is in accordance with the
Permitted clearing of native vegetation Biodiversity assessment guidelines
and the Native vegetation gain scoring manual. The offset must:
Contribute gain of 0.021 general biodiversity equivalence units
Be located within the North Central Catchment Management Authority
boundary or Greater Bendigo municipal district
Have a minimum strategic biodiversity score of at 0.122.
Offset evidence
Before any native vegetation is removed, evidence that an offset has been
secured must be provided to the satisfaction of the responsible authority. This
offset must meet the offset requirements set out in this permit and be in
accordance with the requirements of Permitted clearing of native vegetation
Biodiversity assessment guidelines and the Native vegetation gain scoring
manual. Offset evidence can be either:
(a) A credit register extract from the Native Vegetation Credit Register;
(b) A security agreement, to the required standard, for the offset site or
sites, including a 10year offset management plan to the satisfaction of
the Department of Environment and Primary Industries and approved by
the Responsible Authority. Every year, for ten years, after the
responsible authority has approved the offset management plan, the
applicant must provide notification of the management actions
undertaken towards implementing the offset management plan, to the
department. An offset site condition statement, including photographs
must be included in this notification.
19. TREE PROTECTION ZONE
The plan of subdivision prepared for certification and registration under the
Subdivision Act must include a restriction on Lots 13 and 14 for the purpose of
tree protection. No building or works may be constructed or carried out within
the tree protection zone, as shown on the endorsed plan.
20. EXPIRY OF THE PERMI
This permit will expire if:
(a) the plan of subdivision is not certified within 2 years from the date of this
permit or
(b) the subdivision is not completed within 5 years from the date of certification
of the plan of subdivision.
The responsible authority may extend the time for certification of the plan if a
request is made in writing before the permit expires or within six months
afterwards.
PAGE 32
Footnote(s) to be placed on Permit

Flood levels for the 1 % AEP (100 year ARI) flood event have been determined for this
area under provisions of the Water Act 1989. The applicable 1% AEP flood level for the
location described above ranges from 185.8 metres AHD at the upstream property
boundary down to 185.0 metres AHD at the downstream property boundary, which was
obtained from the 2013 Bendigo Urban Flood Study.
PAGE 33
2.2
BENCHMARKING PLANNING PRACTICES
Author
Linda Cockerall, Business & Systems Coordinator
Responsible
Director
Andy Walker, Acting Director Planning and Development
Summary/Purpose
This report provides information to Councillors on benchmarking of Statutory Planning
data with at least two other councils, consistent with recommendation number 34 of the
Independent Review.
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2015)
Planning for Growth
Continue to review and improve planning systems and procedures.
This benchmarking exercise is undertaken using comparative data from the City of
Greater Bendigo, City of Ballarat, City of Greater Geelong and Yarra Ranges Shire
Council, all of whom have similar planning permit numbers and common community
factors.
The data is reported annually to Council, and is in its third year.
Report
The data for this report is compiled from the Statewide Planning Permit Activity Reporting
system which is administered by the Department of Environment, Land, Water &
Planning (DELWP). Specific data is uploaded to DELWP every month from each
councils software system which enables consistent data reporting across the board for
each council. The data is input by both Planners and administrative staff and includes the
number and type of applications received and decided, the value of works, reviews at
VCAT and performance figures such as processing times, to name a few.
The required range of data being recorded for this purpose has increased in the past
year and DELWP encountered significant delays in releasing the 2014-15 reports in a
timely manner.
The data is outlined below for the benchmarked councils, including a previous year
comparison column for Greater Bendigo, for the interest of Councillors.
PAGE 34
Bendigo
2014-15
Bendigo
2013-14
Ballarat
2014-15
Geelong
2014-15
Yarra
Ranges
2014-15
Applications received
1318
1219
1052
1814
1706
Applications decided
Permits issued
Permits refused
Withdrawn, Lapsed,
No permit required
1344
1246
18
1184
1165
19
1075
982
13
1842
1679
33
1692
1364
57
80
54
80
130
271
96%
21
76%
93%
21
76%
92%
18
44%
89%
32
54%
92%
43
48%
698
398
589
106
582
385
775
95
398
328
204
118
831
793
974
254
879
892
423
184
$296M
$225M
$228M
$635M
$150M
83
49
78%
94
56
71%
85
58
76%
87
58
78%
113
88
66%
Decisions made under

delegation
Reviews at VCAT
Decisions upheld at VCAT
Applications with:
Public notice (advertising)
Further information request
Referrals
Objections
Value of permits issued
Performance:
Gross days (average)
Processing days (median)
Decisions within 60 days
Just over 52,000 planning decisions were made across Victoria in the 2014-15 financial
year with a value of $24B in proposed works, 72,700 new dwellings and 10,200 new
subdivision lots. 64% of applications were decided within the 60 day time frame.
Greater Bendigo has continued to find efficiencies and improvements to ensure that
planning permit trends meet or exceed the State averages in performance measures.
These improvements include the introduction of the delegated panel for decision-making
and the VicSmart 10 business days planning permit process.
In the 2014-15 year, Greater Bendigo and the benchmarked councils encountered an
increased activity in the number of permit applications received. Irrespective of this, each
council issued more decisions than applications received which is an improvement for all
the councils in this area. The use of planning consultants and students in times of staff
shortfalls has meant that resources are kept constant and the application process does
not fall behind.
Last years report identified Greater Bendigos referral activity was being captured
differently to the other councils. Modifications to this data capture were made which has
resulted in a more accurate number of application referrals. Referral numbers have
remained stable amongst all the councils.
PAGE 35
Greater Bendigo Highlights

Almost $300M of proposed works for Greater Bendigo was approved in the 2014-15
financial year. Projects such as the St John of God Hospital development and the
Kangaroo Flat Indoor Aquatic and Wellbeing Centre account for $70M of this figure.
The VicSmart planning permit process was introduced in September 2014 for simpler
applications. VicSmart applications dont require referral or advertising and amounted to
4.7% of all permits issued (58 in number), with an average turnaround time of 5 business
days.
The number of decisions made under delegation was 96%, an increase of 3% on the
previous year. The introduction of the delegated panel resulted in 3% of permit decisions
being made by the panel, which has contributed to this increase and brought us in line
with the State average, also 96%.
Performance trends are shown in the graphs below.
Applications decided within 60
days
Median processing days

100
90%
80%
88
90
78%
76%
78%
66%
70%
76
80
64%
70
60%
60
50%
50
40%
40
30%
30
20%
20
10%
10
58
58
49
0%
Bendigo Ballarat Geelong Yarra
Ranges
2013/14
Bendigo Ballarat Geelong Yarra

Ranges
State
2013/14
2014/15
State
2014/15
RECOMMENDATION
That Council continue to benchmark its planning data with at least two similar Councils'
each year in order to identify areas for improvement in our service.
PAGE 36
Presentation and Vibrancy - Reports
3.
PRESENTATION AND VIBRANCY
3.1
2017-2018 COMMUNITY SPORTS INFRASTRUCTURE FUND
Authors
David Hogan, Team Leader Capital Projects, Active Communities

Pat Jess, Manager, Active and Healthy Communities
Responsible
Director
Michael Smyth, A/Director Community Wellbeing
Summary/Purpose
This report seeks Council endorsement to submit Expressions of Interest to apply for
funding through Sport and Recreation Victoria and allocate the necessary Council cocontributions toward each project as part of the 2017-18 Community Sports Infrastructure
Fund.
Policy Context
This report is consistent with the Council Plan 2013 2017 (2015/2016 Update) vision of:
Working together to be Australias most liveable regional city.
It is particularly inclusive of theme Presentation and Vibrancy which supports
experiences and activities for improved health and wellbeing.
Council Plan 2013 2017 (2015 2016 Update)
1.4 Continuous improvement methods are used to ensure that standard of service
delivery is excellent.
3.2 Diverse sporting, recreational and artistic experiences are offered for residents and
visitors
3.3 Activities, groups and networks enable people to be connected and feel welcome
3.4 Greater Bendigo is a child friendly city where people report improved health and
wellbeing and they can feel safe
Strategy Reference (include weblink as applicable):
Lighting of the sports oval and netball/tennis courts at Marist College is consistent with
the Maiden Gully Precinct Structure Plan, adopted by Council in September 2013.
PAGE 37
Lighting of soccer pitch 4 at Epsom Huntly Recreation Reserve is consistent with the
Epsom Recreation Reserve Master Plan.
Construction of new cricket nets at Dower Park is a recommendation of the Dower Park
Master Plan.
Construction of a new pavilion at Harry Trott Oval is part of the Kennington Recreation
Reserve Concept Plan 2015.
On 12 April 2016 Sport and Recreation Victoria, a branch of the State Government,
announced the 2017-18 Community Sports Infrastructure Fund (the Fund). The purpose
of the Fund is to invest in sporting infrastructure which improves health and increases
physical activity.
The program replaces the former Community Facilities Funding Program in name and
includes changes to some criteria. The most significant changes to the program include
addition of categories for Cricket Facilities and Female Friendly Facilities and
replacement of the Seasonal Pools category with the Small Aquatic Projects category.
The following is a short description of each category within the Fund:
Major Facilities
This category is provided to enable the development of major community sport and
recreation facilities that are high-quality, accessible, innovative, effectively managed,
sustainable and well-used. Typically this would include the development of new, or
redevelopment of existing multi-purpose facilities that cater for a range of activities and
user groups. Alternatively this could include the development of single purpose regional
or sub-regional facilities.
Better Pools
The Better Pools category enables the development or redevelopment of aquatic leisure
facilities that create participation and programming opportunities for the entire
community. Projects that provide new or redeveloped aquatic leisure facilities or
redevelopments that focus on increasing participation and access to aquatic activities are
most likely to be funded from this category.
Small Aquatic Projects
This category replaces the Seasonal Pools category. The category has the objective to
enable renewal or redevelopment and modernisation of aquatic leisure facilities. The
category can now include installing water play spaces and provide minor upgrades to
year-round aquatic facilities and outdoor seasonal pools to improve access, sustainability
and usability.
Cricket Facilities
The Cricket Facilities category is an initiative of the Community Cricket Program which
aims to improve the cricket participation opportunities for all Victorians by providing
funding towards the development of new and upgraded cricket facilities.
PAGE 38
Female Friendly Facilities

The Female Facilities category will provide funding to build new and upgrade current,
outdated change facilities to improve access for female participants and officials.
Minor Facilities
This category is a general category which aims to support all other small projects (less
than $1M total project cost) and work in collaboration with local communities and state
sporting associations / peak bodies to deliver priority projects.
Planning
The Planning category supports councils to provide a planned response to community
sport and recreation needs. The category encourages:
integrated recreation planning,
recreation planning and strategies for improving community participation,
sub-regional and regional facility planning and development,
feasibility studies for major facility development and
inter-municipal planning.
The following table outlines how many applications Council may submit, the maximum
grant amount and the funding ratio required in the partnership:
Category
Better Pools
Major Facilities
Small Aquatic Projects
Minor Facilities
Cricket Facilities
Female Friendly Facilities
Planning
Maximum Number of
Applications
1 application from 1 of
these categories
3 applications in total
with a maximum of 2 in
any single category.
2 applications maximum
1
Maximum
Grant ($)
$3M
$650,000
$200,000
Funding Ratio
State : Local
$1.00 : $2.00
$2.00 : $1.00
$100,000
$1.50 : $1.00
$100,000
$30,000
Each application for the fund must meet specific objectives associated with the category.
Applications will be assessed based on these four key questions each of which has subcategories:
Project Development
Strategic Justification
Stakeholder Engagement
Participation Outcomes
30%
20%
10%
40%
Major Facilities, Better Pools and Small Aquatic Projects must also allocate a minimum
of 25% of the requested grant amount to components that will improve energy or water
efficiency and environmental sustainability (e.g. request $650,000 from the State =
$162,500 that must be directly allocated toward environmental initiatives). This must be
demonstrated with a specific Environmental Sustainable Design budget in the Full
Application.
Previous Council Decision(s) Date(s):
Nil.
PAGE 39
Report
Officers have reviewed Councils forward Capital Works Program and identified projects
which most effectively meet the objectives of the Fund. These projects have then been
discussed with staff from the Department of Sport & Recreation Victoria to seek feedback
on the strength of the applications prior to recommendation to Council.
Based on consultation with staff from the Department of Sport and Recreation Victoria,
the following applications are considered most appropriate for each category of the Fund
in accordance with the criteria:
Major Facilities Harry Trott Reserve Pavilion, Kennington
Minor Facilities Epsom Huntly Recreation Reserve lighting of Pitch 4
Minor Facilities Marist College, sports oval and netball/tennis court lights, Maiden
Gully
Cricket Facilities Dower Park cricket nets, Kangaroo Flat
Planning Major Facilities Strategy Plan
Harry Trott Reserve Pavilion, Kennington
This project involves the redevelopment of the pavilion at Harry Trott Oval in Kennington.
The project is a critical component of the strategy relating to relocating football netball
clubs between facilities and consolidating junior and senior clubs across Bendigo.
Detailed design of the pavilion is about to commence, with a preferred architect having
been identified through an open tender process. The tender evaluation was completed
on 10 May 2016.
Currently the facility services only junior football and cricket. This project will provide
change rooms for male and female players and support relocation of clubs to the site
therefore increasing participation. The design will support the demand of current users,
importantly women, referees, and those requiring accessibility. The project is focused on
enabling the club to retain its current participants while also catering for the expected
growth of the membership and other users of the facility. It will also be a critical step in
terms of placing male and female participants at the venue on an equal footing, thus
fostering positive relationships between all members of the club and sport.
The updated pavilion will replace an outdated facility which receives many complaints
about condition, functionality and appearance.
Epsom Huntly Recreation Reserve lighting of Pitch 4
Pitch 4 at Epsom Huntly Recreation Reserve is the final soccer pitch at the facility that
remains unlit. Lighting this pitch will complete the facility as the home of soccer in
Greater Bendigo. Currently, training on the pitches during the week is running at greater
than full capacity, with both Epsom SC and Bendigo City SC using Pitch 3 at the same
time on some nights. Pitch 5, as the premier ground which hosts on occasions up to 6-8
games per weekend, is required to have less foot traffic during the week to ensure
adequate standards for an A grade ground which hosts senior NPL and BASL matches.
Lighting of Pitch 4 will allow the traffic on Pitch 5 to be reduced, whilst also avoiding
clubs being forced to share pitch 3 for training. This will also allow for clubs to grow their
membership by having greater capacity to accommodate more numbers.
PAGE 40
Marist College, sports oval and netball/tennis court lights, Maiden Gully
We are currently in the second year of a multi-year funding partnership between Marist
College Bendigo and the City of Greater Bendigo. The partnership is for the delivery and
use of joint use recreation and community facilities for the growth area of Maiden Gully.
Lighting of the sports oval and netball/tennis courts is a key component of this major
project.
Dower Park cricket nets, Kangaroo Flat
Construction of new multi-purpose cricket nets with North-South orientation is a key
recommendation of the Dower Park Master Plan, endorsed by Council in 2014. The
existing two-net facility does not comply with current standards, and fails to service
current demand. The construction of the multi-purpose nets is proposed to be
undertaken alongside construction of two multi-purpose netball/tennis courts located
directly adjacent, and will help cement Dower Park as a major sporting hub for the city.
Major Facilities Strategy Plan
The City boasts seven major sporting facilities that accommodate a range of local, state,
national, and at times international events.
As well as accommodating vast local participation on a weekly basis, these facilities host
events that contribute significantly to the local economy.
However, there is a lack of strategic direction when considering future development of
the Citys major sports facilities. This, combined with other regional cities continuing to
invest in major sporting infrastructure places the City at risk of not only failing to meet
local needs and participation, but also becoming uncompetitive in attracting large scale
events to the municipality.
A Major Facilities Strategy would review existing facilities that fall under the category of
state or regional standard, identify gaps in infrastructure, seek advice from peak sporting
bodies on opportunities for improvement and attracting events, and liaise with local
stakeholders on maximising participation.
At a minimum the strategy will include the following facilities:
Epsom Huntly Recreation Reserve
Bendigo Tennis Centre
Tom Flood Sports Centre
Queen Elizabeth Oval
Garden Gully Hockey Centre
La Trobe University Athletics Centre
Bendigo Stadium
Active Living Census
The City recently completed the Active Living Census which received 17,437 responses.
The following summary provides Council with a snapshot of the survey results which
support these projects and draws in other state based data to reinforce the need to
invest in these areas.
PAGE 41
Harry Trott Oval Pavilion, Kennington

According to the Active Living Census, netball and football are the most popular
organised sports across the city. Whilst casual recreation activities such as walking,
swimming and cycling have greater weekly numbers, the organised sports of football and
netball are crucial to the community fabric of regional cities and towns.
The City of Greater Bendigo Active Living Census (2014) showed that participation rates
in soccer in Epsom and Huntly are far greater than any other location across the City,
with rates in Epsom and Huntly typically double those of other urban subregions.
Lighting of Marist College Oval and netball/tennis courts
Maiden Gully residents report poor or fair general health status and low levels of exercise
(Active Living Census, 2014). In an area where participation in physical activity is
generally lower than average, football and netball stand out as activities with a higher
than average rate of participation (football 5.6% Maiden Gully vs 4.2% Greater Bendigo,
netball 6.5% Maiden Gully vs 4.4% Greater Bendigo). Improving football and netball
facilities in Maiden Gully is likely to further strengthen the growing Maiden Gully
community, help establish Marist College within the community, and improve rates of
exercise in the area.
Dower Park Cricket Nets, Kangaroo Flat
The City of Greater Bendigo Active Living Census revealed that usage of sporting
facilities in Kangaroo Flat is lower than the typical average across Greater Bendigo. This
is common across all facilities, not just cricket. Kangaroo Flat is a lower socioeconomic
area of the City, and development of these facilities will complement the money council
has committed to the new Aquatic and Wellness Centre being constructed in Kangaroo
Flat.
Priority/Importance:
Council is now in the position of considering the recommendations and the priority of
these projects against other infrastructure works from across the municipality.
Options/Alternatives:
The City of Greater Bendigo has the opportunity to submit grant applications seeking
external State Government funding for the 2017-18 financial year. Council has the
opportunity to endorse these applications or to resolve against the recommendation and
alter which applications, if any, are submitted.
The new funding program includes a Female Friendly Facilities category. Officers are not
recommending projects be submitted for this category due to the lack of sufficiently
developed applications at this point in time.
Over recent years, Council has prioritised female change facilities by constructing new
change rooms at Strathdale Park, Epsom Huntly Regional Recreation Reserve, Truscott
Reserve, Canterbury Park and Spring Gully (funded 2015/16). This investment has
placed Greater Bendigo ahead of many other municipalities with the facilities it provides
for female sport but unfortunately has resulted in currently not having sufficiently
developed / shovel ready projects for submission.
PAGE 42
Over the coming 12 months design is occurring to ensure Bendigo is in a position to

continue developing female friendly facilities.
Timelines:
This funding program was announced by the Minister for Sport and Recreation on 12
April 2016.
Expressions of interest for all categories are due by 8 June 2016.
For project proposals that are successful, a full application is due by 31 August 2016.
The guidelines indicate that funding announcements and notification of outcomes will be
known from November 2016 onwards.
Funding program announed
12 April 2015
Expressions of Interest due

8 June 2016
Full applications for all categories due

31 August 2016
Grant announcements
November 2016
Progress:
Harry Trott Reserve Pavilion, Kennington
Design of this project is about to commence, with the preferred architect having been
identified in a tender evaluation meeting on 10 May 2016.
Whilst lighting design for pitch 4 has not been completed, previous experience designing
and constructing lights on the other 5 pitches gives us confidence in construction
timelines and costs. Lighting designs from the previously lit pitches at the facility can be
easily replicated on Pitch 4 using consultants with previous experience at the site, and
the project could commence at short notice.
Marist College, sports oval and netball/tennis court lights, Maiden Gully
Lighting for the sports oval and netball/tennis courts has been fully designed and costed.
As part of the current works at the site, conduits for lighting to the sports oval have
already been installed in preparation for the lighting installation stage.
PAGE 43
Dower Park cricket nets, Kangaroo Flat

Council has included $50,000 in the draft budget for 2017-18 for detailed design of the
cricket net facility and the multi-purpose netball/tennis courts. Design is due to
commence at the start of the new financial year.
Major Facilities Strategy Plan
The Major Facilities Strategy plan stems from the Active and Healthy Planning
Framework and is the next logical step in understanding sporting infrastructure needs.
The project could commence immediately upon funding availability.
Risk Analysis:
The City of Greater Bendigo has involved local clubs in the planning of each project.
Some projects are within the design stages and therefore variables exist (e.g. planning
permit requirements / delays) however these risks have been minimised by obtaining
necessary advice as part of the development phases.
Each project includes a financial contribution from the Clubs and there is potential that
Clubs could fail to meet their financial obligations. To overcome this, officers have
obtained minutes from each committee confirming a resolution to commit funds and are
in the process of executing contractual funding agreements with clubs.
Each project recommended for funding has been identified and developed by the
community in consultation with the City. Many of these projects have been considered for
funding for a number of years and as a result are relatively well developed.
All are supported by Master Plans that were developed in consultation with the
community, and adopted by Council.
Harry Trott Oval pavilion project is a critical component of the strategy to relocate football
clubs across Bendigo. It is directly linked to the government funding awarded to
redevelop the Queen Elizabeth Oval (QEO) in 2010, which was based upon rationalising
use of the QEO. An agreement was reached with the South Bendigo Football Netball
Club to relocate to Harry Trott Oval in Kennington. Redevelopment of the pavilion is the
final step in successfully completing the clubs relocation.
Dower Park multipurpose cricket nets have been discussed with user groups as part of
the development of the Dower Park Master Plan. It has the full support of the resident
cricket and football clubs.
Lighting of pitch 4 is the final step in lighting all of the soccer pitches at Epsom Huntly
Reserve, and has the full support of all user groups.
Lighting of the sports oval and tennis/netball courts at Marist College is an integral part of
the overall joint venture project between Marist College and the City and will enable
senior football and netball club use at the facility.
The Major Facilities Strategy Plan has strong support at a State level as it will provide a
clear direction for funding opportunities.
PAGE 44
All full applications for funding will only be completed by officers with a letter of support
from the relevant community group involved.
Resource Implications
Budget Allocation in the Current Financial Year:
Harry Trott Pavilion - $75,000 for detailed design
Marist College - $500,000 as part of joint partnership for the overall facility development
Previous Council Support:
Marist College - $4,000,000 committed over six years for project delivery.
External Funding Sources:
Harry Trott Pavilion
Seeking $650,000 from the State Government
South Bendigo Football Netball club expected to contribute 10% of the project cost.
The City is seeking $100,000 for each of the Dower Park cricket nets, pitch 4 lighting at
Epsom Huntly Recreation Reserve, and lighting of Marist College oval and netball/tennis
courts. With $30,000 being sought for the Major Facilities Strategy Plan.
User groups/sporting clubs at each project will be expected to contribute 10% of the
project cost. These agreements are currently being finalised.
Current Estimate or Tender Price:
Harry Trott Pavilion - $2.2M
Revenue
Sport and Recreation Victoria
South Bendigo Football Netball Club
$650,000
TBC forecast 10% of total cost
Cost to Council $1.35M

Pitch 4 lighting at Epsom Huntly RR - $220,000
Revenue
$100,000
Epsom Huntly Soccer Club
Cost to Council $100,000
Marist College lights to oval and tennis/netball courts - $295,000
Revenue
$100,000
Marist College
$97,500
Cost to Council $97,500 (funds already committed)
Dower Park cricket nets - $275,000
Revenue
$100,000
PAGE 45
Kangaroo Flat Cricket Club

Major Facilities Strategy Plan - $60,000

Revenue
$30,000
Any ongoing recurrent expenditure required:
Each of these facilities would become City of Greater Bendigo assets. The City would
depreciate each item and upgrade / replace at the end of the economic life. In each case
a home club has a vested interest in maintaining the facility in good condition and
undertakes regular maintenance of the facility therefore extending the asset life and
condition.
Harry Trott Oval pavilion is managed and operated by a volunteer committee. The
committee meets the operating costs of the pavilion from hire fees imposed on the user
groups.
Lighting of Marist College oval and tennis/netball courts will be maintained by Marist
College.
Lights at pitch 4 at Epsom Huntly Recreation Reserve will be maintained by the City.
Dower Park Cricket nets will be maintained by the Club with major repairs completed by
the City.
The Major Facilities Strategy Plan will identify a priority list of works to renew and
upgrade facilities. This will be considered on merit alongside other projects as part of the
annual budget process.
Conclusion
The City has the opportunity to submit grant applications to the State Government for
priority sporting projects as part of the Community Sports Infrastructure Fund. Officers in
consultation with local sporting clubs have identified projects which most strongly meet
the criteria of the grant program and respond to community need.
Each construction project recommended has a financial contribution from the Club and is
in an advanced stage of planning and design.
Funding for successful grant projects will become available in the 2017-18 financial year
and will require a Council co-contribution.
PAGE 46
Anticipated financial contributions from the City as part of the 2017-18 Budget would be
as follows:
Harry Trott Oval Pavilion - $1.35M
Epsom Huntly Recreation Reserve lights on pitch 4 - $100,000
Dower Park cricket nets - $148,000
Marist College, lights to sports oval and tennis/netball courts - $97,500 (funding for
this project has already been committed)
Major Facilities Strategy Plan - $30,000
Attachments
None.
RECOMMENDATION
That Council:
1.
Recognise the importance of sport and leisure activities in making Bendigo the
most liveable regional City in Australia.
2.
Submit the Expressions of Interest for grant applications to Sport and Recreation
Victoria for:
a.
b.
c.
d.
e.
3.
Harry Trott Oval Pavilion ($650,000)

Epsom Huntly Recreation Reserve lights on pitch 4 ($100,000)
Dower Park cricket nets ($100,000)
Marist College, lights to sports oval and tennis/netball courts ($100,000)
Major Facilities Strategy Plan ($30,000)
Commit the necessary financial contributions from the City as part of the 2017-18
Budget process.
PAGE 47
3.2
DRAFT RURAL COMMUNITIES STRATEGY
Author
Trevor Budge, Manager, Strategy
Responsible
Director
Summary/Purpose
The purpose of this report is to provide a draft Rural Communities Strategy for Council
consideration and to recommend that it be distributed for a period of community
engagement and consultation prior to finalisation and submission to Council for adoption.
Policy Context
Council Plan Reference 2015/16:
1.2.3 Advocate to other levels of government for funding for required infrastructure, key
projects and services to be in place for our growing and liveable municipality.
1.4.2 Increase awareness and use of communication tools and community engagement
methods so that people can access information about Council activities and community
opportunities.
Planning for Growth
2.2 Council manages the planning and development of the City through the preparation
of major Strategies and effective amendments to the planning scheme.
3.7.1 Review the Community Planning process and work with communities to develop
and review relevant community plans.
3.7.2 Support implementation of actions that build community resilience and selfreliance.
Productivity
4.1.1 Implement the Economic Development Strategy with a strong focus on growing
jobs, high profile events and youth employment.
PAGE 48
4.2.2 Foster new industry and business initiatives through business, agricultural and
industry events.
Sustainability
5.1 Protect and conserve Greater Bendigos natural environment and settings for the
future.
5.2 The history, unique heritage, streetscapes and buildings of Greater Bendigo are
conserved, restored, celebrated and managed wisely for the long term.
One of the actions in the draft 2016/17 Council Plan is to
3.7.4 Implement agreed actions from the adopted Rural Communities Strategy.
In June 2014 Council adopted a 2014/15 work program which included the preparation of
a Rural Communities Strategy.
An extensive process has been undertaken by staff in Councils Strategy and Community
Partnerships Units, working in conjunction with Councils Farming Advisory Committee,
to develop a Draft Rural Communities Strategy (draft Strategy) for consideration by
Council. A Discussion Paper was developed in 2015 and, with Council support, an
extensive community engagement process was then undertaken in relation to the
Discussion Paper.
The community feedback received on the Discussion Paper has informed the
development of the draft Strategy. The draft Strategy has also been workshopped with
Councils Farming Advisory Committee and a number of relevant Council Units. A further
formal process of public display, community engagement and consultation on the draft
Strategy is proposed to facilitate broader input into it.
Report
The draft Strategy has been prepared to provide a plan setting out the proposed
approaches, directions, actions and initiatives the Council will take in working with and on
behalf of its rural communities.
The Strategy is designed to provide:
improved knowledge and understanding within Council of Greater Bendigos rural
areas and communities,
better recognition and understanding how Councils adopted strategies and policies
apply to our rural areas and communities,
priorities for managing and supporting change, growth and community development
in Greater Bendigos rural communities,
actions and initiatives that rural communities can undertake to respond to change and
capitalise on opportunities, and
PAGE 49
a suite of actions which the Council and Council staff will undertake in respect to
working with its rural areas and communities.
The rural communities of the City of Greater Bendigo (City) comprise all the townships
and rural areas that are outside the defined Bendigo Urban Growth Boundary. About
95% of the Citys land area is outside of urban Bendigo. About 15% of the Citys
population live in rural communities. About half of those in rural communities reside in
numerous small townships and the remainder on rural properties, some of which are
used for full time agricultural production. A particular feature of the Citys rural areas are
that about one quarter of all land is held as public land, almost all of that is forested and
much of it is National Park.
The City is experiencing strong sustained population and economic growth. While that is
mainly occurring in urban Bendigo there is continued population increase across much of
the Citys rural areas. Our rural communities support a total population of about 15,000
people. About 15% of all population growth in the City is taking place in rural
communities, mainly three towns; Axedale, Heathcote and Marong and in a number of
rural residential/rural living areas such as Junortoun and Lockwood. Growth isnt evenly
spread across the Citys rural communities with some more rural areas losing population.
The draft Strategy proposes that there be six principles that Council should adopt and
seek to implement in working with its rural communities. These principles are:
1.
2.
3.
4.
5.
6.
Working to achieve a better understanding of our rural communities.

Working more effectively with our rural communities.
Realising the social and economic potential of our rural communities.
Sustaining the unique values of our rural communities.
Advocating with and on behalf of our rural communities.
Realising and capitalising on our rural and regional leadership potential.
The draft Strategy proposes a series of Ideas, Initiatives and Actions for consideration to
implement the six principles and respond to a series of issues and drivers that have been
identified in the draft Strategy. The Ideas, Initiatives and Actions represent a range of
possible courses of action within Council, within rural communities and between Council
and rural communities. One of the roles of the community engagement process on the
draft Strategy will be test the applicability and value of taking these actions.
An extensive process of community engagement has been undertaken to support the
development of the draft Strategy. The full report on that process and what was heard is
attached as an Appendix to the draft Strategy.
In summary the community engagement identified that there was no single over-riding
issue that was raised during the community engagement process although various
issues around some core themes were consistently heard. Many of the issues are
interrelated and reflect some common agendas, however and importantly, there is a
considerable diversity in views, opinions and comments across the Citys rural
communities. Generally the issues and concerns raised reflected, supported and
confirmed similar issues identified in Councils community planning and development
work with small towns and through advice from groups such as Councils Farming
Advisory Committee.
PAGE 50
There were three core themes in the issues raised:

1. Many people in the City of Greater Bendigos rural communities feel marginalised,
neglected, and overlooked.
People in rural communities often report that they feel that the importance and role of the
Citys rural areas and communities are often not considered. The size of urban Bendigo
overshadows them and it appears that the Citys agenda is dominated by what happens
in urban Bendigo. For many it feels that the Bendigo urban area is synonymous with
municipality.
People living in the City of Greater Bendigos rural communities often report that they feel
that many people in urban Bendigo do not know much about their rural areas and towns.
Rural communities often express the view that people in urban Bendigo do not
understand or have little empathy with the impact of the range of changes that are being
experienced in rural areas, with the impact of drought and the lack and loss of services.
Further that there is little appreciation in urban Bendigo of how the assets and features of
the Citys rural communities add to the liveability and quality of the whole City.
Whether these views are real or perceived, accurate or not, they were widely reported
and appear to be widely felt.
2. Communications and mobility are vital for those who live in and do business in our
rural areas and communities.
Mobile phone coverage, broadband access and speed are uneven, generally deficient
and too often not present at all in our rural communities. Access to reliable high quality
services is critical for a range of business, social and emergency reasons. The poor level
of service provided by mobile phone and Internet is seriously impeding jobs and
investment in our rural areas and communities. It is limiting the capacity to access
services and it is impacting on the lives of people. In terms of mobility there is need for a
well-connected high quality road network and for much better levels of public transport
(which is generally of a very limited service), particularly for those who are aged, those
without cars and importantly for young persons.
3. The Citys rural communities are diverse in their characteristics.
Simply approaching the Citys rural areas and communities as a single group fails to
realise their diversity, their individual profiles and differences. The issues in each town
and that each rural community faces are very different. Each town and community has
an agenda of issues that define important elements of their community. Generally rural
communities identify population growth (or decline), jobs for young people, tourism
potential, and specific community facilities and services as critical issues.
Other strong themes and issues that were raised during the community engagement
process included:
a widespread understanding and appreciation of the changes in the rural economy

particularly the agricultural economy,
a range of new and emerging opportunities in agriculture, but tackling water security,
climate change, new skills, knowledge and succession planning are daunting,
PAGE 51
a fundamental set of changes occurring in the roles and social structure of small
towns and in many cases these changes may be more rapid than experienced in
urban Bendigo;
a range of impacts from the rate of change and the proportion of the population
affected by change in a small town or community can be significant.
a strong sense of resilience in rural areas and communities; most have faced
drought, fire or flood, and in some cases all three.
It was very evident for the community engagement process that rural communities make
a major contribution to the diversity, range of opportunities and lifestyle of the whole City.
Many who live in those communities have a strong belief that they are not heard
sufficiently and that they need to be better embraced by the whole City.
Overall most people expressed a positive outlook on their happiness, health, trust in
others, and agree that Bendigo is a liveable city. However there are also areas where
CoGB could make improvements. The complete results are presented in a separate
document referenced as Greater Bendigo Wellbeing Survey 2015.
Completion and adoption of a Rural Communities Strategy is an action in the 2016/17
Council Plan.
The Greater Bendigo Wellbeing Survey 2015 is of high importance as it assists in
achieving the strategic objectives set out in the Council Plan. The Survey collects a wide
range of views from the community on a broad set of issues, which will inform long term
planning and budget considerations. Importantly, the Survey is significant in providing an
insight into the communitys preferred directions for Greater Bendigo.
Council has the option of not conducting a community engagement program on the draft
Strategy.
Timelines:
It is proposed that Council release the draft Rural Communities Strategy for community
engagement and public comment for a period of eight weeks from 30 May to 25 July
2016, and that the Strategy be revised as required and presented to Council for
adoption.
As detailed above in the draft Strategy and the Appendix the development of the
Strategy has already been the subject of a considerable consultation and community
engagement program and there will be further consultation and engagement on the draft
Strategy.
PAGE 52
Conclusion
The development of a Rural Communities Strategy is an important document for Council
to better understand and engage with its rural communities. The draft Strategy which is
proposed for community engagement and consultation provides an opportunity for
consideration of a range of Ideas, Initiatives and Actions.
Budget Allocation in the Financial Year: $6,000
Attachments
1.
Draft Rural Communities Strategy and Appendix on Community Engagement

Findings
RECOMMENDATION
That Council resolve to:
1. Thank those in the community who have participated to date in the development of
the draft Rural Communities Strategy.
2. Release the draft Rural Communities Strategy for consultation for a period of eight
weeks and implement an appropriate community engagement program.
3. Undertake an analysis of the community input into the draft Rural Communities
Strategy and prepare a final Rural Communities Strategy for consideration by Council
prior to the end of August 2016.
PAGE 53
3.3
PROPOSED RESPONSE TO ESCALATING INCIDENCES OF

VIOLENCE IN AND AROUND THE CENTRAL BUSINESS DISTRICT
Author
Pauline Gordon, Former Director Community Wellbeing
Responsible
Director
Summary/Purpose
The purpose of this report is to request that Council advocates strongly to the Victorian
state government for resources to address the increasing inappropriate social issues
occurring in and around the central business district.
Policy Context
This report is consistent with the Council Plan 2013 2017 (2015/2016 Update) vision of:
Working together to be Australias most liveable regional city.

Council Plan 2013 2017 (2015 2016 Update)
1.2.3
Advocate to other levels of government for funding for required

infrastructure, key projects and services to be in place for our growing and
liveable municipality.
3.1.6
Support the activation and use of public spaces in the Bendigo CBD for social
connections and events.
3.5.3
Provide education about public health protection standards and implement

strategies that assure community safety.
3.6.2
Work to ensure that services are appropriate to meet the needs of children and
young people, including early year's services and activities, implementation and
monitoring of the Youth Strategy.
The Central Business District (CBD) is Bendigos premium destination for residents and
visitors to gather for a variety of reasons including business, shopping, hospitality and
other forms of entertainment.
PAGE 54
In the centre of the CBD is the Hargreaves Mall (the Mall) which has been synonymous
with shopping for years. The Mall, like other public mall spaces, has traditionally had its
share of issues associated with people hanging around. This has a strong effect on
shopper loyalty and purchasing decisions when confronted with inappropriate behaviour.
Mall Traders, their customers and officers from the City of Greater Bendigo (the City)
working within the CBD and Rosalind Park precincts have experienced the behaviour of
a growing cohort of young people and adults that includes, but is not limited to, physical
and verbal threats, drug dealing and taking, alcohol consumption, intimidation, spitting,
urinating in public spaces, damage to property, shoplifting and throwing trader furniture.
Some traders have indicated they are at a point where they are likely to close their doors
for business unless an immediate response and long term strategy can be achieved.
Report
In 2014 following an escalation in these incidents, a delegation of traders, Victorian
Police (VicPol) and City officers met to discuss possible actions to reduce risks to users
of CBD Public Spaces following escalation of incidents.
Since that time the following history of actions Regarding Anti-social Behaviour has been
undertaken:
July /August 2014 - Traders were encouraged to fill in anti-social behaviour
journals recording the Incident, location day and time to create an evidence base
and establish any patterns.
Traders were encouraged to call 000 for all incidents and email relevant
information to the City to expand the evidence base.
June 2015 - the Hargreaves Mall Stakeholders Group was created. Members
represent the City, Councillors, VicPol, Department of Justice and Traders. Six
individual working groups were created to meet discuss and action the identified
main issues. A communications process was established to support traders and
provide a form of instant communication when traders working alone felt unsafe.
Outcomes from the six working groups include:
o CCTV and Lighting Group: successfully applied to the Department of
Justice for additional lighting in the Hargreaves Mall.
o Clear Rules and Signage Group: This group has collaborated on how the
rules of the Mall should be conveyed. Signage will shortly be installed at
either end of the Mall welcoming people but also asking for their
consideration of other users of the space and denoting expected behaviour.
o Closing Times, Trader Isolation and Security Group: A 2 week trial of
security guards was piloted in the fortnight prior to the September School
Holidays 2015 and again for 3 days at Christmas.
PAGE 55
o Music Group: A quote was obtained for a wireless sound system to be

installed throughout the Mall but the $34,500 cost was prohibitive without a
funding opportunity.
o Retribution Group: Vanessa Bate Proactive Policing Unit ran Personal
Security sessions for traders to support, inform and empower them. These
sessions proved so successful and sought after that she has now
presented to traders, businesses and the Citys front line staff.
o Smoking Group: The group intends to pursue making the entire Hargreaves
Mall a smoke free zone which would involve a change to the Local Law.
Enforcement, however, is still the key to changing behaviour around
smoking in no smoking zones.
August 2015 the City, BDAC, VicPol, and Employment & Training Agencies met
to discuss engagement of group members in education, training or employment.
January 2016 the City and VicPol met to discuss issues being experienced with
establishing a working group of trained youth workers/professionals to engage
with problem individuals. Police still cannot identify many of the group members
and agencies do not have outreach resources to assist.
March 2016 Officers met with City of Greater Geelong in Bendigo for a
Community Safety Meeting to share emerging issues and issue management.
May 2016 - Staff from the Citys Community Safety, Local Laws, CBD Public
Spaces Activation and Parking units met to discuss work safety issues. Officers
working in the CBD reported many incidents that have now created a situation that
makes them feel unsafe.
During the past two years and particularly during the previous 12 months escalation of
violence continues to heighten. Traders are observing significant consumption of alcohol
and drug taking and dealing on a daily basis. The group dynamics and members have
changed and VicPol have identified that a number may potentially be in the possession
of weapons.
A further escalation of this behaviour has manifested in recent weeks with a number of
bystanders impacted and stores having to close their doors and police officers seeking
reinforcements.
Traders, officers and members of the public regularly encountering the group in the
course of their work duties report of feeling threatened and unsafe, particularly if the
incident is then escalated to police, as this cohort have previously returned seeking
retribution.
PAGE 56
In addition, anecdotal information had informed the City about the escalation of similar
incidences on buses and at waiting area/stops. Passengers have advised that they feel
unsafe and as a result reluctant to use public transport.
The Victorian State Government has committed an additional $19.4 million over two
years to the Community Crime Prevention Program in the 2016/17 State Budget. Among
other things, this funding supports the work achieved through the Public Safety
Infrastructure Fund which provides up to $250,000 for councils to implement urban
design initiatives and technology, such as CCTV and lighting, to improve community
safety, security and confidence in public places. Applications for this years 2016 Public
Safety Infrastructure Fund grants program opened Friday 13 May and will close on 2
September 2016 and a fact sheet has been included with this report as Attachment 1.
An information forum for councils on the Public Safety Infrastructure Fund will be held on
16 June 2016 at the Treasury Theatre in Melbourne. This will include presentations from
councils showcasing previously funded projects, and presentations from Community
Crime Prevention Unit, the Crime Statistics Agency and Victoria Police in relation to the
grants program and application tips. It is proposed that Council sends a delegation to
this forum, to ensure the City is best positioned to receive funds as a matter of priority.
Officers consider that advocacy for these priorities is urgent as if no action is undertaken
then it is anticipated that there will be an escalation in anti-social behaviour at the Mall.
In the week commencing 9 May 2016, key stakeholders met with the Mayor and Ward
Councillors to discuss how Council could further support the key stakeholders in finding
solutions.
The following five priorities have been developed:
a) An additional 10 sworn police positions for the Victoria Police, Western Region
Division 5, with five of these positions permanently located in Bendigo.
b) A 12 month dedicated Department of Justice outreach worker role to oversee and
facilitate onsite response to escalating issues in CBD.
c)Upgrade and expansion of CBD surveillance systems and introduction of a more
effective processes including hand held devices for Police to obtain footage of
incidents.
d) Immediate changes to government policy to enable the deployment of Protective
Services Officers (PSOs) to bus terminals in regional centres not only railway
stations.
e) A dedicated education liaison officer located in Bendigo Community health to
provide support to schools and workplaces.
PAGE 57
Risk Analysis:
If no action taken it is reasonably anticipated that the situation will continue to escalate
with more frequent incidents of violence and anti-social behaviour occurring at the Mall.
This would result in a reduction in the number of public members willing to pass through
and shop in the Mall, directly impacting the commercial viability of the Traders and
forcing them to close.
Internal Consultation:
Officers from the Citys Community Safety, Local Laws, CBD Public Spaces Activation
and Parking units met to discuss work safety issues. Officers working in the CBD
reported many incidents that have now created a situation that makes them feel unsafe.
External Consultation:
The Hargreaves Mall Stakeholders Group has been meeting regularly since June 2015
and consists of members representing the City, Councillors, VicPol, Department of
Justice and Traders.
A meeting was held on 9 May 2016 with key stakeholders to address the recent increase
in anti-social and violent activity at the Mall. Stakeholders present included the City,
Bendigo and District Aboriginal Co-operative, Traders, Department of Health and Human
Services, VicPol, Department of Justice, Bendigo Community Health Services and St
Luke's. An outcome of this meeting was the five key priorities recommended for
advocacy in this report.
Conclusion
Key stakeholders have met recently as result of increased anti-social and violent
behaviour in the Mall, which threatens both the commercial viability of Traders in the
vicinity of the Mall and also the safety and wellbeing of both Traders staff and others
working in proximity to this space.
An agreed five priorities have been developed by the key stakeholders to address the
issues and this report seeks Councils support in advocating with the relevant levels of
government for resource support to help deliver the priorities. Officers also recommend
that a delegation attends the 16 June 2016 Public Safety Infrastructure Fund information
forum to help identify current and future options available to assist in addressing this
issue.
Attachments
Attachment 1 Public Safety Infrastructure Fund Fact Sheet
PAGE 58
RECOMMENDATION
That Council:
1. in conjunction with other key stakeholders, advocate strongly to the Victorian State
Government for resources to assist in delivering the following five priorities:
a) An additional 10 sworn police positions for the Victoria Police, Western Region
Division 5, with five of these positions permanently located in Bendigo.
b) A 12 month dedicated Department of Justice outreach worker role to oversee and
facilitate onsite response to escalating issues in CBD.
c)Upgrade and expansion of CBD surveillance systems and introduction of a more
effective processes including hand held devices for Police to obtain footage of
incidents.
d) Immediate changes to government policy to enable the deployment of Protective
Services Officers (PSOs) to bus terminals in regional centres not only railway
stations.
e) A dedicated education liaison officer located in Bendigo Community health to
provide support to schools and workplaces.
2. support a delegation, including relevant officers, to attend the Public Safety
Infrastructure Fund information forum on 16 June 2016 with the purpose of
ascertaining which of the five priorities can be addressed through this funding as well
as identifying what other alternatives may be available to address this issue.
PAGE 59
Productivity - Reports
4.
PRODUCTIVITY
Nil.
PAGE 60
Sustainability - Reports
5.
SUSTAINABILITY
5.1
LODDON CAMPASPE INTEGRATED TRANSPORT STRATEGY
Author
Brett Martini, Manager, Engineering & Public Space
Responsible
Director
Darren Fuzzard, Director, Presentation and Assets
Summary/Purpose
Representatives of the City of Greater Bendigo have taken part in the development
of the Loddon Campaspe Integrated Transport Strategy (LCITS). The purpose of the
report is to provide Council with an overview of the LCITS and seek Council's
endorsement of the Strategy.
Policy Context
City of Greater Bendigo Council Plan 2013-2017 (2015-2016 Update):
Theme: 1
Strategic Objective: 1
Council demonstrates leadership in its decisions to meet

future needs and challenges.
Strategy: 1.2
Maintain strong and positive relationships with the

Federal and State Government and relevant departments
and agencies and advocate to ensure that the required
infrastructure, key projects, policies and services are in
place as our community grows.
Strategy: 1.3
Contribute to policy and strategy development being led

by government and other agencies.
Strategy: 1.6
Programs, projects and services are guided by best

practice, principles and delivered to respond to
community needs.
Theme: 5
Sustainability
Council manages its resources, assets and infrastructure

for the long term.
Challenges and
Opportunities
Keeping our assets and infrastructure in good repair is

an important principle.
Essential infrastructure, footpaths, drainage, and well
PAGE 61
built and maintained roads are essential for economic as

well as social purposes.
Strategy: 5.3
Essential infrastructure is constructed, maintained and

renewed to meet the needs of current and future
residents.
Strategy Reference (include weblink as applicable):

Connecting Greater Bendigo: Integrated Transport and Land Use Strategy (ITLUS)
ITLUS actions which support other policies and strategies
Pg.78 - Moving Greater
Bendigo
Compete the Southern Loddon Mallee Regional

Integrated Transport Strategy and commence its
progressive implementation.
Regional Strategic Plan Reference:

Loddon Mallee South Regional Growth Plan (May 2014)
15. Future directions for regional growth
Pg. 71 - Principle 4:
Improve Our
Infrastructure
Good infrastructure enables our communities to remain

connected, sustainable and vibrant. Planning for growth
is undertaken alongside planning and development in
Infrastructure to enable economic and settlement growth
in strategic locations.
Over many years, Councils across Victoria have grouped together to develop
regional transportation strategies or action plans. In the 1990's, southern NSW and
Gippsland councils concerned with poor infrastructure in South Eastern Australia
established the 'South East Australian Transport Strategy Inc.' (SEATS) with a focus
to improve funding opportunities and key transport linkages in the area. Similarly, the
Green Triangle Freight Action Plan developed in 2009, centred around south west
Victoria and adjoining South Australian municipalities.
These strategies provided an evidence-based list of priority transport actions and
advocacy for their respective regions. Both of these documents were very successful
in attracting significant funding for roads in their respective regions by identifying and
highlighting specific transportation issues. It is obvious that regional support and
consensus around identified needs and projects is essential to success when
promoting projects for funding.
PAGE 62
Central Victoria is currently the only part of Victoria without a developed Regional
Transportation Strategy. This lack of agreed direction puts the region at a
disadvantage with respect to competition for available government funding for
transport infrastructure.
After its adoption by Greater Bendigo City Council at the 2 October 2013 Ordinary
Meeting, the Loddon Mallee South Regional Growth Plan ('the Plan') was released in
May 2014. The Plan has provided an excellent starting point for the development of
a Regional Transportation Strategy for the Loddon Mallee South area. With a sound
understanding of regional growth, the ability to identify regional transport needs is
improved and once understood, these needs are essential in focusing efforts that
address those needs and attracting funding to implement identified projects.
Integral to the development of the Plan was the Plan's Steering Committee. As part
of the Plan's implementation, in May 2014 the Steering Committee established that a
budget of $80,000 would be appropriate to develop a Loddon Campaspe Integrated
Transport Strategy (LCITS). The funding to undertake this work included a $50,000
contribution from the funds supporting Regional Growth Plans by the Department of
Transport, Planning and Local Infrastructure (Regional Growth Plans are now
covered by Department of Environment, Land, Water and Planning (DELWP)), and
$5000 each from the six council partners and VicRoads. The Steering Committee
determined that the LCITS would work towards the identification of key regional
transport needs and funding requirements.
Following this, the six municipalities of Loddon, City of Greater Bendigo, Mount
Alexander, Campaspe, Macedon Ranges and Central Goldfields agreed to form a
working group to progress the project. InfraPlan Pty Ltd was engaged as consultants
to assist in delivering the Strategy. Additionally, VicRoads, Department of Economic
Development, Jobs, Transport and Resources (DEDJTR), and DELWP also took
part in the Strategy's development.
The objective of the Strategy's development was to understand transport drivers and
needs of the region and also identify priority projects, required advocacy and service
delivery. This project presented an opportunity for an in-depth dialog between the
Councils across the region to identify issues that were known locally or regionally
and identify what actions were necessary to move forward on those known issues
and determine actions to investigate those that were not well understood.
Consultation with transport operators and industry was undertaken in each
municipality, with State Government agencies also consulted. The working group
met several times with the consultant and worked through the various issues raised
throughout the strategy development.
Once finalised, an overview of the Strategy was then presented to Mayors' and
CEOs' at the Loddon Campaspe Councils Meeting on 4 April 2016. The LCITS was
well received and endorsed by those in attendance.
PAGE 63
At their Ordinary Meeting on 2 October 2013, Council adopted the Loddon Mallee
South Regional Growth Plan which aims to guide growth and change across the
region over the next thirty years.
On the 26 August 2015, Council adopted the Connecting Greater Bendigo Integrated Transport and Land Use Strategy (ITLUS), which set out the City's
strategy for growth and how people and goods will move within it in the future. The
development of the Loddon Campaspe Regional Transport Strategy is covered in
that Strategy.
Report
As a result of an 18 month development and consultation process across the region,
the LCITS has been completed, ready for the endorsement of member Councils.
Principally the LCITS proposes six key goals around transport and connectivity, and
ten priority projects for the region based on the detailed consultation conducted with
the member Councils throughout the development phase.
As well as identifying a range of projects with associated priority levels and
implementation methods from across the region, an integral component of the LCITS
is the formation of the Triple Bottom Line Evaluation Tool. This section of the LCITS
provides member Councils with a consistent approach to prioritising projects
identified now and into the future.
Looking forward the Strategy recommends a structured approach to implementation
including the need for an ongoing committee to progress the identified issues that
need further work.
Six Key Goals for the LCITS
The following six goals are proposed in the draft Strategy. These goals provide a
framework and guidance for developing actions and next steps towards
implementation:
Goal 1: Protect and enhance a transport system that supports regional
economic development and population growth.
Goal 2: Improve the capacity and function of the transport network, and
integrate it with land use.
Goal 3: Manage the transport system so that it is maintained to a safe and
affordable level of service.
Goal 4: Provide equitable community access and connectivity for large and
small communities.
Goal 5: Support efficient and sustainable transport of products between
producers, markets and nodes within the region and with other regions.
Goal 6: Support improved community health and environmental outcomes.
PAGE 64
Triple Bottom Line Evaluation Tool

In order to streamline the progression and future revision of the Strategy, the
Strategy offers an assessment tool that will be used to develop business cases for
further identified projects. The tool will assist in evaluation of new projects, helping to
determine their regional significance and provide an idea of priority throughout the
wider Loddon Campaspe region.
As the tool uses assessment criteria similar to Government Agency project
evaluation criteria, this assists in building project business cases that are more likely
to be considered for funding.
The LCITS working group has used this tool to initially identify key projects
throughout the region for inclusion in the Strategy. The tool will continue to assist the
group in information collection and shaping these projects for funding.
Ten Key Projects
The Strategy has proposed ten key projects of high priority for the region to focus on.
At this early stage, it was felt that a larger number of projects would be difficult to
manage within the next year. While some of the listed priority projects only require
advocacy, others require further investigation and study. Advocacy may also be
needed to obtain funding for further project investigation.
The ten key projects identified in the LCITS are:
1.
Murray Basin Rail Project
2.
Echuca Moama Bridge
3.
Capacity Improvements on the Bendigo, Swan Hill and Echuca Passenger

Rail Lines
4.
Increased passenger rail services throughout the region
5.
Bridges, Structures and Higher Mass Limit Access Study
6.
Develop a functional road use hierarchy for freight, community access and
tourist routes, then prioritise investment on these road networks.
7.
Freight Hub study for Loddon Campaspe region
8.
Railway Station Access Improvement Program, encouraging active and

public transport
9.
Rail Trails and recreational tourism bike networks
10.
Small towns connectivity plans
Appendix A of the Strategy contains the full list of projects that were identified during
the Strategy development. In future, new projects may be added to the Key Project
list, subject to analysis and further development under the Triple Bottom Line Tool.
All identified projects fall within at least one of the proposed goals and each has
been given a proposed priority and required actions.
PAGE 65
Ongoing Management of the LCITS

After consideration and endorsement by the member Councils, it is important that the
LCITS progresses and remains relevant. For example one project identified in the
Strategy, has already been acknowledged at a State level. The Railway Station
Access Improvement Program has advanced towards implementation with funding
recently announced within the Victorian State Budget for upgrades to Bendigo and
Eaglehawk Railway Stations. As this project progresses toward construction,
opportunity follows for the consideration of new projects under the Strategy. For this
ongoing development and dialog across the region to continue, there is a need for an
ongoing Regional Transport Steering Committee.
It is proposed that the current working group would continue as the Steering
Committee to continue work on the LCITS and to report back through Loddon
Campaspe Mayors and CEOs on an annual basis.
The LCITS was developed following consultation with industry, Council staff, state
transport and planning agencies and is informed by existing government Transport
Strategies.
The LCITS requires staff to allocate time to attend meetings and follow up project
tasks. Projects identified needing study and consultant resources would need to be
considered for funding by the group of Councils should external funding not be
obtained.
Conclusion
The Loddon Campaspe Integrated Transport Strategy is an important regional
document that has provided a succinct list of regional transport concerns and
identified areas where further research is required.
The Strategy proposes an agreed direction and methodology for the region to
coordinate their transport strategy work for regional benefit, and provides an ongoing
mechanism for pursuing regional transport project bids.
It is intended that the LCITS continues to evolve as new transport issues and
concerns arise throughout the region. Using the tools within the Strategy enables
member Councils to generate thoroughly researched projects with the best chance
at obtaining funding.
The proposed approach to ongoing management of the LCITS will continue to
facilitate regional dialog on transport issues and strengthen the regions position in
investment consideration for regional projects.
PAGE 66
The continued development of the LCITS will provide an important resource that
remains relevant in guiding transport priorities for the member Councils and the
region.
Attachments
1.
Loddon Campaspe Regional Transport Strategy
RECOMMENDATION
That the Greater Bendigo City Council endorse the Loddon Campaspe Integrated
Transport Strategy and support the formation an ongoing Regional Transport
Steering Committee.
PAGE 67
5.2
GREATER BENDIGO HERITAGE ADVISORY COMMITTEE

TERMS OF REFERENCE
Author
Dr Dannielle Orr, Heritage Planner, Strategy
Responsible
Director
Summary/Purpose
The purpose of this report is to present to Council the April 2016 revision of the
Terms of Reference for the Greater Bendigo Heritage Advisory Committee (HAC) for
adoption.
Policy Context
The Greater Bendigo 2036 Community Plan recognises the importance of heritage to
the community, when it states that Our vision is to share a bountiful environment,
where public spaces showcase beauty, innovation and valued heritage assets, while
benefiting the community (p.4).
The City of Greater Bendigo Council Plan 2013-2017 (2105-2016 Update) directs, in
Theme 5 Sustainability, section 5.2, that The history, unique heritage, streetscapes
and buildings of Greater Bendigo are conserved, restored, celebrated and managed
wisely for the long term.
The Greater Bendigo Heritage Advisory Committee Terms of Reference, adopted
October 31, 2013 requires that the terms are reviewed every three years from date
of adoption.
The City of Greater Bendigo HAC has recently reviewed its previous Terms of
Reference (April 2016).
At the 21 April 2016 meeting, HAC endorsed the proposed changes.
Previous Council Decision Dates:
Adoption of Greater Bendigo HAC Terms of Reference Ordinary Council meeting 31
October 2013.
Appointment of two Councillor representatives to the HAC with a recommendation to
amend the Terms of Reference at Ordinary Council meeting 5 December 2012.
PAGE 68
Report
The Greater Bendigo HAC is an advisory committee to Council.
Membership of HAC is comprised of two Councillors, representatives from State
Government, industry and organisations involved with heritage, as well as
representatives from the community.
The Charter of the Greater Bendigo HAC is:
to provide advice / input into Councils strategic planning processes to ensure
that heritage matters are given due consideration;
to provide advice to the Council on the identification, conservation, restoration
and promotion of places of heritage significance in the municipality, and;
to promote community participation in and awareness of heritage issues.
Proposed Changes to the HAC Terms of Reference
The changes proposed to the HAC Terms of Reference by the committee are as
follows:
3. Committee Membership
3.4 Update the organisation title to the Department of Environment, Land, Water
and Planning.
3.6 Insert a process to allow for the referral of potential new members to the Chief
Executive Officer for appointment when advertising has been unsuccessful.
Recommendation:
Accept
4. Terms of Office of Committee Members

Community representatives are initially appointed for a three year term and can be
reappointed by Council for a maximum of three further terms. The Committee would
like to remove the limitation on additional terms of office for community
representatives.
Recommendation:
Retain restriction on terms Retain the existing appointment of

a three year term and maximum of three further terms for
community representatives.
CoGB recognises and values the expertise and commitment of
the current community representatives; however, all
committees need to be refreshed and provide opportunities for
new thinking and new people to be involved.
6. Key Roles of the Committee inform, educate and promote heritage matters
6.1 Insert the provision of heritage advice to include management and conservation
of heritage properties.
6.5 Insert the Bendigo Regional Archives Centre as one of the organisations HAC
should liaise with regarding access to heritage materials.
PAGE 69
Recommendation: Accept
7. Operational Guidelines
7.2 Advice to Council / Referral of Heritage Matters
Remove the Councils conditions on referral of demolition requests to HAC,
which were established in a Council resolution of 2 November 2005 in the
absence of a Heritage Advisor.
Insert a new process that allows for the Heritage Advisor to refer demolition
applications to HAC where matters will proceed to Council, the Minister for an
interim heritage overlay, or where demolition approval requires support.
7.5 Five Year Planning and 7.6 Review
Change the planning and review for the HAC to a four year cycle, to bring it in
line with other council cycles.
Recommendation:
Accept
General
Change references from Bendigo to Municipality where relevant.
Recommendation: Accept
The HAC instigated the revision process according to the directive in 7.6 Review of
the standing Terms of Reference (October 2013).
The HAC was consulted at every stage of the process and changes were
incorporated into the final document. The HAC endorsed the Terms of Reference
(April 2016) at the 21 April 2016 meeting.
The HAC Terms of Reference has a minor resource implication for the process
regarding referral of demolitions. It is anticipated that the introduction of this new
process will be a more efficient use of the Heritage Advisors time.
Conclusion
The changes made to the HAC Terms of Reference provide clear guidelines and a
focussed point of reference for the committee who will serve through the next 3 year
period.
PAGE 70
Attachments
The City of Greater Bendigo Heritage Advisory Committee Terms of Reference (April
2016).
RECOMMENDATION
That the Greater Bendigo City Council resolve to:
1.
Adopt the City of Greater Bendigo Heritage Advisory Committee Terms of

Reference (April 2016), but retain the additional terms of office for community
representatives to a maximum of three further terms.
PAGE 71
HERITAGE ADVISORY COMMITTEE
TERMS OF REFERENCE
Adopted October 31, 2013
Revised April 2016
Adopted by City of Greater Bendigo Council, October 31, 2013.
PAGE 72
Preamble
Greater Bendigo is a major municipality of northern Victoria.1 It includes the States third
largest city, Bendigo, rural areas, and hinterland towns of Axedale, Elmore, Heathcote,
Marong and Redesdale. Extensive natural areas, including Box-Ironbark forests, are set aside
in national and regional parks, crown land reserves, and public forests, as well as occurring
on private land.
Aboriginal clans occupied the forests and plains of the area, before the arrival of pastoralists
in the later 1830s and 1840s and still maintain a connection to this country. The discovery of
gold in the municipal area in the early 1850s generated an extraordinary period of
development; it brought diggers and settlers to Greater Bendigo, who established a rich and
culturally diverse society. The expansion and influence of gold mining also impacted on the
development of industry, manufacturing and commerce. The municipal landscape of today
reflects all these layers of history and culture, in the spatial layout of urban areas,
agricultural land, and natural environments.
Greater Bendigo is of outstanding historical, social, aesthetic, architectural, and scientific
significance.
Greater Bendigo is of historical and social significance. It was the location of one of
Victorias earliest alluvial gold rushes, followed by the establishment and expansion of
quartz mining. The Bendigo-Eaglehawk field was one of the worlds great nineteenth
century quartz mining centres (the largest in eastern Australia and the second largest in
Australia after Kalgoorlie). The colossal output helped sustain global financial systems and
trade, and was a significant contributor to the development of Melbourne. The mining
activity initiated significant innovations and developments in commerce, manufacturing and
technology. Examples include the first mining stock exchange in Australia (in the Beehive
Building on Pall Mall), one of the largest railway workshops in Australia, and the foundation
of Bendigo Bank and the Myer retail empire. Construction of a reliable water supply in the
Coliban Water reservoir system also influenced historical development, including the
location and viability of settlements and horticulture. Trans-national immigration associated
with gold mining brought a diversity of traditions and cultural practice. In particular the
Cornish, German and Chinese miners have made significant and ongoing contributions to
the culture and development of Greater Bendigo.
German immigrant architects designed buildings which are now regarded as some of the
most significant in regional Victoria, helping to make the municipality of
aesthetic/architectural significance. Bendigo city has one of the highest concentrations of
Victorian Heritage Registered properties in the State, and two of regional Australias most
architecturally distinguished boulevards in Pall Mall and View Street. Bendigo has an
outstanding collection of historic civic buildings, complemented by more modest collections
of civic buildings in other towns. Significant structures in Greater Bendigo include those
associated with industry, public utilities, mining, transport, agriculture, engineering and
1
This Preamble is the Statement of Significance from the adopted Greater Bendigo Thematic Environmental
History.
PAGE 73
manufacturing. Boom style homes and gardens built by mining speculators contrast with an
extensive collection of modest German and Cornish miners cottages. Many small
settlements also retain buildings associated with gold rushes. In addition, there are
significant buildings that represent a diverse vernacular tradition. There are also fine
examples of 19th century town planning layouts and botanic gardens, public parks and
avenues of trees. Extensive natural areas, including Box-Ironbark forests, rivers, hills and
valleys of cultural and aesthetic significance provide a contrast to the urban centres and
agricultural landscapes.
The municipality is of scientific significance. Numerous historical and archaeological sites
associated with different phases and types of gold mining and processing survive, and
demonstrate aspects of mining technology. There are also outstanding examples of
manufacturing industry associated with restructuring of the mining industry, in particular
foundries and engineering works for defence and agriculture, where advances in technology
were also made. There are in addition natural sites of significance throughout the
municipality, including geological and geomorphological sites. These include the Big Hill
ridge which marks the southern gateway to Bendigo.
In order to advise it on policy and matters affecting such areas and to act in the community
interest in protecting and preserving such important assets, the Greater Bendigo City
Council ('Council') has established an expert advisory committee.
1
Title of the Committee
The Committee will be known as the City of Greater Bendigo Heritage Advisory Committee
('HAC')
2
Charter of the Committee
The charter of the Heritage Advisory Committee is:

2.1
to provide advice/input into Councils strategic planning process to ensure that

heritage matters are given due consideration;
2.2
to provide advice to the Council on the identification, conservation, restoration and

promotion of places of heritage significance in the municipality;
2.3
to promote community participation in and awareness of heritage issues.
Membership of the Committee
Appointments to the Committee shall be made by Council. The Committee shall comprise:
3.1
two elected members of Council (one of whom shall be the Chairperson of the
Committee);
PAGE 74
3.2
one representative of the Bendigo and District Branch of the National Trust of
Australia;
3.3
one representative of the Bendigo Historical Society;
3.4
one representative of Department of Environment, Land, Water and Planning;
3.5
one representative of Heritage Victoria;
3.6
up to nine representatives drawn from the community who have professional

expertise, skills, qualifications and experience of Greater Bendigos heritage or
heritage matters.
The Chairperson shall advise of the need to fill vacancies on the Committee to the City of
Greater Bendigo Chief Executive Officer who shall take action to fill such vacancies.
If advertising for new members has not been successful, potential members can be invited
to a meeting, reviewed by the Committee, and if successful, recommended to the Chief
Executive Officer for a decision regarding appointment.
A senior member of the administrative staff of the City of Greater Bendigo (such as the
Town Planner or other officer having similar responsibilities) will attend Committee
meetings.
A quorum shall consist of 5 Committee members.
4
Terms of Office of Committee Members
Those persons appointed in Categories 3.1, 3.2 and 3.3 shall remain as Committee members
for so long as they occupy the representative or appointed position referred to or until such
time as Council (or the relevant organisation) chooses to replace them.
Community representatives shall initially be appointed for a three year term, and can be
reappointed by Council for a maximum of three further terms.
5
Meetings of the Committee
The Committee will meet on at least six occasions in any year.

6.
Key Roles of the Committee
The key roles of the Committee are:

6.1
to provide expert advice to Council on heritage matters including but not restricted
to the following:
PAGE 75
6.2
6.3
Councils policies relating to heritage matters, or to other matters affecting or

potentially-affecting heritage properties or the heritage character of the
Municipality;
statutory and other forms of protection of heritage properties;
planning matters affecting heritage properties;
the management, conservation, preservation, restoration, or acquisition of

heritage properties in the Municipality;
funding requirements associated with the Committees role relating to Heritage

Loans, community assistance, research, planning or study of heritage matters,
and community promotion/service in heritage matters;
the identification of heritage properties/sites suitable for acquisition/purchase

by Council;
Councils application for heritage funding from external sources.
to develop for Council approval, a five year Heritage Plan for the municipality that
addresses such issues as heritage identification, statutory protection, and promotion
of heritage and conservation issues.
this plan will be a rolling five year plan which will be forwarded to Council for
approval/review in July of each year;
once approved, the implementation of the Heritage Plan will be the

responsibility of the Heritage Advisory Committee supported by City of Greater
Bendigo staff.
to support the preparation of Heritage studies or reports.

The Heritage Advisory Committee can provide advice to the City of Greater Bendigo
on potential areas for Heritage studies.
A Heritage Advisory Committee member will be part of the Heritage Study (report)
steering committee and will provide regular reports to the Heritage Advisory
Committee.
6.4
to assess and make recommendations on applications for funding under the Heritage
Restoration Loan Scheme.
6.5
to provide information, undertake education about, and to promote heritage

matters in the Municipality.
Activities will include:
PAGE 76
a briefing of all new Councillors on heritage matters in general and on the role of
the HAC;
liaison with groups such as Bendigo Tourism concerning the promotion of

heritage matters or of the heritage character of the Municipality;
liaison with staff of the Goldfields Library and the Bendigo Regional Archives
Centre in the preparation, preservation, collation of, or public access to materials
relating to heritage properties or matters;
facilitation of heritage related initiatives and activities or other forms of public

information/education;
involvement with relevant Council staff, in the preparation of information or

advisory materials relating to matters relating to heritage properties, properties
in heritage areas or other works or relevance to the heritage character of the city
or of specific areas of the city.
Operational Guidelines
7.1
Reporting to Council.
To ensure that Council is aware of and informed about heritage issues, a delegation
from HAC will present to the Council Forum once a year to articulate the major
heritage issues affecting the municipality. This will usually occur in March.
These reports will include a summary of the major activities of the HAC, any general
recommendations to Council on heritage matters and any budget provisions
requested of Council.
The HACs administrative officer will prepare a draft of this report for review by
members of the HAC at the HAC meeting immediately prior to the respective
meetings of Council, and will liaise with the relevant City of Greater Bendigo staff
member to ensure inclusion of the report on the Council Agenda.
7.2
Advice to Council/Referral of Heritage Matters.

The Heritage Advisor is able to refer contentious heritage matters to HAC for
comment if required. Demolition applications that will be decided by Council will be
referred to HAC for comment. These include building consent applications for
heritage places / attributes not covered by a heritage overlay where an interim
heritage overlay request of the Minster is being considered and planning permit
applications for demolition of a significant or contributory place in a heritage overlay
where the Heritage Advisor is considering supporting demolition. Other demolition
applications may be referred to HAC at the Manager of Plannings discretion.
PAGE 77
The Heritage Advisor will prepare a report for each meeting of the HAC with a
summary of activities during the previous period including major planning
applications considered and demolition application decisions. This report will also
highlight issues that need the guidance/specific intervention of the HAC.
A summary of HAC meeting minutes will be provided to Council each month.
PAGE 78
7.3
Heritage Restoration Loan Scheme.

All requests for funding under the Heritage Restoration Scheme will be first assessed by
the City of Greater Bendigo Heritage Advisor taking account of the Australian Charter for
the Conservation of Places of Cultural Significance. The request will then be presented to
HAC for consideration.
Requests for funding for works intended to preserve, restore or reconstruct the original
structure or site will be given priority.
A summary of the available funds in the Restoration Loan Scheme Fund must be reported
with each request.
The City of Greater Bendigo Compliance Officer and/or Heritage Advisor will undertake
an inspection to ensure compliance with loan agreement.
7.4
HAC Promotional Activities.

At the first meeting of each year, the Committee shall appoint at least two of its
members to take specific responsibility for each of the following as required:
briefing of Councillors on heritage matters;
liaison with Bendigo Tourism/Goldfields Library staff;
for heritage related initiatives and activities, like the Heritage Awards and the heritage
calendar;
liaison with City of Greater Bendigo staff in the preparation/development of public
information/educational materials.
7.5
Four Year Planning.

Consideration and review of the Four Year Heritage Plan shall be a principal Agenda
item at the first meeting of each year;
Progress/completion/ expenditure of items in the Plan shall be assessed together with a
review of Plan content and priorities and extension of the Plan into the next cycle;
Activities under the Four Year Plan will be reviewed at each HAC meeting with City of
Greater Bendigo officers providing a brief status report on action items.
7.6
Review
Review the Terms of Reference every four years from date of adoption.
PAGE 79
5.3
PARTIAL RENAMING OF BULL STREET BENDIGO SUBMISSION TO

THE MANAGING RESIDENTIAL DEVELOPMENT ADVISORY
COMMITTEE
Author
Philip DeAraugo, Activity Centres Place Manager
Responsible
Director
Summary/Purpose
To consider renaming the section of Bull Street between Pall Mall and the Bendigo Creek
to William Vahland Place.
Policy Context
Sustainability Strategy 5.2
The history, unique heritage, streetscapes and buildings of Greater Bendigo are
conserved, restored, celebrated and managed wisely for the long term.
Place Naming Policy
Council adopted this policy on 15 October 2008. Its purpose is to provide guidance on
the naming of places within the City of Greater Bendigo. Its major emphasis is to
preserve the Citys identity, historical heritage, physical features and to recognise our
cultural diversity. The policy is consistent with the Geographic Place Names Act 1998
and the more recently developed Guidelines for Geographic Names 2010, Version 2: A
guide to naming or renaming features, localities and roads in Victoria.
This street naming proposal is part of a larger project - the restoration and reinstatement
of the 1881 Vahland Drinking Fountain. The drinking fountain project is expected to be
completed in time for the 101st anniversary of the death of William Vahland on 21 July
2016. The drinking fountain is not being reinstated in its original location, as that is now
home to the Discovery of Gold monument (on the corner of Howard Place). The drinking
fountain is being reinstated in the Bull Street road reserve adjacent to the Law Courts
and will bookend our grand public buildings with significant monuments on either side.
The South African War memorial sits in a similar position in Sidney Myer Place. The new
location for the drinking fountain also aligns with the Vahland designed Bendigo Town
Hall at the other end of Bull Street. The drinking fountain project has received significant
community support and is being funded through a combination of donations, in-kind
support and a budget allocation.
PAGE 80
Report
It is proposed to rename the section of Bull Street, between Pall Mall and the Bendigo
Creek to William Vahland Place. This 70m section of Bull Street only has one property
addressing it, is a multi-functional space that is used at different times for parking,
access to the Bendigo Law Courts and Justice Service Centre, and is used as an event
space during festivals such as the Bendigo Easter Festival.
Figure 1: Location of proposed roadway for renaming
The proposed name has been identified by a project steering committee led by Cr Peter
Cox and the Chair of the Bendigo and Adelaide Bank, Robert Johanson. Other members
of this committee include representatives of the National Trust of Australia and the
Bendigo German Heritage Society.
To provide some context on the proposed change, William Vahland was a prolific
architect working in Sandhurst (later to become known as Bendigo) during the gold rush
through until the early 20th century. He has left an indelible mark on the built form of our
city, having designed over 100 buildings in central Bendigo alone, including his
masterpiece the Bendigo Town Hall. This is believed to be the greatest concentration
of buildings designed by one architect in one city anywhere in Australia.
PAGE 81
Vahland is also credited with founding the great Australian dream of home ownership
having designed a scheme to link affordable housing designs with finance through the
Bendigo Mutual Permanent Land and Building Society (a forerunner to todays Bendigo
Bank), of which he is still the longest serving chairperson. Vahland was certainly one of
the most significant contributors to the creation of the city that we all know today.
In short, the Bendigo community believes that William Vahland deserves greater
recognition within central Bendigo and that the renaming of this section of Bull Street
would assist in achieving this. It would highlight the significance of Vahlands work, with
the reinstated drinking fountain having a visual connection to the Bendigo Town Hall and
several of his major architectural commissions.
In considering the proposed name change, we need to ensure that we comply with the
requirements of the Guidelines for Geographic Names 2010, Version 2. There are two
principles where the proposed name does not fit exactly with the guidelines and an
exemption from the Surveyor General is required. The two principles relate to the
potential for duplication (Principle 1D) as there is a Vahland Street in North Bendigo, and
that a road name should only use the surname of a person and not the first or given
name (Principle 1H). Both of these principles have been discussed with the Office of the
Surveyor General Victoria, who has agreed to provide an exemption based on the
significance of the naming proposal to the community and the similar naming of Sidney
Myer Place. They have requested that we rename Vahland Street in North Bendigo
however, to reduce the likelihood of any confusion. This has been discussed with the
two affected properties (Ambulance Victoria and Bendigo Health), both of whom have
agreed to a name change subject to a suitable name being identified. The Bendigo
Health Board are considering endorsing a name change to Kurmala Street, to provide
an ongoing connection to Kurmala Ward which is proposed to be demolished as part of
the new Bendigo Hospital development.
While the proposal is relatively minor, it is important to the community and there is an
opportunity to officially launch the renamed street as part of the Vahland Drinking
Fountain project. Its priority is therefore high.
Council has the option of:
Not endorsing the proposed name change resulting in the current name being
retained.
Endorsing the name change resulting in the section of Bull Street being renamed to
William Vahland Place.
Proposing a different name and commencing community engagement on that
proposal.
Timelines:
Once adopted the proposed name change will be submitted to Office of the Surveyor
General Victoria for approval. This will happen immediately in an attempt to have the
name formally approved for the launch of the Vahland Drinking Fountain.
PAGE 82
Risk Analysis:
There is very little risk associated with the proposal due to its compliance with relevant
policies and procedures.
The proposal has been discussed with relevant units such as Rates and Information
Management. The proposal has also been discussed with the Citys Heritage Adviser
and Heritage Advisory Committee. All internal stakeholders have indicated support for
the proposal.
External Consultation:
Letters were sent to stakeholders, including adjacent properties, emergency services and
government agencies on 24 March 2016. A public notice alerting the community of the
proposal was published in the Bendigo Advertiser on Saturday 2 April, Wednesday 6
April and Friday 8 April 2016, and a Frequently Asked Questions Bulletin was posted on
the Citys website in the Have your say section. Letters and emails were also sent to
descendants of William Vahland and to the German Heritage Society Bendigo.
As a result of the notification process we have received 13 submissions, all in favour of
the proposed name change, with one (Department of Justice and Regulation) requesting
an opportunity to meet to discuss the implications of the name change. Many of the
submissions were received from family members, all of whom thanked the City for
pursuing the proposal and many said that they were most appreciative of the recognition
that is proposed for one of Bendigos most prominent and significant citizens. The
German Heritage Society also lodged a submission, commenting that the name change
would serve as a permanent acknowledgement of the creative accomplishments of this
outstanding goldfields settler and be a fitting tribute honouring Vahlands memory.
One submission suggested that in addition the standard practice of having the name on
the sign, that it also include a short statement underneath the name such as, Goldfields
Architect 1828-1915. A summary of the submissions is provided below:
Submitter 1: Howard Nathan
Supports/Objects
Officer Response & Recommendation
Supports the proposal and recommends

an event to announce the new name.
Accepted. It is hoped that the new name

will be launched at the unveiling of the
drinking fountain.
Submitter 2: Catherine Shepherd

Supports/Objects
Supports the proposal
Noted
PAGE 83
Submitter 3: Ben Vahland

Supports/Objects
Supports the proposal and comments

that this is a great honour to his family.
Noted
Submitter 4: Lucy Saliba

Supports/Objects

Noted
that it is a lovely tribute and recognition to
William Vahland.
Submitter 5: Jennifer McInnes
Supports/Objects
Supports the proposal and is delighted

that the street will be named in William
Vahlands honour.
Noted
Submitter 6: William L Vahland

Supports/Objects
Supports the proposal and the

commissioning of the drinking fountain.
Comments that the family is honoured
with the name change.
Noted
Submitter 7: John McInnes

Supports/Objects

that the family is most appreciative of the
proposal to provide permanent
recognition of William Vahlands
contribution to Bendigo.
Noted
Submitter 8: Robert Schulz, President German Heritage Society Bendigo

Supports/Objects
Supports the proposal as a permanent

acknowledgement of the creative
accomplishments of this settler. The
name change is a fitting tribute.
Noted
PAGE 84
Submitter 9: Jordan Grenfell, member of Heritage Advisory Committee

Supports/Objects

that this is a fantastic idea, especially
when combined with the drinking fountain
restoration.
Noted
Submitter 10: Dougal McInnes

Supports/Objects
Supports the proposal and thanks the

City for recognising William Vahlands
contribution to the social and built history
of Bendigo. Recommends that the street
sign include additional text and suggests
Goldfields Architect 1828-1915.
Noted. The suggestion for additional text

will be investigated. This could extend to
additional text for the nearby Sidney
Myer Place, which could include
something along the lines of Founder of
Myer.
Submitter 11: Joanna Wilson

Supports/Objects
Supports the proposal and is honoured

that the family was asked to provide
feedback.
Noted
Submitter 12: Trudy Rickard, Heritage Adviser

Supports/Objects

that it adequately acknowledges the
important role which Vahland played in
aggrandising Bendigo, particularly the
CBD.
Noted
Submitter 13: Justin Sawyers, Department of Justice and Regulation

Supports/Objects
Supports the principle of recognising a

prominent community member, however
would like to meet to discuss the
implementation and changes that would
arise from the renaming.
Noted. Ongoing discussion will occur

with the Department of Justice and
Regulation with respect to the
implementation of the name change and
the construction of the Drinking Fountain.
The resource implications are limited to the preparation and installation of new road
signs, which will be covered under the Road Sign Maintenance budget.
PAGE 85
Conclusion
The proposal to rename the section of Bull Street between Pall Mall and the Bendigo
Creek to William Vahland Place has been placed on public exhibition and received
strong support. In short, the Bendigo community believes that William Vahland deserves
greater recognition within central Bendigo and that the renaming of this section of Bull
Street would assist in achieving this. It would highlight the significance of Vahlands
work, and combined with the reinstatement of the drinking fountain and its visual
connections to the Bendigo Town Hall and several of Vahlands major architectural
commissions, it will assist the community in making a connection back to our citys past.
It is recommended that Council endorse the proposed name change.
RECOMMENDATION
That Greater Bendigo City Council resolve to:
1. Formally adopt the renaming of the section of Bull Street between Pall Mall and the
Bendigo Creek to William Vahland Place.
2. Endorse this report and the ongoing process to complete registration of the official
name.
3. Meet with representatives of the Department of Justice and Regulation to discuss the
implementation of the name change.
PAGE 86
Leadership and Good Governance - Reports
6.
LEADERSHIP AND GOOD GOVERNANCE
6.1
COUNCIL PLAN 2015-2016: THIRD QUARTER REPORT, MARCH

2016
Author
Dr Lyn Talbot Corporate and Community Planner
Responsible
Director
Prue Mansfield, Planning and Development
Summary/Purpose
The purpose of this report is to provide a third quarter report on the 2015-2016 year of
the City of Greater Bendigo 2013-2017 Council Plan.
Policy Context
The Council Plan 2013-2017 was adopted by Council on 19 June 2013.
The basic structure of the 2013-2017 Council Plan (2015-2016 update) remained
unchanged. The review process and activities to develop the 2015-2016 Plan resulted in
refinements to the higher level statements, but no change in the core concepts.
The Council Plan identifies the key issues to be pursued by Council over the period
2013-2017 to address the communitys needs and aspirations and its own organisational
activities. The measurable commitments set out in the actions in the Council Plan are
based on the 2015-2016 year.
The Council Plan is based around five broad themes, each with a number of Strategic
Objectives and Strategies. Each Strategy has Actions that are relevant for the current
year. The five themes are:
1.
2.
3.
4.
5.

Planning for Growth
Productivity
Sustainability
In accordance with Section 125 of the Local Government Act 1989 regular reporting
about service delivery and performance is an obligation to Council and community
members.
PAGE 87
Conclusion
This third quarter report for the 2015-2016 financial year provides details of many
projects and activities that are well progressed. A small number are in the early stages or
will not proceed because of budgetary or other constraints.
Attachments
Interplan report for the period 1 January 2016 to 30 March 2016
RECOMMENDATION
That the Greater Bendigo City Council acknowledge progress against the actions set out
in the 2015-2016 City of Greater Bendigo Council Plan.
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6.2
FINANCE REPORT AS AT 31 MARCH 2016
Author
Travis Harling, Manager Finance
Responsible
Director
Kerryn Ellis, Director Organisation Support
Summary/Purpose
To provide Council with:
1. An analysis of the financial position of the City of Greater Bendigo (CoGB) for the
financial year to 31 March 2016.
2. A review of the forecast financial position as at 30 June 2016.
Policy Context
City of Greater Bendigo Council Plan 2013-2017 (2015/16 Update):
Theme: 1
Leadership and good governance

future needs and challenges
Strategy 1.1
Good governance principles are used to guide strategic

decision-making
In accordance with Section 138 of the Local Government Act 1989:
At least every 3 months, the Chief Executive Officer must ensure that a statement
comparing the budgeted revenue and expenditure for the financial year with the
actual revenue and expenditure to date is presented to the Council at a Council
meeting which is open to the public.
A review of the 31 March 2016 result and 30 June 2016 forecast was undertaken by
CoGBs Finance Committee on 18 May 2016.
Report
This report provides an update on the financial performance in comparison to the
adopted budget for the 2015/16 financial year. The report also provides a financial
forecast to 30 June 2016, together with an analysis and recommendations.
PAGE 137
1. Actual Year to Date Financial Performance (01/07/2015 - 31/03/2016)

CoGB's operating result for the third quarter of the financial year is $158,000 favourable
to budget as at 31 March 2016.
Operating Result - YTD Actual vs YTD Budget
Operating Result is a measure for accounting for an organisation's profit or loss for a
given period. An Operating Result recognises all revenue and operating expenditure; it
includes non-cash expenditure such as depreciation and non-cash revenue of donated
assets.
YTD Budget
31/03/2016
$38,428,000
YTD Actual
31/03/2016
$38,586,000
Variance
$158,000 Favourable
Income Statement for the period 01/07/2015 31/03/2016 is presented below:
PAGE 138
Operating Income Statement - City of Greater Bendigo

As at 31 March 2016
Actual 30
June
Annual
Budget
YTD
Budget
YTD
Actual
2015
2016
2016
2016
$'000
$'000
$'000
$'000
YTD Variance
$'000
REVENUE
Rates and Charges
93,611
99,421
99,314
99,808
494
User Charges, Fees and Fines
27,439
26,851
19,482
20,766
1,284
7%
9,550
7,336
6,834
3,705
(3,129)
-46%
15,958
11,391
29
29
0%
439
1,349
126
31
(95)
-75%
Contributions - Cash
Contributions - Non Monetary Assets
Reimbursements
Government Grants - Operating
0%
41,790
23,955
19,914
12,820
(7,094)
-36%
Government Grants - Capital and Major
3,530
15,471
10,541
14,683
4,142
39%
Interest on Investments
1,883
1,534
1,100
1,070
(31)
-3%
17,922
18,033
111
1%
91
(113)
0%
194,294
187,195
175,233
170,945
(4,288)
-2%
Employee Benefits
55,108
56,938
43,060
42,878
182
0%
Contract Payments, Materials and Services
80,369
61,022
45,693
44,916
777
2%
Plant and Equipment Operating Expenses
5,742
4,287
4,835
3,587
1,247
26%
28,504
29,743
22,307
22,389
(82)
0%
1,639
1,735
1,294
1,299
(5)
0%
11,928
3,000
2,250
2,250
100%
Other Revenue (Inc. Internals)

Share of Other Comprehensive Income of
Associates Accounted for by the Equity Method
Total Revenue
EXPENSES
Depreciation / Amortisation
Borrowing Costs
Net Loss on Disposal of Property, Plant,
Infrastructure and Assets Held for Sale
Other Expenses (incl Internals)
312
17,335
17,251
84
0%
Bad Debts
194
130
32
39
(7)
-22%
183,796
156,855
136,806
132,359
4,447
3%
10,498
30,340
38,428
38,586
158
0%
Net asset revaluation increments
35,601
0%
Comprehensive Result
46,099
30,340
38,428
38,586
158
0%
Total Expenses
Operating Result
Other Comprehensive Income
Major variances that contribute to the favourable result include:

Area
Fav / Unfav
Main Contributing Factors
User
Charges,
Fees and
Fines
Favourable
Two large favourable results

contribute to this variance. Firstly
increased activity at the Ulumbarra
Theatre has increased user fees by
$1M. Secondly, higher than budget
utilisation rate for child care centres
has increased revenue by $389k.
Unfavourable
Timing of receiving contributions for

Capital Works projects. Two large
projects that contribute to this
variance are the final payment for
the streetlight upgrade ($1.1M
remains outstanding) and an amount
Contributions
Cash
PAGE 139
$
1,284,000
(3,129,000)
totalling $2.2M was budgeted to be

received for the Bendigo Stadium
expansion works. This amount may
not be received until 2016/17 when
the project moves into its
construction phase.
Government
Grants Operating
Unfavourable
Early payment of the Victorian

Grants Commission payments.
Timing of receiving this grant, CoGB
received 50% of its 2015/16 Grant
Commission funding in the 2014/15
financial year, $5.9M and FAG
funding $1.6M. Over the two years
the budget balances out, the early
payment has allowed CoGB to
invest the money and earn
additional interest on these funds.
(7,094,000)
Government
Grants Capital
Favourable
CoGB has received payment of $6M

from the State Government who
have paid additional amounts in this
financial year towards the Greater
Bendigo Indoor Aquatic Leisure
Centre. Included in the budget was
$3M. Funds will be carried forward
to fund the works in 2016/17.
4,124,000
Net Loss on
Disposal of
PPE
Favourable
Timing - majority of Assets are

disposed of at the end of the
financial year. Budget is phased
$750k per quarter.
2,250,000
Cash Result - YTD Actual vs YTD Budget

CoGB's cash result for the third quarter of the financial year is $955,677 favourable to
budget as at 31 March 2016.
The Cash Result takes the Operating Result and removes non cash transactions. It also
includes Capital Works expenditure, loan repayments, new loan drawdowns and
Reserve transfer movements.
YTD Budget
31/03/2016
YTD Actual
31/03/2016
Variance
$35,716,817
$36,672,494
$955,677 favourable
Major Variances that increase the operating surplus of $157,403 to the above cash result
include:
Area
Cost of Asset
Write Offs
Fav / Unfav
Unfavourable
Details
Timing in processing asset write
offs compared to budget,
historically undertaken later in the
PAGE 140
$
(2,249,402)
financial year.
Capital Works
Favourable
Timing of works completed is less

than the year to date budget.
8,706,475
Reserve
Transfers
Unfavourable
Net Reserve transfers are

unfavourable, linked directly to
timing of receiving Grants
Commission funding, recognised
above in Government Grant
Operating explanation and
receiving unbudgeted Capital
grants.
(569,165)
Loan Principal
received by
Council
Unfavourable
Timing. Loan budgeted to be

drawn down in third quarter.
(5,000,000)
2. Forecast Performance (01/07/2015 31/03/2016)

The forecast for 31 March 2016 is reported in the same format as the year to date actual
comparison to budget, operating and rate results.
Operating Result - Forecast v Annual Budget
Annual Budget
30/06/2016
Forecast
30/06/2016
Surplus
Surplus
$30,340,290
$43,640,727
Variance
$13,300,437 Favourable
Major variances that contribute to the forecast favourable operating result include:
Area
Fav / Unfav
Details
Government
Grants
Operating
Unfavourable
Timing in receiving Grants

Commission funding of $7.4M.
Budgeted for in 2016/17 but
received in advance in the 2015/16
financial year.
User Fees and

Charges
Favourable
Higher than budgeted visitation to

the Marilyn exhibition has been
forecast.
Major Projects
Revenue
Favourable
Capital Grant
State
Government
Favourable
Received unbudgeted grant and

interest $2.7M for the Ulumbarra
Theatre, offset by major capital
expenditure.
Expecting to receive unbudgeted
(early payment) funding for:
Greater Bendigo Indoor Aquatic
and Wellbeing Centre $9M
Bendigo Airport - $1.5M
Bendigo Stadium - $2M
PAGE 141
$
(7,400,000)
1,000,000
435,964
13,682,417
Capital Grant
Commonwealth
Government
Favourable
Additional $1.36M Roads to

Recovery funding.
1,052,034
Contributions
Capital Works
Favourable
Unbudgeted funding for the

Blackspot program.
3,231,074
Cash Result - Forecast v Annual Budget

Annual Budget
30/06/2016
Forecast Result
30/06/2016
Surplus
Surplus
$118,572
$9,287,569
Variance
$9,168,997 Favourable
Major variances that contribute to the favourable result include:

Area
Fav / Unfav
Details
Capital
Works
Unfavourable
Capital Works include 2014/15 Carried

Forward works of $6M. Works from
receiving additional funding for
Blackspot $3.5M and Roads to
Recovery $1.3M which is offset by
$10M of works being carried forward to
2016/17 for completion.
(112,653)
Reserve
Transfer
Favourable
Grants Commission funding received in

2014/15 has been transferred back
from reserves. Transfer of $10.4M to
reserve for the unbudgeted grants
received for the Greater Bendigo
Indoor Aquatic and Wellbeing Centre
$9M, Airport $0.8M and Stadium $0.2M
3,463,151
3. Progressive Cash Surplus/Deficit Summary

The cash result must be managed on an ongoing basis rather than annually, as the
impact from previous year's results, will affect the following year's budget. With this in
mind the table below shows:
Annual Budget
Surplus/(Deficit)
Forecast Result
Surplus/(Deficit)
Accumulated Surplus Carried Forward

30/06/15
$3,756,115
$3,756,115
Carried Forward Capital Work Projects

from 2014/15
($3,955,843)
Grants received in 2014/15 not spent at

30 June 2015, that relate directly to
projects in 2014/15
($1,695,003)
$118,572
$8,937,819
2016 Cash Result
PAGE 142
Capital Projects identified at 31/03/16 as

requiring Carry Forward into 2016/17
($10,005,328)
Grants Received in 2015/16 relating to

2016-17
($260,000)
($1,776,159)
$2,428,606
TOTAL
The Forecast Cash Result reports a $2,428,606 surplus by year end.

Conclusion
The Finance Committee has reviewed the Statement comparing Budgeted and Actual
Revenues and Expenses to 31 March 2016, and the Financial forecast for 2015/16.
RECOMMENDATION
That the Greater Bendigo City Council receive the Statement comparing Budgeted and
Actual Revenues and Expenses to 31 March 2016, in accordance with the requirements
of the Local Government Act.
PAGE 143
6.3
LOAN BORROWINGS
Author
Travis Harling, Manager Finance
Responsible
Director
Summary/Purpose
To seek authorisation from Council for the CEO to negotiate a tender for loan
borrowings.
Policy Context
City of Greater Bendigo Council Plan 2013-2017 (2015/16 Update):
Theme: 1
Leadership and good governance

future needs and challenges
Strategy 1.1
Good governance principles are used to guide strategic

decision-making
Council Policy Reference:

Councils Borrowing Policy provides clear direction to management, staff and Council in
relation to the treasury function and establishes a decision framework that directs CoGB
to:
Ensure that the appropriate level of funds are available at the appropriate time to
support its strategic objectives.
Consider the optimum time to borrow, taking into account interest rates, construction
cost inflation rates, and economic stimulus issues.
Be financially responsible and prudent in borrowing matters ensuring that all risks are
managed appropriately.
Minimise its costs of borrowings.
Ensure, where possible, that the structure of the borrowing is appropriate for the
nature of the assets being funded.
Consider inter-generational user pays principles as part of determining the most
appropriate way to fund activities.
Ensure Councils funding activities are in accordance with its legislative and common
law responsibilities.
PAGE 144
The Local Government Act gives Council the power to borrow funds. The Council has
previously borrowed money to meet its annual Capital Works budget, with the last
borrowed funds in the 2014/15 financial year totalling $7,000,000. Councils budgeted
debt balance at 30 June 2016 is $35,448,000.
As in previous years the MAV has its Local Government Funding Vehicle with a number
of Councils signing up to this. The Funding Vehicle has reached the required
$100,000,000 to enable the Funding Vehicle to go the market.
At the time of the last MAV Funding Vehicle, the interest rate obtained for the Funding
Vehicle was comparable to rates being offered for individual Council principal and
interest loans. With this in mind, and current interest rates being at record low rates, it
was felt that entering the market and obtaining an individual loan would be the preferred
option.
One favourable aspect of an individual loan is that principal and interest terms are
offered and historically this has been Councils preferred option when borrowing funds.
The current MAV Funding Vehicle is interest only, with principal due at the termination of
the loan in 2021. It would appear that the MAV Funding Vehicle that is currently being
organised would also be interest only with principal due at termination of the loan.
Council Meeting 24/05/2015 Adoption of 2015/16 Budget which included new
borrowings totalling $5,000,000.
Report
The 2015/16 annual budget includes new loan borrowings of $5,000,000, which were
approved by Council to fund the 2015/16 Capital Works program.
The end of year result forecast at 31 March 2016, indicates that the original budgeted
loan amount of $5,000,000 will be required for Council to meet its future commitments.
The loan borrowing is within the notified amount of borrowing of $5,000,000 with the
Australian Loans Council.
The loan amount is also within Council's Loan Borrowing Policy. The Policy requires that
the Debt Commitment Ratio (total loan principal and interest payments as a percentage
of rate revenue) not be more than 10%. The revised loan borrowing forecasts the Debt
Commitment Ratio as 4.46% (based on a 10 year term at 3.8%).
Debt repayments for this loan are included in the Councils Strategic Resources Plan.
Tenders have been called for from lending institutions for the loan borrowing.
PAGE 145
The drawdown of the budgeted loan is a high priority, as these loan funds are included in
calculating the 30 June 2016 forecast.
The tender was publicly advertised on Saturday 23 April 2016.
Budget Allocation in the Current Financial Year:
$5,000,000 Loan drawdown
Current Estimate or Tender Price:
3.6% - 4.0% Interest Rate
Any known or anticipated variance to budget:
Interest rate will fluctuate from

tender to tender based on each
banks pricing model.
Projected costs for future financial years:
Interest rate of 3.8% and a 10

year term, monthly repayments
of $50,148.67 would be
required.
Any ongoing recurrent expenditure required:
Annually $601,784.04 would be

required for principal and
interest repayments.
Conclusion
Council approve the Chief Executive Officer to negotiate a tender for loan borrowings for
the 2015/16 financial year.
RECOMMENDATION
That the Greater Bendigo City Council endorse the tender for $5,000,000 loan
borrowings for the 2015/16 financial year and authorise the Chief Executive Officer to
negotiate the loan and approve the successful tender.
PAGE 146
6.4
RECORD OF ASSEMBLIES
Author
Peter Davies, Manager, Executive Services
Responsible
Officer
Craig Niemann, Chief Executive Officer
Summary/Purpose
The purpose of this report is to provide the record of any assembly of Councillors, which
has been held since the last Council Meeting, so that it can be recorded in the Minutes of
the formal Council Meeting.
Policy Context
Council demonstrates leadership in its decisions to meet future needs and challenges.
The Local Government Act provides a definition of an assembly of Councillors where
conflicts of interest must be disclosed.
A meeting will be an assembly of Councillors if it considers matters that are likely to be
the subject of a Council decision, or, the exercise of a Council delegation and the
meeting is:
1.
2.
A planned or scheduled meeting that includes at least half the Councillors (5) and a
member of Council staff; or
an advisory committee of the Council where one or more Councillors are present.
The requirement for reporting provides increased transparency and the opportunity for
Councillors to check the record, particularly the declarations of conflict of interest.
PAGE 147
Report
Meeting
Name/Type
Meeting Date
Matters discussed
Meeting Information
Councillors' Forum
20 April 2016
1. Former White Hills landfill site
2. Heritage Advisory Committee annual update
3. Bendigo Stadium Ltd
4. Draft Council Plan 2016/17
5. Liveability Indicators
6. Revaluation update
7. Lockwood Ward meeting - Marong
8. Peter Krenz Leisure Centre
9. Pedestrian crossings on Condon Street
10. Memorial for Daryl McClure
11. Chinese Association
12. Planning applications
13. Election material
14. Update on previous items
15. Car stripping in Maiden Gully
16. Arts funding
17. Priorities document
18. Community Grants report
19. Forward agenda
Attendees/Apologies
Councillors
Cr Rod Fyffe
Cr Elise Chapman
Cr Peter Cox
Cr Helen Leach
Cr Barry Lyons
Cr Mark Weragoda
Cr James Williams
Apologies:
Cr Rod Campbell (Mrs Alison Campbell)
Cr Lisa Ruffell
Staff/
Mr Craig Niemann
Community
Ms Kerryn Ellis
Representatives
Mr Brett Martini
Ms Pauline Gordon
Mr Pat Jess
Mr Andy Walker
Mr Peter Davies
Apologies:
Ms Prue Mansfield
Mr Darren Fuzzard
Conflict of Interest disclosures
Matter Councillor/officer making disclosure
Councillor/officer left
No.
meeting
Nil
PAGE 148
Meeting
Name/Type
Meeting Date
Matters discussed
Meeting Information
Governance Meeting
20 April 2016
1. Recruitment of staff
2. Office development
3. Geelong report
4. Code of Conduct Review
5. Speeches
6. Confidentiality at Councillors' Forums
7. CEO Performance Plan
8. Councillors' expenses
9. Councillors' raising staff issues
10. Organics processing nom-conforming tender
Attendees/Apologies
Councillors
Cr Rod Fyffe
Cr Elise Chapman
Cr Peter Cox
Cr Helen Leach
Cr Barry Lyons
Cr Mark Weragoda
Cr James Williams
Apologies:
Cr Lisa Ruffell
Staff/
Mr Craig Niemann
Community
Mr Peter Davies
Representatives
No.
Nil
PAGE 149
meeting
Meeting
Name/Type
Meeting Date
Matters discussed
Meeting Information
Councillors' Forum
27 April 2016
1. Discovery presentation
2. Planning matters and draft Ordinary Agenda review
3. Support for Small Business
4. Bendigo Inventor Awards
5. Food Hub Feasibility
6. Meeting with Sportsmen's Association
7. Hopley Recycling
8. Apology(s) at meetings
9. Eucalypts in Eaglehawk Road
10. Panel Report - Big Hill and Mandurang Valley
11. Annual audit of land supply
12. Timelines for Marong Business Park
13. Changes to CFA rules
14. Pedestrian crossing - Condon Street
15. Botanic Gardens
16. Groundwater
17. Costerfield Health Risk Assessment
18. Pool season progress report
19. Service Review schedule
20. Liveability Indicators
21. MAV Electoral submission
22. Budget
23. Contracts Awarded Under Delegation
Attendees/Apologies
Councillors
Cr Rod Fyffe
Cr Peter Cox
Cr Helen Leach
Cr Barry Lyons
Cr Lisa Ruffell
Cr Mark Weragoda
Cr James Williams
Apologies:
Cr Elise Chapman
Staff/
Mr Craig Niemann
Community
Ms Kerryn Ellis
Representatives
Mr Brett Martini
Ms Pauline Gordon
Mr Pat Jess
Mr Andy Walker
Mr Peter Davies
Apologies:
Ms Prue Mansfield
Mr Darren Fuzzard
PAGE 150

No.
Nil
Meeting
Name/Type
Meeting Date
Matters discussed
Councillors
Staff/
Community
Representatives
meeting
Meeting Information
Meeting with EPA
22 April 2016
Former White Hills landfill site
Attendees/Apologies
Cr Rod Fyffe
Cr Peter Cox
Cr Helen Leach
Cr Elise Chapman
Cr Barry Lyons
Cr Mark Weragoda
Cr Lisa Ruffell
Mr Craig Niemann
Mr Darren Fuzzard
Mr Andy Walker
Mr Ross Douglas
Mr Danny Childs (EPA)

No.
meeting
Nil
RECOMMENDATION
That Council endorse the record of assemblies of Councillors as outlined in this report.
PAGE 151
6.5
CONTRACTS AWARDED UNDER DELEGATION
Author
Lee Taig, Contract Support Administrator, Contract & Project

Coordination Unit
Responsible
Director
Summary/Purpose
The purpose of this report is to provide information on contracts recently awarded under
delegation.
Policy Context
Delivery of programs, projects and services that respond to community needs.
Report
Contract No
Project
Successful Contractor
Value
(GST Excl)
Delegated
Officer
Date Signed
Capital Contracts
CT000256
CT000246
CT000254
Epsom Ascot Huntly

Flood Mitigation Study
Technical Consultant
Tannery Lane Bridge &
Road Upgrade
Mandurang
Sailors Gully Road
Recreation Works
BMT WBM Pty Ltd
Cut & Fill Pty Ltd

Bitu-Mill (Civil) Pty Ltd
124,900.00
Darren Fuzzard
19 April
2016
1,345,841.00
Craig Niemann
27 April
2016
386,217.65
Brett Martini
Acting Director
29 April
2016
RECOMMENDATION
That the contracts awarded under delegation, as outlined in this report, be acknowledged
by Council.
PAGE 152
7.
URGENT BUSINESS
Nil.
PAGE 153
8.
8.1
NOTICES OF MOTION
NOTICE OF MOTION: PRESENTATIONS TO COUNCIL
CR PETER COX
That Council formally set aside a time slot at each Councillor Forum for community and
business organisations to make presentations to Councillors on issues of concern. That
a time of half an hour be allocated with presentations going for 15 minutes and
discussion for a further 15 minutes. The Mayor to organise scheduling and that
Councillors be informed of all requests.
8.2
NOTICE OF MOTION: HOPLEY RECYCLING
CR ELISE CHAPMAN
That Council extend the vacation date of Hopley Recycling from the former White Hills
Landfill site to Dec 1st 2016 on the following conditions:
A)
That Hopley Recycling relocate their 'Sales Office' from the unpermitted site to the
leased land, within 10 days.
B)
That Hopley Recycling continue to remove stored materials from the unpermitted
site at a rate that will ensure the site is cleared by December 1st as mentioned in
VCAT orders Hopley Recycling Pty Ltd v Greater Bendigo CC [2016] VCAT 69 (27
January 2016) paragraph 79.
PAGE 154
9.
COUNCILLORS' REPORTS
10.
MAYOR'S REPORT
11.
CHIEF EXECUTIVE OFFICER'S REPORT
12.
CONFIDENTIAL (SECTION 89) REPORTS
12.1
Confidential Report in accordance with Section 89(2)(d) of the Local

Government Act 1989, relating to a contractual matter.
RECOMMENDATION
That the meeting be closed to the public to consider a report in accordance with Section
89(2)(d) of the Local Government 1989, as amended, relating to a contractual matter.
PAGE 155

Council Agenda 25 May 2016

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AGENDA

Ordinary Meeting of Council

*** Broadcast live on Phoenix FM 106.7 ***

This Council Meeting is conducted in accordance with Local Law

Transparency - Information about Council decisions is readily available and easily

Planning for Growth

Presentation and Vibrancy

Leadership and Good Governance

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

RESUMPTION OF STANDING ORDERS

DECLARATIONS OF CONFLICT OF INTEREST

PETITIONS AND JOINT LETTERS

Response to Petition: Nevinson and McKinnons Road,

PLANNING FOR GROWTH

45 Sullivan Street, Ascot - Approval of Development Plan,

Benchmarking Planning Practices

PRESENTATION AND VIBRANCY

2017-2018 Community Sports Infrastructure Fund

Draft Rural Communities Strategy

Proposed Response to Escalating Incidences of Violence

Loddon Campaspe Integrated Transport Strategy

Greater Bendigo Heritage Advisory Committee Terms of

Partial Renaming of Bull Street Bendigo Submission to

LEADERSHIP AND GOOD GOVERNANCE

Council Plan 2015-2016: Third Quarter Report, March 2016

Finance Report as at 31 March 2016

Contracts Awarded Under Delegation

Notice of Motion: Presentations to Council

Notice of Motion: Hopley Recycling

CHIEF EXECUTIVE OFFICER'S REPORT

CONFIDENTIAL (SECTION 89) REPORTS

Ordinary Meeting - 25 May 2016

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

Public Question Time Guidelines

Ordinary Meeting - 25 May 2016

An individual may only lodge one question per meeting.

RESUMPTION OF STANDING ORDERS

Ordinary Meeting - 25 May 2016

DECLARATIONS OF CONFLICT OF INTEREST

direct financial interest

Ordinary Meeting - 25 May 2016

Bendigo Aquatic Centre - Winter Season Petition

Ordinary Meeting - 25 May 2016

PETITIONS AND JOINT LETTERS

RESPONSE TO PETITION: NEVINSON AND MCKINNONS ROAD,

Noel Shanahan, Coordinator Infrastructure Development

Darren Fuzzard, Director, Presentation and Assets

Leadership and Good Governance

Programs, projects and services are guided by best

Deliver the budgeted works program, both capital and

Keeping our assets in good repair is an important principle.

Essential infrastructure is constructed, maintained and

Essential infrastructure, footpaths, drainage and well built

Ordinary Meeting - 25 May 2016

"NEVINSON ROAD AND MCKINNONS ROAD LOCKWOOD is mainly still gravel.

Ordinary Meeting - 25 May 2016

Ordinary Meeting - 25 May 2016

McKinnons Road Standpipe

Ordinary Meeting - 25 May 2016

Recommending that contractors use an alternative standpipe such as Marong as a way

Ordinary Meeting - 25 May 2016

* Broadcast live on Phoenix FM 106.7 *