Incomplete set of requirements for the filing of Request for Relief from Accountability

The failure of the management to submit the complete set of requirements for the filing of
Request for Relief from Accountability provided in COA Memorandum No. 92-751 causes
delay in the actions of the Auditor on the request.
1.
On the eve of September 22, 2014, the Division Office of Zamboanga del Norte was razed
down by fire. Relative thereon, a Request for Relief from Accountability was filed on October
24, 2014. Upon review and evaluation of the said request, it was observed that some required
supporting documents were not submitted. These include the following:
a. Progress and/or final report of the Local Police/Fire Department and National Bureau of
Investigation on the incident;
b. Affidavit or Sworn Statement of the proper accountable officer on the facts and
circumstances surrounding the said loss, supported by the Affidavit of two (2)
disinterested persons who have personal knowledge of the incident.
c. Comments and/or recommendations of the Agency Head concerned on the request;
d. Fire insurance policy, if any, covering subject property. If the property is insured,
information as to whether or not the Agency concerned has already been paid the
proceeds of the said insurance policy should be secured and, if so, evidence to this effect
should be submitted. If the property has not been insured, reasons to this effect should be
submitted.
2.
The failure of the management to submit the complete set of requirements for the filing of
Request for Relief from Accountability provided in COA Memorandum No. 92-751 causes delay
in the actions to be undertaken by the Auditor concerned.
3.
We give emphasis on Section 73 of P.D. 1445, that the application for relief from
accountability should be accompanied by available supporting evidence, that credit for the loss
contemplated therein shall be allowed only whenever warranted by the evidence, and that noncompliance with such requirement is a bar to the grant of the relief applied for.
4.
During the exit conference, the management promised the Audit Team to submit the
lacking documents.
5.
We recommended and management agreed to submit the lacking documents to
support the request for relief from accountability enumerated above.