IMDS

(International Material Data System)

THIS IS NOT OFFICIAL TRAINING THIS IS AN OVERVIEW SESSION TO HELP YOU
Havovy Cama
havovy.cama@cummins.com
+44 1484 833545

Topics

IMDS
What is it
How is it used

Supplier Registration

Types of Users

Data Structure

Sending Information to CTT

Request for Teleconference

Please put your phone on mute when not asking questions
To avoid background noise

Please feel to
ask questions at any time
to request me to repeat
to request for translation in Chinese, at any point

Overview

ELV (End of Life Vehicle) was created in the EU to promote
reuse, recycle & recovery of passenger cars at the end of
their life, & reduce the amount of carcinogens entering
landfills
Applies to vehicles <3.75 metric tons
Focuses on:
Restricting the use of lead
Prohibiting the use of Hexavalent Chrome, Cadmium & Mercury
Athough applicable to vehicles sold in EU, it is expected that China,
Korea, and Japan will be introducing similar legislation

GADSL (global automotive declarable substance list)

Created by a group of automotive companies
ELV + 100 more materials
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IMDS (International Material Data System)

Internet database
Mandated by most OEMs to store individual component MDSs (Material
Data Sheets)

Intent is that the MDSs are entered by the supply chain at the
component level

MDSs are submitted to & approved by the customer

IMDS enables companies to demonstrate compliance to the ELV
Directive & other global materials legislations

IMDS Participation

2000
6

2002

2004

35 participanting OEMs as of August 2013

What do we have to report?

Anything that remains in product at point of recycling
Process chemicals that are removed are not needed

Total composition (%wt) of every component in the

turbo has to be reported
Material specification
Weight of component

Each component has its own Material Data Sheet (MDS)

Material specification
Weight
other info ( such as source of information, supplier name)
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IMDS Data Transfer (to/from CTT)

CTT Suppliers

Registration into IMDS

Free registration

Use http://www.mdsystem.com

Then use
1. New to IMDS?
2. Company
registration
(Note: one user
per company
does this)

Types of Users
(Each user can have 1 profile)

Company Administrator
Individual for authority within company and user registration
Deal with password issues, create new users, user modifications
Generally the person who registers their company first (can be
changed later)
Gives other people access via the Administration site in IMDS

User (Publish) Profile : same as user but has publish rights

User (Certification) Profile: sends company certification to OEM if
needed

User (User ) Profile: individuals with read and write access to
YOUR COMPANY section of IMDS

User (Read only): can read data but cannot publish / modify
information
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Public Users can view public areas only

Access to IMDS Data

Users of IMDS only have access to MDS
1.

Created and saved (in edit mode or internally released) by any

user in their company

2.

Sent/proposed to them from supplier companies

3.

Published or made available to all IMDS users (intentionally or in

error)

For more information on IMDS data security, please read

section on Security Concepts in IMDS user manual
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IT System Requirements

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1.

www.mdsystem.com

2.

Public pages

3.

System

Use the Most Up to Date User Guide

Or using the help button on Task Bar (after logging in)

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Other Complimentary Training Materials (1)

These are useful training materials and worth reviewing

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Other Complimentary Training Materials (2)

These are useful training materials and worth reviewing

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Logging into IMDS NT

(via www.mdsystem.com)

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Logging into IMDS NT

(Directly via www.mdsystem.com/imdsnt)

Use the username and password sent by IMDS

You have to change your password after the first log in

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Data Upload

Manual (most popular)

Automatic (need to pay a fee to use an upload interface)

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Guidelines / Recommendations

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Keep the following information at hand

when you create a MDS

Part Number

Part Description

Material specification (=alloy composition)
It is best to find an IMDS published std with range wider than your
material

Weight

Customer IMDS requirements (including their IMDS reference
number)

Your company IMDS reference number
You will need the above information for each component if you
are uploading information for an assembly of parts
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Manually Uploading Data

Component : In IMDS terms, a component can be simple part (eg: machined

casting) or a sub-component assembly (eg: casting with other bits attached to
it).
Semi-component: Something that will become a component AFTER further
processing (eg: machining, cutting)
A casting is a semi-component but after machining it becomes a component

Material: Describes what a component or semi-component is made of

Use the appropriate IMDS Recommendations as Guidelines

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Creating a new MDS/Module

Datasheet
Can be sent to a customer
Includes fields for supplier ref, customer part #/drawing information
Can be converted to a module by releasing internally in recipient field

Module
Useful for internal use of information repeatedly
Can be imported into a datasheet and sent to customer
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Creating a Material Data Sheet (MDS)-2

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Basic Building Blocks (=Nodes) for MDS

Component: assembly, sub-assembly, part

Semi-component (not often used):
something that has to be processed to
make it into a component
Material: chemical composition or trade
name or specification number
Basic Substance

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Types of Data Sheets

Data sheet
Used to submit information to customers
Can be used for internal reference if released internally

Module:
Generally used for internal reference
Useful to create own material information

Can re-use information for

Different customers
Different assemblies

Both of the above are developed in the same manner

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Building MDS
Node

Node

Add Component: connect new component node to

parent node
Add Semi-component (not often used): Connect new
semi-component node to parent node

Node

Add Material: Search for existing material to connect to

parent node
Node

Add Basic Substance (only within a Material Datasheet

or module): Search for existing basic substance to
connect to material node

Reference

Add Reference (could be component / semi-comp,

material ref)
To add a node/reference click on the parent node and then on the appropriate add
button.
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Symbols

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General Functions - 1

Wild card = %

Search Function

By part description
Part number
Date range
IMDS reference code
Own/published MDS

OR

By supplier company
Entered and saved (but not necessarily released)
Entered and released by any User in your company
Released from supplier companies and accepted by your
company
Published or made publicly available

Received (ie coming in) MDS

Sent (ie going out) MDS
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General Functions - 2

Copy Function
Create copies (MDS or Module) from existing MDS or module.
Works like a template and saves creating entries from scratch
Can copy components, semi-components, materials

Steps
Search for and find component, semi-component or material
Highlight the component in search window and then select
Copy
Copy as New Version: Creates same IMDS ref # but increased
version # in edit mode. Used to revise, correct or update MDS or
module
Copy as new datasheet: creates new MDS with a new ref # .
Copy as Forward: used to forward MDS from supplier to customer
without any ingredients data changes other than altering the identity
of supplier

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Forwarding MDS
(only if supplier has allowed forwarding to the customer)

Steps
Search for a MDS that is received and accepted
Right click on search result and select forward
(Thereafter complete supplier info (ie your name), your customer info)

30

Creating a pdf file to send to Cummins to

show MDS is accepted (for PPAP)

31

1.

Search for MDS sent to CTT (customer code 50009)

2.

Open MDS

3.

Click on pdf file symbol

4.

Select company view for selected report = CTT

5.

Save pdf

6.

Send in PPAP pack to CTT

Error Checking and Warnings

Can use the on task bar at any time
VERY USEFUL guide
Does not pick up all issues (especially if they are customer
specific)

Fixing errors / warning

Navigate the screens to check manually or click on error/warning
for guidance and press <<correct>>
Errors need to be fixed before submitting. Cannot submit MDS
until they are fixed
Microsoft Excel
Warnings need not be fixed mandatorily and you will be able Worksheet
to
publish internally; customer could reject MDS
Adobe Acrobat
Useful files in Public Pages and/or IMDS news sections
7.0 Document
Adobe Acrobat
7.0 Document

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Task Bar

Save info as you work

High level checks

New
datasheet/module

Where used
analyses

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Sending Options to Customer

(Send vs Propose vs Internal)

Send a part to a single recipient
SEND (most common)

Send the same part to multiple recipients

PROPOSE
Common but has data control implications as any changes in MDS are sent to all
recipients

Create (secure) your MDS or Module for future use in

without danger of future editing
INTERNAL

Send your MDS to all users of IMDS (Avoid!!)

PUBLISH

Send a part which was internally released

Create a new MDS and import internally released part
SEND / PROPOSE

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Note: Once a part is

proposed it automatically
becomes
internally
different
sub-assemblies
released irrespective of
the recipients approval
status

or

Receiving MDS from Supplier

Best to use first to see if the submission is free of errors and

warnings

Check that material does not contain prohibited / restricted
substances
There are allowances based on applications
Use ELV guidelines

Check that your supplier has followed your guidelines

Accept / reject
If you are rejecting, clearly state the reason for rejecting
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Adobe Acrobat
Document

Recommended User Settings

Tick boxes
for
automatic
updates
via email

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Some Tips - 1

When creating a material DO NOT select development
sample report

Use Published IMDS committee materials whenever possible
If you struggle to find a common material using ISO,...codes or
material trade name contact the IMDS helpdesk and they will help
you to find a published material

Ensure that you have put weights when adding component and
material information

Ensure you submit your MDS to correct CTT IMDS
code=50009

Use CTT IMDS guidelines

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Some tips 2
Weight tolerances used by some OEM

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Formal Training Details

Use www.mdsystem.com IMDS Training

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Amendments to File

_220310: original

_120510: added updated Annex II of ELV on slide 30

_190510: registration steps altered to reflect new IMDS db (slide9)

NT supplier training 02Sept2013:
changed relevant slides to show how things are done in IMDS v8 (aka NT
system)
Used new CTT PPT template

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