Beruflich Dokumente
Kultur Dokumente
Part
Part
Part
Part
Part
A:
B:
C:
D:
E:
Once all steps have been completed, your chosen candidate/s will receive a
Letter of Offer from your Recruitment/HR Advisor.
Step 3: Enter your OneID (mq followed by your staff number), Password
and then click the Log Me In Now! button.
If you need your password reset, please contact the Informatics Help
Desk on (02) 9850 4357 or email help@mq.edu.au
Step 6: You will see a list of requisitions that you own or collaborate on.
Click on the number next to the relevant requisition. This number
indicates how many candidates have applied for the requisition.
Step 7: Next you will be presented with the Candidate List. Note the
following features on this page:
a) Selection Workflow Box gives a quick view of the number of
candidates at each step of the selection process.
b) Red Flag Icon indicates a candidate file requiring attention (i.e.
a new candidate at the beginning of the selection process).
c) Blue House Icon indicates that this candidate is an internal
candidate (i.e. works at Macquarie University).
d) Assets, Requirements Column displays how many assets and
requirements have been met by the candidate (if you have
stipulated assets and requirements in your prescreening questions).
a)
b)
c)
d)
3
Step 8: At this stage, each collaborator (selection panel member) will need to
view the job submission and resume for each candidate.
Click on the Print to PDF button to view and/or print job submissions.
Step 10: To view resumes, click on the name of the first candidate.
Step 11: Click on the Attachments Tab. Then select the file name to view
the resume or other attachments submitted by the candidate.
When finished viewing, click on the Move Up button to return to the
Candidate List.
New
Shortlist
1st Interview
Selection Committee Decision
5. Reference Checks
6. Offer
7. Hired
Step 14: a) Tick all the candidates on the list which you would like to
progress to the next step (in this case from the New step to the
Shortlist step).
In this example, we will move 5 of the 8 candidates to the next
step. A tick box will appear and the row will be highlighted.
b) Click on the More Actions button.
c) Click on the drop-down menu item called Change Step/Status.
Step 15: A pop-up window will appear change the New Status field to show
Progress to Next Step. Then click on Save and Continue.
Step 16: A second pop-up window will appear stating that the candidates
have reached the next step. Just click on Save and Close.
Step 20: The email which will be sent to the unsuccessful candidates is now
displayed. If you wish to edit the message click on the Edit button.
When email is ready to be sent, click Send and Close.
Step 21: After completing each step, click on the Clear the Selection button
in the Selection Workflow box to return to the full Candidate List.
Step 23: At this stage, candidates at the 1st Interview step are interviewed.
In our example, 5 candidates were interviewed - 3 of whom were
deemed appointable, and 2 who will be marked as unsuccessful.
REPEAT STEPS 13-16 to move successful (appointable)
candidates from the 1st Interview step to the Selection
Committee Decision step.
REPEAT STEPS 17-21 to mark candidates as unsuccessful at the
1st Interview step and to send them an email. You may wish to
contact the unsuccessful interviewed candidates by phone prior to
this action.
Step 24: At the Selection Committee Decision step, the selection panel
members will be required to rank all the appointable candidates.
In our example, 3 candidates were deemed appointable. Each of the
3 appointable candidates will need to be ranked 1st, 2nd and 3rd at
the Selection Committee Decision step. This will be noted on the
Selection Committee Report (Form 7.08a) which may be
downloaded from the forms section of the HR website.
REPEAT STEPS 13-16 to move the 1st ranked successful
candidate from the Selection Committee Decision step to the
Reference Checks step.
NOTE: At Step 15 (the Change Step and Status pop-up window):
a) Change the New Status field to show Progress to Next Step.
b) In the Details or Disposition box, click the button to state that
the Selection Committee Report will be attached to the requisition.
c) Click the Save and Continue button.
10
Step 27: Now to return to the Candidate List, click on the Candidate number
in the left panel (in this example, 8).
11
Step 28: At the Reference Checks step, the Hiring Manager will now need to
complete and upload at least two reference checks for the
1st ranked appointable candidate who is currently at this step.
Please visit: http://staff.mq.edu.au/human_resources/recruit_and_induct_new_staff
for further information on reference checking and to access the
Pro-forma Reference Check (Form 7.08b) which will be used to
complete each reference check.
REPEAT STEPS 25-27 to attach the two reference checks to the
requisition.
Step 29: Providing that the reference checks are favourable for the candidate:
REPEAT STEPS 13-16 to move the 1st ranked appointable
candidate from the Reference Checks step to the Offer step.
NOTE: At Step 15 (the Change Step and Status pop-up window):
a) Change the New Status field to show Progress to Next Step.
b) In the Details or Disposition box, click the button to state that
the two reference checks have been attached to the requisition.
c) Click the Save and Continue button.
Step 30: Click on Offer to return to the 1st ranked appointable candidate
at this step who is about to receive an offer.
12
Step 32: Click on the More Actions button followed by Create Offer.
Step 33: The Offer Form will now be displayed. 3 columns make up the form:
a) 1st Column enter in this column all the offer details to be placed
in the Letter of Offer (as drafted by your Recruitment/HR Advisor)
b) 2nd Column this column has existing information from the
requisition form. Click on the Copy Button to copy information
directly from the 2nd (requisition) column to the 1st (offer) column.
c) 3rd Column this column is not used.
1st Column
2nd Column
3rd Column
13
Step 34: The full Offer Form is shown below. Mandatory fields are marked
with a red asterisk.
Once you have completed all relevant fields in the 1st column of the
form, click the Save and Close button.
14
Step 36: A pop-up window will appear. Please complete the following:
a) Untick the Suggested Users Box on the left.
b) Select one or more Approvers from the list (your Faculty HR
Manager/local HR staff can advise you of suitable approvers).
c) Enter a comment in the Comments field.
d) Click on the Done button.
You will receive an email once the offer has been approved. Now
please read the Final Tasks section on the last page of this guide.
15
16
Final Tasks:
Your Recruitment/HR Advisor will now draft the letter of offer and send to the
1st ranked candidate. They will also move the candidate from the Offer step
to the Hired step if the candidate takes up the offer.
Please remember to notify the other ranked candidates that the position has
been filled by another candidate, and mark them as Unsuccessful at the
Selection Committee Decision step.
If the candidate declines the Offer, please complete reference checking for the
2nd ranked candidate and complete STEPS 24-40 to create a new offer.
This completes the hiring process through Taleo.
17