Passport

1.
INTRODUCTION
SYNOPSIS
The main aim of the project is to design innovative software,

which deals with the passport authority management. The motto of the project
is to simplify the job of the administrative people and to render a user-friendly
package.
The system provides information regarding the passport

application and its status (enquiry). The tedious jobs such as verifying all the
records of the applicant, confirming that all the personal details are furnished,
submission of emigration check documents, passing of police enquiry, positive
report from the previous applied section, etc., are done in the most convenient
way to the administrator.
Also security is being provided in the most proficient way. All

the intermediate stages starting from receiving of the application form to
revealing the passport number along with the dispatch of the passport are being
dealt.
1
2.SYSTEM ENVIRONMENT
HARDWARE SPECIFICATION
PROCESSOR : CELERON/PENTIUM 233 MHZ

RAM : 32 MB
HARD DISK : 2.1GB
FLOPPY DRIVE : 1.44 MB
SOFWARE SPECIFICATION
OPERATING SYSTEM: MICROSOFT WINDOWS MILLENNIUM

BACKEND : MS ACCESS 7.0
FRONTEND : VISUAL BASIC 6.0
REPORT : DATA REPORTS
2
VISUAL BASIC 6.0 ENVIRONMENT
Visual basic is the quickest and easiest way to create

powerful applications for Microsoft operating system. The visual basic
programming system allows to create robust and useful applications that fully
make of the graphical user interface. The visual basic programming is
descendent of basic languages its name suggests ,is big portion of the
programming with visual basic is accomplished visually . This means that
during design time, we able to see how our program look during design. This is
a great advantage over the other programming languages because we are also
able to change and experiment with our design until we are satisfied with the
colors, sizes, images that are indicated in our program.
The visual basic language is quite powerful if we are able

to remember a programming , task it can be probably accomplished using
visual basic . In visual basic the “visual” part refers to the methods used to
create the graphical user interface (GUI). Rather than writing numerous lines
of code to describe the appearance and location of interface elements, we
simply drag and drop rebuilt objects and place on the screen . If we have ever
used drawing program such as paint, we already have the most of the skill
necessary skill to create in effective user interface
In visual basic the “basic” part refers to the basic

language used by more programmers than any other language in the history of
3
computing . Visual basic has evolved from the original BASIC languages and
now contains several hundreds of statements, functions and key words ,many
of which relate directly to the windows UI. Beginners can create useful
application by learning just a see of the keywords, yet the power of this
language allows all the professionals to accomplished anything that can be also
be accomplished using any other windows programming language.
The visual basic programming language is not unique to

visual basic programming system . Applications edition included in Microsoft
access, and many other windows applications use the language .the visual
programming system, scripts edition internet programming is a subset of the
visual basic language . The investment we make learning visual basic will
carry over to these other areas. Whether our goal is to create a small utility for
us or outwork group large enterprise-wide systems, or even to distributed
application spanning the globe via internet. although it retains much of the user
friendly , easy to use feeling of the earlier basic, by OT has added an
immensely rich and powerful features set with an incredible capability for
extension. It’s now certainly possible to design complies visual basic
applications in a high structured and rigorous fashion. The characteristics have
helped to make world’s best selling programming language . visual basic as
implemented ,lets the developer do almost anything in almost any way.
particularly with all the third party tools that are others, is tremendous variety
of ways to do almost any thing .this means that we can do things in right way
or wrong way. visual basic wont stops us from designing the system badly.
Therefore , it is very critical to learn and make habit of using correct
programming and design techniques.
4
1. Visual Basic code lines and comments
Normally , we enter visual basic on one line, meaning that end

of the physical line indicates the end of the statement . Thus we can think of
the lines as an usual implicit end of statement marker. This stand in contrast
with usage in more highly structured languages . There is essentially no limit to
theoretical length of visual basic statement entered this way on a single line.
However , it is poor coding practice to create statements that don’t fit on one
line is either a print out or the code window.
2. Uses of Visual Basic
Data access objects allows us to create database and front-end tools

applications for most popular database formats, including Microsoft SQL
server and other enterprise-level database. ActiveX technologies allows us the
functionality provided by the other applications ,such as Microsoft word
processor , Microsoft excel spread sheet, and other windows applications. We
can even automate and objects created using the professional or enterprise
edition of visual basic. internet capabilities make it easy to provide access to
documents and applications across the internet from with n our applications.
our finished application is a true exe file that users a run time dynamic link
library (DLL) that we can freely describe.
5
3. Visual Basic Edition:
Visual Basic is available in three versions, each geared to

meet a specific set of development requirements . All are 32-bit applications.
 Learning edition
The visual basic learning edition allows the programmers too

easily create powerful applications for Microsoft windows 95 and windows nt.
includes all intrinsic controls, plus grid ,tab, and data bound controls.
 Professional edition
The visual basic professional edition provides the computer

professional with full –featured set of tools for developing solution for others.
it includes all the features of learning edition , plus additional ActiveX controls
,including all internet controls , and the data report writer.
 Enterprise edition
The visual basic enterprise edition allows professionals to create robust

distributed applications in a term setting. it includes all the features of the
professional edition ,plus the automation manager, component manager, data
base management tools, the Microsoft visual source safe project-oriented
version control system and more.
6
ABOUT MS-ACCESS
Main Elements of Access:
Access is an object-oriented program. Objects are modules,

which provide information and programs, which the user can directly apply
to create applications. Everything in access is an object, including the
application itself. Each object has properties that define how the object looks
and performs. Access has the following objects
1. Tables:
Tables are the primary building blocks of the access database.

All data is stored in tables. Every table in the database focuses on one
subject: for example, customer, order or products. Every row, or record in
the table is a unique instance of the subject of the table.
2. Queries:
A query is a question that you ask of the data that is stored in

the tables of your database. For example, you can create a query that only
asks for the customers who reside in the state of California or one that finds
all employees who have birthdays in the current month. Most Access
Databases contain more than one table. You can combine specific fields
from multiple tables into one Datasheet. The Datasheet that a query returns
is called a record set.
7
3. Forms:
Forms present the data from a table or a query in the way it to

be represented. The fields in the table or query are made available to a place
on the forms you create. You can edit the form just as you would edit a
Datasheet bound table or query.
4. Reports:
Whether we like it or not, we are still a paper-based society,

printing the results of the data we store. Reports are still necessary. With
Access, you can quickly and easily design reports based on your data.
5.Macros:
Macros provide an easy, effective method for automating many

database tasks. You can use macros for everything from displaying message
boxes to validating data entered into a record before it is saved.
6. Modules
Modules are the containers for any programming code written in

an Access database. The two types of modules in an Access database are
global and form, or report.
8
3.SYSTEM ANALYSIS
Issuing of PASSPORT to the right citizen of the country with an

unique number is the main function of the PASSPORT AUTHORITY (External
Affairs). To avoid the tedious job of the administrators the whole system is
being automated.
9
SYSTEM DEFINITION
At first, the applicant is given the application form. The

applicant returns the application duly filled up with all the details. After
returning the application the administrator awards with a file number to that
applicant. This file number plays the major role in the entire administrative
procedure.
Using the file number administrator enters all the details such as
personal information, address details, physical particulars and educational
qualifications. If any one of these are found to be invalid then that particular
section is stopped for process and the confirmation is being stopped.
Next section consists entirely of validating all the details like

police records, validation of the amount paid, previous applied and submission
of all the documents including the photos. Only if the concerned departments
correctly approve all the reports then the file is sent to the passport writing
section. Then the passport writing is done and dispatched. Also an ability of the
applicant to enquire about the status of his application can be known through
the enquiry section.
10
EXISTING SYSTEM
The project contains following 4 modules.
1.NEW APPLICANT
>SUBMITTING OF APPLICATION
The input, process and output of this function are :
INPUT : Application form is submitted duly filled with all details
PROCESS : These values are stored in the database
OUTPUT : A message confirmation stating the submission of application and
issuing the file number is seen.
> SUBMITTING PERSONAL INFORMATION

INPUT : Personal information form is filled with all details
OUTPUT : A message confirmation stating the submission of information is
seen.
> SUBMITTING ADDRESS DETAILS
INPUT : Address Details form is filled with all details
OUTPUT : A message confirmation stating the submission of Address Details
is seen.
> SUBMITTING PHYSICAL PARTICULARS
11
INPUT : Physical Particulars form is filled with all details
OUTPUT : A message confirmation stating the submission of physical
particulars is seen.
> SUBMITTING EDUCATIONAL QUALIFICATIONS

INPUT : Educational Qualifications form is filled with all details
OUTPUT : A message confirmation stating the submission of Educational
Qualifications is seen.
> SUBMITTING DOCUMENTS ENCLOSED

INPUT : Documents Enclosed form is filled with all details
PROCESS : These values are checked for conformation and stored in the
database
OUTPUT : A message confirmation stating the submission of documents
enclosed is seen.
> SUBMITTING FEE DETAILS

INPUT : Fee Details information form is filled with all details
PROCESS : These values are checked for accuracy and then stored in the
database
12
OUTPUT : A message confirmation stating the submission of fee details is
seen.
> SUBMITTING POLICE INFORMATION

INPUT : Police Records form is filled with all details
PROCESS : These values are checked for accuracy stored in the database
OUTPUT : A message confirmation stating the submission of police
information is seen.
> SUBMITTING PREVIOUS APPLIED

INPUT : Previous Applied form is filled with all details
OUTPUT : A message confirmation stating the submission of Previous Applied
is seen.
2.CONFIRMATION
> RE-ENTERING OF THE DETAILS
INPUT : Appropriate form is filled with all details
OUTPUT : A message confirmation stating the submission of appropriate form
is seen.
3.ENQUIRY
>CHECK THE STATUS
13
INPUT : The file number is given in the form.
PROCESS : File number is checked in the database.
OUTPUT : A message stating and the status is revealed .
4.REPORTS
>PASSPORT WRITING
PROCESS : Only after all the conformation is positive, the database is updated
and the expiry date is generated. Also the dispatch information is recorded in
another database.
OUTPUT : A report stating all the details of the passport holder is submitted.
> UPTO DATE REPORT

INPUT : The DATE from which the needed details is being given.
PROCESS : All the passport holders until the system date are checked in the
database.
OUTPUT : A report stating all the details of the passport holders is submitted.
>INVALID DATA REPORT
PROCESS : Whenever the data is found to be insufficient then that particular
record is searched.
OUTPUT : A report stating all the details of the file number holder is
submitted.
14
4.SYSTEM DESIGN
DATA FLOW DIAGRAMS
APPLICANT
DETIALS
SUBMIT APPLICATION
FILE NO
APPLICATION
DETAILS
EXISTING
APPLICANT
15
DFD FOR EXISTING APPLICATION
EXISTING FILE NO SUBMIT ENQUIRY APPLICANT

APPLICATION INFORMATION WITH DETAILS
CONFOR.
DETAILS
DETAILS
DETAILS DETAILS
PERSONAL ADDRESS PHYSICAL

DETAILS DETAILS EDU. QUALIF.
DETAILS
16
DFD FOR ADMINISTRATION
EXISTING FILE NO CONFOR. DOCUMENTS

CHECKING CHECKED
APPLICANT APLLICATION
RECORDS
ECNR PREVIOUS APPLIED
POLICE DOCUMENT FEE

RECORDS S ENCLOSED PARTICULAR
S
17
DFD FOR ENQUIRY
USER FILE NO CHECK DETAILS USER WITH

FOR THE DETAILS
RECORD
FILE NO
DETAILS
ENQUIRY
18
DATABASEDESIGN
ADDRESS DETAILS
NAME OF FIELD DATA TYPE WIDTH
FILENO TEXT 10
PERMANENT TEXT 50
ADDRESS
CITY TEXT 15
STATE TEXT 15
ZIPCODE NUMBER 7
PHONENO NUMBER 12
POLICESTATION TEXT 20
POSTOFFICE TEXT 20
DOCUMENTS ENCLOSED
NAME OF FIELD DATATYPE WIDTH

FILENO TEXT 15
7PHOTOS TEXT 5
PLACEOFBIRTH TEXT 20
CITIZENSHIPDOCUMENT TEXT 15
APPLICATION FORM

APPLICATIONNO TEXT 10
CATEGORY TEXT 15
APPLICANTNAME TEXT 25
19
DATEOFBIRTH DATE/TIME 10
AGE NUMBER 2
NATIONALITY TEXT 10
SEX TEXT 1
PRESENTADDRESS TEXT 50
PERMANENTADDRESS TEXT 50
PHONENO NUMBER 12
FILENO TEXT 10
OLD TEXT 10
PREVIOUS APPLIED
FILENO TEXT 15
PHYSICAL PARTICULARS

FILENO TEXT 15
HEIGHT NUMBER 5
WEIGHT NUMBER 5
COLOROFEYES TEXT 10
COLOROFHAIR TEXT 10
IDENTIFICATIONMARK TEXT 50
CONFIRMATION
20
FILENO TEXT 5
PERSONALINFORMATION TEXT 5
ADDRESS TEXT 5
PHYSICALPARTICULARS TEXT 5
EDUCATIONALQUALIFICATIONS TEXT 5
DOCUMENTSENCLOSED TEXT 5
FEEDETAILS TEXT 5
POLICERECORDS TEXT 5
PREVIOUSAPPLIED TEXT 5
DISPATCH

FILENO TEXT 15
SPEEDPOSTNO NUMBER 15
DISPATCHDATE DATE/TIME 12
DELIVEREDADDRESS TEXT 50
CITY TEXT 20
STATE TEXT 15
ZIPCODE TEXT 7
EDUCATIONAL QUALIFICATION

FILENO TEXT 15
QUALIFICATION TEXT 20
YEAROFPASSING TEXT 20
UNIVERSITY TEXT 30
21
EMMIGRATION CHECK

FILENO TEXT 5
GO TEXT 5
DEGREE TEXT 5
ITPAYEE TEXT 5
PIV TEXT 5
DAO TEXT 5
ENQUIRY
FILENO TEXT 15
PERSONALINFROMATION TEXT 5
ADDRESS TEXT 5
PHYSICALPARTICULARS TEXT 5
EDUCATIONALQUALIFICATION TEXT 5
DOCUMENTSENCLOSED TEXT 5
FEEDETAILS TEXT 5
POLICERECORDS TEXT 5
PREVIOUSAPPLIED TEXT 5
PASSPORTWRITING TEXT 15
DISPATCH TEXT 5
FEE PARTICULARS
FILENO TEXT 15
MODEOFPAYMENT TEXT 7
22
AMOUNTPAID NUMBER 4
VALID TEXT 5
PERSONAL INFORMATION

FILENO TEXT 15
APPLICANTNAME TEXT 30
FATHERNAME TEXT 30
MOTHERNAME TEXT 30
SPOUSENAME TEXT 30
SEX TEXT 2
AGE NUMBER 2
NATIONALITY TEXT 10
PASSPORT WRITING
FILENO TEXT 15
NAME TEXT 30
NATIONALITY TEXT 10
SEX TEXT 2
DATEOFISSUE DATE/TIME 10
DATEOFEXPIRY DATE/TIME 10
NAMEOFFATHER TEXT 30
NAMEOFMOTHER TEXT 30
23
NAMEOFSPOUSE TEXT 30
ADDRESS TEXT 50
CITY TEXT 20
STATE TEXT 15
ZIPCODE NUMBER 7
EMMIGRATIONCHECK TEXT 15
PASSPORTNO TEXT 15
POLICE RECORDS
FILENO TEXT 15
CONVICTED TEXT 5
5.SYSTEM IMPLEMENTATION
SOURCE CODE
OPENMENU
Private Sub Command1_Click()
MAINMENU.Show
End Sub
MAINMENU
Private Sub CMDLOGIN_Click()
If (TXTUSERNAME.Text = "" And TXTPASSWORD.Text = "") Or
(TXTUSERNAME.Text = "" And TXTPASSWORD.Text = "") Then
PASSPORTAUTHORITY.Show
Else
24
MsgBox ("UNSUCCESSFUL LOGIN")
TXTUSERNAME.Text = ""
TXTUSERNAME.Text = ""
TXTUSERNAME.SetFocus
End If
End Sub
Private Sub CMDTERMINATE_Click()
End
End Sub
Private Sub Timer1_Timer()
Dim Today As Variant
Today = Now
Label1.Caption = Format(Today, "dddd")
Label2.Caption = Format(Today, "dd/mm/yyyy")
Label3.Caption = Format(Today, "h:mm:ss:ampm")
End Sub
Private Sub TXTPASSWORD_KeyPress(KeyAscii As Integer)
If KeyAscii = 13 Then
CMDLOGIN.SetFocus
End If
End Sub
Private Sub TXTUSERNAME_KeyPress(KeyAscii As Integer)
TXTPASSWORD.SetFocus
End If
End Sub
25
ADDRESS DETAILS
Option Explicit
Dim DB As Database
Dim RST As Recordset
Dim RST2 As Recordset
Private Sub FILLFORM()
TXTFILENO.Text = RST2(0)
TXTPERMANENTADDRESS.Text = RST2(1)
TXTCITY.Text = RST2(2)
TXTSTATE.Text = RST2(3)
TXTZIPCODE.Text = RST2(4)
TXTPHONENO.Text = RST2(5)
TXTPOLICESTATION.Text = RST2(6)
TXTPOSTOFFICE.Text = RST2(7)
End Sub
Private Sub FILLDB()
RST2(0) = TXTFILENO.Text
RST2(1) = TXTPERMANENTADDRESS.Text
RST2(2) = TXTCITY.Text
RST2(3) = TXTSTATE.Text
RST2(4) = TXTZIPCODE.Text
RST2(5) = TXTPHONENO.Text
RST2(6) = TXTPOLICESTATION.Text
RST2(7) = TXTPOSTOFFICE.Text
End Sub
26
Private Sub CMDSUBMIT_Click()
If (TXTFILENO.Text = "" Or TXTPERMANENTADDRESS.Text = "" Or
TXTCITY.Text = "" Or TXTSTATE.Text = "" Or TXTZIPCODE.Text = "" Or
TXTPHONENO.Text = "" Or TXTPOLICESTATION.Text = "" Or
TXTPOSTOFFICE.Text = "") Then
MsgBox "U CANT SAVE THE FORM"
Unload Me
DETAILSOFAPPLICANT.Show
Else
RST2.MoveFirst
While RST2.EOF <> True
If RST2(0) = TXTFILENO.Text Then
MsgBox "THIS RECORD ALREADY EXISTS"
GoTo HEAVEN
Else
End If
RST2.MoveNext
Wend
RST2.AddNew
FILLDB
RST2.Update
MsgBox "RECORD SAVED"
RST14.MoveFirst
RST14.Edit
RST14(2) = "YES"
27
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(2) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
End Sub
If DataEnvironment1.Connection1.State = 1 Then
DataEnvironment1.Connection1.Close
DataEnvironment1.Connection1.Open
DataEnvironment1.Command3 TXTFILENO.Text
28
DataReport3.Show
End Sub
Private Sub Form_Load()
CMDSUBMIT.Enabled = True
CMDEXIT.Enabled = True
Set DB = OpenDatabase(App.Path & "\PASSPORT.MDB")
TXTFILENO.Text = DETAILSOFAPPLICANT.TXTFILENO.Text
Set RST2 = DB.OpenRecordset("ADDRESSDETAILS")
Set RST14 = DB.OpenRecordset("CONFIRMATION")
Set RST13 = DB.OpenRecordset("ENQUIRY")
Set RST = DB.OpenRecordset("APPLICATION")
RST.MoveFirst
While RST.EOF <> True
If RST(11) = TXTFILENO.Text Then
TXTFILENO.Enabled = False
TXTPERMANENTADDRESS.Text = RST(9)
TXTPHONENO.Text = RST(10)
Else
End If
RST.MoveNext
Wend
End Sub
Private Sub CMDEXIT_Click()
Unload Me
End Sub
Private Sub CMDFIRST_Click()
29
CMDSUBMIT.Enabled = False
RST2.MoveFirst
FILLFORM
End Sub
Private Sub CMDLAST_Click()
RST2.MoveLast
FILLFORM
End Sub
Private Sub CMDNEXT_Click()
RST2.MoveNext
If RST2.EOF Then
MsgBox "THIS IS THE LAST RECORD"
Else
FILLFORM
End If
End Sub
Private Sub CMDPREV_Click()
RST2.MovePrevious
If RST2.BOF Then
MsgBox "THIS IS THE FIRST RECORD"
Else
FILLFORM
End If
End Sub
30
ADMINISTRATIVE VERIFICATION
Private Sub CMDBACK_Click()
Unload Me
Load DETAILSOFAPPLICANT
End Sub
Private Sub CMDDOCUMENTS_Click(Index As Integer)
If TXTFILENO.Text = "" Then
MsgBox "ENTER THE FILE NUMBER"
TXTFILENO.SetFocus
Else
Load DOCUMENTSENCLOSED
DOCUMENTSENCLOSED.Show
End If
End Sub
Private Sub CMDECNR_Click()
TXTFILENO.SetFocus
Else
Load EMMIGRATIONCHECKNOTREQUIRED
EMMIGRATIONCHECKNOTREQUIRED.Show
End If
End Sub
Unload Me
Load PASSPORTAUTHORITY
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End Sub
Private Sub CMDFEES_Click()
TXTFILENO.SetFocus
Else
Load FEEPARTICULARS
FEEPARTICULARS.Show
End If
End Sub
Private Sub CMDPOLICE_Click()

TXTFILENO.SetFocus
Else
Load POLICERECORDS
POLICERECORDS.Show
End If
End Sub
Private Sub CMDPREVIOUS_Click()
TXTFILENO.SetFocus
Else
Load PREVIOUSAPPLIED
32
PREVIOUSAPPLIED.Show
End If
End Sub
APPLICATION FORM
Option Explicit
Dim DB As Database
Dim MM As Integer
Dim D1 As Date
Private Sub CHKADDRESS_Click()

If CHKADDRESS.Value = 1 Then
TXTPERMANENTADDRESS.Text = TXTPRESENTADDRESS.Text
TXTPHONENO.SetFocus
Else
If CHKADDRESS.Value = 0 Then
TXTPERMANENTADDRESS = ""
TXTPERMANENTADDRESS.SetFocus
End If
End If
End Sub
Unload Me
33
End Sub
RST.MoveFirst
FILLFORM
End Sub
RST.MoveLast
FILLFORM
End Sub

RST.MoveNext
If RST.EOF Then
Else
FILLFORM
End If
End Sub
RST.MovePrevious
If RST.BOF Then
34
Else
FILLFORM
End If
End Sub
If (TXTAPPNO.Text = "" Or LSTCATEGORY.Text = "" Or
TXTAPPLICANTNAME.Text = "" Or TXTPLACEOFBIRTH.Text = "" Or
TXTDOB.Text = "" Or TXTNATION.Text = "" Or LSTSEX.Text = "" Or
TXTPRESENTADDRESS.Text = "" Or TXTPERMANENTADDRESS.Text =
"" Or TXTPHONENO.Text = "") Then
MsgBox "INVALID APPLICATION -- DIDNT ENTER ALL THE FIELDS"
Unload Me
Else
If Not (RST.EOF And RST.BOF) Then
RST.MoveLast
TXTFILENO = Val(RST(11)) + 1
Else
TXTFILENO = "1000"
End If
FILLDB
MM = RST(11) + 1
TXTFILENO.Text = MM
MsgBox " YOUR FILE NUMBER IS -- " + Str(MM)
RST13.AddNew
RST13(0) = MM
RST13(1) = "NO"
35
RST13(2) = "NO"
RST13(3) = "NO"
RST13(4) = "NO"
RST13(5) = "NO"
RST13(6) = "NO"
RST13(7) = "NO"
RST13(8) = "NO"
RST13.Update
RST14.AddNew
RST14(0) = MM
RST14(1) = "NO"
RST14(1) = "NO"
RST14(2) = "NO"
RST14(3) = "NO"
RST14(4) = "NO"
RST14(5) = "NO"
RST14(6) = "NO"
RST14(7) = "NO"
RST14(8) = "NO"
RST14(9) = "NO"
RST14(10) = "NO"
RST14.Update
MsgBox "RECORD SAVED IN CONF"
End If
End Sub
36
Set DB = OpenDatabase(App.Path & "\passport.mdb")
CLEARED
End Sub
Private Sub CLEARED()
TXTAPPNO.Text = ""
LSTCATEGORY.Text = ""
TXTAPPLICANTNAME.Text = ""
TXTPLACEOFBIRTH.Text = ""
TXTDOB.Text = ""
TXTAGE.Text = ""
TXTNATION.Text = ""
LSTSEX.Text = ""
TXTPRESENTADDRESS.Text = ""
TXTPERMANENTADDRESS.Text = ""
TXTPHONENO.Text = ""
TXTFILENO.Text = ""
End Sub
TXTAPPNO.Text = RST(0)
LSTCATEGORY.Text = RST(1)
TXTAPPLICANTNAME.Text = RST(2)
TXTPLACEOFBIRTH.Text = RST(3)
TXTDOB.Text = RST(4)
TXTAGE.Text = RST(5)
37
TXTNATION.Text = RST(6)
LSTSEX.Text = RST(7)
TXTPRESENTADDRESS.Text = RST(8)
TXTPERMANENTADDRESS.Text = RST(9)
TXTPHONENO.Text = RST(10)
TXTFILENO.Text = RST(11)
End Sub
RST.AddNew
RST(0) = TXTAPPNO.Text
RST(1) = LSTCATEGORY.Text
RST(2) = TXTAPPLICANTNAME.Text
RST(3) = TXTPLACEOFBIRTH.Text
RST(4) = TXTDOB.Text
RST(5) = TXTAGE.Text
RST(6) = TXTNATION.Text
RST(7) = LSTSEX.Text
RST(8) = TXTPRESENTADDRESS.Text
RST(9) = TXTPERMANENTADDRESS.Text
RST(10) = TXTPHONENO.Text
RST(11) = TXTFILENO.Text
RST(12) = TXTOLD.Text
RST.Update
End Sub
Private Sub LSTCATEGORY_KeyPress(KeyAscii As Integer)
TXTAPPLICANTNAME.SetFocus
38
End If
End Sub
Private Sub LSTCATEGORY_LostFocus()
If LSTCATEGORY.Text = "RENEWAL" Then
LBLOLD.Enabled = True
TXTOLD.Enabled = True
TXTOLD.SetFocus
Else
LBLOLD.Enabled = False
TXTOLD.Enabled = False
TXTAPPLICANTNAME.SetFocus
End If
End Sub
Private Sub LSTSEX_KeyPress(KeyAscii As Integer)
TXTPRESENTADDRESS.SetFocus
End If
End Sub
Private Sub TXTAPPLICANTNAME_KeyPress(KeyAscii As Integer)
TXTPLACEOFBIRTH.SetFocus
End If
End Sub
Private Sub TXTAPPNO_KeyPress(KeyAscii As Integer)
LSTCATEGORY.SetFocus
End If
39
End Sub
Private Sub TXTDOB_KeyPress(KeyAscii As Integer)
TXTNATION.SetFocus
End If
End Sub
Private Sub TXTDOB_LostFocus()
D1 = TXTDOB
TXTAGE.Text = DateDiff("YYYY", D1, Now)
End Sub
Private Sub TXTNATION_KeyPress(KeyAscii As Integer)
LSTSEX.SetFocus
End If
End Sub
Private Sub TXTPERMANENTADDRESS_KeyPress(KeyAscii As Integer)
TXTPHONENO.SetFocus
End If
End Sub
Private Sub TXTPLACEOFBIRTH_KeyPress(KeyAscii As Integer)
TXTDOB.SetFocus
End If
End Sub
Private Sub TXTPRESENTADDRESS_KeyPress(KeyAscii As Integer)
40
CHKADDRESS.SetFocus
End If
End Sub
CONFORMATION DETAILS
Option Explicit
Dim DB As Database
Dim T As Integer
Unload Me
End Sub
Private Sub CMDPASSPORTWRITING_Click()

If (TXTPI.Text = "YES" And TXTADDRESS.Text = "YES" And
TXTPHYSICALDETAILS.Text = "YES" And
TXTEDUCATIONALQUALIFICATIONS.Text = "YES" And
TXTDOCUMENTSENCLOSED.Text = "YES" And TXTFEEDETAILS.Text
= "YES" And TXTPOLICECONFIRMATION.Text = "YES" And
TXTPREVIOUSAPPLIED.Text = "YES") Then
Load PASSPORTWRITING
PASSPORTWRITING.Show
Else
MsgBox "ALL THE REQUIREMENTS ARE NOT SUBMITTED"
End If
End Sub
41
End Sub
Private Sub TXTFILENO_LostFocus()
T=0
RST14.MoveFirst
T=1
CLEARED
TXTPI.Enabled = False
TXTADDRESS.Enabled = False
TXTPHYSICALDETAILS.Enabled = False
TXTEDUCATIONALQUALIFICATIONS.Enabled = False
TXTDOCUMENTSENCLOSED.Enabled = False
TXTFEEDETAILS.Enabled = False
TXTPOLICECONFIRMATION.Enabled = False
TXTPREVIOUSAPPLIED.Enabled = False
FILLFORM
Else
End If
RST14.MoveNext
Wend
If T = 0 Then
42
MsgBox "NO SUCH FILE NUMBER EXISTS -- PLEASE SUBMIT UR
APPLICATION"
End If
End Sub
TXTFILENO.Text = ""
TXTPI.Text = ""
TXTADDRESS.Text = ""
TXTPHYSICALDETAILS.Text = ""
TXTEDUCATIONALQUALIFICATIONS.Text = ""
TXTDOCUMENTSENCLOSED.Text = ""
TXTFEEDETAILS.Text = ""
TXTPOLICECONFIRMATION.Text = ""
TXTPREVIOUSAPPLIED.Text = ""
End Sub
TXTPI.Text = RST14(1)
TXTADDRESS.Text = RST14(2)
TXTPHYSICALDETAILS.Text = RST14(3)
TXTEDUCATIONALQUALIFICATIONS.Text = RST14(4)
TXTDOCUMENTSENCLOSED.Text = RST14(5)
TXTFEEDETAILS.Text = RST14(6)
TXTPOLICECONFIRMATION.Text = RST14(7)
TXTPREVIOUSAPPLIED.Text = RST14(8)
End Sub
43
DETAILS OF APPLICANT
Private Sub CMDADDRESS_Click()
MsgBox "ENTER FILE NUMBER"
TXTFILENO.SetFocus
Else
Load ADDRESSDETAILS
ADDRESSDETAILS.Show
End If
End Sub
Unload Me
End Sub
Private Sub CMDEDUQUALIFICATIONS_Click()
TXTFILENO.SetFocus
Else
Load EDUCATIONALQUALIFICATIONS
EDUCATIONALQUALIFICATIONS.Show
End If
End Sub
Unload Me
End Sub
44
Private Sub CMDPERSONALINFORMATION_Click(Index As Integer)
TXTFILENO.SetFocus
Else
Load PERSONALINFORMATION
PERSONALINFORMATION.Show
End If
End Sub
Private Sub CMDPHYSICALPARTICULARS_Click()
TXTFILENO.SetFocus
Else
Load PHYSICALPARTICULARS
PHYSICALPARTICULARS.Show
End If
End Sub
DISPATCH DETAILS
Option Explicit
Dim DB As Database
Private Sub CMDSAVE_Click()
45
If (TXTFILENO.Text = "" Or TXTSPEEDPOSTNO.Text = "" Or
TXTDISPATCHDATE.Text = "" Or TXTDELIVEREDADDRESS.Text = ""
Or Text1.Text = "" Or Text2.Text = "" Or Text3.Text = "") Then
MsgBox "U CAN'T SAVE THE FORM -- PLEASE ENTER ALL THE
DETAILS"
TXTSPEEDPOSTNO.SetFocus
Else
RST11.AddNew
FILLDB
RST11.Update
RST13.MoveFirst
RST13.Edit
RST13(10) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
End Sub
46
RST11(1) = TXTSPEEDPOSTNO.Text
RST11(2) = TXTDISPATCHDATE.Text
RST11(3) = TXTDELIVEREDADDRESS.Text
RST11(4) = Text1.Text
End Sub
Set RST11 = DB.OpenRecordset("DISPATCH")
Set RST8 = DB.OpenRecordset("EMMIGRATIONCHECK")
TXTFILENO.Text = PASSPORTWRITING.TXTFILENO.Text
TXTSPEEDPOSTNO.Text = ""
TXTDISPATCHDATE.Text =
PASSPORTWRITING.TXTDATEOFISSUE.Text
TXTDELIVEREDADDRESS.Text =
PASSPORTWRITING.TXTADDRESS.Text
Text1.Text = PASSPORTWRITING.Text1.Text
End Sub
DOCUMENTS ENCLOSED FORM
Option Explicit
Dim DB As Database
47
LST7PHOTOS.Text = RST5(1)
LSTPROOFOFDATEOFBIRTH.Text = RST5(2)
LSTCITIZENSHIPDOCUMENT.Text = RST5(3)
End Sub
RST5(1) = LST7PHOTOS.Text
RST5(2) = LSTPROOFOFDATEOFBIRTH.Text
RST5(3) = LSTCITIZENSHIPDOCUMENT.Text
End Sub

If (TXTFILENO.Text = "" Or LST7PHOTOS.Text = "" Or
LSTPROOFOFDATEOFBIRTH.Text = "" Or
LSTCITIZENSHIPDOCUMENT.Text = "" Or LST7PHOTOS.Text = "N" Or
LSTPROOFOFDATEOFBIRTH.Text = "N" Or
LSTCITIZENSHIPDOCUMENT.Text = "N") Then
Unload Me
ADMINISTRATIVEVERIFICATION.Show
Else
RST5.MoveFirst
48
GoTo HEAVEN
Else
End If
RST5.MoveNext
Wend
RST5.AddNew
FILLDB
RST5.Update
RST14.MoveFirst
RST14.Edit
RST14(5) = "YES"
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
49
RST13(5) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
End Sub

DataReport6.Show
End Sub
TXTFILENO.Text = ADMINISTRATIVEVERIFICATION.TXTFILENO.Text
Set RST5 = DB.OpenRecordset("DOCUMENTSENCLOSED")
50
End Sub
Unload Me
End Sub
CLEARED
RST5.MoveFirst
FILLFORM
End Sub

CLEARED
RST5.MoveLast
FILLFORM
End Sub
RST5.MoveNext
If RST5.EOF Then
Else
FILLFORM
51
End If
End Sub
CLEARED
RST5.MovePrevious
If RST5.BOF Then
Else
FILLFORM
End If
End Sub

TXTFILENO.Text = ""
LST7PHOTOS.Text = ""
LSTPROOFOFDATEOFBIRTH.Text = ""
LSTCITIZENSHIPDOCUMENT.Text = ""
End Sub
EDUCATIONAL QUALIFICATIONS
Option Explicit
Dim DB As Database
52
TXTQUALIFICATION.Text = RST4(1)
TXTYEAROFPASSING.Text = RST4(2)
TXTUNIVERSITY.Text = RST4(3)
End Sub
RST4(1) = TXTQUALIFICATION.Text
RST4(2) = TXTYEAROFPASSING.Text
RST4(3) = TXTUNIVERSITY.Text
End Sub
If (TXTFILENO.Text = "" Or TXTQUALIFICATION.Text = "" Or
TXTYEAROFPASSING.Text = "" Or TXTUNIVERSITY.Text = "") Then
Unload Me
Else
RST4.MoveFirst
GoTo HEAVEN
Else
End If
RST4.MoveNext
Wend
53
RST4.AddNew
FILLDB
RST4.Update
RST14.MoveFirst
RST14.Edit
RST14(4) = "YES"
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(4) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
54
HEAVEN:
Unload Me
End Sub
DataReport5.Show
End Sub

Set RST4 = DB.OpenRecordset("EDUCATIONALQUALIFICATION")
End Sub
Unload Me
End Sub
55
CLEARED
RST4.MoveFirst
FILLFORM
End Sub
CLEARED
RST4.MoveLast
FILLFORM
End Sub

RST4.MoveNext
If RST4.EOF Then
Else
FILLFORM
End If
End Sub
CLEARED
RST4.MovePrevious
If RST4.BOF Then
56
Else
FILLFORM
End If
End Sub
TXTFILENO.Text = ""
TXTQUALIFICATION.Text = ""
TXTYEAROFPASSING.Text = ""
TXTUNIVERSITY.Text = ""
End Sub
EMMIGRATION CHECK NOT REQUIRED FORM
Option Explicit
Dim DB As Database
LSTGO.Text = RST8(1)
LSTDEGREE.Text = RST8(2)
LSTITPAYEE.Text = RST8(3)
LSTPIV.Text = RST8(4)
LSTDAO.Text = RST8(5)
End Sub
RST8(1) = LSTGO.Text
RST8(2) = LSTDEGREE.Text
57
RST8(3) = LSTITPAYEE.Text
RST8(4) = LSTPIV.Text
RST8(5) = LSTDAO.Text
End Sub
If (TXTFILENO.Text = "" Or LSTGO.Text = "" Or LSTDEGREE.Text = "" Or
LSTITPAYEE.Text = "" Or LSTPIV.Text = "" Or LSTDAO.Text = "" Or
(LSTGO.Text = "N" And LSTDEGREE.Text = "N" And LSTITPAYEE.Text =
"N" And LSTPIV.Text = "N" And LSTDAO.Text = "N")) Then
MsgBox "U CAN'T SAVE THE FORM"
Unload Me
Else
RST8.MoveFirst
GoTo HEAVEN
Else
End If
RST8.MoveNext
Wend
RST8.AddNew
FILLDB
RST8.Update
Unload Me
58
End If
HEAVEN:
Unload Me
End Sub
End Sub
Unload Me
End Sub
CLEARED
RST8.MoveFirst
FILLFORM
End Sub
CLEARED
RST8.MoveLast
59
FILLFORM
End Sub
RST8.MoveNext
If RST8.EOF Then
Else
FILLFORM
End If
End Sub

CLEARED
RST8.MovePrevious
If RST8.BOF Then
Else
FILLFORM
End If
End Sub
TXTFILENO.Text = ""
LSTGO.Text = ""
LSTDEGREE.Text = ""
LSTITPAYEE.Text = ""
60
LSTPIV.Text = ""
LSTDAO.Text = ""
End Sub
ENQUIRY DETAILS FORM
Option Explicit
Dim DB As Database
Dim T As Integer
Unload Me
End Sub
End Sub
Private Sub TXTFILENO_LostFocus()
T=0
RST13.MoveFirst
T=1
CLEARED
TXTPI.Enabled = False
TXTADDRESS.Enabled = False
TXTPHYSICALDETAILS.Enabled = False
61
TXTEDUCATIONALQUALIFICATIONS.Enabled = False
TXTDOCUMENTSENCLOSED.Enabled = False
TXTFEEDETAILS.Enabled = False
TXTPOLICECONFIRMATION.Enabled = False
TXTPREVIOUSAPPLIED.Enabled = False
TXTPASSPORTWRITING.Enabled = False
TXTDISPATCH.Enabled = False
FILLFORM
Else
End If
RST13.MoveNext
Wend
If T = 0 Then
MsgBox "NO SUCH FILE NUMBER EXISTS -- PLEASE SUBMIT UR
APPLICATION"
End If
End Sub
TXTFILENO.Text = ""
TXTPI.Text = ""
TXTADDRESS.Text = ""
TXTPHYSICALDETAILS.Text = ""
TXTEDUCATIONALQUALIFICATIONS.Text = ""
TXTDOCUMENTSENCLOSED.Text = ""
TXTFEEDETAILS.Text = ""
TXTPOLICECONFIRMATION.Text = ""
62
TXTPREVIOUSAPPLIED.Text = ""
TXTPASSPORTWRITING.Text = ""
TXTDISPATCH.Text = ""
End Sub
TXTPI.Text = RST13(1)
TXTPHYSICALDETAILS.Text = RST13(3)
TXTEDUCATIONALQUALIFICATIONS.Text = RST13(4)
TXTDOCUMENTSENCLOSED.Text = RST13(5)
TXTFEEDETAILS.Text = RST13(6)
TXTPOLICECONFIRMATION.Text = RST13(7)
TXTPREVIOUSAPPLIED.Text = RST13(8)
TXTPASSPORTWRITING.Text = RST13(9)
TXTDISPATCH.Text = RST13(10)
End Sub
FEE PARTICULARS FORM
Option Explicit
Dim DB As Database
LSTMODEOFPAYMENT.Text = RST9(1)
TXTAMOUNT.Text = RST9(2)
63
LSTVALID.Text = RST9(3)
End Sub
RST9(1) = LSTMODEOFPAYMENT.Text
RST9(2) = TXTAMOUNT.Text
RST9(3) = LSTVALID.Text
End Sub
If (TXTFILENO.Text = "" Or LSTMODEOFPAYMENT.Text = "" Or
TXTAMOUNT.Text = "" Or LSTVALID.Text = "" Or LSTVALID.Text = "N")
Then
MsgBox "U CAN'T SAVE THE FORM"
Unload Me
Else
RST9.MoveFirst
GoTo HEAVEN
Else
End If
RST9.MoveNext
Wend
RST9.AddNew
FILLDB
64
RST9.Update
RST14.MoveFirst
RST14.Edit
RST14(6) = "YES"
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(6) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
65
End Sub
DataReport8.Show
End Sub
Set RST9 = DB.OpenRecordset("FEEPARTICULARS")
End Sub
Unload Me
End Sub
CLEARED
RST9.MoveFirst
FILLFORM
66
End Sub
CLEARED
RST9.MoveLast
FILLFORM
End Sub

RST9.MoveNext
If RST9.EOF Then
Else
FILLFORM
End If
End Sub
CLEARED
RST9.MovePrevious
If RST9.BOF Then
Else
FILLFORM
End If
End Sub
67
TXTFILENO.Text = ""
LSTMODEOFPAYMENT.Text = ""
TXTAMOUNT.Text = ""
LSTVALID.Text = ""
End Sub
REPORTS FORM
Private Sub CMDreport_Click()

Dim A, B As Date
A = Format$(TXTDATE1.Text, "d/mmm/yyyy")
B = Format$(Date$, "d/mmm/yyyy")
DataEnvironment1.Command1 A, B
DataReport2.Show
End Sub
Unload Me
End Sub
TXTDATE2.Text = Date
End Sub
PASSPORT AUTHORITY FORM
Private Sub CMDADMIN_Click(Index As Integer)
68
End Sub
MAINMENU.Show
End Sub
Private Sub CMDCONFIRMATION_Click(Index As Integer)
CONFIRMATIONDETAILS.Show
End Sub
Private Sub CMDENQUIRY_Click(Index As Integer)

ENQUIRYDETAILS.Show
End Sub
Private Sub CMDEXISTING_Click(Index As Integer)
End Sub
End
End Sub
Private Sub CMDNEWPASSPORT_Click(Index As Integer)
APPLICATIONFORM.Show
End Sub
Private Sub CMDreport_Click(Index As Integer)
Load Form1
Form1.Show
End Sub
PASSPORT WRITING
Option Explicit
69
Dim DB As Database

RST10(1) = TXTAPPLICANTNAME.Text
RST10(2) = TXTNATIONALITY.Text
RST10(3) = LSTSEX.Text
RST10(4) = TXTDOB.Text
RST10(5) = TXTPLACEOFBIRTH.Text
RST10(6) = TXTDATEOFISSUE.Text
RST10(7) = TXTDATEOFEXPIRY.Text
RST10(8) = TXTFATHERNAME.Text
RST10(9) = TXTMOTHERNAME.Text
RST10(10) = TXTSPOUSENAME.Text
RST10(11) = TXTADDRESS.Text
RST10(15) = LSTEMMIGRATIONCHECK.Text
RST10(16) = TXTPASSPORTNO.Text
End Sub
70
Private Sub CMDSAVE_Click()
RST10.AddNew
FILLDB
RST10.Update
MsgBox "RECORD IS SAVED"
RST13.MoveFirst
RST13.Edit
RST13(9) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Load DISPATCHDETAILS
DISPATCHDETAILS.Show
End Sub
DataReport9.Show
End Sub
71
Set RST10 = DB.OpenRecordset("PASSPORTWRITING")
Set RST1 = DB.OpenRecordset("PERSONALINFORMATION")
Set RST2 = DB.OpenRecordset("ADDRESSDETAILS")
TXTFILENO.Text = CONFIRMATIONDETAILS.TXTFILENO.Text
RST1.MoveFirst
TXTAPPLICANTNAME.Text = RST1(1)
TXTNATIONALITY.Text = RST1(9)
LSTSEX.Text = RST1(6)
TXTDOB.Text = RST1(7)
TXTPLACEOFBIRTH.Text = RST1(5)
TXTFATHERNAME.Text = RST1(2)
TXTMOTHERNAME.Text = RST1(3)
TXTSPOUSENAME.Text = RST1(4)
Else
End If
RST1.MoveNext
Wend
TXTDATEOFISSUE.Text = Date
TXTDATEOFEXPIRY.Text = DateAdd("YYYY", 10, Date)
RST2.MoveFirst
72
Text1.Text = RST2(2)
Else
End If
RST2.MoveNext
Wend
RST8.MoveFirst
If (RST8(1) = "Y" Or RST8(2) = "Y" Or RST8(3) = "Y" Or RST8(4) = "Y"
Or RST8(5) = "Y") Then
LSTEMMIGRATIONCHECK.Text = "NOT REQUIRED"
Else
LSTEMMIGRATIONCHECK.Text = "REQUIRED"
End If
Else
End If
RST8.MoveNext
Wend
RST.MoveFirst
If RST(1) = "FRESHPASSPORT" Then
73
MsgBox "PLEASE ISSUE NEW PASSPORT NUMBER TO
FRESHER"
Else
TXTPASSPORTNO.Text = RST(12)
End If
End If
RST.MoveNext
Wend
End Sub
PERSONAL INFORMATION FORM

Option Explicit
Dim DB As Database
TXTAPPLICANTNAME.Text = RST1(1)
TXTFATHERNAME.Text = RST1(2)
TXTMOTHERNAME.Text = RST1(3)
TXTSPOUSENAME.Text = RST1(4)
TXTPLACEOFBIRTH.Text = RST1(5)
LSTSEX.Text = RST1(6)
TXTDOB.Text = RST1(7)
TXTAGE.Text = RST1(8)
74
TXTNATIONALITY.Text = RST1(9)
End Sub
RST1(1) = TXTAPPLICANTNAME.Text
RST1(2) = TXTFATHERNAME.Text
RST1(3) = TXTMOTHERNAME.Text
RST1(4) = TXTSPOUSENAME.Text
RST1(5) = TXTPLACEOFBIRTH.Text
RST1(6) = LSTSEX.Text
RST1(7) = TXTDOB.Text
RST1(8) = TXTAGE.Text
RST1(9) = TXTNATIONALITY.Text
End Sub
If (TXTFILENO.Text = "" Or TXTAPPLICANTNAME.Text = "" Or
TXTFATHERNAME.Text = "" Or TXTMOTHERNAME.Text = "" Or
TXTSPOUSENAME.Text = "" Or TXTPLACEOFBIRTH.Text = "" Or
LSTSEX.Text = "" Or TXTDOB.Text = "" Or TXTAGE.Text = "" Or
TXTNATIONALITY.Text = "") Then
Unload Me
Else
RST1.MoveFirst
75
GoTo HEAVEN
Else
End If
RST1.MoveNext
Wend
RST1.AddNew
FILLDB
RST1.Update
RST14.MoveFirst
RST14.Edit
RST14(1) = "YES"
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(1) = "YES"
RST13.Update
Else
76
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
End Sub
DataReport1.Show
End Sub
Set RST1 = DB.OpenRecordset("PERSONALINFORMATION")
RST.MoveFirst
77
TXTAPPLICANTNAME.Text = RST(2)
TXTPLACEOFBIRTH.Text = RST(3)
LSTSEX.Text = RST(7)
TXTDOB.Text = RST(4)
TXTAGE.Text = RST(5)
TXTNATIONALITY.Text = RST(6)
Else
End If
RST.MoveNext
Wend
End Sub
Unload Me
End Sub
CLEARED
RST1.MoveFirst
FILLFORM
End Sub
CLEARED
78
RST1.MoveLast
FILLFORM
End Sub
RST1.MoveNext
If RST1.EOF Then
Else
FILLFORM
End If
End Sub
CLEARED
RST1.MovePrevious
If RST1.BOF Then
Else
FILLFORM
End If
End Sub
TXTFILENO.Text = ""
TXTAPPLICANTNAME.Text = ""
TXTFATHERNAME.Text = ""
TXTMOTHERNAME.Text = ""
79
TXTSPOUSENAME.Text = ""
TXTPLACEOFBIRTH.Text = ""
LSTSEX.Text = ""
TXTDOB.Text = ""
TXTAGE.Text = ""
TXTNATIONALITY.Text = ""
End Sub
PHYSICAL PARTICULARS FORM
Option Explicit
Dim DB As Database
TXTHEIGHT.Text = RST3(1)
TXTWEIGHT.Text = RST3(2)
TXTCOLOROFEYES.Text = RST3(3)
TXTCOLOROFHAIR.Text = RST3(4)
TXTIDENTIFICATIONMARKS.Text = RST3(5)
End Sub
RST3(1) = TXTHEIGHT.Text
RST3(2) = TXTWEIGHT.Text
RST3(3) = TXTCOLOROFEYES.Text
80
RST3(4) = TXTCOLOROFHAIR.Text
RST3(5) = TXTIDENTIFICATIONMARKS.Text
End Sub
If (TXTFILENO.Text = "" Or TXTHEIGHT.Text = "" Or TXTWEIGHT.Text
= "" Or TXTCOLOROFEYES.Text = "" Or TXTCOLOROFHAIR.Text = ""
Or TXTIDENTIFICATIONMARKS.Text = "") Then
Unload Me
Else
RST3.MoveFirst
GoTo HEAVEN
Else
End If
RST3.MoveNext
Wend
RST3.AddNew
FILLDB
RST3.Update
RST14.MoveFirst
81
RST14.Edit
RST14(3) = "YES"
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(3) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
End Sub
82
DataReport4.Show
End Sub
Set RST3 = DB.OpenRecordset("PHYSICALPARTICULARS")
End Sub
Unload Me
End Sub
CLEARED
RST3.MoveFirst
FILLFORM
End Sub
CLEARED
83
RST3.MoveLast
FILLFORM
End Sub
RST3.MoveNext
If RST3.EOF Then
Else
FILLFORM
End If
End Sub
CLEARED
RST3.MovePrevious
If RST3.BOF Then
Else
FILLFORM
End If
End Sub
TXTFILENO.Text = ""
TXTHEIGHT.Text = ""
TXTWEIGHT.Text = ""
TXTCOLOROFEYES.Text = ""
84
TXTCOLOROFHAIR.Text = ""
TXTIDENTIFICATIONMARKS.Text = ""
End Sub
POLICE RECORDS FORM
Option Explicit
Dim DB As Database

LSTCONVICTED.Text = RST7(1)
End Sub
RST7(1) = LSTCONVICTED.Text
End Sub
If (TXTFILENO.Text = "" Or LSTCONVICTED.Text = "" Or
LSTCONVICTED.Text = "Y") Then
Unload Me
Else
RST7.MoveFirst
85
GoTo HEAVEN
Else
End If
RST7.MoveNext
Wend
RST7.AddNew
FILLDB
RST7.Update
RST14.MoveFirst
RST14.Edit
RST14(7) = "YES"
RST14.Update
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(7) = "YES"
RST13.Update
86
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
End Sub
DataReport7.Show
End Sub
Set RST7 = DB.OpenRecordset("POLICERECORDS")
End Sub
87
Unload Me
End Sub
CLEARED
RST7.MoveFirst
FILLFORM
End Sub
CLEARED
RST7.MoveLast
FILLFORM
End Sub
RST7.MoveNext
If RST7.EOF Then
Else
FILLFORM
End If
End Sub
88
CLEARED
RST7.MovePrevious
If RST7.BOF Then
Else
FILLFORM
End If
End Sub

TXTFILENO.Text = ""
LSTCONVICTED.Text = ""
End Sub
PREVIOUS APPLIED FORM
Option Explicit
Dim DB As Database
LSTAPPLIED.Text = RST6(1)
End Sub
RST6(1) = LSTAPPLIED.Text
End Sub
89
If (TXTFILENO.Text = "" Or LSTAPPLIED.Text = "" Or LSTAPPLIED.Text
= "Y") Then
Unload Me
Else
RST6.MoveFirst
GoTo HEAVEN
Else
End If
RST6.MoveNext
Wend
RST6.AddNew
FILLDB
RST6.Update
RST14.MoveFirst
RST14.Edit
RST14(8) = "YES"
RST14.Update
90
Else
End If
RST14.MoveNext
Wend
RST13.MoveFirst
RST13.Edit
RST13(8) = "YES"
RST13.Update
Else
End If
RST13.MoveNext
Wend
Unload Me
End If
HEAVEN:
Unload Me
End Sub
DataReport6.Show
91
End Sub
Set RST6 = DB.OpenRecordset("PREVIOUSAPPLIED")
End Sub
Unload Me
End Sub
CLEARED
RST6.MoveFirst
FILLFORM
End Sub
CLEARED
RST6.MoveLast
FILLFORM
End Sub
92
RST6.MoveNext
If RST6.EOF Then
Else
FILLFORM
End If
End Sub
CLEARED
RST6.MovePrevious
If RST6.BOF Then
Else
FILLFORM
End If
End Sub
TXTFILENO.Text = ""
LSTAPPLIED.Text = ""
End Sub
93
SCREENS
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
REPORTS
115
116
117
118
119
120
6. SYSTEM TESTING
The common view of testing held by users is that it is performed to

prove that there are no errors in a program. This is extremely difficult since
designer cannot prove to be one hundred percent accurate. Therefore, the most
useful and practical approach is with the understanding that testing is the
process of executing a program with explicit intention of finding errors that
make the program fail.
Testing has its own cycle. The testing process begins with the product
requirements phase and from there parallels the entire development process. In
other words, for each phase of the development process there is an important
testing activity. Successful testing requires a methodical approach. It requires
to focus on basic critical factors:
• Planning
• Project and process control
• Risk management
• Inspections
• Measurement tools
• Organization and professionalism
121
Test plan:
Before going for testing, first we have to decide upon the type of testing
to be carried out. The following factors are taken into consideration:
• To ensure that information properly flows into and out of program

• To find out whether the local data structures maintains its integrity
during all steps in an algorithm execution
• To ensure that the module operate properly at boundaries established to
limit or restrict processing
• To find out whether error - handling paths are working correctly or not
• To find out whether the values are correctly updated or not
• Check for validations
Unit Testing:
Unit or module testing is the process of testing the individual
components (subprograms or procedures) of a program. The purpose is to
discover discrepancies between the modules interface specification and its
actual behaviour. In our system each module namely
(i) search module
(ii) request module
(iii) order module
must be tested independently for validation.
122
Integration Testing:
Integration testing is the process of combining and testing

multiple components together. The primary objective of integration testing is to
discover errors in the interfaces between the components. In our system each
of the modules mentioned above, are tested for checking the integration
between them, after each of them are tested
Individually.
System Testing:
Validation testing provides the final assurance that software meets

all functional, behavioral and performance requirement. The software once
validated must be combined with other system elements. System testing
verifies that as elements combine properly and that overall system function and
performance is achieved.
123
7. CONCLUSION
Computerization of PASSPORT MANAGEMENT

SYSTEM does effectively reduce the manual work involved in generating
passport to a citizen with unique passport number. It saves time and gives easy
access for already stored information. It enables the ADMINISTRATOR in
providing faster services to the applicants.
The system is completely menu driven and extremely user

friendly since it is developed in an efficient front end tool Visual Basic .
Appropriate error messages are also provided too guide the user in a proper
and user friendly manner.
The system has effective management of records which

holds all the information of a particular citizen. Even if all the details of the
applicant are not sustained reports are generated and sent to the applicant.
Finally, after passing all the confirmation requirements the passport is being
written and is dispatched.
124
8. SCOPE OF ENHANCEMENT
This application is designed to be generic. As we develop our site

we should take advantage of several areas in which you can improve and easy
for applicant.
This project was developed an vb.6.0 with backend as ms-access.this
project is fully fledged and flexible and further this project can be automated
as the online passport management.On registering online we can get the issue
of passport date.
The system has effective transaction for taking the applicant

details, passport information required for generation of a passport. It helps in
generating reports on passport in specified format.
125
9. BIBILOGRAPHY
1. VISUAL BASIC 6 IN 21 DAYS
BY
NATHAN GUREWICH
ORI GUREWICH
2. VISUAL BASIC 6.0 PROGRAMMING BIBLE
BY
ERIC A.SMITH
VALOR WHISTLER
HENK MARQUIS
3. MASTERING VISUAL BASIC 6.0
BY
EVANGELOS PETROUTSONS
4. VISUAL BASIC 6 FROM THE GROUND UP
BY
GARY CORNELL
5. DATABASE SYSTEM CONCEPTS
BY
ABRAHAM
HENRY. F. LORTH
126

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1.

The main aim of the project is to design innovative software,

The system provides information regarding the passport

Also security is being provided in the most proficient way. All

PROCESSOR : CELERON/PENTIUM 233 MHZ

OPERATING SYSTEM: MICROSOFT WINDOWS MILLENNIUM

Visual basic is the quickest and easiest way to create

The visual basic language is quite powerful if we are able

In visual basic the “basic” part refers to the basic

The visual basic programming language is not unique to

Normally , we enter visual basic on one line, meaning that end

2. Uses of Visual Basic

Data access objects allows us to create database and front-end tools

Visual Basic is available in three versions, each geared to

The visual basic learning edition allows the programmers too

The visual basic professional edition provides the computer

The visual basic enterprise edition allows professionals to create robust

Main Elements of Access:

Access is an object-oriented program. Objects are modules,

Tables are the primary building blocks of the access database.

A query is a question that you ask of the data that is stored in

Forms present the data from a table or a query in the way it to

Whether we like it or not, we are still a paper-based society,

Macros provide an easy, effective method for automating many

Modules are the containers for any programming code written in

Issuing of PASSPORT to the right citizen of the country with an

At first, the applicant is given the application form. The

Next section consists entirely of validating all the details like

> SUBMITTING PERSONAL INFORMATION

> SUBMITTING PHYSICAL PARTICULARS

> SUBMITTING EDUCATIONAL QUALIFICATIONS

> SUBMITTING DOCUMENTS ENCLOSED

> SUBMITTING FEE DETAILS

> SUBMITTING POLICE INFORMATION

> SUBMITTING PREVIOUS APPLIED

> UPTO DATE REPORT

DATA FLOW DIAGRAMS

EXISTING FILE NO SUBMIT ENQUIRY APPLICANT

PERSONAL ADDRESS PHYSICAL

EXISTING FILE NO CONFOR. DOCUMENTS

ECNR PREVIOUS APPLIED

POLICE DOCUMENT FEE

USER FILE NO CHECK DETAILS USER WITH

NAME OF FIELD DATATYPE WIDTH

NAME OF FIELD DATATYPE WIDTH

NAME OF FIELD DATATYPE WIDTH

NAME OF FIELD DATATYPE WIDTH

NAME OF FIELD DATATYPE WIDTH

NAME OF FIELD DATATYPE WIDTH

NAME OF FIELD DATATYPE WIDTH

Private Sub CMDPOLICE_Click()

Private Sub CHKADDRESS_Click()

Private Sub CMDNEXT_Click()

Private Sub CMDPASSPORTWRITING_Click()

Private Sub CMDSUBMIT_Click()

Private Sub Command1_Click()

Private Sub CMDLAST_Click()

Private Sub CLEARED()

Private Sub Form_Load()

Private Sub CMDNEXT_Click()

Private Sub CMDPREV_Click()

Private Sub CMDNEXT_Click()