School Of Information Technology

MAPA INSTITUTE OF TECHNOLOGY

GUIDELINES AND POLICIES FOR

THE SCHOOL OF I.T.
OJT/INTERNSHIP COURSES

John Paul Tomas

Mary Christine Tomas
Sally Zara

REVISED EDITION

TABLE OF CONTENTS
1. OBJECTIVES
2. SPECIALIZATIONS
2.1.1 ORACLE
2.1.2 MULTIMEDIA
2.1.3 JAVA AND SOLARIS
2.1.4 CISCO NETWORKING
2.1.5 HP-UNIX / LINUX
2.1.6 SAS
3. PROCEDURES
3.1 Student Qualification
3.2 Resume Submission
3.3 Deans Office Screening
3.4 Company Screening
3.5 Submission of Waiver
3.6 OJT Duration
3.7 Company Rating Form
3.8 Documentation
3.9 Oral Defense
4. DUTIES AND RESPONSIBILITIES
4.1 OJT Students
4.2 OJT Adviser
5. DOCUMENT FORMAT
5.1 Outline and Contents
5.2 Title Page Format
5.3 Project Approval Form
5.4 Practicum Oral Defense Form

1. OBJECTIVES
The School of Information Technology of the Mapua Institute of Technology Internship
program is a non-classroom learning program in which students work in the industries to
apply skills, methods and theories learned throughout their stay in the Institute.
This OJT program will equip students with necessary knowledge and develop their IT skills in
actual industry project providing gainful insights on corporate working environments. The
OJT companies are afforded with opportunity to have a first-hand pick on potential students
being trained at minimal cost.
The trainee, through this OJT program, shall also focus on the corporate use of Technology,
Management strategies and organizational behaviours. An in-depth discussion on learning
on these topics shall be compiled by the trainee.
Finally, this OJT program is designed for inexperienced students to be trained by
experienced personnel from the industry on specific tasks. With the application of the
students skills and theoretical knowledge, the technical expertise and seasoning of
experienced staff actually performing the task is captured, documented, and organized.
2. SPECIALIZATIONS
OJT projects may fall under one of the following fields of specialization:
2.1

DATA BASE MANAGEMENT SYSTEM (ORACLE)

This specialization concerns design, creation, implementation and
maintenance of database systems with focus on application programming and
design in modern database environment.

2.2

.Net or JAVA Programming

This specialization focuses on the study and development of advance
applications using .Net or Java technology.

2.3

CISCO NETWORKING TECHNOLOGY

In partnership with Cisco Systems through their Cisco Networking Academy,
this specialization trains students on how to provide means to interconnect
autonomous computers and share a collaborative environment of information
convergence.

2.4

HP-UNIX / LINUX
This specialization includes the utilization of system and networking skills to
be used in the HP-UX operating system or LINUX. Students taking up this
track will be taught how to work with UNIX/LINUX commands for system and
network administration, management and maintenance.

2.5

SAS
This specialization focus on Enterprise Resource Planning and Business
Analytics

3. PROCEDURES
3.1 PRACTICUM 1
3.1.a

STUDENT QUALIFICATIONS
Students who wish to undergo on-the-job-training or OJT must be qualified as
prescribed in the catalogue of information and should be enrolled in the course for
OJT.

3.2.b ACTIVITIES
1. RESUME SUBMISSION AND PORTFOLIO
Upon enrolment in the OJT course, the student should submit a resume enclosed in a
long white folder to the Technical Assistant of the Dean in the Office of the Dean
2. NON-TECHNICAL SEMINARS
The trainee must submit a minimum of three (4) non-technical summary narrative
reports (e.g. career development orientation, job interview, power dressing for
work).
3. COMPANY SCREENING
As may be desired, companies may do their own screening of OJT applicants upon
receipt of the letter of recommendation of the school with accompanying documents
(resume of student, summary of skills, etc).
4. ACCEPTANCE LETTER
The trainee, after being accepted by the company for the training should secure a
LETTER OF ACCEPTANCE from the company and should be addressed to the Dean of
School of IT.
5. All documents should be compiled and scanned to be submitted to the course
coordinator at the end of the term as one of the final requirements.
3.2.c Grading System
Non-Technical Seminars
4 Seminars (15% each)
60%
Group Participation
10%
Submitted Documents
Others (subject to coordinators preference)

70%
20%
10%

Note: Non-compliance of at least one of the following submittals will mean a grade of I
(incomplete).

3.2 PRACTICUM 2
3.2.a

SUBMISSION OF WAIVER
Upon submission of LETTER OF ACCEPTANCE by the company to the Office of the
Dean, the trainee shall immediately secure a waiver for OJT from the Deans Office.
The form must be accomplished by the trainee to formalize the training, a copy of
which must be submitted to the Deans Office for record purposes.

3.2.b

OJT DURATION
Students who are under the OJT program are required to render a minimum of 244
hours of company work. During this time, students are expected to be involved in
real world situation by working on and applying their skills on projects, research or
any related activities the company will provide to the trainees. At the same time,
students should understand management strategies and organizational behavior.
Students are not allowed to request for over-time work and early release of
Certificate of Completion of the training. A violation of this provision will mean no
credit.
The student will also be required to submit his/her official company schedule with the
starting date and the expected date of completion of 244 hours.

3.2.c ACCOMPLISHMENT REPORTS

Students must submit four (4) progress/accomplishment reports as prescribe by the
course coordinator/adviser. Submission dates will be announced and should be
strictly followed. The last rendered date on the DAR should be on or one day before
the said schedule.
3.2.d OJT PROJECT
Students must be involved in a project, research or other IT related activities based
on the companys requirements which must be approved by the OJT adviser. In
cases when the company does not assign a project, the trainee must prepare a
project proposal with solution based on problems / opportunities observed by the
trainee for acceptance of the company. Students without an approved project at the
end of the term will have to re-enroll the OJT course.
3.2.e

PARTIAL COMPANY RATING FORM

After completing the 244 hours, the trainee shall submit to the company the
company rating form for evaluation and assessment. The company rating form is
available at the Office of the Dean. The HR Head or its equivalent should sign the
company rating form. The company in return shall send to the Office of the Dean the
duly accomplished form enclosed in a sealed and signed envelope.

3.2.e Grading System

Partial Company Rating
Documents (DARs, Project proposal, etc.)
Others (subject to coordinators preference)

50%
40%
10%

Note: non-compliance of at least one of the following submittals will mean a grade of I
(incomplete).

3.3 PRACTICUM 3
3.3.a

OJT DURATION
Students who are under the OJT program are required to render a minimum of 244
hours of company work. During this time, students are expected to be involved in
real world situation by working on and applying their skills on projects, research or
any related activities the company will provide to the trainees. At the same time,
students should understand management strategies and organizational behavior.

Students are not allowed to request for over-time work and early release of
Certificate of Completion of the training. A violation of this provision will mean no
credit. The student will also be required to submit his/her official company schedule
with the starting date and the expected date of completion of 488 hours.
3.3.b ACCOMPLISHMENT REPORTS
Students must submit three (3) progress/accomplishment reports as prescribe by
the course coordinator.
3.3c

FINAL COMPANY RATING FORM

After completing the 244 hours, the trainee shall submit to the company the
company rating form for evaluation and assessment. The company rating form is
available at the Office of the Dean. The HR Head or its equivalent should sign the
company rating form. The company in return shall send to the Office of the Dean the
duly accomplished form enclosed in a sealed and signed envelope.

3.3.d FINAL DOCUMENT

As a major requirement for the course, a final documentation must be submitted by
the trainee. This document must contain details of the activities done by the trainee
in the company. The format and contents of the final document is given in item 5.
3.3.e

ORAL PRESENTATION
The trainee should present his activities in the company to a panel of critics. The
trainee is considered passed if the members of the panel concur to the trainees
accomplishments.

3.2.g Grading System

Final Company Rating
Presentation
Others (subject to coordinators preference)

50%
40%
10%

Note: non-compliance of at least one of the following submittals will mean a grade of I
(incomplete).
4.

DUTIES AND RESPONSIBILITIES

4.1 OJT STUDENTS
a. Attend orientation on the requirements/criteria of the OJT to be conducted by the
OJT adviser/coordinator.
b. Validate the endorsement of the OJT adviser through actual work with IT
organization.
c. Submit
to
the
OJT
adviser/coordinator
company
evaluation,
progress/accomplishment report/s and all the other documents required by the
course coordinator
d. Prepare documents for oral defense.
e. Attend oral defense as scheduled by the OJT adviser/coordinator.
f. Observe and practice professionalism at all times.
4.2 OJT Coordinator
a. Gives orientation on the requirements/criteria of the OJT.

b. Monitors and evaluates progress reports.

c. Approves trainees project.
d. Coordinates with faculty members who may be the panel of critics for oral
defense of the trainees.
e. Assesses the trainees overall performance as per criteria prescribed in the
OJT syllabus.
5. DOCUMENT FORMAT
The document to be prepared by the trainee for defense must comply with the following
requirements/format:
5.1
5.2

5.3
5.4
5.5

MS Office document file (*.doc)

Font
Type : Times New Roman
Size : 12
Color : Black only (title and header can be bold and bigger font)
Margins
Left : 1.25 Left
Right, Top, Bottom : 1
Make
Ring bound, color red (back), transparent (front) short bond paper (8 x 11)
Line spacing double

OUTLINE AND CONTENTS

The format of the practicum report includes the different items in the sequence as follows:
The Preparatory Parts
a. Title Page (preceded by a blank sheet)
b. Approval Sheet
c. Acknowledgements
d. Abstract of the Project
e. Table of Contents
f. List of Tables (if applicable)
g. List of Figures (if applicable)
h. Certification of OJT Completion
Chapter I COMPANY PROFILE
COMPANY HISTORY
VISION/MISSION
ORGANIZATIONAL CHART
SERVICES/PRODUCTS
Chapter II TRAINEE
SPECIFIC DEPARTMENT WHERE THE TRAINEE ASSIGNED (PLS INCLUDE THE
SUPERVISORS NAME, CONTACT NUMBER AND DEPARTMENT)
DUTIES AND RESPONSIBILITIES
DAY-TO-DAY ROUTINE
DISCUSS ITEMS THAT WILL DESCRIBE YOUR TRAINING WITH YOUR COMPANY
o MUST BE DETAILED/SPECIFIC (488 HRS COMPLETION)
o SUMMARY OF DAILY TASKS
LEARNINGS ACQUIRED FROM THE TRAINING
o TECHNICAL
o CORPORATE
ASSESSMENT
o COMPANY
o OJT EXPERIENCE
o CAREER PATH
Chapter III- PROJECT
PROJECT OVERVIEW/DESCRIPTION
PROBLEM/OPPORTUNITIES STATEMENT
OBJECTIVES STATEMENT
SIGNIFICANCE
SCOPE AND LIMITATIONS
BRIEF METHODOLOGY
PROOF OF OUTPUT
SCREEN SHOTS
DIAGRAMS/FLOWCHARTS
NOTE: All screenshots/figures has to be included in the discussion
APPENDICES
RESUME
TIME CARDS
ACCOMPLISHMENT REPORTS
APPROVAL OF PROJECT FOR OJT
PRINT OUT OF POWERPOINT PRESENTATION USE (2 SLIDES PER PAGE)
ADVISERS RESUME IF NOT FROM MIT

TITLE PAGE FORMAT

Title of Practicum Report

by
Firstname M. Lastname

A Practicum Report Submitted to the School of Information Technology in Partial

Fulfillment of the Requirements for the Degree

Program
(Course/Field)

Mapua Institute of Technology

Month Year

APPROVAL SHEET

Mapua Institute of Technology

School of Information Technology

This is to certify that I/we have supervised the preparation of and read the practicum report
prepared by Firstname M. Lastname entitled Practicum Title and that the said practicum has
been submitted for final examination by the Oral Examination Committee.

______________________ ______
Firstname M. Lastname
Technical Adviser/ OJT Supervisor

As members of the Oral Examination Committee, we certify that we have examined this
practicum report, presented before the committee on Month Date, Year, and hereby
recommended that it be accepted as fulfillment of the practicum requirement for the degree in
Program (Course/Field).

______________________
Firstname M. Lastname
Panel Member

______________________
Firstname M. Lastname
Panel Member

This practicum report is hereby approved and accepted by the School of Information Technology
as fulfillment of the practicum requirement for the degree in Program (Course/Field).

______________________
Ariel Kelly Balan
Dean, School of IT

10

Table of Contents

Title Page (preceded by a blank sheet)

Approval Sheet
Acknowledgements
Abstract of the Project
Table of Contents
List of Tables
List of Figures
Certification of OJT Completion
Certified photocopy of attendance sheet
Chapter I

COMPANY PROFILE
Company History
Vision/Mission
Organizational Chart
Services/Products

Chapter II

1
2
3
4

TRAINEE
Specific Department Where The Trainee Assigned
Duties And Responsibilities
Training With Your Company
Learnings Acquired From The Training
Technical Learning
Corporate Learning
Career Path Assessment
Assessment and Evaluation on the Company

Chapter III

i
ii
iii
iv
v
vi
vii
viii
ix

5
6
7
8
8
9
10
10

PROJECT
Project Overview/Description
Problem/Opportunities Statement
Objectives Statement
Significance
Scope And Limitations
Brief Methodology
Proof of Output
Screen Shots
Diagrams/Flowcharts

11
12
13
14
15
16
17
18
19

APPENDICES
Resume

21
11

Time Cards
Accomplishment Reports
Project Approval Form
Print-out of Powerpoint Presentation
Advisers Resume If Not From MIT

22
23
25
26
27

12

OTHER FORMS

13

School Of Information Technology

MAPA INSTITUTE OF TECHNOLOGY

PRACTICUM ORAL PRESENTATION RATING FORM

NAME OF STUDENT

: ________________________________________________

NAME OF OJT COMPANY

: ________________________________________________

DATE/IME OF PRESENTATION

: ________________________________________________

CRITERIA

ORAL PRESENTATION / DELIVERY

RATING

30

Maintains good eye contact with well-modulated

voice
Communicates ideas clearly with activities
logically presented and supported
Visual aids accuracy and clarity

COMPETENCE

40

Ability to address questions with clear

explanations
Demonstrates depth understanding OJT
activities undertaken

COMPLETENESS / SUBSTANCE /
CONTENT

30

Organization of appropriate points in a logical

manner
Activities undertaken were substantially related
to specialization

TOTAL

100

COMMENTS
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_________________________________________________________

NAME OF PANELIST AND SIGNATURE

14

School Of Information Technology

MAPA INSTITUTE OF TECHNOLOGY
333 Sen. Gil Puyat Ave., Makati City 1202 Philippines

APPROVAL OF PROJECT FOR OJT

NAME OF TRAINEE

______________________________________________________

COMPANY

______________________________________________________

DEPARTMENT

______________________________________________________

REGISTERED ADDRESS ______________________________________________________

______________________________________________________
______________________________________________________
NAME OF SUPERVISOR ______________________________________________________
JOB POSITION

______________________________________________________

TITLE OF PROJECT

______________________________________________________

BRIEF DESCRIPTION OF PROJECT

I, hereby, certify that the above project and description shall be the major work to be undertaken during
the OJT program. The trainees supervisor has requested this project which will be useful in the
organization and have a direct impact in the company.

SIGNATURE OVER PRINTED NAME OF TRAINEE/ DATE

ACTION TAKEN BY THE OJT ADVISER

SIGNATURE OVER PRINTED NAME OF SUPERVISOR/ DATE

REM ARKS/COMMENTS

APPROVED
DISAPPROVED

SIGNATURE / DATE

15

School Of Information Technology

MAPA INSTITUTE OF TECHNOLOGY

DAILY ACCOMPLISHMENT REPORT

NAME :
COMPANY NAME
:
DEPARTMENT ASSIGNED :
SCHEDULE OF TRAINEE:

SPECIALIZATION:

EXPECTED DATE OF COMPLETION OF 244 HOURS:

ACTIVITY
(PLS SPECIFY THE
TASKS PERFORMED)

DURATION
(DATES AND NO. OF
HRS RENDERED)

REMARKS
(eg., ACCOMPLISHED,
ON PROCESS etc)

IMMEDIATE SUPERIOR
SIGNATURE

Prepared by:
___________________________
Students Signature

16

FIRST NAME, MI, LAST NAME

City Add: ___________________
Tel. (02) ___________________
Mobile: 63__________________
Email: _____________________

SAMPLE FORMAT OF CHRONOGICAL

RESUME FOR ANTICIPATED GRADUATE
/FRESH GRADUATE

Provincial Add: ___________________

______________________
Tel No. _______________

Scanned Graduation
picture

AREAS OF INTEREST
_______________________________________________________________________________________

EDUCATION
MAPUA INSTITUTE OF TECHNOLOGY (MIT)
(COURSE / DATE EXPECTED TO GRADUATE)
(Awards)

TECHNICAL SKILLS
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
________________________________________________

WORK-RELATED EXPERIENCE
(POSITION) (COMPANY) - (DATE)
(Job Description)
.
POSITION) (COMPANY) - (DATE)
(Job Description)

EXTRA-CURRICULAR ACTIVITIES

AWARDS AND ACHIEVEMENTS

RESEARCH PAPERS AND PROJECTS HANDLED

(Title of Paper/Date completed)
(description)

TRAININGS AND SEMINARS ATTENDED

(Seminar Title, sponsor).
(Seminar Title, sponsor),
(Seminar Title, sponsor)

- (date)
- (date)
- (date)

PERSONAL DATA
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
________________________________________________

17

School Of Information Technology

MAPA INSTITUTE OF TECHNOLOGY
IT199R GUIDELINES
1st Qtr. 2015-2016
1. The class will be divided into 4 groups and a leader per group will be assigned by the
Course Coordinator. Refer to the leader for duties and responsibilities.
2. Enroll Moodle account for the course IT199R for updates, announcements and
reminders.
3. Submission of Certificate of Attendance and Narrative Reports of the 4 Non-technical
seminars conducted in school is due a week after the schedule. Topics are to be
approved by the Course Coordinator.
4. Student should submit a long white folder to the Technical Assistant on the date
specified by the Course Coordinator. It should contain the following:
a. Photocopy of CM
b. Resume (MAPUA Format)
c. Signed IT199R Guidelines
5. Student will scout for an IT company and have it approved by the Course Adviser
using the request form for Endorsement. Form is available at the Deans Office.
6. This form should be signed and attached upon submission of request of Endorsement
Letter to the School of IT.
7. Approval and signing of Company Endorsement request is done every Monday,
Wednesday and Friday only starting 6th week of the term/quarter. Approved
Company Endorsement request is to be submitted to the SOIT Technical Assistant.
8. The Endorsement Letter will be released after the request for endorsement form is
submitted and signed by the course coordinator
9. Student will be given an Endorsement Letter ONLY ONCE (except on Special Cases).
10. Upon submission of Endorsement letter to the approved company, the HR personnel
and/or its counterpart should send an ACCEPTANCE letter addressed to the Dean
of SCHOOL of IT.
11. Original Acceptance Letter should be submitted to the SOIT Tech. Asst. for filing
12. Waiver Form will be issued by the Tech. Asst. after the Acceptance Letter is
submitted.
13. Acceptance Letter is the FINAL requirement for the course IT199R (OJT1).
14. Waiver Form, on the other hand, is the FIRST requirement for IT199-1R (OJT2) and
to be submitted 2nd week of the following term.
15. All forms and documents signed by the course coordinator for grading should be put
to an electronic copy for compilation of the Course Coordinator. This is due during
the 10th week of the term and should be personally submitted by the student.
Note:
1. Non-compliance of at least one of the following submittals will mean a Grade of I.
2. Failure to submit any of the requirements above will mean a Grade of 5.
3. All signed documents should be personally submitted to the Technical Assistant and be
inserted/included in the LONG White Folder (Portfolio)

I have read and understood the Guidelines for IT199R (OJT1) and will abide by the
rules provided by the School.

Signature above Student Name and date

18