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2016

CSC E-Governance Services India Limited


www.csc.gov.in

Request for Proposal


for

Supply, Installation and


Commissioning of Servers
Reference: CSC/TECH/DC-RFP/CSC 2.0/2016/001

RFP for Procurement of Server 2016

Disclaimer
All information contained in this Request for Proposal (RFP) provided / clarified are in good
interest and faith. This is not an agreement and is not an offer or invitation to enter into an
agreement of any kind with any party.
Though adequate care has been taken in the preparation of this RFP document, the interested
firms shall satisfy itself that the document is complete in all respects. The information is not
intended to be exhaustive. Interested Bidders are required to make their own enquiries and
assumptions wherever required. Intimation of discrepancy, if any, should be given to the
specified office immediately. If no intimation is received by this office by the date mentioned
in the document, it shall be deemed that the RFP document is complete in all respects and
firms submitting their bids are satisfied with the RFP Document in all respects.
CSC-SPV, reserves the right to reject any or all of the applications submitted in
response to this RFP document at any stage without assigning any reasons whatsoever.
CSC-SPV also reserve the right to withhold or withdraw the process at any stage with
intimation to all vendors submitted the BID document. CSC-SPV reserves the right to
change/ modify/amend any or all of the provisions of this RFP document. Such changes
would be posted on the website (www.csc.gov.in)
Neither CSC-SPV, nor its employees and associates will have any liability to any prospective
respondent interested to apply or any other person under the law of contract, to the
principles of restitution or unjust enrichment or otherwise for any loss, expense or damage
which may arise from or be incurred or suffered in connection with anything contained in this
RFP document, any matter deemed to form part of this RFP document, the award of the
assignment, the information and any other information supplied by or on behalf of CSC-SPV or
their employees and bidder or otherwise arising in any way from the selection process for the
assignment.
Information provided in this document or imparted to any respondent as part of the RFP
process is confidential to CSC-SPV and shall not be used by the respondent for any other
purpose, distributed to, or shared with any other person or organization.

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RFP for Procurement of Server 2016

Bid Details
S.No.
1.
2.
3.

4.
5.
6.

Description
Name of Project
Tender Reference Number
Date of commencement of sale
of Bidding Document
(Document can be downloaded
from CSC SPV website)
Last date and time for receipt Of
Bidding Document
Date and Time of Technical Bid
Opening
Last Date and time for seeking
clarification in writing

7.

Date , time and location of Pre


bid

8.

Place of opening of Bids &


Address for communication

9.

EMD

10.

Cost of RFP

11.

Contact to Bidders

Detailed Information
RFP for Supply of Server
CSC/TECH/DC-RFP/CSC 2.0/2016/001
21 Jan 2016

08 Feb 2016 at 1100 hours


08 Feb 2016 at 1500 hours
01 Feb 2016 at 1500 hours
01 Feb 2016 at 1500 hours
CSC e-Governance Service India Ltd
3rd Floor, 161B/4, Gulmohar House
Yusuf Sarai Commercial Complex,
New Delhi 110049
CSC e-Governance Service India Ltd
3rd Floor, 161B/4, Gulmohar House
Yusuf Sarai Commercial Complex,
New Delhi 110049
EMD Rs. 4,00,000/-(Four lakh Rupee only )in
the form of Demand Draft in favour of CSC eGovernance Service India Ltd payable at New
Delhi valid up to 90 days. EMD should be
enclosed in Technical Bid. EMD can also be paid
in the form of BG of scheduled commercial
Bank valid upto 180 days from date of bid
submission.
Rs 1,145/- (Rs 1,000 + Taxes@ 14.5 %) in the
form of Demand Draft in favour of CSC eGovernance Service India Ltd payable at New
Delhi. The Demand Draft should be submitted
at the time of bid submission.
Mr. Abhishek Ranjan
Email Id: abhishek.ranjan@csc.gov.in
Phone: +91-11 - 49754911

Note: Bids will be opened in presence of the bidders representative who wishes to attend.
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RFP for Procurement of Server 2016

Checklist
The following items must be checked before the Bid is submitted:
1. Demand Draft / Pay Order for Rs Rs 1,145/- (Rs 1,000 + Taxes@ 14.5 %) in favour of
CSC e-Governance Service India Ltd payable at New Delhi towards cost of Bid
document in Envelope A
2. Demand Draft / Bankers Cheque / Bank Guarantee of EMD Rs.4,00,000/-(Four lakh
Rupees Only) towards Bid Security in Envelope A Earnest Money Deposit (EMD)
3. Eligible, Technical and Commercial Bids prepared in accordance with the RFP
document.
4. Envelope A Eligibility Criteria Response and Technical Response
5. Envelope B Commercial Bid.
6. All the pages of Eligibility Criteria Response, Technical Bid and Commercial Bid duly
sealed and signed by the authorized signatory.
7. Copy of this RFP document duly sealed and signed by the authorized signatory on
every page and enclosed with Envelope A.
8. Prices to be quoted in Indian Rupees (INR).
9. All relevant certifications, audit reports, to be enclosed to support claims made in the
Bid must be in relevant Envelopes.
10. All the pages and submitted document as part of Bid must be duly sealed and signed by
the authorized signatory.

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RFP for Procurement of Server 2016

Table of Contents
Disclaimer.............................................................................................................................................2
Bid Details ............................................................................................................................................3
Checklist ...............................................................................................................................................4
1.

Introduction ..................................................................................................................................7

1.1

About CSC SPV ..........................................................................................................................7

1.2

Scope of Work ...........................................................................................................................7

2.

Section I: Instruction to Bidders ...................................................................................................8


2.1

Introduction...........................................................................................................................8

2.2

BID Documents ......................................................................................................................9

2.2.1

BID Documents ..............................................................................................................9

2.2.2

Clarification of BID Documents ......................................................................................9

2.2.3

Amendment of BID Documents ...................................................................................10

2.3

Preparation of BIDS .............................................................................................................11

2.3.1

Technical BID ................................................................................................................11

2.3.2

Financial BID.................................................................................................................11

2.3.3

BID Form ......................................................................................................................12

2.3.4

BID Prices .....................................................................................................................12

2.3.5

Documents Establishing Bidders Eligibility & Qualification ........................................13

2.3.6

Documents Establishing Goods conformity to BID Documents ..................................13

3.

BID Security .............................................................................................................................14

4.

Validity of BID..........................................................................................................................15

5.

4.1.1

Period of Validity of BID ...............................................................................................15

4.1.2

Formats and Signing of BID ..........................................................................................15

Submission of BID ...................................................................................................................16


5.1.1

Sealing and Marking of BID ..........................................................................................16

5.1.2

Submission of BID ........................................................................................................17

5.1.3

Deadline for Submission of BID ...................................................................................17

5.1.4

Deadline for Submission of BID ...................................................................................17

5.1.5

Modification and/or Withdrawal of BID ......................................................................18


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6.

7.

BID Opening and Evaluation ...................................................................................................19


6.1.1

Opening of BID .............................................................................................................19

6.1.2

Clarification of BIDs ......................................................................................................19

6.1.3

Technical Evaluation ....................................................................................................19

6.1.4

Financial BID Opening / Financial Evaluations and Comparison .................................20

6.1.5

Contacting the Purchaser.............................................................................................20

Award of Contract ...................................................................................................................21

8.

Section II: General Conditions of the Contract ...........................................................................22

9.

Section III: Special Conditions of the Contract ...........................................................................28

10.

Schedule of Requirements ......................................................................................................30

10.1 Technical Specifications of Server ..........................................................................................30

Annexure I: BID Form .........................................................................................................................32


Annexure II: Tender Form ..................................................................................................................33
Annexure III: Server Specification Compliance ..................................................................................35
Annexure IV: Declaration ...................................................................................................................37
Annexure V: Letter of Authority ........................................................................................................38
Annexure VI: Certificate regarding near Relative ..............................................................................39
Annexure VII: Checklist for Attached Documents .............................................................................40
FINANCIAL BID....................................................................................................................................41
Annexure VIII: Price Bid Format .........................................................................................................41

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1. Introduction
1.1 About CSC SPV
The Government of India is implementing the National e-Governance Plan with the objective
of creating a transparent and accountable governance. To achieve this mission, the
Department of Electronics and Information Technology (DeitY), Government of India is
rolling out more than 100,000 CSCs on a Public-Private-Partnership (PPP) model. CSCs are
the front-end delivery points for government, private and social sector services to citizens of
India. CSC scheme provides a framework to build over a period of time, a model to meet local
developmental challenges in a manner that encourages private sector and local community
participation for creating sustainable livelihoods.
Under the CSC Scheme, a Special Purpose Vehicle (SPV) has been formed, so that the
Government can progressively migrate to an e-Governance platform and enable services
through the CSC network.
CSC SPV named as CSC e-Governance Services India Limited has been incorporated under
the Companies Act 1956. The primary role of CSC SPV is to monitor the CSC Scheme and its
outcomes on behalf of the Government at the National and State levels. CSC eco-system
comprises of 1, 00,000 Village Level Entrepreneurs (VLEs) spread across the country, 30
Service Centre Agencies (SCAs), and 35 State Designated Agencies (SDAs).

1.2 Scope of Work


CSC-SPV is proposing to publish a RFP for finalization of qualified bidder for Supply,
Installation and Commissioning of Servers.
Bidder is expected to undertake maintenance and support of above mentioned server for
the 3 years of comprehensive on-site maintenance commensurate with the years of
warranty.
Bidder has to ensure that the Post Delivery Inspection will be made at the destination point.
The supplied items which dont comply the Technical Specification will be rejected and the
full payment against the items will be held up by the respective indenting authority till
supply of the items with approved Technical Specifications by the bidder.
Bidder has to ensure that the cost of transportation & halts of the servicing staff of the
successful bidder and cost of any components that might require to be replaced in course of
clearing faults during warranty would be at successful bidder's cost. CSC-SPV or Indenter
will not be providing any additional funds to the bidder.
Bidder has to ensure that they undertake quarterly preventive maintenance during the
warranty period and AMC in addition to any breakdown calls. Bidder has to provide
Hardware as per the requirement specified in the RFP and should ensure that all the
equipments are supported and spares are available for the entire period of the warranty
and AMC.
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2. Section I: Instruction to Bidders


2.1 Introduction
2.1.1 Definitions
a. "The Purchaser" means the CSC e-Governance Services India Limited
b. "The Bidder" means the individual or firm who participates in this tender and submits
its bid.
c. "The Supplier" means the individual or firm supplying the goods under the contract.
d. "The Goods" means all the equipment, machinery, Computer Hardware / Software
and/ or other materials, which the Supplier is required to supply to the Purchaser
under the contract.
e. "The Purchase Order" means the order placed by the Purchaser on the Supplier signed
by the Purchaser including all attachments and appendices thereto and all documents
incorporated by reference therein. The purchase order shall be deemed as "Contract"
appearing in the document.
f. "The Contract Price" means the price payable to the Supplier under the purchase order
for the full and proper performance of its contractual obligations.

2.1.2 Minimum Eligibility Criteria


a. This invitation for bids is open to Original Equipment Manufacturers or their
Registered/Authorized Suppliers/Distributors/ Dealers/ Authorized Sales & Service
Partners. Authorization letter from the OEM (if OEM is not participating) to quote the
bid shall be enclosed with the bid.
b. The bidder must submit his Central /Local Sales Tax Registration Certificate, PAN
Number / Service Tax registration number.

2.1.3 Cost of Bidding


The bidder shall bear all costs associated with the preparation and submission of the
bid. The Purchaser, will in no case, be responsible or liable for these costs, regardless of
the conduct or outcome of the bidding process.

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2.2 BID Documents


2.2.1 BID Documents
i. The goods required, bidding procedures and contract terms are prescribed in the Bid
Documents. The Bid Documents include :a. Tender Notice.
b. Instructions to Bidder.
c. General (Commercial) Conditions of the Contract
d. Special Conditions of Contracts
e. Technical Specifications and Schedule of Requirements
f. Format for Bid Form and Price Schedules
g. Format for Letter of authorization to attend bid opening
h. Check lists of documents to be submitted by the bidders (Technical Bid/ Financial
Bid)

ii. The Bidder is expected to examine all instructions, forms, terms and specifications in the
Bid Documents. Failure to furnish all information required as per the Bid Documents or
submission of bids not substantially responsive to the Bid Documents in every respect
will be at the bidder's risk and may result in rejection of the bid. No Document shall be
accepted after the closing date/ time for receiving the bids.

2.2.2 Clarification of BID Documents

i. A prospective bidder, requiring any clarification of the Bid Documents shall notify
the Purchaser in writing at the Purchaser's mailing address indicated in the
Invitation for Bids. The Purchaser shall respond in writing to any request for
clarification of the Bid Documents, which it receives not later than 2 days prior to the
date for the submission of bids.
ii. Any clarification issued by CSC e-Governance Services India Limited in response to
query raised by prospective bidders shall form an integral part of bid document and
it may amount to an amendment of relevant clauses of bid document.

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2.2.3 Amendment of BID Documents


i. At any time, prior to the date of submission of bids, the CSC e-Governance Services
India Limited may, for any reason, whether at its own initiative or in response to a
clarification requested by a prospective Bidder, modify the bid documents by
amendments.
ii. The amendments shall be notified in writing or by Fax or by E-mail to all prospective
bidders on headdress intimated at the time of purchase of bid document from the
CSC e-Governance Services India Limited and these amendments will be binding on
them.
iii. In order to afford prospective bidders reasonable time in which to take the
amendments into account in preparing their bids, the CSC e-Governance Services
India Limited, at its discretion, may extend the deadline for the submission of bids
suitably.

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RFP for Procurement of Server 2016

2.3 Preparation of BIDS


The bid prepared by the bidder shall comprise of (1) The Technical bid and (2)
Financial bid

2.3.1 Technical BID


The Technical Bid shall contain the following documents. The documents shall be
arranged in the same order as mentioned below with the checklist being on the top
documents. However, Bid Security should be submitted in a separate envelop along
with envelop for Technical Bid.
a. Bid security in the form of Bank Draft for EMD Rs.4,00,000/-(Four lakh rupees only
)
b. Authorization letter for participating in the bid opening procedure
c. Clause by Clause compliance demonstrating substantive responsiveness to the
commercial conditions by signing and stamping on all the pages of the original bid
document by authorized person(s)
d. Compliance to specifications of servers.
e. Certificate/ Authorization Letter from OEM
f. Certificate of Incorporation/ Firm registration certificate
g. Article of Memorandum of Association / Partnership Deed / Proprietorship Deed
h. Copy of Income Tax Return with PAN /Balance sheets for last 3 financial years
i. Sales tax registration
j. Service tax registration
k. Copy of property tax bill/electricity bill/telephone bill/Lease agreement

2.3.2 Financial BID


The Financial Bid shall contain:
a. Bid Form
b. Price Schedule
Note: All the documents submitted (whether original or photocopy) in the bid must be
legible and signed and stamped by authorized signatory, otherwise the bid is likely to
be rejected.

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2.3.3 BID Form


The bidder shall complete the Bid Form and the appropriate Price Schedule furnished
in the Bid Documents, indicating the goods to be supplied, a brief description of the
goods and quantity.

2.3.4 BID Prices


i.

ii.

iii.

iv.

v.

vi.

vii.

The bidder shall give the total composite price inclusive of all levies and taxes
inclusive of VAT). The basic unit price and all other components of the price need to
be individually indicated against the goods it has proposed to supply under the
contract as per price schedule. The offer shall be given in Indian Rupees. No foreign
exchange shall be made available by CSC e-Governance Services India Limited
Prices indicated on the Price Schedule shall be entered in the following manner:
a. The price of the goods shall be quoted as total price (inclusive of all taxes and
levies & VAT) for all the items. It is mandatory to quote prices for all the
items mentioned in the price schedule
The bidder shall quote only one price for the item. Rates for only Standard/requisite
configurations should be quoted and not for all the possible permutations and
combinations of configurations.
The prices quoted by the bidder shall remain fixed during the entire period of
contract and shall not be subject to variation on any account. A bid submitted with
an adjustable price quotation is likely to be treated as non-responsive and rejected.
The unit price quoted by the bidder shall be in sufficient detail to enable CSC eGovernance Services India Limited to arrive at prices of equipments/ systems
offered.
DISCOUNT, if any, offered by the bidders shall not be considered unless they are
specifically incorporated in the price schedule. Bidders desiring to offer discount
shall therefore modify their offers suitably while quoting and shall quote clearly the
Net Price taking all such factors like Discount, free supply, etc. into account.
The price approved by the CSC e-Governance Services India Limited for
procurement will be inclusive of all levies and taxes and VAT, packing, forwarding,
freight and insurance as mentioned above. Break up in various heads like Custom
duty, Excise duty, Sales Tax, Insurance freight and other taxes paid/payable is for
the Information of CSC e-Governance Services India Limited and any changes in the
taxes shall have no effect on the price during the scheduled delivery period.

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2.3.5 Documents Establishing Bidders Eligibility & Qualification


i.

The bidder shall furnish, as part of his Bid Documents establishing the bidder's
eligibility, all the following documents or whichever is required as per terms and
conditions of bid documents :a. Certificate of Incorporation/ Registration of Firm Certificate.
b. Articles of Memorandum of Association/ Partnership Deed/ Proprietorship
Deed as the case may be
c. Copy of Income Tax return and copy of PAN/ Audited balance sheet for last 3
years
d. Central / Local Sales Tax Registration Certificate.

ii.
iii.

The turnover of the bidder should be more than 5 crores during the last 3 years.
The equipment offered must have ability to meet the technical specifications.
Necessary document to substantiate this shall have to be submitted along with the
offer by the supplier.

2.3.6 Documents Establishing Goods conformity to BID Documents


i.

The documentary evidence of goods in conformity with the Bid Documents may be
in the form of literature and data and the bidder shall furnish a clause-by-clause
compliance on the CSC e-Governance Services India Limiteds Technical
specifications and commercial conditions demonstrating substantial responsiveness
to the Technical Specification and commercial conditions in the form of signing &
stamping all the pages of the original bid document by the authorized
person/persons.

ii.

In Case of deviations, a statement of deviations and exceptions to the provision of


the Technical Specifications and commercial conditions shall be given by the bidder.
A bid without clause-by-clause compliance shall not be considered.

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3. BID Security
i.

The bidders shall furnish, as part of his bid submission, a bid security for an amount of Rs
4,00,000/- (Four lakh Rupees Only)in the form of Demand Draft / Banker Cheque from any
scheduled Bank in Delhi in favour of CSC e-Governance Services India Limited. EMD can
also be paid in the form of BG of scheduled commercial Bank (PSU) valid upto minimum
180 days from date of bid submission

ii.

A bid not submitted in accordance shall be rejected by CSC e-Governance Services India
Limited as non-responsive at the bid opening stage and returned to the bidder unopened.

iii.

The bid security of the unsuccessful bidder will be returned at the earliest after expiry of
the final bid validity.

iv.

The successful bidder's bid security will be discharged upon the bidder's acceptance of the
purchase order and furnishing the performance security.

v.

The bid security may be forfeited :(a) If a bidder withdraws his bid during the period of bid validity specified by the
bidder on the Bid form or
(b) In the case of a successful bidder, if the bidder fails :

to sign the contract in

to furnish performance security

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4. Validity of BID
4.1.1 Period of Validity of BID
i.

Bid shall remain valid for 90 days after the date of bid opening prescribed CSC eGovernance Services India Limited. A bid valid for a shorter period shall be rejected
by the Purchaser as non-responsive.

ii.

In exceptional circumstances, the Purchaser may request the bidder's consent for
an extension to the period of bid validity. The request and the responses thereto
shall be made in writing. The bid security provided shall also be suitably extended.
A bidder may refuse the request without forfeiting his bid security. A bidder
accepting the request and granting extension will not be permitted to modify his
bid.

4.1.2 Formats and Signing of BID


i.

The bidder shall prepare the Technical and Financial bids separately.

ii.

The copy of the Bid shall be typed or printed and all the pages numbered
consecutively and shall be signed and stamped by the bidder or a person or
persons duly authorized to bind the bidder to the contract. The letter of
authorization shall be accompanied with written power-of-attorney. All pages of
the original bid shall be signed and stamped by the person or persons authorized
for signing the bid. The bids submitted shall be sealed properly.

iii.

The bid shall contain no interlineations, erasures or overwriting except as


necessary to correct errors made by the bidder in which case such corrections shall
be signed by the person or persons authorized for signing the bid.

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5. Submission of BID
5.1.1 Sealing and Marking of BID
i.

The bidder shall wax seal the Technical Bid and the Financial Bid in separate
envelops and keep them in a bigger wax sealed envelope. The Technical Bid shall
bear the name TECHNICAL Bid of Tender No: CSC/ TECH/DC-RFP/CSC
2.0/2016/001 Dated: 21-01-2016 on the envelope, while the Financial Bid shall
bear the name FINANCIAL Bid of Tender No : CSC/TECH/DC-RFP/CSC
2.0/2016/001 Dated: 21-01-2016 on the envelope for avoiding any mismatch.
The Technical and the Financial Bid should contain documents as laid down. The
bigger sealed envelope containing the Technical and the Financial Bid in separate
sealed envelopes shall be addressed to the Purchaser at the following address:
CSC e-Governance Services India Limited
3rd Floor, Electronics Niketan
Department of Electronic and Information Technology
6, CGO Complex, Lodhi Road, New Delhi 110003

ii.

All the envelopes shall bear the Tender name, the Tender NO. CSC/TECH/DCRFP/CSC 2.0/2016/001/Dated:.... and the words DO NOT OPEN BEFORE (due
date & time)

iii.

The envelopes shall indicate the name and address of the bidders to enable the bid
to be returned unopened in case it is received late.

iv.

Tender may be sent by Registered Post/ Speed Post/ Courier or delivered in


person. The responsibility for ensuring that the tenders are delivered in time
would rest with the bidder.

v.

Bids delivered in person shall be delivered to CSC e-Governance Services India


Limited, 3rd Floor, Electronics Niketan Department of Electronic and Information
Technology 6, CGO Complex, Lodhi Road, New Delhi 110003 on or before due
date and time tender box. The Purchaser shall not be responsible if the bids are
delivered elsewhere.

vi.

If the envelopes are not sealed and marked as required the bid shall be rejected.

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5.1.2 Submission of BID


i.

Bids must be received by the Purchaser at the address not later than the prescribed
time on due date.

ii.

The Purchaser may, at its discretion extend this deadline for the submission of the
bids by amending the bid documents in which case all rights and obligations of the
Purchaser and bidders previously subject to the deadline will thereafter be subject
to the deadline as extended.

iii.

Not more than one independent and complete bid shall be permitted from a bidder.

5.1.3 Deadline for Submission of BID


Bid must be received by CSC SPV at the address specified in Bid Document not later
than the specified date and time as specified in Bid Document. In event of the specified
date for submission of bids being declared a holiday for the Purchaser, the bids will be
received up to appointed time on next working day.
CSC-SPV may, at its discretion, extend this deadline for submission of bids by
amending the bid documents, in which case all rights and obligations of CSC SPV and
bidders previously subject to the deadline will thereafter by subject to the deadline as
extended.

5.1.4 Deadline for Submission of BID


Any bid received after the deadline for submission of bid prescribed by CSC SPV will be
rejected and/or returned unopened to the Bidder, if bidder desires so.

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5.1.5 Modification and/or Withdrawal of BID


The bidder may modify or withdraw its Bids submission, provided that written notice
of the modification or withdrawal is received by the purchaser prior to the deadline
prescribed for submission of bids.
The Bidders modification or withdrawal notice shall be prepared, sealed, marked and
delivered in accordance to the provision of para Submission of Bids, with the
envelope additionally marked MODIFICATION or WITHDRAWAL as appropriate.
The withdrawal notice may also be sent by fax but followed by a signed confirmation
copy, post marked not later than the deadline for submission of bids. No bid will be
modified after the deadline for submission of bids.
No bid may be withdrawn in the intervening period between deadline for submission
of bids and expiration of period of bid validity specified by the bidder in the submitted
bid.
No bidder shall be allowed to withdraw the bid, if bidder happens to be successful
bidder.

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6. BID Opening and Evaluation


6.1.1 Opening of BID
i.

The purchaser shall open technical bids in the presence of bidders or their
authorized representatives who chose to attend on opening date and time. The
bidders representatives, who are present, shall sign in an attendance register.
Authority letter to this effect shall be submitted by the bidders before they are
allowed to participate in bid opening.

ii.

A maximum of two representatives for any bidder shall be authorized and


permitted to attend the bid opening.

iii.

The Bidder's names, documents submitted, modifications, bid withdrawals and


such other details as the Purchaser, at its discretion, may consider appropriate; will
be announced at the opening.

iv.

The date fixed for opening of bids, if subsequently declared as holiday, the revised
date of schedule will be notified. However, in absence of such notification, the bids
will be opened in the next working day, time and venue remaining unaltered.

6.1.2 Clarification of BIDs


To assist in the examination, evaluation, and comparison of bids the Purchaser may, at
its discretion ask the bidder for the clarification of its bid. The request for clarification
and the response shall be in writing. However, no post bid clarification at the initiative
of the bidder shall be entertained.

6.1.3 Technical Evaluation


i.

Purchaser shall evaluate the technical bids to determine whether they are
complete, whether required sureties have been furnished, whether the documents
have been properly signed and whether the bids are generally in order.

ii.

Prior to the Financial Bid opening, the Purchaser will determine the substantial
responsiveness of each bid to the Bid document. For purposes of these clauses, a
substantially responsive bid is one, which conforms, to all the terms and conditions
of the Bid Documents without material deviations. The Purchaser's determination
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RFP for Procurement of Server 2016


of bid's responsiveness is to be based on the contents of the bid itself without
recourse to extrinsic evidence.
iii.

A bid determined as substantially non-responsive will be rejected by the Purchaser


and shall not, subsequent to the bid opening, be made responsive by the bidder by
correction of the nonconformity, or by submitting additional documents.

6.1.4 Financial BID Opening / Financial Evaluations and Comparison of


Substantially Technical Responsive BIDS
i.

The purchaser shall shortlist those who are eligible and have submitted
substantially technical responsive bid for opening of financial bid. Successful
Bidders would be called to attend opening of financial bids. The Financial Bids of
Technically unsuccessful bidders would not be opened and shall be destroyed
unopened in due course.

ii.

Arithmetical errors shall be rectified on the following basis. If there is a


discrepancy between the unit price and total price that is obtained by multiplying
the unit price and quantity, the unit price shall prevail and the total price shall be
corrected by the Purchaser. If there is a discrepancy between words and figures,
the amount in words shall prevail.

iii.

The evaluation and comparison of responsive bids shall be done on # TOTAL price
as indicated in the Price schedule

iv.

The Purchaser reserves the right to waive any minor infirmity or non-conformity
or irregularity in a bid which does not constitute a material deviation, provided
such waiver does not prejudice or affect the relative ranking of any bidder

6.1.5 Contacting the Purchaser


i.

No bidder shall try to influence the Purchaser on any matter relating to its bid,
from the time of the bid opening till the time the contract is awarded.

ii.

Any effort by a bidder to influence the Purchaser in the Purchaser's bid evaluation,
bid comparison or contract award decision shall result in the rejection of the bid.

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7. Award of Contract
1. Placement of order
The Purchaser shall consider placement of orders for commercial supplies on those
bidders whose offers have been found technically, commercially and financially
acceptable and whose goods have been type approved/validated by the purchaser.
2. Purchaser's right to vary quantities at time of award
CSC e-Governance Services India Limited will have the right to increase or decrease
the quantity of goods and services specified in the schedule of requirements up to 50%
of the total quantity without any change in the unit price of the ordered quantities or
other terms and conditions at the time of award of contract.
3. Purchaser's right to accept any bid and to reject any or all bids
The Purchaser reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids, at any time prior to award of contract without assigning
any reason whatsoever and without thereby incurring any liability to the affected
bidder or bidders on the grounds for the Purchaser's action.
4. Signing of contract
i. The issue of final Purchase Order shall constitute the award of contract on the
bidder.
ii. Upon the successful bidder furnishing of performance security, the Purchaser shall
discharge its bid security.
5. Failure of the successful bidder to comply with the requirement shall constitute

sufficient ground for the annulment of the award and forfeiture of the bid security in
which event the Purchaser may make the award to any other bidder at the discretion of
Purchaser or call for new bids.
6. Purchaser reserves the right to disqualify the supplier for a suitable period who

habitually failed to supply the equipment in time. Further, the suppliers whose
equipment does not perform satisfactory in the field in accordance with the
specifications may also be disqualified for a suitable period as decided by the
purchaser.
7. Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to

honour his bid without sufficient grounds.

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8. Section II: General Conditions of the Contract


1. Application
The General Conditions shall apply in contracts made by the Purchaser for the
procurement of Goods.
2. Standards
The Goods supplied under this contract shall conform to the standards prescribed in the
Technical Specifications mentioned in Annexure-I.
3. Patent rights
The Supplier shall indemnify the Purchaser against all third-party claims of infringement
of patent trade mark or industrial design rights arising from use of the goods or any part
thereof.
4. Performance security
i.
The supplier shall furnish performance security to the purchaser for an amount
equal to 10% of the value of purchase order within 7 days from the date of issue of
Advance Purchase Order by the Purchaser.
ii. The proceeds of the performance security shall be payable to the Purchaser as
compensation for any loss resulting from the suppliers failure to complete its
obligations under the Contract.
iii. The Performance Security Bond shall be in the form of Bank Guarantee only issued
by a Scheduled Bank.
iv.
The Performance Security Bond will be discharged by the Purchaser after a period
of sixty days beyond completion of the suppliers performance obligations
including any warranty obligations under the contract.
5. Inspection and tests
i. The Purchaser or his representative shall have the right to inspect and test the
goods as per prescribed test schedules for their conformity to the specifications.
Where the Purchaser decides to conduct such tests on the premises of the supplier
or its subcontractor(s), all reasonable facilities and assistance like Testing
instruments and other test gadgets including access to drawings and production
data shall be furnished to the inspectors at no charge to the purchaser.
ii. Should any inspected or tested goods fail to conform to the specifications the
purchaser may reject them and the supplier shall either replace the rejected goods
or make all alterations necessary to meet Specification requirements free of cost to
the purchaser.
iii. Notwithstanding the pre-supply tests and inspections prescribed the equipment
and accessories on receipt in the Purchasers premises will also be tested during
CSC E-Governance Services India Limited |RFP 22

RFP for Procurement of Server 2016

iv.

and after installation before take over and if any equipment or part thereof is
found defective, the same shall be replaced free of all cost to the purchaser within 1
week.
Nothing shall in any way release the Supplier from any warranty or other
obligations under this contract.

6. Delivery
i. Delivery of the goods and documents shall be made by the Supplier in accordance
with the terms specified by the Purchaser in its Schedule of Requirements and
conditions of the tender document and the goods shall remain at the risk of the
Supplier until delivery has been completed. The delivery of the equipment shall be
to the ultimate consignee as given in the purchase order.
ii. The Supplier should supply the items within 4 Weeks from the date of issue of the
final purchase order failing which the purchaser may cancel the order and forfeit
the performance security.
7. Warranty
i. Comprehensive onsite warranty for 3 years (including OS support) from the date of
commissioning of system including all peripherals and networking components.
The parts which are not covered under warranty if any has to be clearly mentioned.
ii. If any UTM is found defective or does not work for any reason, the supplier should
attend the call within one working Hrs. from the time of reporting through e-mail/
telephone / fax etc. and rectify the problem within 24 Hrs. thereof; failing which
penalty of Rs.1000 per day will be imposed subject to limit of 10% of total
Purchase Order.
iii. Replacement or repair under warranty clause shall be made by the supplier free of
all charges at site including freight, insurance and other incidental charges.
iv.
The bidder has to include the cost of comprehensive annual maintenance charges
for an additional two years after completion of Warranty period in the financial bid.
These charges will be payable in quarterly instalments after completion of the
quarter and satisfactory service.
v.
In case the authorised dealer/ supplier fails to fulfil the conditions of warranty (3
years) and annual maintenance contract (2 years) the OEM shall be responsible to
provide the services.

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RFP for Procurement of Server 2016


8. Payment terms
i. Payment shall be made on successful completion of installation, configuration and
system integration with networking components to achieve end-to-end
connectivity. For claiming this payment the following documents are to be
submitted to the purchasing authority.
a. Invoice
b. Delivery Challan/ Bills in duplicate duly pre-receipted
c. Supplier certificate for dispatch
d. Excise gate pass/ invoice or equivalent document in case of manufacturer.
e. Proof of payment of Octroi /entry tax etc., if any
ii. No payment will be made for goods rejected at the site on testing.
iii. Payment will be made after technical inspection by the purchaser to verify the
technical compliance of the item supplied and installation checklist.
9. Prices
i. Prices charged by the supplier for goods delivered and services performed under
the contract shall not be higher than the prices quoted by the Supplier in his Bid.
ii.
In the case of revision of Statutory Levies/Taxes during the finalization period of
tender, the Purchaser reserves the right to ask for reduction in the prices.
iii. Prices once fixed will remain valid during the scheduled delivery period. Increase
of Taxes and other statutory duties will not affect the price during this period.
10. Changes in place of delivery
i. The purchaser may, at any time, by a written order given to supplier, make changes
in the place of delivery within India.
11. Delays in the suppliers performance
i. Delivery of the Goods and performance of the services shall be made by the
Supplier in accordance with the time schedule specified by the purchaser in its
purchase order. In case the supply is not completed in the stipulated delivery
period, as indicated in the Purchase Order, purchasers reserves the right to short
close/ cancel the purchase order and/or recover liquidated damage charges. The
cancellation/short closing of the order shall be at the risk and responsibility of the
supplier and purchaser reserves the right to purchase balance unsupplied item at
the risk and cost of the defaulting vendors.
ii. Delay by the Supplier in the performance of its delivery obligations shall render the
Supplier liable to any or all of the following sanctions: forfeiture of its performance
security, imposition of liquidated damages, termination of the contract for default
and/or blacklisting of vendor.

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RFP for Procurement of Server 2016


12. Liquidated damages
i. The date of delivery of the stores stipulated in the acceptance of the tender should
be deemed to be the essence of the contract and delivery must be completed no
later than the dates specified therein. Extension will not be given except in
exceptional circumstances. Should, however, deliveries be made after expiry of the
contracted delivery period, without prior concurrence of the purchaser and be
accepted by the consignee, such delivery will not deprive the purchaser of his right
to recover liquidated damage.
ii. Should the supplier fail to deliver the store or any consignment thereof within the
period prescribed for delivery, the purchaser shall be entitled to recover 0.5 % of
the value of the delayed supply for each week of delay or part thereof for a period
up to 10 (TEN) weeks. If vendor is not able to deliver the ordered quantity after the
stipulated period, the purchaser would be at liberty to purchase from any other
source and recover the difference from vendor for loss occurred.
13. Force majeure
i. If, at any time, during the continuance of this contract, the performance in whole or
in part by either party of any obligation under this contract is prevented or delayed
by reasons of any war or hostility, acts of the public enemy, civil commotion,
sabotage , fires, floods, explosions, epidemics, quarantine restrictions, strikes,
lockouts or act of God (hereinafter referred to as events) provided notice of
happenings of any such eventuality is given by either party to the other within 21
days from the date of occurrence thereof, neither party shall by reason of such
event be entitled to terminate this contractor shall either party have any claim for
damages against other in respect of such non-performance or delay in
performance, and deliveries under the contract shall be resumed as soon as
practicable after such an event come to an end or cease to exist, and the decision of
the Purchaser as to whether the deliveries have been so resumed or not shall be
final and conclusive. Further that if the performance in whole or part of any
obligation under this contract is prevented or delayed by reasons of any such event
for a period exceeding 60 days, either party may, at its option, terminate the
contract.
ii. Provided, also that if the contract is terminated under this clause, the Purchaser
shall be at liberty to take over from the Supplier at a price to be fixed by the
purchaser, which shall be final, all unused, undamaged and acceptable materials,
bought out components and stores in course of manufacture which may be in
possession of the Supplier at the time of such termination or such portion thereof
as the purchaser may deem fit, except such materials, bought out components and
stores as the Supplier may with the concurrence of the purchaser elect to retain.

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14. Termination for default
i. The Purchaser may, without prejudice to any other remedy for breach of contract,
by written notice of default, sent to the supplier, terminate this contract in whole or
in part
a. If the supplier fails to deliver any or all of the goods within the time
period(s) specified in the contract.
b. If the supplier fails to perform any other obligation(s) under the Contract;
and
c. If the supplier, in either of the above circumstances, does not remedy his
failure within a period of 15 days (or such longer period as the purchaser
may authorize in writing) after receipt of the default notice from the
purchaser.
ii. In the event the purchaser terminates the contract in whole or in part, the
purchaser would be at liberty to purchase from L2 and recover the difference from
vendor for loss occurred.
15. Termination for insolvency
The Purchaser may at any time terminate the Contract by giving written notice to the
Supplier, without compensation to the supplier. If the supplier becomes bankrupt or
otherwise insolvent as declared by the competent court provided that such
termination will not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the purchaser.
16. Arbitration
i. If any disputes or differences arises between the parties on the performance or
provisions of this Agreement, then the parties shall promptly and in good faith
negotiate with a view to amicably settle the dispute, which settlement shall be valid
only if signed by both parties. In the event the dispute is not resolved in the above
manner within 15 days from the date on which the dispute or difference arose, the
dispute shall be decided by binding arbitration under the Indian Arbitration &
Conciliation Act, 1996, by a mutually appointed sole arbitrator and the decision of
the said arbitrator shall be binding on the parties. Costs and fees other than
attorneys fees associated with mediation/arbitration shall be shared equally by
both parties. Each party shall be responsible for their Attorneys fees associated
with the arbitration.
ii. The mediation or arbitration shall be held at New Delhi.
iii. Neither party shall approach any court of law for the purpose of avoiding or staying
the arbitration process.

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RFP for Procurement of Server 2016


17. Set off
Any sum of money due and payable to the supplier (including security deposit
refundable to him) under this contract may be appropriated by the purchaser or the
CSC e-Governance Services India Limited or any other person(s) contracting through
the CSC e-Governance Services India Limited and set off the same against any claim of
the Purchaser or CSC e-Governance Services India Limited or such other person or
person(s) for payment of a sum of money arising out of this contract or under another
contract made by the supplier with the Purchaser or CSC e-Governance Services India
Limited or such other person(s) contracting through the CSC e-Governance Services
India Limited

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RFP for Procurement of Server 2016

9. Section III: Special Conditions of the Contract


a. The special conditions of contract shall supplement the Instructions to the Bidders as
contained inspection II & General (Commercial) Conditions of the Contract as
contained in Section III and wherever there is a conflict, the provisions herein shall
prevail over those in Section II and Section III.
b. In case where bid security is not submitted in the manner prescribed THE BID SHALL BE
REJECTED AND RETURNED TO THE BIDDER.
c. Purchaser reserves the right to disqualify such bidders who have a record of not meeting
contractual obligations against earlier contracts entered into with the purchaser.
d. Purchaser reserves the right to black list a bidder for a suitable period in case he fails to
honour his bid without sufficient grounds.
e. Any clarification issued by CSC e-Governance Services India Limited in response to
query raised by prospective bidders shall form an integral part of bid documents and it
may amount to amendment of relevant clauses of the bid documents.
f. The material shall be supplied in original packing from the manufacturer clearly
indicating manufacturing date, expiry date & price etc. The supply shall be completed
within the delivery time as in clause 6 of Section III, from the date of placement of
purchase order.
g. The Performance Guarantee would be returned after satisfactory execution of the
contract and recovery cost charges, if any.
h. Since the quantity given are approximate selected contractors can have no right for the
quantity mentioned in the tender and CSC e-Governance Services India Limited reserves
the right to vary the quantity mentioned.
i.

Award of contract will be done after the bidder selected if found to be technically,
commercially and financially acceptable to CSC e-Governance Services India Limited

j.

CSC e-Governance Services India Limited reserves the right to:-

1. Accept or reject of any bid and annul the bidding process without assigning any
reason whatsoever at any time prior to the award of contract,

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RFP for Procurement of Server 2016


2. Blacklist a bidder for a suitable period in case he fails to honour his bid without
sufficient grounds.
3. The bid security/Bid security of the bidder would be forfeited, in case he refuses to
honour the P.O. issued by the CSC e-Governance Services India Limited for supply
of the materials.

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RFP for Procurement of Server 2016

10. Schedule of Requirements

S. No

Name of the item

1.

Rack Server

2.

Warranty

Description of
item/make

Qty Required

Detailed specs as per


Annexure I

10 Nos.

Comprehensive
Warranty

3 years onsite

10.1 Technical Specifications of Server


Rack Server- Make: HP/DELL/IBM

Number of items required

10 Qty

Specifications
S. No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.

Component
Processor
Chipset
Memory
DIMM Slots
Memory
Property
Hard Disk
Drives
RAID Controller
Optical Drive
Graphics
Controller
Ethernet Ports

Description
Server should be populated with 4Nos of Intel Xeon E7-8860 v3
2.2GHz,40M Cache,9.6GT/s QPI,Turbo,HT,16C/32T (140W)
Intel C602J Series Chipset or better
Server to be populated with 256GB memory 2133 MT/s, Dual
Rank, x4 Data Width
Server should support 96 DIMM Slots, capable of
accommodating 6TB RAM in total with using 64GB Module.
Advanced ECC memory protection, Memory mirroring or
Equivalent
4 x 600GB 10K/15K RPM 2.5" (Hot swappable) on Raid 6
Server Chassis should support up to 24 Hard Drives
Integrated Hardware RAID controller and should support Raid
0,1,5,6,10,50 and with 2GB NV Cache
DVD-RW
Minimum 8 MB Memory
4 * 1 GbE multifunctional network ports with support for iSCSI
protocols
based on future Data Center needs.
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RFP for Procurement of Server 2016


12.
13.
14.
15.

16.
17.
18.

PCI Slots
Remote
Management
Redundant
Power Supply
Redundant
Cooling Fans
Failure Alerting
Mechanism

Cluster Support
Form Factor
OS Support &
Certification

19.

20.

Remote access
Server
Management

21.

22.

Warranty
Delivery

23.
24.
25.

Note
Rails

Up to 10 PCIe Gen3 slots + 1 RAID slot + 1 NDC slot


Ability to remotely configure machines completely via
command scripts with Advance Settings Utility
2+2 Power Supply, Redundant Configuration, 1100W
Hot-Swap redundant cooling fans. Fans should automatic
adjust speeds depending on the temperature inside the server
chassis
The server should be able to alert impending failures on
maximum number of components. The components covered
under alerting mechanism should at least include Processors,
memory, PCIe slots, VRMs, power supplies, fans, hard disk
drives
Should support High Availability Clustering
4U/2U
Should Support
Microsoft Windows Server 2012 R2 (includes Hyper-V)
Microsoft Windows Server 2012 (includes Hyper-V)
Novell SUSE Linux Enterprise Server
Red Hat Enterprise Linux
VMware vSphere ESXi
Certified with Windows / RHEL / Cent OS/ Suse Linux
Should have dedicated management port for remote access
The server should come with systems management licensed
software
from the OEM with Remote Power On & Power Off, Remote
KVM and
other features, should have dedicated port for management
3 years Comprehensive onsite warranty. Pre-failure warranty
on CPU,
Memory & Hard disks
All the necessary tools & tackles licenses, cables / connectors
for Ethernet / Fibre / USB / Power etc. required for making the
system operational shall be provided by the bidder.
The vendor has to give part nos. of every component which will
be cross verified with OEM.
Must be supplied with cable Management arms and rails to rack
mount the servers

CSC E-Governance Services India Limited |RFP 31

RFP for Procurement of Server 2016

Annexure I: BID Form


To
The Chief Technology Officer
CSC e-Governance Services India Limited
3rd Floor, Electronics Niketan
Department of Electronic and Information Technology
6, CGO Complex, Lodhi Road, New Delhi 110003
Dear Sir,
Having examined the conditions of tender and specifications, the receipt of which is hereby
duly acknowledged, I/we, undersigned, offer to provide and install required server in
conformity with the specifications of the tender document and as per the schedule of prices
attached herewith and made part of the Bid.
I/We undertake, if my/our Bid is accepted, to provide the server as per your Work order.
If my /our Bid is accepted, I/we will obtain the guarantees of a Scheduled Bank for a sum as
specified in the contract for the due performance of the Contract.
I/We agree to abide by this Bid for a period up to 60 days from the date fixed for Bid opening
and it shall remain binding upon us and may be accepted at any time before the expiry of that
period.
Until a formal work order of contract is prepared and executed, this Bid together with your
written acceptance thereof in your notification of award shall constitute a binding contract
between us.
Bid submitted by me /us is properly sealed and prepared so as to prevent any subsequent
alteration and replacement.
I/We understand that you are not bound to accept the lowest or any bid, you may receive.
Signature
(In the capacity of)
Duly authorized to sign the bid for and on behalf of .
Tele No(s):Fax No(s)
E-Mail Address:-

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Annexure II: Tender Form


CSC-SPV e-Governance India Limited
(Department of Electronic and Information Technology
New Delhi )

Tender Form
Details of the firm Participating in the Tender-

1.
2.

3.
4.
5.
6.

Name of Bidder
Name &
Designation of
Authorized
Signatory
Registered Office
Address
Factory/Go-down
Address
Year of
Establishment
Type of Firm

Public Limited Private


Limited

Partnership

Proprietary

Put enter "Yes"


7.
Telephone
Number(s)/ Mobile
8.
Website
9.
Fax No.
10.
Email Address
I. The Tender fee amounting to Rs. 4 Lakh Rupees/- (Rupees Five Lakh only) has been
Deposited
11.
vide DD/ Bankers
Cheque No.
12.
Dated
II. Following documents are attached towards the proof of earnest money deposited.
Sl.No. Instrument of
Amount
Number
Starting Expiry
If
Earnest
date for
date
exempted
Money Deposited
EMD BG for EMD mark
(EMD)
BG
(Yes)
FD/DD/Banker's
Cheque (Local
Only)
__/__/__
__/__/__/
Note1: Earnest Money Deposit (EMD) for Rs. 4,00,000.00 (Four Lakh Only) as per details
given above, by Demand Draft/pay order/Irrevocable Bank Guarantee (valid for 6 months
from last date of submission of tender) of any nationalized bank drawn or others in favour
CSC e-Governance India Limited New Delhi

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III -OEM Authorization Certificate/Manufacturing Certificate-in case bidder is
manufacturer itself ) is given as per details
below:
S.No
OEM Name &
Manufacturer Date of
Certificate
Issuing
address(to be
Name &
Certificate
No.
Authority
filled in case
address(to be
Bidder is Not
filled in case
Manufacturer)
Bidder is
Manufacturer)
1.
2.
3.
4.
IV. ELIGIBILITY CRITERIA:
a) Turnover criteria.
For Schedule-I VII Average annual turnover of more than Rs 5 Crore in last three financial
years. CA audited report must be submitted in support.
Details of the present / past turnover of our firm is given as below
S. No
Turnover (In lakh Rs.)
Year
1
2015-2016
2
2014-2015
3
2013-2014
Copies of audited balance sheet attached: Yes / No

b) PAN - (Bidder must quote their PAN.) The details of bidders PAN is as follows:
Name of the bidder
PAN number
Copy of PAN is attached

Yes / No

c) Service Tax Registration No (Bidder must quote their Service Tax Registration Number
of Manufacturer or bidder) The details are given below:
Name of the bidder
Service Tax no allotted by Service Tax
Department
Copy of Service Tax registration is attached

Yes / No

b) TAN - (Bidder must quote their TAN.) The details of bidders TAN is as follows:
Name of the bidder
TAN number
Copy of TAN is attached

Yes / No

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RFP for Procurement of Server 2016

Annexure III: Server Specification Compliance


Number of items required
Specifications
S. No

Component
Processor

26.
27.

Chipset
Memory

28.
DIMM Slots
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.

Memory
Property
Hard Disk
Drives
RAID
Controller
Optical Drive
Graphics
Controller
Ethernet
Ports
PCI Slots
Remote
Management
Redundant
Power Supply
Redundant
Cooling Fans

10 Qty
Compliances
in Yes/No

Description

Remar
k, if
any

Server should be populated with 4Nos of


Intel Xeon E7-8860 v3 2.2GHz,40M
Cache,9.6GT/s QPI,Turbo,HT,16C/32T
(140W)
Intel C602J Series Chipset or betters
Server to be populated with 256GB
memory 2133 MT/s, Dual Rank, x4 Data
Width
Server should support 96 DIMM Slots,
capable of accommodating 6TB RAM in
total with using 64GB Module.
Advanced ECC memory protection,
Memory mirroring or Equivalent
4 x 600GB 10K/15K RPM 2.5" (Hot
swappable) on Raid 6
Server Chassis should support up to 24
Hard Drives
Integrated Hardware RAID controller and
should support Raid 0,1,5,6,10,50 and with
2GB NV Cache
DVD-RW
Minimum 8 MB Memory
4 * 1 GbE multifunctional network ports
with support for iSCSI protocols
based on future Data Center needs.
Up to 10 PCIe Gen3 slots + 1 RAID slot + 1
NDC slot
Ability to remotely configure machines
completely via command scripts with
Advance Settings Utility
2+2 Power Supply, Redundant
Configuration, 1100W
Hot-Swap redundant cooling fans. Fans
should automatic
adjust speeds depending on the
temperature inside the server chassis
CSC E-Governance Services India Limited |RFP 35

RFP for Procurement of Server 2016

41.

42.
43.

Failure
Alerting
Mechanism

Cluster
Support
Form Factor
OS Support &
Certification

44.

45.

Remote
access
Server
Management

46.

47.

Warranty
Delivery

48.

49.
50.

Note
Rails

The server should be able to alert


impending failures on maximum number of
components. The components covered
under alerting mechanism should at least
include Processors, memory, PCIe slots,
VRMs, power supplies, fans, hard disk
drives
Should support High Availability Clustering
4U/2U
Should Support
Microsoft Windows Server 2012 R2
(includes Hyper-V)
Microsoft Windows Server 2012 (includes
Hyper-V)
Novell SUSE Linux Enterprise Server
Red Hat Enterprise Linux
VMware vSphere ESXi
Certified with Windows / RHEL / Cent OS/
Suse Linux
Should have dedicated management port
for remote access
The server should come with systems
management licensed software
from the OEM with Remote Power On &
Power Off, Remote KVM and
other features, should have dedicated port
for management
3 years Comprehensive onsite warranty.
Pre-failure warranty on CPU,
Memory & Hard disks
All the necessary tools & tackles licenses,
cables / connectors for Ethernet / Fibre /
USB / Power etc. required for making the
system operational shall be provided by
the bidder.
The vendor has to give part nos. of every
component which will be cross verified
with OEM.
Must be supplied with cable Management
arms and rails to rack mount the servers

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Annexure IV: Declaration

1.

I, son/daughter/wife of Shri Proprietor/Director/authorized


signatory of the Agency/firm mentioned above, is competent to sign this declaration and
execute the tender documents.

2.

I have carefully read and understood all the terms and conditions of the tender and
undertake to abide by them;

3.

The information/documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I/ we, am/are well aware of the fact that
furnishing of any false information/fabricated document would lead to rejection of
my/our tender at any sage besides liabilities towards prosecution under appropriate law
and forfeiture of EMD and Performance Guarantee.

Date:
Place:

Signature of the bidder / Authorized person


Name & seal:

CSC E-Governance Services India Limited |RFP 37

RFP for Procurement of Server 2016

Annexure V: Letter of Authority

To,

Date:
The Chief Technology Officer
CSC e Governance India Limited,
3rd Floor, Electronics Niketan
Department of Electronic and Information Technology
6, CGO Complex, Lodhi Road, New Delhi 110003

Dear Sir,
Project
: Supply, Installation and
CSC/TECH/DC-RFP/CSC 2.0/2016/001)

Commissioning

of

Servers

(Reference:

We _____________________________________ hereby authorize following representative(s) to


attend to submit the bid and for any other correspondence and communication against
above Bidding Document:
Name & Designation _______________________ Signature _________________
Name & Designation _______________________ Signature _________________
We confirm that we shall be bound by all commitments made by aforementioned authorised
representatives.
Yours faithfully,
Signature
Name & Designation
For and on behalf of
NOTES:
A.

This letter of authority should be on the letterhead of the bidder and should be signed by
a person competent and having the power of attorney to bind the bidder.

B.

Not more than two persons are permitted to attend Unprice-bid, Price Bid.

C.

Bidders authorized executive is required to carry a copy of this authority letter while
attending the pre-bid meeting.

CSC E-Governance Services India Limited |RFP 38

RFP for Procurement of Server 2016

Annexure VI: Certificate regarding near Relative

I .............................. S/o ................................ resident of


hereby certify that none of my near relative(s) as defined in
Clause 1.6 of Section I in the tender document is/are employed in CSC-SPV and its
subsidiaries. In case, at any stage, it is found that the information given by me is
false/incorrect, CSC-SPV shall have absolute right to take any action as deemed fit without
any prior information to me.

Signature of bidder with name and address


(In case of proprietorship firm the certificate is to be given by the proprietor, for partnership
firm by all partners and in case of limited company by all the directors of company)

CSC E-Governance Services India Limited |RFP 39

RFP for Procurement of Server 2016

Annexure VII: Checklist for Attached Documents

Checklist
S. No

Document Name

Compliances in
Yes/No

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

CSC E-Governance Services India Limited |RFP 40

RFP for Procurement of Server 2016

FINANCIAL BID

Annexure VIII: Price Bid Format

Reference No.: CSC/TECH/DC-RFP/CSC 2.0/2016/001


S. No

Item
Description

Qty

1.

Rack Server

10

Unit Rate
(Rs)

Total Cost
of Item (Rs)

Taxes, duties
and other
costs (Rs)

Total
Value
(Rs)

Total
Amount in Words:

Certified that the above rates are inclusive of statutory taxes as may be applicable
Certified that I agree to all the terms & conditions of the tender document

Signature of the Bidder with seal

CSC E-Governance Services India Limited |RFP 41