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Subroto Ghosh
Client Relations Manager
IL&FS Property Management & Services Limited
The intent
The intent of an ISO 14001 environmental
management system (EMS) is to develop a
systematic management approach to the
environmental concerns of the organization.
The expected outcome of this approach is
continual improvement in environmental
management.
What is EHS
Environment: -
Conserving Air, Water, Soil, Plants, Animals, Wildlife, Our
Community (causing no damage)
Health: - Physical, Mental & Social well being of a
person.
Preserving Human Health both Chronic and Acute
(preventing illness)
Safety: - Protection from unacceptable level of harm.
Preserving Human and Community Safety/ Well Being
(preventing injury)
•What is EHSMS
ISO 14001 (EMS – Environment Management System)
• Published by International Organization for Standardization
• First publication in 1996
• First revision in 2004
EHSMS
Environmental, Health & Safety Management System
How it works
POLICY
Gap analysis, management commitment, define program
PLANNING
ASPECTS-IMPACTS-REGULATRY ISSUE-MGT PROG
IMPLEMENTATION
Responsibility- staff, physical & capabilities
ENVIRONMENTAL OPPORTUNITY
Policy Development
Top management shall define the organization’s environmental
policy and ensure that it:
OHS Risk
Combination of likelihood and severity of a specified hazardous
event occurring.
ILL Health
Identifiable, adverse physical or mental condition arising from
and / or made worse by a work activity and/or work related
situation.
Planning-Aspects/Impacts
OHS Hazards
Environmental Aspects Exposure to dust
Effluent (wash water) Inhalation of vapors of
generation chemicals
Solid waste / garbage Contact of chemicals with
generation Skin etc
Empty containers with residual Exposure to noise
materials Working at height
Dust generation Slippery floor
Leakage of Chemicals / oil / Manual handling of
fuel garbage / wastes / chemicals
Spillage of chemicals / oil / fuel
Planning-Aspects/Impacts
Aspects can be identified in four easy steps:
3. All potential and actual environmental impacts from these aspects: positive
impacts, negative impacts and potential impacts, are identified and
associated with an aspect.
4. The aspects are judged for their significance. A measurement system is
developed to separate those aspects which are Significant (and thus will
require “Targets and Objectives” and “Operational Control” under the ISO
14001 Standard) and those that are not. Since a Registrar auditor must
review the procedures for this step, it is suggested that it be written down
and quantified.
Planning- EAIE MATRIX
EAIE : Environmental Aspect Impact Evaluation Matrix
To identify impact of our Operations / Activities on
Environment & Plan control measures on Significant Aspects
EAIE is done.
Sl Operatio Activity Related Environ Legal Client Impact Potential Critically Signific Mgmt.
. n Envt. mental Requir Requi Neighb For impact ant Prog.
N Aspect Impact ement rement orhood resource environm Envt. OCP
o saving ent Aspect
Hazard likely to arise once Safety- Minor injury e.g. minor cuts and bruises, eye irritation from dust
in a year and / or
2 Health Problem- that be recovered on the same
day e.g. nuisnace and irritation (headache etc), illness leading to temporary
discomfort
Hazard likely to arise once Safety -Lost time injury e.g. burns, lacerations, serious sprains, minor
in a month fracture etc and / or Health Problem - Lost time illness
3 without permanent disability e.g. dermatitis, asthma, wotk related upper
limb disorders, temporary deafness
Hazard likely to arise once Safety- Amputation, major fractures, multiple injuries, poisoning, permanent
in a week or more disability and / or Health Problem - irrecoverable health
4 frequently problem e.g. Cancer, permanent neurological disorder, silicosis,
irrecoverable damages of kidney or other vital organs.
Note : If the product P*S, i.e. Hazard Rating is equal to or more than 6, the Hazard is considered ‘Significant’.
However, in case of Fatal risk, the hazard is to be termed as Significant even if the hazard rating is = 4.
EHS Legal Register
The legal register defines the obligations of organization against
various Acts and Rules that are applicable to the environmental
aspects / OHS hazards of the activities and services that are
offered by organization to the clients.
EHS requirement, if any specified by the Clients, document
specifying client’s EHS requirement to be maintained at the
concerned site.
The EHS requirement is reviewed and updated at least once in a
year by taking inputs on the amendments in existing laws.
Updated EHS legal register is issued to all sites, the Site In-
charge has to screen the EHS legal register to identify the
requirement applicable to their site depending services in scope
of IPM&SL.
EHS Legal Register
Some of the legal obligations applicable to our scope of work:
Environment protection act
The Noise pollution rules,2000
Petroleum Act, 1934 & Petroleum rule, 1976
Central motor vehicle rule
The hazardous waste (Management & Handling) rule
Contract labour (Regulation & Abolition) act
Workmen compensation act
Batteries (Management & Handling) rules, 2001
PLANNING- Objectives and Targets
The objectives and targets shall be consistent with the environmental policy,
including the commitment to prevention of pollution.”
PLANNING- IPM&SL Objective and Target
Scope:
The procedure shall be used while handling chemicals.
Records:
Scope :
The procedure is applicable for EHS related training to all IPMSL existing /
new joiners deployed at sites.
Records:
• EHS Training Plan / Schedule (F/03)
• Training attendance & effectiveness evaluation Record (F/04)
OCP 3: Communication of Chemical
Hazards
Purpose:
To provide information to the site personnel of the hazards associated with
different chemicals handled by them & action to be taken for preventing
their exposure / in case of exposure.
Scope:
The potential hazards of handling the chemicals / fuels / Lubricants etc
shall be communicated to the site personnel.
Records:
Chemical Hazard Information Dossier.
Training Attendance Record for Personnel.
OCP 4: Management of Waste
Purpose:
To ensure that different types of waste generated by the sites are handled,
stored & suitably disposed off suitably to control / minimize EHS related
hazards.
Scope:
This procedure is applicable for handling, storage & disposal of wastes
generated from our Facility Management Sites.
Records:
Waste Generation record.
Disposal record for hazardous waste.
EHS incidence record.
OCP 5: Maintenance of Hygiene in food
preparation & service
Purpose:
Records:
OCP 6: Selction and control of
contracted service
Purpose:
To define procedure to ensure that
Contracted Service providers for the sites are communicated on the EHS
requirements of the site and, EHS requirements of IPMSL are met by
contractors working at the sites.
Scope:
The procedure applies to all those contracted services received by the sites
that have potential to cause significant EHS Hazards.
Records:
Contracts / Agreement with Vendors
Training attendance records
OCP 7: EHS Comunication with
Clients
Purpose:
To define procedure to ensure that;
Clients are kept updated on the EHS related legal requirements applicable
to them
Expectations of IPMSL from clients to efficiently implement EHS system is
communicated
EHS related complaints received from clients are addressed suitably.
Scope
The procedure applies to EHS Communication with clients related to the
activities within the scope of IPMSL.
Records:
Compliance Evaluation Report (F/08)
EHS Incident Record (F/02)
Information / Circular to clients
OCP 8: Hot work guidelines and work
permit system
Purpose :
To define procedure to ensure that all Hot Work on site are carried out in a
safe manner.
Scope:
The procedure shall be applicable to all activities collectively termed as
‘Hot work’ including
Electric Arc Welding
Gas Welding / Cutting (Oxy-Acetylene)
Use of Blow torch (Kerosene) for Heating / Annealing / Quenching
/General metal working .
Records:
Hot Work Permit – F/09
EHS Incidence Record
OCP 9: Work at Height
Purpose:
To define the procedure to be followed when working at height and to
ensure implementation of the same.
Scope:
The procedure shall be followed while working at height, the potential drop
being 3 mtrs & above (such as terraces, scaffolding, roofs, façade, etc.),
where there is a risk of injury due to personnel / material falling from a
height.
Records:
Work At Height Permit F/10
EHS Incidence Record – for recording incidents of accidental falls of
personnel / material leading to damage to property / injury or loss of life.
(Format: F/02)
OCP 10:Electrical Safety Guidelines
Purpose:
To define the guidelines to be followed for working on electrical equipment
safely and ensure implementation of the same.
Scope:
The procedure shall be applicable to all electrical repair, maintenance and
new installation work which is to be carried out at the client’s premises
either by IPM&SL personnel or by any other person contracted or deputed
by the IPM&SL.
Records:
Checklist – Monitoring Electrical Work
Purpose:
To identify high noise areas, control of noise generation from such areas
and also control of exposure to personnel working in high noise areas.
Scope:
The procedure applies to exposure of noise to employees and contract
workers working on our behalf at all the facility management sites of
IPMSL.
Records:
Noise Survey Reports (Format: F/14)
Surprise Inspection Record For Usage Of PPEs. (Format: F/16)
OCP 13: Handling and Use of Cylinder
Purpose:
To define guidelines to be followed for safe handling, storage and use of
Gas Cylinders and ensure implementation of the same
Scope:
The procedure shall be applicable for handling, storage and use of LPG,
Nitrogen, Oxygen, Acetylene or any other flammable or pressurised gas
cylinders.
Records:
Records of Training programs (F/04)
Inspection Record of Cylinders (F/17)
EHS Incident Record (F/02)
OCP 14:Management of Pesticides
Purpose:
Scope:
Records:
Government authorization letter.
Activity report.
MSDS of chemicals
OCP 15: Maintenance program for
major equipments
Purpose:
To define maintenance systems for equipment that are critical from EHS point
of view and to ensure compliance to the same.
Scope:
This procedure shall apply to all major / critical equipment including (but not
restricted to) Lifts, Chillers, AHUs, DG Sets, Sewage / Water treatment plants
etc.
Records:
OCP 16: Statutory Inspection Program
for Equipments
Purpose:
To define inspection / testing requirements of various equipment (along
with their frequency) as required by Indian legislations and ensure
compliance to the same.
Scope:
This procedure shall apply to all important equipment such as Lifts,
Pressure vessels, Fire protection system etc. for which regular Statutory
Inspection and Licensing (a) is mandatory vide Government policy and (b)
falls within the scope of IPMSL services at site.
Records:
OCP 17: Water conservation &
Waste Water management
Purpose:
To ensure water wastage is prevented for activities within the scope
of IPM&SL.
• Waste water generated at the site doesn’t lead to water/ soil pollution
Scope:
The procedure is applicable for all those activities, within the scope of
IPM&SL, where water is consumed foe carrying out the activity..
Records:
Record of inspection for leakage of water.
Record of inspection for leakage of effluent.
OCP 18: Site Specific STP/WTP
Operations
OCP 19: Control of Fatal Risk
Purpose:
To define controls for OHS hazards related to FMS services having severity
rating of 4 and probability rating of 1 to prevent their recurrence
Responsibility:
The FM is overall responsible to ensure implementation of the procedure
Records:
EHS Incidence report
Confined Space entry permit
Documents and formats
Formats provides necessary check points / precautions for
controlling impacts.
Formats are helpful for maintaining records, that necessary
precaution has been taken to avoid impact on Environment and
Health.
Formats should be filled by responsible person.
We have F/01 to F/21 for daily / activity based use formats
F/51 to F/59 are for Quarterly reports, also known as Monitoring
& Measurement Formats
Activity Based Formats
F/01: Incoming material inspection record
F/02: EHS Incident Records
F/03: Training Calender
F/04: Training attendance and effectiveness evaluation record
F/05: Pest Control Record
F/06: Waste Generation Record
F/07: Daily Pantry/Cafeteria checklist
F/08: Compliance evaluation record
F/09: Hot work permit
F/10: Work at Height permit
Activity Based Formats
F/11: Monitoring electrical work
F/12: Accident Investigation report
F/13: Monthly Health and Safety Statistics
F/14: Noise Survey report
F/15: Record of consultation or communication with employee
F/16: Monthly Surprise inspection record of uses of PPEs
F/17: Cylinder Inspection Checklist
F/18: Preventive maintenance plan for critical machineries
F/19: Schedule of Statutory inspection and tastings
F/20: Record of inspection of leakage of water, sewage/effulent
etc.
F/21:Confined Space entry permit
F/01: Incoming material inspection record
THANKS