Beruflich Dokumente
Kultur Dokumente
Standard
User Creation & Maintenance
October 29th 2014
Date
Author
Comments
October 27th
Jim Katoe
Ryan Hudson
Versions before ID
Changed the standard to comply
with Office 365 requirements and
Adaxes Based ID tool.
Contents
1
Introduction.......................................................................................................... 4
General.......................................................................................................... 6
2.1.1
2.1.2
Display Name.......................................................................................... 7
2.1.3
2.1.4
UPN Suffix................................................................................................ 7
2.1.5
2.1.6
2.1.7
Description.............................................................................................. 8
2.1.8
E-mail (mail)............................................................................................ 8
2.2
Organization.................................................................................................. 9
2.2.1
Office....................................................................................................... 9
2.2.2
Company................................................................................................. 9
2.2.3
GroupMCompany..................................................................................... 9
2.2.4
Department............................................................................................. 9
2.2.5
Job Title.................................................................................................... 9
2.2.6
2.2.7
EmployeeID........................................................................................... 10
2.2.8
Employee Type...................................................................................... 10
2.3
Account........................................................................................................ 10
2.3.1
2.4
Password................................................................................................ 10
Telephones................................................................................................... 11
2.4.1
Telephone Number.................................................................................11
2.4.2
Mobile Phone......................................................................................... 11
2.4.3
Fax......................................................................................................... 11
2.4.4
IP Phone................................................................................................. 11
2.4.5
Pager..................................................................................................... 11
2.5
2.5.1
2.6
Dial-Option............................................................................................ 12
Profile........................................................................................................... 12
Active Directory User Account Standard
For Internal Use Only
2
Environment................................................................................................ 14
4.2
Sessions....................................................................................................... 14
4.3
Remote Control............................................................................................ 15
4.4
4.4.1
5
Dial-In.................................................................................................... 15
Exchange Properties........................................................................................... 18
6.1
General........................................................................................................ 18
6.1.1
Alias (MailNickName)............................................................................. 18
6.1.2
Display Name........................................................................................ 18
6.2
Mailbox Usage.............................................................................................. 18
6.3
E-Mail Address............................................................................................. 19
6.4
Mailbox Features.......................................................................................... 20
6.5
Calendar Settings........................................................................................ 20
6.6
MailTip......................................................................................................... 20
6.7
Delegation................................................................................................... 20
6.8
Automatic Replies........................................................................................ 20
1 Introduction
GroupM has implemented a web based user provisioning and management system
using Softerras Adaxes framework. It has been named ID. ID is a proxy through to
Active Directory which enforces GroupMs Standards around Active Directory and
helps facilitate automation. Access to create and modify user objects directly has
been removed from Active Directory. ID has business rules configured which help
automate a lot of the attributes and tasks which help ease administration efforts
and allow a single tool to manage all aspects of a user account including their office
365 cloud resources.
Although a lot of rules and automation have been put in place within ID, IT is still
responsible for keeping the data in the user object up to dat.
If any of the options within the forms of ID is inaccurate, please contact GroupM
Global Operations. This may be from selectable office values within an OU, or
address information which has changed.
If any of the data required below conflicts with any local privacy laws, please
contact GroupM Global Operations.
3. From the home screen, click on browse and drill down to the OU which you
wish to create the user in.
2.1 General
Compound Names
If the user has multiple first names or multiple last names, and they are part of the
email address, then they should be included in the appropriate field. For example,
Billy Bob Thornton would have Billy Bob in the first name field (notice the space).
Ernest van den Haag would have Ernest in the first name field, and van den
Haag in the last name field. Spaces will automatically be removed by ID when
Active Directory User Account Standard
For Internal Use Only
6
2.2 Organization
2.2.1 Office
The Office field is important for the Office Directory and GroupMs software licensing
procedures. It is also used by ID to automate all of the address attributes of the
user within the directory. This attribute is mandatory and the list of available offices
is restricted based on the OU that the user will be in.
If an Office is missing from the form or has changed, please contact GroupM Global
Operations.
2.2.2 Company
Select the Company which the user is part of.
2.2.3 GroupMCompany
Select a GroupMCompany only if the user is part of that Sub Brand.
2.2.4 Department
There is no global standard around department. Set this attribute based upon local
standards.
2.2.5 Job Title
This is where you would enter the users Job Title
2.2.6 Manager and Assistant
These are currently optional. Set these if required.
Active Directory User Account Standard
For Internal Use Only
9
2.2.7 EmployeeID
Certain countries are using the EmployeeID for use with applications. If required,
this should be the 2 letter ISO-3166-1 code of the country where the user resides,
followed by local HR number.
E.g. for a user residing in the United States with an HR number of 000001, there
employee id would be US00001.
Do NOT use this field if the HR number cannot be publicly known, because this
value will be available to anyone with access to the directory.
2.2.8 Employee Type
The Employee Type is a new attribute we are requiring to help track the type of
employees we have. This will help with licensing and budget preparation as WPP
headcount and actual headcount differ largely in some regions.
2.3 Account
2.3.1 Password
Enter a password and then Re-Enter the Password. Alternatively you can click on
Generate to generate a Complex Password.
If you are unsure of the password policy, click on View Password Policy
The ability to set a user object to Password never expires have been removed
from ID to conform with GroupMs security policy
2.4 Telephones
2.5.1 Dial-Option
This option is used to select the audio options for Web Conferencing. This maps
back to the extensionAttribute15 in Active Directory.
VOIP (default) : Integrated VOIP is an audio feature that sends the audio from your
meeting over the internet, instead of through the telephone. A laptop or desktop
with integrated microphone and speakers or headphones are required to utilize this
service option.
Limited : Toll & Toll free and Integrated VOIP. This option adds Toll and Toll free
services to the users account. This option provides the ability for the host and the
participants to dial into a toll free or toll number from a home, office or mobile
phone.
ALL : Call-back, Toll & Toll free, Integrated VOIP. This option adds call-back
functionality to the users account. The Call Back feature allows attendees to enter
their phone numbers and immediately receive a call with prompts to join the
meeting.
Please note: There are charge back costs associated with the Limited and ALL
options.
2.6 Profile
These tabs can be edited at the discretion of the local administrator. Please read
the GroupM Server Implementation Guide for requirements for scripts.
Active Directory User Account Standard
For Internal Use Only
12
If On-Prem Mailbox required was set to No, you will see the business
4.1 Environment
These settings can be edited at the discretion of Local IT, however generally these
are not used.
4.2 Sessions
These settings can be edited at the discretion of local IT, but generally it is better to
manage this on the Terminal Server where the settings can be uniformly applied to
all users.
4.3 Remote Control
These settings can be edited at the discretion of local IT, but generally it is better to
manage this on the Terminal Server where the settings can be uniformly applied to
all users.
4.4.1 Dial-In
These settings are not used.
The Option chosen depends on whether or not the user has an existing On-Prem
Mailbox.
If the user DOES NOT have an On-prem Mailbox and requires a new mailbox within
Office 365, select the option Enable New User for Office 365
This option will license the user for Office 365, create a mailbox in Office 365,
create a remote Mailbox On-Prem, populate the Mail attribute with the email
address of the user and set the default mailbox options.
If the user DOES have an On-prem Mailbox and requires licensing to activate Office
365 Pro Plus, select license user for Office Pro Plus 365 (This option is temporary
and will be removed after all user mailboxes have been migrated to Office 365.)
This option will license the User for Office 365. As they already have an OnPrem mailbox, the mailbox will be skipped and will be created when the
users Mailbox is migrated.
If the user DOES NOT have an On-prem Mailbox and a Mailbox is NOT required,
select License User for Office Pro Plus without a mailbox
This option will license the user for Office 365 but not allow a mailbox to be
created. This can be used in select markets where temporary employees
need a license for Office Pro Plus, but not required to have e-mail.
You can see the status of the office 365 license on the View Object page of the user.
Active Directory User Account Standard
For Internal Use Only
18
6 Exchange Properties
The exchange properties can be found on the View Object page of the user. This
will work if the mailbox is On-Prem or in Office 365. You can find out where it is
located by looking at the Mailbox Location. If it says Office 365, it is in the cloud. If
it says anything else, it is located On-Prem.
6.1 General