Mac Excel Compatibility

Critical Keyboard Shortcuts Excel for Mac (2008 & 2011)

Wall St. Training recommends Excel for Windows due to keyboard shortcut compatibility issues. If working on a Mac, we
highly recommend installing Windows as a virtual machine (WST recommends VMware) and installing Excel for Windows.
However, if working on Excel for Mac (no Windows installed), the most important differences in shortcuts are listed below:

Windows

Mac

SUM (a)
Edit Mode
Anchor Cell
(in edit mode)

Jump Cells (b)

(a) Also applies to Excel for Mac 2016
(b) To utilize Ctrl + arrow keys, uncheck Mission Control keyboard shortcuts in System Preferences (see Mac Excel Setup Guide)

Apple Keyboard Compatibility

The Apple keyboard has the same functionality as a Windows keyboard, with the latter having additional dedicated keys.
To access the same features on an Apple keyboard:

Windows

Mac

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ADVANCED EXCEL KEYBOARD SHORTCUTS MACINTOSH

EXCEL KEYSTROKES ACTION
EXCEL KEYSTROKES
ACTION
DATA SELECTION / NAVIGATION
FORMATTING
z + Shift + V
Ctrl + Pg Up / Pg Down Move to Prior / Next Worksheet
Paste Special (copy first)
z+B/U/I
Shift / Ctrl + Spacebar
Select Entire Row / Column
Toggle Bold / Underline / Italic
z+1
Ctrl + * (Ctrl + Shift + 8) Select All Adjacent Cells
Format Cells
z+A
z + Option + 0
Select Entire Worksheet
Box Selection
z + Option + Hyphen
Shift + F8
Add to Selection
No Border
z + Shift + K / J
Ctrl + 0 / 9
Ctrl + Shift + 0 / 9

Group / Ungroup Selection

Collapse (Hide Columns / Rows)
Expand (Unhide Columns / Rows)

Ctrl + Arrow Keys

Shift + Arrow Keys
Ctrl + Home / End
Ctrl + . (within selection)

Move by Blocks of Cells

Select Cells
Move to Upper Left / Lower Right
Move Clockwise to next Corner

Ctrl + / Ctrl + +
Option +

Delete / Insert Selected Cells

Show Dropdown List Options

Option + F10
Ctrl + Tab
Tab + Shift

Option + Ctrl + (Shift) + Tab Increase / Decrease Indent

z + Shift + . / ,
Increase / Decrease Font Size
EDITING
Ctrl + U
z + T (edit mode)
Ctrl + Enter

Toggle Edit / Navigation Mode

Toggle Anchoring ($ in cell ref)
Fill Selection with Formula / Text

Shift + F2
Shift + F3
z + = / Shift + F9
Ctrl + Option + Enter

Insert Comment (Esc twice to exit)

Display Formula Dialog Box
Calc Entire File / Active Sheet Only
Start New Line in Cell

Activate Toolbars
Scroll thru Toolbars
Scroll thru Icons / Functions

Ctrl + ; / :
Ctrl + ` (tilda)

Insert Date / Time as Value

Toggle Cell Values / Formulas

DATA MANIPULATION
z+C/V/X
Ctrl + R / D
z+Z/Y
z + F or Shift + F5

Copy / Paste / Cut

Autofill (Copy Paste Right / Down)
Undo / Redo Last Action
Find

INPUTS VS. FORMULAS

Change all Inputs to Blue:
Go To ("F5", Ctrl + G, Edit => Go To)
Select "Special" then "Constants", "OK" (selects all inputs)
Manually change selection to blue font color

z + Shift + T
Ctrl + ' / "
Ctrl + Shift + Enter

Summation (AutoSum)
Copy Formula / Value Above
Enter Formula as an Array

Change all Formulas to Black:

Select "Formulas" instead of "Constants"
Manually change selection to black font color

AUDITING
Ctrl + [ / ]
Ctrl + { / }
F5 / Ctrl + G
z + Shift + O

Trace Direct Precedents / Dependents

Trace All Precedents / Dependents
Go To Previous Cell (Go To)
Select All Commented Cells

INCREASE / DECREASE DECIMAL

Tools => Customize => Customize Keyboard => then
Categories => Format, find "Increase Decimal" and insert
z + J in "Enter new shortcut key" box and then under
"Decrease Decimal" insert z + D as new shortcut key

FILE / APPLICATION RELATED

z+S/O/W
Save / Open / Close File
z + F6 / Ctrl + Tab
Toggle Files Within Excel
z + Tab
Toggle Applications
Note: These are all built-in default Excel shortcuts. If macros or add-ins have overwritten these keystrokes, they will not work. z = CMD key

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