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6 Steps to Requirements Prioritization

Step 1: Understand the Purpose & Strategy for 1) Set-up – Get the right needs &
Prioritization requirements chosen (purpose-based)
2) Involvement – Get the right stakeholders
What will you do with the prioritized items? involved
Prioritize to eliminate items, ensure 3) Facilitation – Skill as a facilitator
alignment to objectives, plan scheduling, 4) Tools – Use the right methods and tools
manage scope creep, etc for voting
Identify items to prioritize Once completed, calculate the weighted
importance rating for each column
Step 2: List the Customer Needs
Step 5: Determine Technical / Development
Factors
Select what factors the stakeholders feel are
important in prioritizing the requirements
List the factors that drive the characteristics, Usually this is a separate session: Project
scope and functionality of the software Team and Technical SMEs
product Estimate the resource and cost requirements
List the business benefits or objectives (cost Typical factors are level of effort (or resource
savings, revenue impact, ease of use, utility, requirements), technical difficulty, and cost
etc)
Step 6: Determine the Priority Rating
Determine the customer importance of each

Step 3: List the Requirements Facilitate the priority rating for each column
(requirement) based on the Importance
List the Requirements, either individually, or Rating, and Technical / Development factors
by cluster (Activity, Function, etc) Record earlier decisions made on ratings and
Place as the columns scores allow for easier consensus and
Use labels and numbers if cross-reference is agreement, and more accurate and effective
helpful decisions based on agreed criteria and
If more than 20-30, separate and iterate factors
Remember to reference, walkthrough, and
Step 4: Facilitate the Rating of the Need / review the requirements and specifications
Requirements Interrelationships Techniques: blind voting, statistical
calculations, mapping, group discussions,
Potentially laborious task must be well group decision-making, 4 quadrant graph, or
facilitated executive decision
There are two options: Update the requirements document with the
1) Pre-session survey; 2) In-session voting rating scores
Use chosen numerically assigned scales As necessary, continue to determine the
Key Success Factors for need rating decisions on the requirement, the schedule
and the responsibility

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