Currency Setup

Located under Setup Module, Currency Setup involves:-

Currency Code
Foreign Currency
Foreign Exchange Rate
Notes:If you did not purchase multi-currency module, the Foreign
Currency & Foreign Exchange Rate programs will be
inactive (grey-off). You will only have access to Currency
Code.

Multi-Currency Setup
If you are
dealing in
multiple
currencies,
first, you need
to setup the
currency codes
through Setup
- Currency
SetupCurrency Code
program.

Currency Code

New icon.

Function: To define any

currencies that your business
uses in the transactions.
Currency Code List window
displays all the currency codes.
Click the New icon to create new
currency code.

Currency Code Maintenance

In the window that pops up, key-in the Currency Code &
Currency Description. Upon completion, click OK to save.
3 characters, alphanumeric.

20 characters,
alphanumeric.

If you are dealing in multi-currency, after youve setup the

Currency Code, you need to go to System Parameter under
Admin Module to tick theDealing in multi-currency checkbox.

Dealing In Multi-currency
checkbox
Before we continue with Foreign Currency program, you need
to go to the System Parameter (under the Admin program) to
tick the Dealing In Multi -currency checkbox. If you still
proceed to Foreign Currency program without marking the
checkbox first, the system will show you this message:-

Click OK on this message.

System Parameter-Foreign
Currency Setting
Under General
tab, mark the
Dealing in
multicurrency
checkbox and
identify your
Base Currency,
e.g. Ringgit
Malaysia
(RM).
After that, go back to Setup - Currency setup Foreign Currency program.

Foreign Currency

Foreign Currency

Function: To link your foreign currencies to their respective

Forex Gain/ Loss accounts or Unrealized Gain/ Loss accounts,
whereby you can post the amount to these accounts. Use the
Finder Window to select the accounts.

You will only see the foreign currencies that you have setup
earlier. Your base currency will not appear here because you
dont need to select the accounts for your base currency.

Unrealized Forex Loss/Gain

Checkboxes
Unrealized Forex Loss/Gain amount is calculated on-line by the
system. In some reports, e.g. in Balance Sheet (Standard)
report, there are checkboxes for Unrealized Forex Loss & Gain.
If you do not wish to include this amount in your Balance Sheet,
then you need to untick the checkbox, and vice versa.

Foreign Exchange Rate

Foreign Exchange Rate

Function: To enter and maintain

the exchange rate of foreign
currencies which you use in your
business. Click the New icon to
create a new rate for the currency.

Foreign Exchange Rate Entry

Select the Currency Code
from the drop down list.
Effective From is the
starting date to use the
exchange rate.
Enter the Buying and
Selling rates for the
currency.

Foreign Exchange Rate

Entry
If you have other
companies in
Biztrak and you
want the system to
update these
companies Forex
table as well, then
tick the Update
Other Companies
Forex Table
checkbox.

Foreign Exchange Rate Entry

Click the
OK button
upon
completion.

Tick the
Continuous
Add
checkbox if
you want to
keep on
adding up
the entry.

Where to assign or select the

Currency?
You can assign or select the currency for example in:i.
Party Setup - Party List program;
ii.
AR Sales Invoice; OR
iii.
CM - Cash Payment.

In Party Setup - Party List

You can
select a
partys
currency
from the
drop down
list here.

In AR Sales Invoice
You can select the Trx
Currency here.

You can enter the

Rate here as well.

Foreign Exchange Rate

Messages

Select the Yes

or No button
whichever is
applicable.

In CM - Cash Payment
You can select Trx
Currency here.

You can enter the

currency rate.

In CM - Cash Payment
The Base Amt will be calculated by the
system and will be shown here.