Activity Preface

Prior Activity
Manpower Planning

Concerned Department/Line Manager

1.

[IRecruitment] Concerned department prepares the vacancy/requisition case and sends to group head for approval.
If required concerned department/line manager can create a test for the applicant before applying for the vacancy

Concerned Group Head

2.

[IRecruitment] Receive the vacancy/requisition case, for approval.

If approved, goto task #3. Otherwise, goto task #1.

3.

[IRecruitment] Forward the case for approval to Human Resource Department.

Human Resource Department - Recruitment

4.

[IRecruitment] Receive the requisition.

5.

[Manual] verify that if the requisite headcount is part of the approved Manpower Plan Budget

6.

[IRecruitment] if requisition is as per the budget then approves the requisition.

If approved, goto task #12. Otherwise, goto task #7.

Concerned Department/Line Manager

7.

[IRecruitment] Receive and makes correction for the request of requisition and send back to human resource department for approval.

8.

[IRecruitment] If position is critical then forward the request to HR for CEO for approval.

Human Resource Department - Recruitment

9.

[IRecruitment] receive the requisition and forward the case to CEO for approval.

Hiring Case

CEO
10. [IRecruitment] Receive and discuss with Head of HR & Concerned Department Head and approves.
If approved, goto task #11. Otherwise, goto task #7.
Hiring Case

Concerned Department/Line Manager

11. [IRecruitment] Receive the approved position case.
Hiring Case

Concerned department / HR Department / External Candidates/Internal Candidates

12. [IRecruitment] concerned department can make applicants along with resume and details for the approved vacancy/position
13. [IRecruitment] External Candidates can apply for the published vacancy/position along with resume and details
14. [IRecruitment] Internal Candidates can apply for the published vacancy/position along with resume and details

Concerned Department/Line Manager

15. [IRecruitment] Validate all the details/documents and criteria of candidates for the approved positions
If approved, goto task #16. Otherwise, goto task #17.
16. [IRecruitment] create the interview as per interview hierarchy matrix and send to candidate for an interview along with all details
17. [IRecruitment] Reject the application of Candidates

REMCO / Head of HR / Line Manager

18. [IRecruitment] Interviews are conducted as per the interview hierarchy matrix; assessment form is filled and forward to HR/Concerned dept.

Interview by REMCO will be conducted and forward Manually

Concerned Department / Line Manager

19. [IRecruitment] Receive the Interview Assessment from interviewer
20. [IRecruitment] create an offer letter and forward to Concerned Head / Head of HR for approval.

Head of HR Department/ Concerned Department

21. [IRecruitment] Receive an Offer Letter for the approval.
In absence of Head of HR signing authority will be delegated and will be followed.
If approved, goto task #22. Otherwise, goto task #20.

Concerned Department/Line Manager

22. [IRecruitment] Receive and Send an offer letter to selected candidates for the Job through system.
23. [IRecruitment] In case proposed offer is not accepted by the candidate, the offer is reviewed and revised accordingly and sends back to
candidate.

Candidate
24. [IRecruitment] Receive an offer letter and submit the acceptance/rejection of offer letter along with reason to the concerned department.

Concerned Department/Line Manager

25. [IRecruitment] Receive the Offer letter acceptance/Rejection along with the reasons
If accepted, goto task #26. Otherwise, goto task #23.
26. [Manual] Ask for the joining date and documents submission from a candidate and share the joining details with HR

Candidate
27. [Manual] upon joining, joining documents are filled and submitted to concerned department.

Concerned Department/Line Manager

28. [IRecruitment] Initiate the hiring of selected candidate after joining.

Human Resource Department

29. [Oracle Core HR] Maintain the checklist of documents in system

End of activity.
Goto Payroll
Recruitment & Selection
C

Start
Hum an Res ource
De pt - Re cruitm ent

Concerned
De partm ent/Line
M gr
[IRecruitment]
Concerned dept
prepares v acancy /
requisition case &
sends to group head
f or approv al. (1)

Conce rned Group

Head
[IRecruitment]
Receiv e v acancy /
requisition case, f or
approv al. (2)

Approv ed?

N
A

Concerned Group
He ad
[IRecruitment]
Forward case f or
approv al to Human
Resource Dept. (3)

Conce rned
Departm ent/Line
M gr

[Manual] v erif y that if

requisite headcount
is part of approv ed
Manpower Plan
Budget (5)

[IRecruitment]
Receiv e & makes
correction f or request
of requisition & send
back to human
resource dept f or
approv al. (7)

Hum an Res ource

De pt - Re cruitm ent
[IRecruitment] if
requisition is as per
budget then approv es
requisition. (6)

Conce rned
Departm ent/Line
M gr
[IRecruitment] If
position is critical
then f orward request
to HR f or CEO f or
approv al. (8)

Hum an Re source
Dept - Recruitm e nt
[IRecruitment]
Receiv e requisition.
(4)

Approv ed?

N
B

Y
A

Recruitment & Selection

B

Hum an Res ource

De pt - Re cruitm ent

Conce rned
Departm ent/Line
M gr

[IRecruitment] receiv e
requisition & f orward
case to CEO f or
approv al. (9)

[IRecruitment]
Receiv e approv ed
position case. (11)

> Hiring Case

> Hiring Case

A

CEO

Conce rned de pt / HR
De pt / Exte rnal
Candidates /Inte rnal
Candidate s

[IRecruitment]
Receiv e & discuss
with Head of HR &
Concerned Dept Head
& approv es. (10)

Approv ed?

[IRecruitment]
concerned dept can
make applicants
along with resume &
details f or approv ed
v acancy /position (12)
N
C

Concerned dept / HR
Dept / External
Candidate s/Internal
Candidates
[IRecruitment]
External Candidates
can apply f or
published v acancy /
position along with
resume & details (13)

Concerned dept / HR
Dept / External
Candidate s/Internal
Candidates
[IRecruitment] Internal
Candidates can apply
f or published
v acancy /position
along with resume &
details (14)

Conce rned
Departm ent/Line
M gr
[IRecruitment]
Validate all details/
documents & criteria
of candidates f or
approv ed positions
(15)

Approv ed?

N
E

Y
D

Recruitment & Selection

D

Concerned
De partm ent/Line
M gr
[IRecruitment] create
interv iew as per
interv iew hierarchy
matrix & send to
candidate f or an
interv iew along with
all details (16)
E

Concerned
De partm ent/Line
M gr
[IRecruitment] Reject
application of
Candidates (17)

REM CO / He ad of
HR / Line M gr

Conce rned De pt /
Line M gr

[IRecruitment]
Interv iews conducted
as per interv iew
hierarchy matrix;
assessment f orm is
f illed & f orward to HR/
Concerned dept. (18)

[IRecruitment] create
an of f er letter &
f orward to Concerned
Head / Head of HR f or
approv al. (20)

> Interv iew by REMCO

will be conducted
and f orward Manually

Head of HR
De partm ent/
Conce rned De pt
[IRecruitment]
Receiv e an Of f er
Letter f or approv al.
(21)

Concerned Dept /
Line M gr
[IRecruitment]
Receiv e Interv iew
Assessment f rom
interv iewer (19)
N

Approv ed?

Conce rned
Departm ent/Line
M gr
[IRecruitment]
Receiv e & Send an
of f er letter to selected
candidates f or Job
through sy stem. (22)
G

Conce rned
Departm ent/Line
M gr
[IRecruitment] In case
proposed of f er is not
accepted by
candidate, of f er is
rev iewed & rev ised
accordingly & sends
back to candidate.
(23)
F

Recruitment & Selection

F

Candidate

Conce rned
Departm ent/Line
M gr

[IRecruitment]
Receiv e an of f er letter
& submit acceptance/
rejection of of f er letter
along with reason to
concerned dept. (24)

[Manual] Ask f or
joining date &
documents
submission f rom a
candidate & share
joining details with
HR (26)

Concerned
De partm ent/Line
M gr

Candidate
[Manual] upon joining,
joining documents
f illed & submitted to
concerned dept. (27)

N
G

[Oracle Core HR]

Maintain checklist of
documents in sy stem
(29)

End
Pay roll

[IRecruitment]
Receiv e Of f er letter
acceptance/Rejection
along with reasons
(25)

Accepted?

Hum an Res ource

De pt

Conce rned
Departm ent/Line
M gr
[IRecruitment] Initiate
hiring of selected
candidate af ter
joining. (28)