Frequently Asked Questions

1. Who can apply for a residence hall slot?

Residence hall accommodations are exclusively for bona fide students of the
University of the Philippines-Diliman who have already been issued an admission slip by the
University Registrar.
2. When can I apply for a residence hall slot?
Applicants may apply for residence hall slot beginning on the first working day of
March.
3. How do I apply for a residence hall slot?
Application for a residence hall slot is online. Then, submit all certified true copies
of required documents to:
Office of Student Housing
Kalayaan Residence Hall
University of the Philippines-Diliman
Quezon City, 1101

Only hard copies of required documents will be accepted. Scanned documents sent
through email will not be accepted.
4. What do I need to access the online application?
You must have a UP Webmail account provided by the CRS. If you are an incoming
freshman, it is included in your admission slip. If you still do not have an account or cannot
use your current account, please contact the UP Computer Center.
5. When is the last day of application?
The last day of application and submission of requirements is on the last working
day of April.
6. Is late application allowed?
No.
7. What are the possible choices of residence halls and their rates?
You can choose from these residence halls.
8. What are the requirements?
The following is a list of all possible documents that may be required for submission.
Take note that not all documents in the list will be required from you. The actual list of
requirements you have to submit will be generated when you finish submitting your online
application.
• Print-out of Application Form with two pcs 2x2 ID picture in long brown
envelope
• Photocopy of Form 5 of the previous two semesters
• Proof of Scholarship
• Personal 2316 W-2/1701 with Income Statement/OFW contract
• 2316 W-2/1701 with Income Statement/OFW contract of Spouse
• 2316 W-2/1701 with Income Statement/OFW contract of Father
• 2316 W-2/1701 with Income Statement/OFW contract of Mother
• 2316 W-2/1701 with Income Statement/OFW contract of Guardian/Relative
• Personal Tax exemption certificate from BIR
• Tax exemption certificate from BIR of Spouse
• Tax exemption certificate from BIR of Father
• Tax exemption certificate from BIR of Mother
• Tax exemption certificate from BIR of Guardian/Relative
 • Certificate of Appointment, Service Record (HRDO), Recommendation Letter
from Department Chair and Teaching Load for Faculty
• Certification of exchange student status and photocopy of MOA from Office of
Institutional Linkages and/or Office of Extension Coordination
• Progress report from the Graduate Program Adviser
• Clearance from the Dormitory Manager of previous dorm
• Personal Income Tax Return (ITR) for 2009 filed this year
• Spouse's Income Tax Return (ITR) for 2009 filed this year
• Father's Income Tax Return (ITR) for 2009 filed this year
• Mother's Income Tax Return (ITR) for 2009 filed this year
• Guardian's/Relative's Income Tax Return (ITR) for 2009 filed this year
• Copy of Approved Appeal for Exceeding the Maximum Residency Rule
• Supporting Documents for Special Needs (i.e. Medical Certificate)

9. Can I submit an incomplete set of requirements before the deadline and complete it
beyond the deadline?
No. All requirements must be submitted on or before the deadline.
10. My parents don’t have Income Tax Return (ITR) forms 2306 and/or 1701. What should
I submit?
If your parents are exempted from filing an ITR, submit a tax exemption certificate
from BIR specifically stating that your parents are exempted from filing an income tax return
because they do not have taxable income. Likewise, attach a copy of the documents
submitted in applying for the tax exemption certificate.
11. My parent(s) is/are OFW(s). What should I submit?
Submit the recent job contract of your parent(s) which clearly states the basic salary.
During the evaluation process, this basic salary will be converted to the Philippine Peso
according to the current foreign exchange rate.
12. I cannot submit my parents’ 2009 ITR on time; can I submit a previous ITR instead?
No. Request your parents to file their 2009 ITR on time.
13. My parents are not financing my education so I am depending on others. What should
I submit?
Submit an affidavit stating that your parents are not financing your education, and
submit instead the ITR of the person(s) financing your education.
14. I am a working student and I depend solely on my income for my education expenses,
what should I submit?
Undergraduate students should submit an affidavit of self-support and a certification
from their employer stating their salary if they have no ITR for 2009.
Graduate students should submit their ITR for 2009 or a certification from their
employer stating their salary if they have no ITR for 2009.
15. I received a scholarship to finance my education. What should I submit?
Undergraduate students need not submit additional documents pertaining to their
scholarship.
Graduate students should submit a copy of their scholarship contract and a
certification stating that their scholarship is valid for the incoming academic term.
16. I cannot submit any of the required documents pertaining to financial support. What
should I do?
Submit your other application requirements together with a letter explaining your
situation addressed to the Dormitory Admissions Committee.
17. How can I correct any wrong information in my application?
 Ensure the accuracy of all data entered before submitting your application. Any
erroneous information will delay the processing of your application. In such case, submit a
printed and signed letter explaining your situation to the Office of Student Housing. Letters
sent through email will not be entertained.
18. How will my application be evaluated?
The dormitory admissions committee (DAC) and the dormitory oversight committee
(DOC) will review each application individually. They will assign points based on region of
origin (maximum of 45 points) and annual income (maximum of 55 points). Then, all
applicants will be ranked according to their total points and residence hall slots will be filled
starting with those with the highest points. There are only a limited number of slots
available so not all applicants can be accommodated.
19. When and how will I know the result of the application?
Freshmen should check the website on May 4, 2010. They have until 11:59 pm of
May 6, 2010 to confirm their slot; otherwise, it will be forfeited.
All other students should check the website on May 18, 2010. They have until 11:59
pm of May 20, 2010 to confirm their slot; otherwise, it will be forfeited.
20. If my application is approved, when may I check in?
Accepted applicants may start to check in the day before the first day of regular
registration.
Freshmen applicants who will be coming for advance orientation and registration
may be accommodated as transients charged on a daily rate. (link to dorm rates)
21. My application was approved. How long may I stay in the residence hall?
All applications approved online are good only for the entire academic year (1st sem,
2nd sem, and summer). All applications approved in the second semester will be good for the
second semester and summer only. Hence, should you wish to avail of a residence hall slot
for the next year, you must apply again.
22. How many years may I stay in a residence hall?
If you are an undergraduate student, your maximum stay is equivalent to the
number of years of your academic program.
If you are a master’s student, your maximum stay is two years.
If you are a PhD student, your maximum stay is four years.
23. My application was disapproved. What would be the reason/s?
a. You submitted incomplete/wrong documents.
b. Your score was not high enough to meet the cut off dictated by the number of
available slots in the residence hall.
c. You have reached your maximum number of allowable years of stay in the
residence hall.
24. May I file an appeal for reconsideration in case my application is not approved?
Yes, you may. Submit your appeal letter to the office of student housing not later
than 5 pm of June 4, 2010 (tentative). If the reason for disapproval was 21 C, you must also
submit a progress report noted by your program adviser and an endorsement letter from
your program adviser or dean stating when you will finish your program. Note that
submitting an appeal does not guarantee you a slot.
25. I want to transfer to another residence hall. What should I do?
File a request for transfer with justification. However, this does not guarantee that
your request for transfer will be approved.
26. I was denied readmission in the residence halls due to previous violations. What can I
do?
 You may submit a letter of appeal providing justifiable reason for your readmission.
However, an appeal does not guarantee readmission.

27. The basic information (i.e. gender, age) in my application is incomplete (it says "No
data") but there is no textbox/ the field is not editable. Where do I indicate this
information?
The non-editable fields (such as gender/age) are automatically retrieved from your
official record. If the gender/age information is not yet available at the time of your
application, you can just write them in the appropriate field in your application form
printout (which will be submitted to the OSH). This applies to the age and gender fields
only.
For corrections in other non-editable fields (i.e. degree program, civil status) you
have to contact the Office of the University Registrar (OUR) to have your record updated.
28. What is the purpose of the Special needs field in Step 1?
The Special needs field is for those who have illnesses or disabilities that might
require special accommodation (i.e. students who cannot climb stairs, etc.). If you fill-out
this field, you will be required to pass supporting documents to validate your claims.
Therefore, this is not for 'light' requests such as having a friend as a roommate, etc.

For further inquiries, you may write a letter addressed to:

Office of Student Housing

Kalayaan Residence Hall
University of the Philippines-Diliman
Quezon City, 1101