TABLE OF CONTENTS Office of the Municipal Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
26
Messages Pages
Municipal Mayor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .I
Municipal Vice Mayor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II
Profile of the Municipality of Guimbal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .III - X
Vision and Mission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XI
Organizational Chart of the Local Government Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XII
Panunumpa ng Kawani ng Gobyerno . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XII
Service Pledge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XIII
Organizational Chart of Local Government Unit of Guimbal. . . . . . . . . . . . . . . . . . . . . . . . .XIV
Local Government Offices
Office of the Municipal Mayor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Issuance of Business Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Approval of franchise (For motorbike and tricycle for hire- New Applicants) . . . . . . . .4
Issuance of Mayor’s Permit for Operation of Motorbike and Tricycle for hire . . . . . . .4
Application for Renewal of Franchise and Mayor’s Permit for Operation . . . . . . . . . .5
Issuance of Mayor’s Clearance/ Affidavits/ Certifications . . . . . . . . . . . . . . . . . . . . . . 5
Issuance of Mayor’s Permit for Conduct of Group Activities . . . . . . . . . . . . . . . . . . . .6
Issuance of Mayor’s Recommendation for Job Applicants . . . . . . . . . . . . . . . . . . . . . 6
Issuance of Referrals and Endorsement for Patients in Need . . . . . . . . . . . . . . . . . . .7
Issuance of Municipal Data and Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Issuance of Mayor’s Permit for use of Government Facility (Gymnasium). . . . . . . . . .7
Facilitation of Requests for Tours, On- Site Visit, Lakbay Aral. . . . . . . . . . . . . . . . . . .8
Recruitment and Hiring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Request for Mayor’s Permit for Temporary closure of roads/ streets. . . . . . . . . . . . . . . . . . . . . . . 9
Request for occupancy of Market stalls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Office of the Sangguniang Bayan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Approval of Application for Franchise of Tricycle . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Approval of Application for Simple Subdivision of Lot . . . . . . . . . . . . . . . . . . . . . . . . 12
Accreditation of People’s Organizations and Non- Government Organizations . . . . .13
Office of the Municipal Treasurer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Frontline Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Issuance of Real Property Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Issuance of Real Property Tax Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Issuance of Other Fees, Charges and Certification. . . . . . . . . . . . . . . . . . . . . . . . . . .17
Issuance of Community Tax Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Issuance of Ownership of Large Cattle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Office of the Municipal Accountant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Frontline Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Issuance of Accountant’s Advice of Local Check Disbursement . . . . . . . . . . . . . . . . .21
Office of the Municipal Planning & Development Coordinator . . . . . . . . . . . . . . . . . . . . 22
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Simple Subdivision Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Issuance of Official Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Issuance of Zoning Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Issuance of Zoning Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preparation of program of work for Barangay infra-projects. . . . . . . . . . . . . . . . .. . . . . . . . . 28
Issuance of Occupancy Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Issuance of Building/ Electrical/ Plumbing and fencing Permits . . . . . . . . . . . . . . . . . 30-31
Office of the Municipal Assessor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assessment of Real Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Issuance of Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Issuance of Certified True Copy of Owner’s Tax Declaration . . . . . . . . . . . . . . . . . . . 35
Issuance of Sketch Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Request for An Ocular Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Simple Transfer of Ownership of Real Property . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Transfer of Ownership with Subdivision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Verification of Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Municipal Agriculture Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Diagnosis & Treatment of Diseases of Animals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Distribution of Hybrid Corn Seeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Distribution of Vegetable Seeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Diagnosis of Plant Pests and Diseases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..42
Castration of Animals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Certification as to Non- Agricultural Use of Land . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Immunization of Animals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
De-worming of Animals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Distribution of Certified Rice Seeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..45
Distribution of Seedlings (Fruits and forest trees) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Slaughter of Animals for Human Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Municipal Environment and Natural Resources Office . . . . . . . . .. . . . . . . . . . . . . . . . . . 46
Organizational Chart . . . . .. . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Frontline Services . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Issuance of Certification on Environmental Concerns . . . . . . . . . . . . . . . . . . . . . . . . ..48
Act on Complaint Concerning Environmental Issues . . . . . . . . . . . . . . . . . . . . . . . . . .48
Municipal Social Welfare and Development Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..50
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Provision Financial Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Marriage Counseling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Issuance of Senior Citizen I.D. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Issuance of Referrals (To Hospitals, PCSO and Other Institutions) . . . . . . . . . . . . . . .53
Request for Senior Citizen Booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Office of the Local Civil Registrar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Issuance of Certificate of Live Birth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Issuance of Certificate of Marriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Issuance of Certificate of Death . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Registration of Birth (within 30 days from the time of birth). . . . . . . . . . . . . . . . . . . . . .60
Registration of Marriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Registration of Death (within 30 days from the time of death) . . . . . . . . . . . . . . . . . . .62
Registration of Legitimation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Registration of AUSF (Affidavit to Use the Surname of the Father ) (RA 9255) . . . . . 64
Registration of Court Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Application for Marriage License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Application for Supplemental Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Out-of-Town Reporting of Birth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Correction of Clerical Error (CCE)/ Change of First Name (CFN) – RA 9048- Migrant Petition . . . . 69-70
Correction of Clerical Error (CCE)/Change of First Name CFN)- RA 9048 . . . . . . . . . . . . . .. . . . . . .71-72

General Services Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Frontline Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MESSAGE
Repair/Cleaning of Government Facilities/ Garbage Collection . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Issuance of Contract of Lease for Cemetery Vault . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Guimbal Rural Health Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 The passage of Republic Act No. 9485 or The Anti-Red Tape Act (ARTA) of 2007
Frontline Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Laboratory Service : For Complete Blood Count (CBC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 confirms government’s resolve to hasten government transactions and stump red tape
For Routine Urinalysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
For Routine Fecalysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
and graft and corruption in the bureaucracy. This law aims to promote transparency on
For Routing Blood Chemistry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79 each government agency when transacting with the public. One of the salient provisions
For Sputum Microscopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
For Hepatitis B Surface Antigen and Pregnancy Test . . . . . . . . . . . . . . . . .80 of the law is for all the government agencies to set up service standards to be known as
Prenatal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Immunization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81 the Citizen's Charter.
Normal Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Family Planning (Barangay Level) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Integrated Management of Childhood Illnesses (IMCI) .(Barangay Level) . . . . . . . . . . . . . . . . . . . .83
DOTS (Barangay Level) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83 In compliance with the mandate of RA 9485 the Local Government Unit of
Issuance of Health Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Environmental Sanitation – Issuance of Sanitary Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84 Guimbal formulated its Citizen’s Charter. With the completion of our Citizen’s Charter we
Request for Chlorination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Handling Complaints/Nuisance . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85 are moving a step closest for being red tape-free and providing the public with fast,
Consultation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Minor Surgery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
effective and quality services. It will serve as blueprint for our service providers to
Pre- Marriage Counseling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87 eliminate excessive and complicated bureaucratic procedures as well as reference for the
TB DOTS (For patients with Smear Positive AFB result) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
TB DOTS (For patients with negative sputum but positive X- ray results – TBDC) . . . . . . . . . . . . . .88 public to demand speedy and reliable services.
TB DOTS (For TBDC patients whose result were already on hand) . . . . . . . . . . . . . . . . . . . . . . . . . 89
Family Planning (New Acceptor) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Integrated Management of Childhood Illnesses (IMCI)- Main Health Station. . . . . . . . . . . . . . . . . . .91
The Citizen’s Charter is a manifestation of our ardent endeavor to deliver
Acronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
satisfactory services to the people for the general welfare. I am very optimistic that the
Feedback and Redress Mechanisms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Citizen’s Charter will truly serve its purpose.
Client Complaint/ Feedback Form and Client Compliment Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Emergency directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
CHRISTINE S. GARIN
National Government Agencies Stationed in the Municipality of Guimbal . . . . . . . . . . . . . . . . . . . . . . . . 95-96 Municipal Mayor

I
 I. LGU SOCIO-ECONOMIC PROFILE
A. Historical Background
MESSAGE
Public officials and employees ought to maintain honesty and responsibility
and promote transparency in transacting with the public. This is fitting to the
resounding principle of “public office is a public trust”.
Republic Act 9485 mandates the Local Government Unit of Guimbal to have
its Citizen’s Charter. Pursuant to law the LGU Guimbal crafted its Citizen’s Charter
which is an attestation of the thrust of the municipal government to provide quality
services to the people. And the Sangguniang Bayan enthusiastically supports for its
adoption with the end view that it will benefit the general public.
We fervently hope that with the Citizen’s Charter our bureaucracy in the local
government will efficiently run the transactions and deliver services to the advantage
of the people whom we are committed to serve.
MARY ANN M. SUYAO
Municipal Vice Mayor
II
HOW GUIMBAL GOT ITS NAME
The first reference to Guimbal by such name in Spanish record appears in Father
Coco’s appendix to Medina’s “History of the Agustinian Order in the Philippines” where it referred
to the establishment of a convento in Guimbal in 1590.
A closer fact compared to some other writings is that the name of the town was
derived from a musical instrument called Guimbal also sometimes called by other researchers as
gimba. The Guimbal was one of the ancient musical instruments of the Spanish Panayanos. It is
described as a drum usually thirty centimeters high and twenty centimeters in diameter, made
from a hollowed-out trunk of a palm tree, cut and covered with either goat or deer skin. The
Guimbal or Gimba as its variation, sometimes also spelled gimbal is confirmed as an ancient
Malay instrument.
The Spaniards discovered the settlers using the instrument to warn the people of
the coming of the raiding Moro pirates who used to loot the town and capture its natives to be
sold as slaves in Kolambogan, Mindanao.
As an expression of gratitude to the instrument, with high spirit and pride as the
unconquered people of the settlement, the inhabitants named their settlement Guimbal.
Excerpts from the Book of
Atty. Dominador Garin
Historian/Educator
(Guimbal and Its People)
III
B. Geographical Description
Location
Guimbal lies along the southern coastline of
Iloilo Province facing Guimaras Strait to the South, at
125 deg. 57" longitude and 10 de. 39" latitude, sharing
common borders with the municipalities of Tigbauan to
the East, with Tubungan to the Northeast, with Igbaras
to the Northwest and Miagao to the West, Iloilo City is
29 kilometers away to the East while the Iloilo-Antique
boundary is about 35 kilometers to the West.
As a coastal town, Guimbal poblacion is only 6
meters above sea level. Barangays toward Tubungan
and Igbaras rise only slightly higher than this elevation. About 47.7% of the entire munici-
pality (2,127.89 hectares) has a slope category of 0-3%. A small portion of 8.1% (361.34
hectares) moderately rises from 3-8% slope. The remaining area of 44.2% (1.971.8 hec-
tares) strongly slopes upward from 8-15%.
Climatological Data
Like most of the southern municipalities of Iloilo, Guimbal is dry from December to
May and wet from July to November. Its rainfall chart range from a low average of 4.8 mm.
in December to 80.4 mm. in April and May. Then it abruptly pours to about 423.2 mm. in
June and gradually slackening down to about 134.3 mm. in November.
Municipal temperature as reported by PAGASA slightly varies from a low of 19.3 C
for the months of November to January to a high of 35.6 during the months of March to
May. Rainfall average for the last 10 years is heaviest at 423.2 mm. during the months of
June to August, and lightest at 4 mm. on December to March. Relative humidity is high at
88-89% for the months of October and November and low at 74-76% for March and April.
Wind Direction is mostly N to NNE during the months of September to May and changes to
SSW-SW for the months of June to August.
Soil Types
Three distinct types of soil characterize the agricultural lands of Guimbal. The
sticky-black Sta. Rita Clay Loam mostly abound in Particion, Igcocolo, Bongol San Miguel
and the Poblacion. The reddish-sticky Alimodian Clay Loam comprise the soil of the rest of
the barangays, except those areas along the riverbanks which are generally the Omingan
Sandy Loam. These soil characteristics make Guimbal a highly productive area to any type
of agricultural crop.
IV
Slope Categories
Guimbal is generally divided into flat lands and strongly sloping hills. Almost half
or about 47.7% (2,127.89 has.) of the entire land area of the municipality falls under a 0-3
degree slope, while 8.1% (361.34 has) are moderately sloping to not more than 8
degrees. The remaining 44.2% (1.971.8) rolls up between 8-15 degrees.
Total Land Area
Guimbal has a total land area of 44.61 square kilometers. Its whole land area is
divided into four parts by the existing Jar-ao River and Tangyan River. One part of the
upper north side of the river contain an area of 309.856 hectares or 3.09 square kilome-
ters comprising of two barangays. The east side part of the river has an area of 1,749.35
hectares or 17.49 square kilometers comprising of 6 barangays including the poblacion,
while the Westside of the river composed of 5 barangays, has a land area of 984.18
hectares or 9.84 square kilometers and on the southern part of the Tangyan River has
total land area of 1,417.25 or 14.17 square kilometers.
Geology
The surface of the land in the Municipality of Guimbal is noticeably having the
presence of the so called Guimbal Mudstone. The predominant rock types are grey-green
mudstone and marl from 4192 1782 1789 beds of mudstone and highly fossiliferous marl
are interbedded with calcisiltite and stone and minor conglomerate. At 4177 1802 poorly
consolidated polymictic conglomerates dipping at 35 degrees are exposed; clasts are of
calcaavenite, phyllitic sehist sandstone, red to green siltstone, chert, basalt, porphyry
limestone, coral and andesite. Quaternary Alluvium (holacene recent unconsolidated
deposit of sand and gravel along stream beds, banks and in lowlands are also present.
V
C. Demographic Profile of Population
The town is subdivided into thirty-three (33) barangays, eleven (11) of which
are found in the poblacion and twenty-two (22) are rural barangays. The following is the
complete list of barangays with corresponding number of households.(NSO Census 2006) D. Description of the Municipality

Barangay Population Number of Households

At the heart of the seven municipalities in
ANONO-O 856 189 the south is a small and humble town named
BACONG 404 74 Guimbal. This locale is strategically located at the
center of southern Iloilo with six (6) municipalities
BADIANG SIPITAN 599 120
surrounding it, namely, Oton and Tigbauan on the
BAGUMBAYAN 544 114 north-east, Igbaras and Tubungan on the
BALANTAD-CARLOS-FRUTO 1032 225 north-west and Miagao and San Joaquin on the
BARAS 1082 203 south-west. These seven (7) municipalities
BINANUA-AN 579 128 comprise the First Legislative District of Iloilo.
BONGOL SAN MIGUEL 332 75
BONGOL SAN VICENTE 1759 370 Guimbal is a fourth class municipality with a land area of 4,461 hectares,29
BULAD 617 126 kilometers away from Iloilo City. It is situated between the coordinates of 1250 57’
BULUANGAN 694 151 longitude , and 100 39’ latitude. and is composed of thirty three (33) barangays 22 rural
barangays and 11 urban barangays located at the poblacion area. At present, it has a
BURGOS-GENGOS 551 105
population of 30,577 with 6,034 households.
CABASI 992 203
CABUBUGAN 1641 323 Guimbal is a coastal town, 6 feet above sea level with 9 kilometers shoreline
C.COLON-GENEROSA 744 147 facing the blue waters of Panay Gulf . It has varying features in terms of slopes and
CALAMPITAO 713 145 elevations. Its vast land area is agricultural and mini-forested which is enhanced with
CAMANGAHAN 1471 376 wide greenbelt and tree-lined throughfares.
GERONA-GIMENO 584 114
GOTERA 141 32 The municipality of Guimbal is one of the oldest in the province of Iloilo.
IGCOCOLO 2720 525 Historians say a bustling economy thrived in Guimbal from way back to the late 1500s
due largely to a seaport at the mouth of the Jar-ao River.
IYASAN 354 71
LAGUNA-STA. ROSA 1584 307 This little town is known to be producing the sweetest mango and other seasonal
LIBO-ON-GONZALES 491 92 fruits like sinegwelas and kamunsil. Farming and fishing is the main source of livelihood
LUBACAN 474 98 of the residents. Other investment areas are; fishing, livestock, hatcheries, rice, and fruits
MAGSAYSAY-GIRADO 527 100 and other farm products.
NAHAPAY 1468 309
NALUNDAN 1525 297
NANGA 1497 301
NITO-AN-LUPSAG 610 132
PARTICION 1301 271
PESCADORES 630 105
RIZAL-TUGUISAN 1325 268
TORREBLANCA 443 88

VI VII
 a. Agriculture

Land Area Devoted for Agricultural Farming ---- 3,392 hectares (76.05%
Guimbal is also a multi-awarded municipality with the following of Total Land Area)
awards and distinctions it has garnered for the past years of service to its Irrigable Area -----------------------------------336 ha.
constituents. Rain-Fed Agricultural Area--------------------1,254 ha.
No. of Irrigation System ----------------------5
Municipal Fishing Ground --------------------274 sq.
2009 Gawad Kalasag Winner in Western Visayas (NDCC) km.
Total No. of Fishing Boats (Motorized) ----------164
2008 Excellence Award, Best Performing Municipality in Wester Visayas (DILG) Total No. of Fishing Boats (Non –Motorized) ---- 55

2008 Most Citizen-Friendly Police Station in Western Visayas (NAPOLCOM)

2007 Hall of Fame Awardee, Cleanest and Greenest Municipality in Western Visayas b. Commerce and Industry
(DILG)
Number of Big / Major Business Establishment ----- 50
2006 Special Citation for Program Sustainability Number of Minor Business Establishment (including sari-sari store)-- 557
Number of Cooperatives --------------------------------- 6
The Search for Most Business Friendly Municipality (PCCI)
Number of Lending Institutions (including banks) --- 7
2006 Hall of Fame Awardee, Most Healthy Market in Western Visayas ( DOH)
c. Peace and Order
2005 Country’s Most Business Friendly Municipality (PCCI)
Guimbal is a peaceful and orderly town. This fact is supported by the very low
2005 Best Implementer of ECD-Food fortification Program ( DOH)
crime rate of the municipality with 0.09 and 100% crime solution efficiency. Peace and
security in the municipality is spearheaded by the 28 PNP personnel. In the barangay
2003, 2004, 2005, 2006 Gawad Kalasag Awardee on Disaster Management (NDCC)
level, the tanod volunteers (average of 8 tanods per barangay) secure the safety of its
barangays and constituents. In every activity of the municipality the barangay tanods
2005, 2006,2007 Cleanest and Greenest Municipality in Western Visayas (DILG)
augment in the management of the peace and order during the affair.
2002, 2003,2004,2005,2006 Cleanest and Greenest and Municipality in Province (DILG)
The municipality also maintains the peace and order through the presence of
several facilities such as:
2005 Child Friendly Municipality in the Province of Iloilo (MSWD)
No. of Patrol Car ------------ 2
2005, 2006, 2007 Most Healthy Eating Place in Western Visayas (DOH)
Base Radio --------------------3
Bantay Dagat Patrol Boat ---1
2005 Hall of Fame Award, Most Effective Elementary School in the Division (DEP Ed)
d. Fire Protection Service
2005 Hall of Fame Award, Most Effective Secondary School in the Division (Dep Ed)
a. Number of Fire Trucks ------------------------------- 2
2004 Cleanest Body of Water in the province (DILG)
b. Number of Fireman Officers and Members ------- 11
2004 Ten Most Efficient Town in RP Tax Assessment and Collection (Provincial Govt.)

2000 Best PNP Station in the Province of Iloilo (PNP)

VIII IX
e. Municipal Disaster Coordinating Council
Number of Facilities:
Rescuer with Paging System-------------------- 1
Ambulance ---------------------------------------- 1
Communications
cellphones – 40 units
Radio Base – 3 units
Rain Gauge ---------------------------------------- 1 VISION
Generator Set ------------------------------------- 2

A BEAUTIFUL, HEALTHY,
f. Employment Rate
PROGRESSIVE, PEACEFUL,
Based on the 2006 records, Guimbal has a population of 30,577. Of this 19,537 SELF- RELIANT, ECOLOGICALLY SUSTAINABLE
are above 17 years old (63.8% of the total population) and 11,040 (36.1% of the total
population) belongs to the 17 year old and below bracket. Those belonging to the 17 year
AND GLOBALLY COMPETITIVE GUIMBAL
old and above group are the possible working force of the municipality. However, 36% or
7,041 of this group belongs to the 18-30 year old bracket, part of this group are students
who are enrolled in their tertiary education. The remaining 12,496 inhabitants belonging to
the 31 and above group are considered the work force of the municipality. MISSION
As discussed earlier. Guimbal is also a municipality were employment in either
government or privately owned companies is the primary source of income of the people. TO DELIVER EFFECTIVE AND EFFICIENT
GOVERNMENTAL AND NON- GOVERNMENTAL
Through the years, with the growing tourism program of the local government, and
the ongoing employment program of the local government, with the help of the private
SERVICES THRU DYNAMIC LEADERSHIP
sector, this has helped lessen the number of unemployed Guimbalanons. FOR PEOPLE EMPOWERMENT AND SUSTAINABLE
ECOLOGICAL BALANCE
g. Economic Dependency Ratio

Records shows that as of 2006, 19,537 Guimbalanons ages 17 years old and
above belong to the productive population. Meanwhile, 11,404 belong to the 0-17 year old
bracket and 5,104 are over 51 years old, both groups are considered non-productive
population. Base on this records as computed, Guimbal has a total dependency ratio of
64-66%.

X XI

SERVICE PLEDGE
We, the officials and employees of the Local Government Unit of Guimbal, Iloilo,
commit to:
 Serve you from Monday to Friday, from 8:00 A.M. to 5:00 P.M.;
 Attend to you as soon as you enter the premises of the Guimbal
Municipal Hall;
 Assure you that you will be served by authorized and competent
personnel with proper identification;
 Respond to your complaints about our services soonest or within
the day through our public assistance desk and take corrective
measures;
 Provide up-to-date information on our policies, programs, activities
and services
All these we pledge because YOU deserve the BEST.
XII
PANUNUMPA NG KAWANI NG GOBYERNO
Ako’y kawani ng Gobyerno
Tungkulin ko ang maglingkod nang tapat at mahusay,
Dahil dito:
Ako’y papasok nang maaga at magtatrabaho nang lampas sa takdang oras kung
kinakailangan;
Magsisilbi ako nang magalang at mabilis sa lahat ng nangangailangan;
Pangangalagaan ko ang mga gamit, kasangkapan at iba pang pag-aari ng Pamahalaan;
Magiging pantay at makatarungan ang pakikitungo ko sa mga lumalapit sa aming tangapan;
Magsasalita ako ng laban sa katiwalian at pagsasamantala;
Hindi ko gagamitin ang aking panunungkulan sa sarili kong kapakanan;
Hindi ako hihingi o tatanggap ng suhol;
Sisikapin kong maragdagan ang aking talino at kakayahan upang ang antas ng paglilingkod
sa Bayan at patuloy na maitaas.
Sapagkat ako’y isang kawani ng Gobyerno
At tungkulin ko ang malingkod nang tapat at mahusay
sa Bayan ko at sa panahong ito
Ako at ang aking mga kapwa kawani
Ay kinakailangan, tungo sa isang maunlad, masagana at mapayapang Pilipinas.
Sa harap ninyong lahat, ako’y taos-pusong nanunumpa.
XIII
 OFFICE OF THE MUNICIPAL MAYOR

The Office of the Municipal Mayor is in charge of the general supervision and control of LGU
operation and performs administrative and executive functions of the LGU.

It exercises general supervision and control over all programs, services and activities of the
municipality, enforces all laws and ordinances related to governance, initiates and maximizes the
generation of resources and revenues, ensures the delivery of basic services and provision of adequate
facilities and exercise other powers and duties prescribed under Section 444, Book III of the Local
ORGANIZATIONAL CHART OF GUIMBAL LOCAL GOVERNMENT

Government Code (R.A. 7160).

The Office of the Municipal Mayor functions on the following objectives : to develop the
Municipality of Guimbal by providing necessary facilities for the enhancement of the resident’s production
capacity through livelihood projects, give the residents democratic principles of administration, peace
and order within the municipality; projects for the enhancement of the municipal income and others for
the benefit of the people.

The Office of the Municipal Mayor takes charge of receiving and releasing all kinds of
Communication and information, for and of the municipality and likewise takes charge of relaying /
disseminating information to LGU clients and the public. The staff of this office prepare documents for
solemnization of marriages (Article 34) and documents for Mayor’s Clearance and certifications per
request of both external and internal clients.

It also performs social function by welcoming of all guests, visitors, tourists and all persons who
pay courtesy calls to the Municipal Mayor.

The Office of the Municipal Mayor also oversees the operation of the Tourist/Information
Center.

It is in charge of processing of papers for licenses and permits which the Municipal Mayor issues.
Example of which are business permits, special permits like those for benefit dance, and affidavits for
scholarships. Every January 2 to January 20 of each year, the Office puts up a one- stop shop for the
convenience of clients/ applicants who come for application of new business permits and renewal.
Within the year, the office staff , particularly the license inspector takes charge of checking, inspection
and monitoring of issued business permits.

` The Office of the Municipal Mayor is also in- charge of the administration of the public market
and processing of approval of contracts of lease for occupants of market stalls.

This Office spearheads the disaster preparedness & management program of the municipality,
with the Municipal Mayor as Chairman.

The staff of the Office of the Municipal Mayor work hand in hand especially in the preparation of
documents and supporting papers in certain contests/ competitions which the Local Government Unit of
Guimbal joins like the Gawad Pangulo sa Kapaligiran, Business Friendly Municipality, Healthy Public
Market, EXCEL Award and lately the KALASAG Award and other awards and distinctions wherein
Guimbal emerged as winner.

The Office functions as what the public and the clients expect it to be and performs even more
with the leadership of the young and dynamic Municipal Mayor, Hon. Christine S. Garin and her staff
who are willing and capable of extending assistance and support to her in all activities that the LGU
initiates.

XIV 1
 FRONTLINE SERVICES OF THE OFFICE OF THE MUNICIPAL MAYOR
ISSUANCE OF BUSINESS PERMIT

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : General Public
What are the requirements : Barangay Clearance, Police Clearance, Community Tax Certificate, Sanitary
Permit, Fire Clearance, BIR Clearance, Locational Clearance/ Zoning Permit, SSS Clearance

Duration : 19 minutes
How to avail of the service :
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Circumstances)
Present requirements Receive, check completeness of
1 needed for application requirements and prepare appli- 3 minutes License Inspector - Application Form
of business permit cation forms
Forward application
Assess payment of fees :
forms to the Office of Collection Clerk,
2 New Business 5 minutes - -
the Municipal Treasurer MTO
Renewal
for assessment
Forward assessed
documents to Mayor's Receive and assess document
3 1 minute License Inspector - -
Office for approval of for approval of Municipal Mayor
Municipal Mayor

Approve application for business

4 1 minute Municipal Mayor - -
permit

Forward approved
According to
application to Office of
Receive payment and Issue Collection Clerk, capitalization
5 the Municipal Treasurer 3 minutes AF # 51
official Receipt MTO and 2% of
for payment of corre-
gross sales
sponding fees
Present official receipt Receive official receipt, print and
6 5 minutes License Inspector P50.00 Business Permit
to License Inspector laminate business permit

Record and release business

7 Receive business permit 1 minute License Inspector - -
permit

2 3
APPROVAL OF FRANCHISE
APPLICATION FOR RENEWAL OF FRANCHISE AND MAYOR'S PERMIT FOR OPERATION
(For motorbike and tricycle for hire- New Applicants)
(For Tricycle for Hire and Motorbike)
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : motorbike and tricycle owners within the Municipality of Guimbal Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
What are the requirements : Punong Barangay Certification, Official Receipt/ Certificate of Registration from Who may avail of the service : Owners of motorbikes and tricycle for hire
Land Transportation Office, Indorsement from Tricycle/ Motorbike association
What are the requirements : Latest Mayor's Permit, Latest Franchise, Endorsement from Tricycle/ Motorbike association
president, Comunicty Tax Certificate, Resolution from the Sangguniang Bayan
president, Punong Barangay Certification, Community Tax Certificate, Official Receipt/
granting the franchise for new applicants
Certificate of Registration
Duration : 12 minutes
Duration : 23 minutes
How to avail of the service :
How to avail of the service :
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms Duration of Activity
Circumstances) Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Circumstances)
Receive, check completeness of Application
1 Submit Requirements requirements and prepare applica- 3 minutes License Inspector - Forms for Receive and check completeness
1 Submit requirements 3 minutes License Inspector - -
tion papers for franchise Franchise of requirements
Pay corresponding Prepare documents for renewal Franchise
Receive payment and issue official Collection Clerk,
2 fees at the Municipal, 3 minutes P350.00 AF # 51 2 of franchise and Mayor's Permit 3 minutes License Inspector - and Confir-
receipt MTO
Treasurer's Office for operation mation form
Present official receipt Forward application for approval of P375.00- Mayor's
3 2 minutes License Inspector - - Pay corresponding fees
to License Inspector franchise to Municipal Mayor Receive payment and issue Collection Clerk, Permit for annual
3 at the Mun. Treasurer's 3 minutes AF # 51
official receipt MTO operation , P350.00- for
Office
renewal of franchise
4 Approve application for franchise 2 minute Municipal Mayor - -
Receive and attached official
receipt to application for renewal
Receive approved Present official receipt
4 of franchise and Mayor's Permit 2 minutes License Inspector - -
franchise and forward to License Inspector
for Operation and forward to
papers to Land Trans- Municipal mayor for approval
5 portation Office for Release approved franchise 3 minutes License Inspector - -
conversion of Certifi- Approve and sign application for
cate of Registration 5 renewal of franchise and Mayor's 2 minutes Municipal Mayor - -
from private to for hire Permit for operation
Release approved application for
renewal of franchise and Mayor's
ISSUANCE OF MAYOR'S PERMIT FOR OPERATION OF MOTORBIKE AND TRICYCLE FOR HIRE Permit for Operation. and conduct
Receive approved
actual inspection of motorbike/
6 mayor's Permit for 10 minutes License Inspector - -
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM tricycle. If functional, post sticker
operation
at façade of the unit, if dilapi-
Who may avail of the service : Owners of motorbikes and tricycle for hire dated, inform owner to make
What are the requirements : Official Receipt/ Certificate of Registration for hire, together with the following documents: necessary repair.
Punong Barangay Certification, Indorsement from Tricycle/ Motorbike association president, Resolution from
the Sangguniang Bayan granting the franchise for new applicants
Duration :20 minutes ISSUANCE OF MAYOR'S CLEARANCE/ AFFIDAVITS/ CERTIFICATIONS
How to vail of the service :
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Duration of Activity (Under Who may avail of the service : General Public
Steps Applicant/ Client Service Provider Person in Charge Fees Forms
Normal Circumstances)
What are the requirements : Barangay Clearance, Police Clearance, Community Tax Certificate
Present Official Receipt/ Duration : 10- 20 minutes for simple request
Receive official receipt / certificate Application
1 certificate of Registra- 3 minutes License Inspector -
tion for hire
and check attached documents Form How to avail of the service :
Prepare application for Mayor's Duration of Activity (Under Person in
2 Permit for operation of motorbike 5 minutes License Inspector - - Steps Applicant/ Client Service Provider Fees Forms
Normal Circumstances) Charge
and tricycle
Pay corresponding fees 1 Submit requirements Receive and check requirements 2 minutes Clerk - -
Receive payment and Issue official Collection Clerk,
3 at the Mun. Treasurer's 3 minutes P375.00 AF # 51
receipt MTO
Office Prepare clearance/ affidavit/
2 5 minutes Clerk - -
Receive and attached official certification
Present official receipt receipt to application for Mayor's Pay corresponding
4 2 minutes License Inspector - - Receive payment and issue Official Collection
to License Inspector Permit and forward to Municipal 3 fees to the Municipal 3 minutes P50.00 AF # 51
Mayor for approval and signature Receipt Clerk
Treasurer's Office
Approve and sign application for
5 2 minutes Municipal Mayor - -
Mayor's Permit for operation Present official Receive and attach official receipt
4 receipt to Office of to clearance/ affidavit/ certification 3 minutes Clerk - -
Release approved application and
the Mayor for signature of Municipal Mayor
conduct actual inspection of motor-
Receive approved
bike/ tricycle for completeness of
6 mayor's Permit for 5 minutes License Inspector - - Receive Mayor's
requirements. If complete, post Release signed Mayor's clearance/
operation 5 Clearance/ affidavit/ 2 minutes Clerk - -
Business Permit sticker at the affidavit/ certification
certification
façade of the unit

4 5
 ISSUANCE OF MAYOR'S PERMIT FOR CONDUCT OF GROUP ACTIVITIES ISSUANCE OF REFERRALS AND ENDORSEMENT FOR PATIENTS IN NEED

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service :General Public Who may avail of the service :General Public
What are the requirements :Letter request approved by the Municipal Mayor What are the requirements :Certification from Punong Barangay, Doctor's referral
Duration :10- 20 minutes for simple request Duration : 10- 20 minutes for simple request
How to avail of the service : How to avail of the service :
Duration of Activity Duration of Activity (Under
Person in Steps Applicant/ Client Service Provider Person in Charge Fees Forms
Steps Applicant/ Client Service Provider (Under Normal Fees Forms Normal Circumstances)
Charge
Circumstances)
Interview applicant/
Submit letter request Provide necessary
Receive and forward documents client and secure
1 approved by the Munici- 2 minutes Clerk - - 1 information related 5 minutes Clerk - -
for preparation of permit necessary require-
pal Mayor to his/ her request
ments
Prepare and fill up special permit
2 3 minutes Clerk - special permit form
form Refer the client's
Pay corresponding fees 2 request to Municipal 2 minutes Clerk - -
Receive payment and issue Based on type of Mayor
3 to the Municipal Treas- 3 minutes Collection Clerk AF # 51
official receipt activities*
urer's Office
Receive and attach official receipt Upon approval, prepare
Present official receipt to 3 referrals for signature 5 minutes Clerk - -
4 to special permit for signature of 3 minutes Clerk - -
Office of the Mayor of Municipal Mayor
Municipal Mayor
5 Receive special permit Release signed special permit 2 minutes Clerk - -
4 Receive referral Release referral 2 minutes Clerk - -
* Permit fee for conduct of group activities as of June 30, 2009
1. Conferences, meetings, rallies and demonstration:
a.) Inside buildings or halls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P50.00 ISSUANCE OF MUNICIPAL DATA AND INFORMATION
b.) Outdoor, in parks, in plazas, roads/road . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100.00
2. Dances:
a.) Jam session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.00 Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
b.) Benefit dance with ordinary sound and light system (non-fiesta days) . . . . . . 150.00 Who may avail of the service : Students and visitors
c.) Benefit dance with stereo-quadrosonic sound and disco light (Non-Fiesta) . . . 200.00 What are the requirements : Letter request from school/ endorsement from requesting office
d.) Coronation and Ball:
Barangay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100.00 Duration : 8 minutes for simple request
Poblacion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200.00
e.) Benefit dance for Barangay Fiesta ordinary sound and light per day or night . .150.00 How to avail of the service :
With stereo quadrosonic sound and disco light . . . . . . . . . . . . . . . . . . . . . . . . .200.00 Duration of Activity (Under
Steps Applicant/ Client Service Provider Person in Charge Fees Forms
3. Stage presentation: Normal Circumstances)
a.) Stage show and vaudeville . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100.00
b. ) Drama . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100.00 Submit letter request for
Receive letter request and prepare
c.) Cultural and fashion shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100.00 1 data and other information 5 minutes Information Officer - -
documents requested
d.) Other presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100.00 needed
4. Other activities:
a.) Beauty popularity contest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100.00 Receive requested docu-
2 Release documents requested 3 minutes Information Officer - -
b.) Athletic competition/games . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100.00 ments
c.) Bingo Socials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100.00

ISSUANCE OF MAYOR'S RECOMMENDATION FOR JOB APPLICANTS ISSUANCE OF MAYOR'S PERMIT FOR USE OF GOVERNMENT FACILITY (GYMNASIUM) / Amphitheater

Schedule of availability of service : Monday to Friday, 8:00 A.M. to 5:00 PM

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Who may avail of the service :General Public
What are the requirements : Letter request approved by the Municipal Mayor
Who may avail of the service :General Public
Duration : 10- 20 minutes for simple request
What are the requirements :School records and other credentials How to avail of the service :
Duration :10- 20 minutes for simple request Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Cir- Person in Charge Fees Forms
How to avail of the service : cumstances)
Duration of Activity Submit letter request
Steps Applicant/ Client Service Provider (Under Normal Circum- Person in Charge Fees Forms Receive and forward documents for
1 approved by the Munici- 2 minutes Clerk - -
stances) preparation of permit
pal Mayor
Provide necessary infor-
Interview applicant/client and 2 Prepare permit 3 minutes Clerk - -
1 mation related to his/ her 5 minutes Clerk - -
secure necessary requirements
job application
P 500.00-
Pay corresponding fees
Refer the client's / applicant's Receive payment and issue offficial Gym 100.00
3 to the Municipal Treas- 3 minutes Collection Clerk AF # 51
2 request for approval of Municipal 2 minutes Clerk - - receipt - Amphithea-
urer's Office
Mayor ter

Prepare recommendation letter for Receive and attach official receipt

3 5 minutes Clerk - - Present official receipt to
signature of Municipal Mayor 4 to mayor'sl permit for signature of 3 minutes Clerk - -
Office of the Mayor
Municipal Mayor
Receive signed recom-
4 Release recommendation letter 2 minutes Clerk - -
mendation letter
5 Receive mayor's permit Release signed mayor's permit 2 minutes Clerk - -

6 7
FACILITATION OF REQUEST FOR TOURS, ON- SITE VISIT, LAKBAY ARAL REQUEST FOR MAYOR'S PERMIT FOR TEMPORARY CLOSURE OF ROADS/ STREETS
(During wake and special occasions)
Schedule of availability of service :Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : Tourists and visitors Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
What are the requirements : Letter request from requesting office Who may avail of the service : General Public

Duration : one- half to 1 day What are the requirements : Request letter, barangay certification
Duration : 16 minutes
How to avail of the service :
Duration of Activity (Under How to vail of the service :
Steps Applicant/ Client Service Provider Person in Charge Fees Forms
Normal Circumstances) Duration of Activity (Under
Steps Applicant/ Client Service Provider Person in Charge Fees Forms
Normal Circumstances)
Courtesy call to Municipal
1 Welcome guests/ visitors - Information Officer - -
Mayor Receive letter, check
requirements and advise
Clerk, Office of the Municipal
Conduct briefing/ orientation to 1 Submit request letter client to pay correspond- 3 minutes - -
Mayor
2 guests/ visitors on information about 25 minutes Information Officer - - ing fees at the Office of
the Municipality of Guimbal the Municipal Treasurer
Pay corresponding
3 Guide visitors/ guests on site visits - Information Officer - - Receive payment and
2 fees at the Mun. 3 minutes Collection Clerk, MTO P50.00 AF # 51
issue official receipt
Treasurer's Office
Receive certificate of Release certificate of appearance to Present official Prepare Mayor's permit
4 - Information Officer - -
appearance guests/visitors receipt to clerk at the for signature of Municipal Clerk, Office of the Municipal
3 5 minutes - -
Office of the Munici- Mayor. Attach official Mayor
pal Mayor receipt to permit

RECRUITMENT AND HIRING 4 Sign Mayor's permit 2 minutes Municipal Mayor - -

Receive Mayor's Clerk, Office of the Municipal

5 Release Mayor's permit 3 minutes - -
permit Mayor
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : Qualified job applicants
What are the requirements : Application letter, school records and credentials
Duration : 7 days, 2 hours and 37 minutes
REQUEST FOR OCCUPANCY OF MARKET STALLS
How to avail of the service :
Duration of Activity (Under
Steps Applicant/ Client Service Provider Person in Charge Fees Forms Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Normal Circumstances)
Who may avail of the service : Businessmen who are bonafide residents of Guimbal
Receive application letter, school What are the requirements : Letter of Intent stating type of business activity, barangay certification
Hand in application
records and other credentials like Duration : 38 minutes
1 letter, school records 2 minutes Clerk - -
copy of eligibility, PRC ID certificates How to vail of the service :
and other credentials
of training, etc.
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Refer applicants' documents to Circumstances)
Municipal Mayor. Mayor instructs
2 10 minutes Clerk, HRMO -
HRMO to conduct preliminary Interview client and review
interview 1 Submit requirements 15 minutes License Inspector - -
submitted requirements

Submit himself/ herself Endorse documents of clients to

3 Conduct interview of applicants one day HRMO - License Inspector and
for interview 2 Municipal Mayor for approval and 10 minutes - -
Municipal Mayor
awarding of occupancy permit
Evaluate result of interview and
inform qualified applicants to come If approved, prepare contract of lease
back for further screening and and advise client to pay correspond-
3 5 minutes License Inspector - -
4 evaluation by the Personnel Selec- 2 hours HRMO - - ing fees at the
tion and Promotion Board (PSPB). Mun. Treasurer's Office
Inform unqualified applicants of the Pay fees at the Municipal Receive payment and issue official Collection Clerk, Mun.
status and result of interview 4 3 minutes P100.00 AF # 51
Treasurer's Office receipt Treasurer's Office
Report for PSPB Submit official receipt to
Conduct further screening and
5 screening and evalua- one day PSPB Members - - License Inspector at the Receive official receipt and attach to
evaluation of applicants 5 3 minutes License Inspector - -
tion Office of the Municipal contract of lease
Assist the Municipal Mayor in the Mayor
6 selection of the most qualified 20 minutes PSPB Members - - Receive copy of contact of
Release copy of contact of lease to
applicant 6 lease for occupancy of 2 minutes License Inspector - -
client
market stall
Most qualified appli- Inform most qualified applicant that
7 cant secure list of he is hired and gives list of require- 5 minutes HRMO - - Note : If there is available market stall for occupancy
requirements ments for processing of appointment

8 9
 SANGGUNIANG BAYAN OF GUIMBAL

The Sangguniang Bayan of Guimbal, as legislative body of the municipality, is composed of

the municipal vice mayor as the presiding officer, eight regular sanggunian members, the president of the
municipal chapter of the liga ng mga barangay and the president of the pambayang pederasyon ng mga
sangguniang kabataan. The term of office of the members of the Sangguniang Bayan of Guimbal shall be
determined by law, which shall commence and end on such dates as may be provided by the same. All
members of the Sangguniang Bayan upon assumption of office took an oath of office or affirmation in a
prescribed form, duly subscribed before a person authorized to administer oath. Copies of the oath or
affirmation of office are filed and preserved in the Office of the Mayor of the Municipality of Guimbal.

The Municipal Vice Mayor being the Presiding Officer exercises powers and duties as
provided by law, ordinance and regulations. The Vice Mayor appoints the Sanggunian Secretary and
Administrative Assistant II as staff of the Sangguniang Bayan Office. Appointment of the staff is in
accordance with Civil Service Laws, Rules and Regulations and they perform duties in accordance with
law.
The regular session of the Sangguniang Bayan is held every Monday morning and begins
promptly at 9:00 o’clock. However, that if the day falls on a holiday, or the session is prevented by
insuperable cause, the next working day shall be a regular session day.

Upon a day’s prior notice, special session may be called by the Municipal Vice Mayor or by a
majority of all members of the Sanggunian. Provided, that no more than two (2) sessions shall be held in
a single day. The notice must state the date, time and usual place of session. No other matters be
considered at a special session except those stated in the notice unless otherwise considered upon by
two-thirds (2/3) vote of purpose/ agenda of special session and shall be served personally to each
member or left at his office, the members present during a quorum.

The meetings and sessions of the Sanggunian are held in the Session Hall of the New
Municipal Building. Subject to agreement between the Municipal Vice Mayor and a majority of the
members, with due notice to the Municipal Mayor, a particular session may be held elsewhere within the
Municipality of Guimbal.

Session or meeting of the Sangguniang Bayan is open to the public unless a closed door
session is decided or ordered by an affirmative vote of the majority of the members present, there being a
quorum, for public interest of for reasons of secrecy, decency, or morality.

The Sangguniang Bayan office staff is composed of the Secretary to the Sangguniang Bayan
and an administrative assistant who are ever ready and prompt in the delivery of frontline services of the
office.

10
 FRONTLINE SERVICES OF THE OFFICE OF THE SANGGUNIANG BAYAN

SB PATRICIO GELASAN, SB BENITO GEOLAMIN, SB GREGORIO GENZOLA, SB ROMEO GONZALES, SB MARIO LOUIS GARIBAY SR., SB NICOLAS GENTOLEA, SB ANTONIO SUMIDO
APPROVAL OF APPLICATION FOR FRANCHISE OF TRICYCLE

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service :General Public
What are the requirements :Certificate of Registration and Official Receipt of Tricycle Unit, Barangay Clearance,
SB LEONARDO PILARTA SR., Vice Mayor MARY ANN SUYAO, Mayor CHRISTINE GARIN, SB DOLORES LENCIOCO, SB LYLE ADRIANNE SITACA

Community Tax Certificate and Endorsement of Line Association President

Duration : Maximum of 8 days
How to avail of the service :
Duration of Activity
(Under Normal
Steps Applicant/Client Service Provider Person In -Charge Fees Form
Circumstances)

Receive application for referral

in the Sangguniang Bayan
1 Submit Requirements session and inform the sched- 3 minutes
ule of committee hearing SB Staff - -

SB Chairman Commit-
Review documents and tee on Transportation
and Communication
conduct Orientation on (Scheduled regularly
Attend committee hearing -
2 Traffic Ordinances every Thursday
afternoon) - -

SANGGUNIANG BAYAN OF GUIMBAL, ILOILO

SB Chairman
Committee on
Render Committee
3 10 minutes Transportation and
Report during session - -
Communication
MUNICIPAL OFFICIALS 2007-2010

ORGANIZATIONAL CHART
Approve Resolution SB Members (During
4
Granting Franchise - SB regular session - -
every Monday morning)

Receive Resolution Release Resolution

5 Granting Franchise Granting Franchise 2 minutes SB Staff - -

APPROVAL OF APPLICATION FOR SIMPLE SUBDIVISION OF LOT

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service
What are the requirements
Duration
How to avail of the service
:General Public
:BARC Certification, MPDC Zoning Certification, Notarized Application for Simple Subdivision,
Tax Declaration ,Original or Transfer Certificate of Title and Subdivision Sketch Plan
:Maximum of 10 days
:

Duration of Activity
Steps Applicant/Client Service Provider (Under Normal Person In- Charge Fees Form
Circumstances)
Receive application for
1 Submit Requirements referral in the Sangguniang 3 minutes SB Staff - -
Bayan
Designated SB Chairman
2 Attend Committee Review documents 10 minutes for Subdivision Approval - -
Hearing

Designated SB Chairman for

3 Render committee report - Subdivision Approval
(During SB session every
during Session Monday morning) - -

Approve Resolution
4 approving application - SB Members (During SB - -
sessions every Monday
morning)
Release
Receive Resolution Resolution Approving 2 minutes SB Staff - -
5 Approving Subdivision Subdivision Plan
Plan

11 12
ACCREDITATION OF PEOPLE’S ORGANIZATIONS AND NON-GOVERNMENT ORGANIZATIONS

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service
What are the requirements
Duration
How to avail of the service
Steps Applicant/Client
1 Submit Requirements
: People’s Organizations and Non-Government Organizations
: Board Resolution Signifying Intention for Accreditation, Securities and Exchange
Commission’s Certificate of Registration , List of Current Officers and Members,
Annual Accomplishment Report for the Immediately Preceding Year and Financial OFFICE OF THE MUNICIPAL TREASURER
Statement
: 10 days (maximum)
:
Transforming local government unit (LGU) in to self –reliant community and active
partners in attainment of national goals, the Office of the Municipal Treasurer is the
Duration of Activity Person adviser of the Municipal Mayor, the Sanngguniang Bayan and other government and
Service Provider (Under Normal In -Charge Fees Form
Circumstances) national offices regarding disposition of local government funds and other matters relative
Receive Application for
Referral in the 3 minutes SB Staff
to public finance, take custody of public funds, take charge of disbursement of all LGU
Sangguniang Bayan - - funds and collect taxes.
SB Chairman on Agricul-

2 Review Documents
- ture and Cooperatives
(during SB session - -
Revenue Sources of Local Government Unit of Guimbal are Tax Revenue,
conducted every Monday Non Tax Revenue Operation and Miscellaneous Revenue and Capital Revenue.
Morning)

Render Committee -
SB Chairman on Agricul-
ture and Cooperatives
All taxes are imposed in accordance with the tax ordinance of the LGU.
3 Report During Session (during SB Session
conducted every Monday - -
morning) The Office of the Municipal Treasurer of Guimbal is manned by the Municipal
Treasurer, two (2) Local Revenue Collection Officers, three (3) Revenue Collection Clerks,
Approve Resolution SB Member during SB - -
4 Approving accreditation - session conducted every one (1) Market Inspector, 1 Disbursing Clerk and three (3) administrative aides who are
Monday Morning
all responsive to the needs of their clients/ taxpayers who come to the office and transact
Receive Resolution of Release Resolution of business daily.
5 Accreditation Accreditation 2 minutes SB Staff - -

13 14
 FRONT LINE SERVICES OF THE OFFICE OF THE MUNICIPAL TREASURER

ISSUANCE OF REAL PROPERTY TAX

Schedule of availability of service :Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service :General Public
What are the requirements :Old Receipts, Tax Declaration
Duration :10 – 15 minutes for simple request
How to avail of the Service :

Duration of Activity
Steps Applicant/Client Service Provider (Under Normal Person Fees Form
Circumstances) In- Charge

Request for payment or

1 computation of real Identify taxpayer/client 3 minutes Collection Clerk - -
property

Wait for retrieval of Verify records and

2 records and computation of tax dues 5 minutes Collection Clerk - -
computation of tax dues

1% basic tax
Pay corresponding tax Receive the payment , & additional
3 and receives O.R. issues corresponding official 5 minutes Collection Clerk 1% SEF of AF #
receipt and release it to the the total 56
taxpayer/client assessed
value of real
property*

* 10% discount on prompt payment on or before March 31, of the current year & 2% penalty per month on the unpaid amount

ISSUANCE OF COMMUNITY TAX CERTIFICATE

Schedule of Availability of Service : Monday to Friday,8:00 AM to 5:00 PM

Who may avail of the service : General Public
What are the requirements : Old Community Tax or Fill the blank data form
Duration : 5 – 15 minutes
How to Avail of the Service :

Duration of Activity
Steps Applicant/Client Service Provider ( Under Normal Person Fees Form
Circumstances) In- Charge

1 Request for CTC Interview client and Collection Clerk -

secure data needed 2 minutes CTC blank
data form

Taxpayer sign his/her Basic CTC of

P5 & additional
2 signature and affix Prepare Community Tax Collection Clerk P1 for every Community
his/her right thumb Certificate 5 minutes P1,000 of Tax Certifi-
mark income* cate

Pay the fees and Receive payment and

3 receives CTC issue Community Tax 3 minutes Collection Clerk - -
Certificate

* 2% penalty on Community Tax beginning March 1 of the current year

15 16
ISSUANCE OF OTHER FEES, CHARGES AND CERTIFICATION

Schedule of availability of service : Monday – Friday, 8:00 AM to 5:00 PM

Who avail of the service : General Public
What are the requirements : Data form from office who requested or ask the client
Duration : 10 – 20 minutes for simple requests
How to avail of the service :
Duration of Activity
(Under Normal Person in
Steps Applicant/ Service Provider Circumstances) Charge Fees Form
Client

1 Inquire fees to Assess type of fees of taxpayer/ Collection

be paid client 2 minutes Clerk - -
ISSUANCE OF OWNERSHIP OF LARGE CATTLE
2 Wait for Compute tax dues or fees to be 5 minutes Collection - -
computation of paid Clerk Schedule of availability of service : Market Day or any day as per request
tax/fees Who may avail of the service : General Public
Based on What are the requirements : Data form and the Large Cattle
certification or Duration : 10 – 25 minutes
Pay tax to the Receive the payment and issue Collection charges that the How to avail of the service :
3 designated corresponding official receipt 5 minutes Clerk client requested or AF # 51
Duration of Activity
collector applied for*
Steps Applicant/Client Service Provider (under normal Person in Fees Form
circumstances) Charge
Receive O.R.
1 Request for branding Identify the client 2 minutes Collection clerk - -
and proceed 3 minutes Collection - -
4 to concerned Releases Official receipts Clerk Check the status of the
office who cattle and identifying
requests for 2 Bring the cattle marks and then make the 10 minutes Collection clerk - Data form
O.R. branding

Wait for issuance of Issue Ownership of Large Branding

3 Ownership Large Cattle Cattle and corresponding 5 minutes Collection Clerk Fee AF # 53 and
*Fees as of June 30, 2009: Official Receipt 25.00, AF #51
Certification fee - P50 Mayor’s Clearance – P50 Weights & Measure– P30 LDF 2.00
Police Clearance (Local) - P50 Burial Permit – P100 Cost of Sticker– P15 Owner-
Police Clearance (Abroad) - P120 Bicycle – P30 Affidavit Fee– P50 ship 5.00

Pay the corresponding Receive payment and

fees and receive O.R. release the corresponding
4 and Ownership O.R. and Ownership 5 minutes Collection Clerk - -
ISSUANCE OF REAL PROPERTY TAX CLEARANCE Certificate Certificate to the client

Schedule of Availability of Service : Monday – Friday, 8:00 AM to 5:00 PM

Who may avail of the service : General Public
What are the requirements : Old receipts, Tax declaration
Duration : 5 – 18 minutes
How to avail of the Service :
Duration of Activity
Steps Applicant/Client Service Provider (under normal Person in Charge Fees Form
circumstances)
Request for RPT Clear-
1 ance Identify taxpayer/client 2 minutes Collection clerk - -
Wait for the verification of
2 records Verify records of 3 minutes Collection Clerk - -
payment
RPT tax
dues and
3 Pay tax dues if unpaid Issue corresponding 5 minutes Collection Clerk tax clear- -
O.R. ance fee
50.00 per
real property
unit

4 Receive the signed RPT Release the sign RPT 5 minutes Collection Clerk/ - -
clearance Form Clearance Treasurer

17 18
 OFFICE OF THE MUNICIPAL ACCOUNTANT

Accounting Office was separated from the Municipal Treasurer’s Office and created on ORGANIZATIONAL CHART
January 1, 1992, under RA. 7160 otherwise known s the Local Government Code of 1991. OFFICE OF THE MUNICIPAL ACCOUNTANT
It takes charge of both the accounting and internal audit services of the Local Government
Units concerned.

It takes care of the accounting problems (on cash advances, liquidation, remittances,
reimbursements, payment of salaries, supplies & materials, infrastructure projects, etc.) of the LGU and
takes charge of internal audit services that may, therefore, lighten the burden of the auditor
representing the Commission on Audit.

It reviews supporting documents to determine completeness of requirements. Records all

transactions both of income and expenditures and prepare fair presentation of Financial Statements
which is to provide information about the financial condition, performance and cash flows of the LGU.

The Office of the Municipal Accountant issues and approves Accountant’s Advice of Local
Check Disbursement to the barangay concerned. It receives reports of the Barangay Accounts and
records its transactions to the General Ledger as a basis for the preparation of Barangay Financial
Statements.

19 20
 FRONLINE SERVICES OF THE OFFICE OF THE MUNICIPAL ACCOUNTANT

ISSUANCE OF ACCOUNTANT'S ADVICE OF LOCAL CHECK DISBURSEMENT

Schedule of availability of service : Every Tuesday & Wednesday of the Week, 8:00 AM to 5:00 PM
Who may avail of the service : Barangay Treasurers
Requirements : Approved Disbursement Voucher
Duration : 30 minutes
How to avail of the service :
Steps Client/Applicant Service Provider Duration of Person in Fees Forms
OFFICE OF THE MUNICIPAL PLANNING AND DEVELOPMENT
Activity Charge COORDINATOR
Receive and verify the com-
1 Present transaction pleteness 20 minutes Brgy. Bookkeeper - -
for checking of supporting documents. The Office of the Municipal Planning and Development Coordinator is located at the second level
of the New Municipal Building, Guimbal, Iloilo. It is manned by Engr. Reymund Famatid, OIC Municipal
Planning and Development Coordinator, a Clerk and personnel who assist the Municipal Planning
Receive blank checks and Release blank checks and and Development Coordinator in the implementation of programs and services for the Guimbalanons.
2 Accountants Accountants 5 minutes Brgy. Bookkeeper - Accountant
Advice and have check signed Advice. Advice Form
by Punong Barangay. The office serves the people of Guimbal by formulating an integrated economic, social, physical
and other development plans and policies for consideration of the local development council. It conducts
research, studies and training, integrates and coordinates all sectoral plans and studies undertaken by
different functional agencies/groups. The office is also responsible in the preparation of the comprehensive
Have the check posted at Brgy. land use plan and other development planning. It is also responsible in analyzing the income and
3 record book. Post approved checks. 3 minutes Brgy. Bookkeeper - -
expenditure patterns, formulate fiscal plans and policies for consideration of finance committee of the
municipality as provided, under Title Five, Book II of RA 7160. The office of the Municipal Planning and
Development Coordinator also performs such other related activities as provided under the Local
Forward approved DV's with
checks &
Government Code of 1991.
Accountants Advice for
4 - approval 1 minutes Brgy. Bookkeeper - - The office welcomes the clients from Monday to Friday and ever ready in assisting and helping
of accountant. them the best they can.

Receive accountant's advice Approve and release Ac-

1 minutes Mun. Accountant - Accountants
5 and approved countants Advice.
checks. Advice Form

21 22
 FRONTLINE SERVICES OF THE MUNICIPAL PLANNING AND DEVELOPMENT OFFICE

SIMPLE SUBDIVISION APPROVAL

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : Applicants for approval of simple subdivision
What are the requirements : 1.) 5 sets of the following documents signed and sealed by a licensed architect/
Engineer : a.) Site Development Plan, b.)Vicinity Map
2.) Certified true copy of titles and Tax Declarations (Deed of Sale/ Memorandum
ORGANIZATIONAL CHART
of Agreement if title is not registered in the name of applicant
3.) Certification as to zoning classification and 4.) BARC Clearance if the location is agricultural zone.
OFFICE OF THE MUNICIPAL PLANNING AND Duration : 2 weeks and 30 minutes
How to avail of the service :
DEVELOPMENT COORDINATOR Duration of Activity
Person in
Steps Applicant/ Client Service Provider (Under Normal Fees Forms
Charge
Circumstances)
Provide checklist and orient clients/ Application
1 Secure requirements 3 minutes MPDC staff -
applicants for approval

Submits duly accomplished Evaluate documents and assess

2 5 minutes MPDC - -
form and requirements payment

Pay the corresponding fee at

Receive Payment and issue Official Rev. Collection
3 the Office of the Municipal 3 minutes P100.00 per lot AF # 51
receipt Clerk
Treasurer

Submit documents to the Sangguniang Bayan render committee

Sangguniang
4 Office of the Sangguniang report and pass resolution approving 2 weeks - -
Bayan
Bayan for SB Resolution the application

Forward to the MPDC Office pertinent

5 2 minutes SB Secretary - -
documents
Simple
6 Prepare simple subdivision approval 5 minutes MPDC Staff - subdivision
form

Forward documents for signature of

7 10 minutes MPDC Staff - -
SB in- Charge and Municipal Mayor

Receive approved copy of

8 Issue copy to client 2 minutes MPDC Staff - -
simple subdivision approval

Note : The maximum duration of this service is 15 days due to SB deliberations. SB Session is conducted once a week.

ISSUANCE OF OFFICIAL DOCUMENTS

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : General Public
What are the requirements : None
Duration : 5 minutes
How to avail of the service :
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Circumstances)
Verify the purpose of requested
1 Request official documents 3 minutes MPDC staff - -
documents

2 Receive requested documents Release requested documents 2 minutes MPDC staff - -

23 24
ISSUANCE OF ZONING PERMIT

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service
What are the requirements
: General Public
: Barangay Clearance, Title/Tax declaration, Consent of the lot owner if the lot is
owned by applicant (Affidavit of Consent), Latest Tax Clearance and Tax receipt,
Sketch Plan/ Lot Plan / Vicinity Map, Building Plan/Fencing Plan/2 pcs picture, Bill
of Materials/ Estimates, Application Form to be Notarized, Payments for Zoning Permit

Duration : 21 minutes
How to avail of the service :
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Cir-
cumstances)
Person in Charge Fees Forms
OFFIC OF THE MUNICIPAL ENGINEER
Locational
Provide checklist and orient
1 Secure requirements 5 minutes MPDC staff - Clearance
clients/ applicants
Form
Submit duly accomplished Evaluate documents and assess
The office of the Municipal Engineer is located at the second level of the New
2 5 minutes MPDC - - Municipal Building, Guimbal, Iloilo. It is manned by Engr. Lemuel Geollegue, Municipal Engineer,
form and requirements payment
Engr. Arnaldo Gamosa, Engineer I, and a personnel who assist the Municipal Engineer in the
Pay the corresponding fee at Based on
3 the Office of the Municipal
Receive payment and issue
5 minutes
Rev. Collection
cost of AF # 51 implementation of programs and services for the Guimbalanons.
official receipt Clerk
Treasurer project*
The office serves the people of Guimbal by initiating review and recommends changes
4 Present Official Receipt Issue Zoning Permit 5 minutes MPDC staff - -
in policies and objectives, provides plans and programs, techniques, procedures and practices
in infrastructure development and public works. It assists the municipal mayor on infrastructure,
5 Receive Zoning Permit Release Zoning Permit 1 minute MPDC staff - -
public works and other engineering matters. It also administers, coordinates, supervises and
*Zoning Permit Bracket as of June 30, 2009: controls the construction, maintenance, improvement, and repair roads, bridges and
From P5,000.00 to 50,000.00 P 50.00 other engineering and public works of the municipality. Investigation and survey, engineering
Over 51,000.00 to 100,000.00 100.00
Over 101,000.00 to 200,000.00 200.00
designs, feasibility studies, and project management are engineering services provided
Over 201,000.00 to 300,000.00 500.00 for the municipality. The office of the Municipal Engineer also performs such other related
Over 301,000.00 to 500,000.00 750.00 activities as provided under Local Government Code of 1991.
Over 501,000.00 1,000.00

Plus 10% for Fire Code The office welcomes and serves clients from Monday to Friday and ever ready in
assisting and helping them to the best they can.
ISSUANCE OF ZONING CERTIFICATION

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : General Public
What are the requirements : Tax declaration and Sketch Plan
Duration : 14 minutes
How to avail of the service :
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Cir- Person in Charge Fees Forms
cumstances)
Verify documents and assess
1 Secure requirements 3 minutes MPDC staff - -
payment
Pay the corresponding fee at
Receive Payment and issues Rev. Collection
2 the Office of the Municipal 5 minutes P 50.00 AF # 51
Official receipt Clerk
Treasurer
Zoning
4 Present Official Receipt Issue Zoning Certification 5 minutes MPDC staff - Certifica-
tion
5 Receive Zoning Certification Release Zoning Certification 1 minute MPDC staff - -

25 26
 FRONTLINE SERVICES OF THE OFFICE OF THE MUNICIPAL ENGINEER

PREPARATION OF PROGRAM OF WORK FOR BARANGAY INFRA- PROJECTS

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : Punong Barangays and Officials
What are the requirements : Request for Program of Work Preparation
Duration : 5 hours and 32 minutes
How to avail of the service :
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Circumstances)
Request for program of
1 Receive request 2 minutes Engineering Staff - -
works preparation

Conduct ocular inspection of

2 1 hour Engineering Staff - -
project site

Prepare plans/ sketch plan of the

3 1 day MPDC Staff - -
project

Forward plans for program of

4 5 minutes MPDC Staff - -
work preparation

5 Prepare Program of Work 2 hours Engineering Staff - -

6 Check and sign program of work 15 minutes Municipal Engineer - -

Receive program of
7 Release program of work 10 minutes Engineering Staff - -
work

27 28
ISSUANCE OF OCCUPANCY PERMIT ISSUANCE OF BUILDING / ELECTRICAL/PLUMBING AND FENCING PERMITS

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : General Public
What are the requirements : 1. Certificate of Completion a.) building (signed and sealed by the Architect/ Civil Who may avail of the service : General Public
Civil Engineer), b.) Electrical (signed and sealed by the Electrical Engineer), What are the requirements : 1. Barangay Clearance, 2.Zoning Permit (from MPDC Office), 3. Sketch plan/ lot ,
c.) Plumbing (signed and sealed by the Master Plumber) 2. Logbook (signed plan , 4. Title/ Tax Declaration, 5. Tax Receipt (Depends on what quarter the
permit is processed) 6. Tax Clearance, 7. Plans (5 sets) , signed and sealed by
and sealed by the Architect/ Civil Engineer), 3. As built plans and specification
a.) Professional Civil Engineer b.) Professional Electrical Engineer , c.) Master
(signed and sealed by the Civil Engineer and confirmed by the owner)
c.) Master Plumber, 8. Bill of Materials (5 copies), 9. Specifications (5 copies),
4. Picture (4 copies), 5. Building/ Electrical/ Plumbing Permit (xerox copy),
10. Design computation or design analysis (for 2 or more stories)
6. Old Plans (xerox)
11. Xerox copy a.) PRC ID, b.) PTR No., 12. Payment
Duration : 2 hours and 2 minutes
Duration : 2 hours and 2 minutes
How to avail of the service : How to avail of the service :
Duration of Activity
Duration of Activity
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Steps Applicant/ Client Service Provider (Under Normal Person in Charge Fees Forms
Circumstances)
Circumstances)
Submit required Application
1 Assess submitted documents 15 minutes Engineering Staff - Application
documents Forms Submit required documents Assess submitted documents 15 minutes Engineering Staff -
1
Forms
2 Conduct ocular inspection 1 hour Engineering Staff - -
2 Conduct ocular inspection 1 hour Engineering Staff - -
3 Assess corresponding fees 15 minutes Engineering Staff - -
3 Assess corresponding fees 15 minutes Engineering Staff - -
Pay corresponding fees Based on the
Receive payment and issue Revenue Collection
4 at Office of the 5 minutes declared actual AF # 51
official receipt Clerk, MTO Payment of corresponding fees Based on
Municipal Treasurer building cost* Receive payment and issue Revenue Collection
4 at Office of the Municipal Treas- 5 minutes building type AF # 51
Receive official receipt and official receipt Clerk
Present Official Receipt urer and area*
5 endorse to Bureau of Fire Office 5 minutes Engineering Staff - -
at Engineering Office
for Fire safety inspection Receive official receipt and MPW Form
Submit to Bureau of Fire Present Official Receipt at
Receive and evaluate submitted 5 endorse to Bureau of Fire Office 3 minutes Engineering Staff - No. 77-021-
6 Office the endorse 10 minutes BPF Staff - - Engineering Office
documents` for evaluation B
documents
Issue fire safety inspection Submit to Bureau of Fire Office Receive and evaluate submitted
7 3 minutes BFP Staff - - 6 10 minutes BPF Staff - -
certificate the endorsed documents documents`
Submit fire safety
Receive fire safety inspection Issue certification that building is
8 inspection certificate to 3 minutes Engineering Staff - OFS-OPNS GFS-OPNS
certificate 7 eligible for building permit ap- 3 minutes BFP Staff -
Engineering Office Form
proval
Prepare and issues Occupancy
9 5 minutes Engineering Staff - - Prepare and issue building/
permit Forward documents to Engi-
DPWTC 8 electrical/plumbing and fencing 5 minutes Engineering Staff - -
Receive Occupancy neering Office
10 Release occupancy permit 1 minute Engineering Staff - Form No. 77 permits
permit
- oo6-B Prepare and issue Occupancy
9 5 minutes Municipal Engineer - -
permit

* Occupancy Fees as of June 30, 2009 Receive building/ electrical, Release building/ electrical/
10 1 minute Engineering Staff - -
Category I: Residential plumbing/ fencing permits plumbing/ fencing permits
Buildings made of traditional indigenous materials as
defined under Section 209 of the National Building Code . . . . . Exempted
b) Buildings costing more than P15,000.00 up to P50,000.00 . . . . . .P 25.00 *New Schedule of Fees and other charges pursuant to Municipal Ordinance No. 101-2007 amending Chapter III , Article L of the Revenue
c) Buildings costing more than P50,000.00 up to P100,000.00. . . . . . . . 50.00 Code of 2002 of the Municipality of Guimbal
d) Buildings costing more than P100,000.00 up to P150,000.00 . . . . . . 75.00
e) Buildings costing more than P150,000.00 up to P250,000.00 . . . . . . 100.00 A. Building Permit Fees
f) Buildings costing more than P250,000.00 up to P500,000.00 . . . . . . 200.00 I. Area in sq. meters Fee/sq.m
g) Buildings costing more than P500,000.00 . . . . . . . . . . . . . . .. . . . . . . 400.00
i. Original complete construction up to 20.00 sq. meters P 2.00
Category II: Commercial and Industrial ii. Additional/renovation/alteration up to 20 sq.m P 2.40
a) Buildings costing up to P50,000.00 . . . . . . . . . . . . . . . . . . . . . . . . . . . .50.00 iii. Above 20 sq.m. to 50 sq.m. P3.40
b) Buildings costing more than P50,000.00 up to P100,000.00. . . . . . . . 100.00 iv. Above 50 sq.m. to 100 sq.m P 4.80
c) Buildings costing more than P100,000.00 up to P250,000.00 . . . . . . 200.00 v. Above 100 sq.m. to 150 sq.m. P 6.00
d) Buildings costing more than P250,000.00 up to P500,000.00 . . . . . . .400.00 vi. Above 150 sq.m. P 7.20
e) Buildings costing more than P500,000.00 . . . . . . . . . . . . . . .. . . . . . . 800.00
B. Electrical Permit Fees
Sanitary/Plumbing Inspection Fees I. Total Connected Load (kVA)
Every inspection trip during construction (average of 10 trips) . . . . . . . 40.00
Annual inspection of sanitary/plumbing system . . . . . . . . . . . . . . . . . . .15.00 i. 5 kVA or Less P 200.00
ii. Over 5kVA to 50 kVA P 200.00 + P20.00/kVA
Electrical Inspection Fees iii. Over 50kVA to 300 kVA P 1,100.00 + P10.00/kVA
Every Inspection trip during construction (average of 10 trips) . . . . . . . 40.00 iv. Over 300kVA to 1,500 kVA P 3,600.00 + P5.00/kVA
Annual Inspection Fees (same as Installation Fees) . . . . . . . . . . . . . . 200.00 v. Over 1,500kVA to 6,000 kVA P 9,600.00 + P2.50/kVA
vi. Over 6,000 kVA P 20,850.00 + P1.25/kVA

29 30
II. Each separation, alteration, reconnection or relocation
of electric meter
i. Residential P15.00
ii. Commercial/Industrial P 60.00
iii. Institutional P 30.00 OFFICE OF THE MUNICIPAL ASSESSOR
III. Issuance of Wiring Permit
i. Residential P 15.00
The Office of the Municipal Assessor is another branch of Local Government Unit of Guimbal
ii. Commercial/Industrial P 36.00 tasked to extend service to the property owners relating to appraisal and assessment of real property.
iii.Institutional P 12.00

C. Plumbing Permit Fees It takes charge of all administrative function of the Municipality of Guimbal, Iloilo, in the transfer
I. One unit, composed of one (1) water closet, of ownership of real property on the tax declaration based on the documents presented and conducts
two (2) Floor Drains, one (1) sink with
ordinary trap, one (1) lavatory, three (3) appraisals of land, building, machineries and other improvements, also makes correction or adjustment
faucets and one (1) shower head. P 24.00 and/or verifies boundaries, lot numbers, areas valuation etc., as requested by the property owners.
II. Every fixture in excess of one unit
i. each water closet P 7.00
ii each floor drain P 3.00 It cancels duplicating tax declaration and/or assessment of properties which have been
iii. Each sink P 3.00
iv. Each lavatory P 7.00
destroyed or no longer existing.
v. Each faucet P 2.00
vi. Each shower head P 2.00 The Office of the Municipal Assessor certifies records, makes sketch plan and certified true copy
III. Each water meter
i. 12 to 25 mmø P 8.00 of Tax Declaration as requested. It makes frequent survey to check and determine whether all real
ii. Above 25mm ø P 10.00 property within the municipality is properly listed in the assessment roll.
IV. Construction of Septic tank applicable in all groups
i. Up to 5 cu.m. of digestion chamber P 24.00
ii. Every cu.m. or fraction thereof in excess of 5 cu.m. P 7.00 The Office undertakes field ocular inspection of the property to verify land use, makes periodic
D. Fencing Permit Fees
reports of assessment and/or cancellation made and prepares other reports or data that may be
I. Made of masonry, metal, concrete up to 1.80 meters in height per requested by the Provincial Assessor from time to time.
lineal meter or fraction thereof P 3.00

II. Fences in excess of 1.80m in height, made of materials other than The Office of the Municipal Assessor is one of the Revenue Generating Offices of the
those mentioned in 1 per lineal meter of fraction thereof P 4.00 Local
III. Fences made of indigenous materials, barbed wire,
Government Unit of Guimbal.
chicken wire, Hog Wire per lineal meter P 2.40

31 32
 Steps Duration of Activity
Person in
Applicant/Client Service Provider (under normal Fees Forms
Charge
circumstances)

Submit letter request for

an ocular inspection
Verify lot in the Tax Map,
1 addressed to Mun.
Building Permit 2 hours Clerk - -
Assessor

2 Conduct ocular inspection

1 day Mun. Assessor - -

Prepare field sheet for

3 encoding 2 hours Mun. Assessor P 50.00 AF# 51

Clerk Assessor’s
Encode field sheet 2 hours
4 Office - -

Check and sign Tax

5 1 hour Mun. Assessor
Declaration - -

Receive Tax Declaration

Release copy of Tax
6 and sign in the logbook 5 minutes Clerk
Declaration - -

33 34
ISSUANCE OF CERTIFICATION ISSUANCE OF SKETCH PLAN

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : All landowners in the Municipality Schedule of Availability of service : Monday to Friday, 8:00 AM to 5:00 PM
What are the requirements : Tax Declaration, current Land Tax receipt, Sworn Statement Who may avail of the service : All landowners in the Municipality
Duration : 20 minutes for clients with available records What are the requirements : Copy of Tax Dec., Current Land Tax Receipt & Sworn Statement
How to avail of the service : Duration : 25 minutes for client with available record
How to avail of the service :
Steps Applicant/Client Service Provider Duration of Activity Person in Fees Forms Duration of Activity Person
(under normal Charge Steps Client/Applicant Service Provider (under Normal Circumstances In- Charge Fees Forms
circumstances

1 Request for certifica- Verify records in the Assessment - -

1 Request for a Sketch Verify lot in the tax map 5 minutes Tax Mapping
tion computer 5 minutes Personnel
Plan of a certain lot Aide
Request client to pay Municipal Advise the client to pay
2 corresponding fee at 1 minute Assessor - - 2 corresponding fee at 1 minute Mun. Assessor
MTO MTO

Receive payments Collection Clerk 3 Pay corresponding fees Receive payments and 2 minutes Collection
3 Pay corresponding and issue official 2 minutes at Municipal P 50.00 AF# 51 to MTO issue official receipt Clerk at Mun. P 50.00 AF # 51
fees to MTO receipt Treasurer’s Treasurer’s
Office Office

Present official Clerk, Office of 4 Present O.R. to the clerk Prepare Sketch Plan 15 minutes Tax Mapping
4 receipt to the clerk of Prepare certification 5 minutes the Municipal - - of Assessor’s office Aide
Assessor’s Office Assessor
5 Sign Sketch Plan 1 minute Mun. Assessor
5 Sign certification 1 minute Municipal - -
Assessor
6 Receive Sketch Plan Release copy of Sketch 1 minutes Clerk
6 Receive certification Release copy of 1 minute Clerk - - Plan
Certification
REQUEST FOR AN OCULAR INSPECTION
ISSUANCE OF CERTIFIED TRUE COPY OF OWNER’S TAX DECLARATION (Reclassification of Land)
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : All Landowners in the Municipality Who may avail of the service : All landowners in the Municipality
What are the requirements : Copy of old Tax Declaration, current land tax receipt and sworn statement What are the requirements : Letter Request, Tax Declaration, current Land Tax receipt, Sworn Statement
Duration : 16 minutes for clients with available records Duration : Within 10 days upon request
How to avail of the service :
DURATION OF ACTIVITY
STEPS APPLICANT/CLIENT SERVICE PROVIDER (Under Normal PERSON IN- FEES FORMS Steps Applicant/ Client Service Provider Duration of Activity Person In charge Fees Forms
Circumstances) CHARGE (Under Normal
Circumstances)
Request for a certified Submit letter request
1 true copy of a certain Verify record in the 5 minutes Assessment 1 for an ocular inspection Endorse request to Within 1 day Municipal Assessor - -
Tax Declaration computer personnel - - for reclassification of the Provincial Asses-
certain lot address to sor
Provincial Assessor
Request the client to Municipal Endorsement of
2 pay corresponding fee 1 minutes Assessor - - 2 authority by the Pro- 1 Week Provincial Assessor - -
at MTO vincial Assessor to the personnel
Municipal Assessor
Pay inspection fee to
P50.00 AF # 51 3 Provincial Treasurer’s Receive payment and 5 minutes Provincial Treasurer’s P300.00 AF # 51
Pay corresponding Receive payments and Collection Clerk Office issue O.R Office Clerk
3 fees to the MTO issue official receipt 2 minutes at Municipal .
Treasurer’s Present O.R. to Clerk Conduct ocular in- Within 1 day
Office 4 of Assessor’s Office spection Municipal Assessor - -

Present official receipt Prepare true copy of 5 minutes Clerk - - Prepare field sheet for
4 to Clerk of the Asses- tax declaration 5 encoding 1 hour Municipal Assessor
sor’s Office
Sign Certified True
Copy of Tax Declara- - - 6 Encode field sheet 2 hours Clerk, Assessor’s - -
5 tion 2 minutes Municipal Office
Assessor
7 Check and Signs Tax 10 minutes Municipal Assessor - -
Release Certified True Clerk - - Dec.
Receive true copy of Copy of Tax Declara- 1 minute
6 tax declaration tion 8 Receive Tax Declara- Release Tax Dec. 2 minutes Clerk, Assessor’s - -
tion and sign in the log Office
book

35 36
SIMPLE TRANSFER OF OWNERSHIP OF REAL PROPERTY

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : All land owners in the Municipality
What are the requirements : 2 Copies (1 Original) of Document or Title, 2 Copies of Land tax receipt
2 copies of Transfer Tax receipt
2 copies of penalty for late filing of sworn statement
Duration : 1 Day for clients with available records
How to avail of the service :
VERIFICATION OF RECORDS
PERSON IN-
STEPS APPLICANT/CLIENT SERVICE PROVIDER DURATION OF ACTIVITY CHARGE FEES FORM
(Under Normal Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Circumstances) Who may avail of the service : All landowners in the Municipality
Request and submit all What are the requirements : Old Tax Declaration, Sketch Plan and other Documents
requirements needed for Verify all requirements 10 minutes Clerk of Asses- - - Duration : 6 hours and 15 minutes
1 transfer of ownership needed sor’s Office How to avail of the service :
Duration of Activity
2 Log in the transaction 5 minutes Clerk - -
Steps Applicant/Client (under Normal Person Fees Forms
record Service Provider Circumstances In- Charge
3 Prepare field sheet 15 minutes Clerk - -
Check and sign field Verify records in the Clerk , Asses-
4 sheet 5 minutes Mun. Assessor - - 1 Presents documents computer, Book and Map 2 hours sor’s Office - -

5 Encode field sheet 1 hour Clerk - -

Mun. Assessor Inform client of require- Clerk , Asses-
6 Check and print Tax 1 hour and Clerk - - 2 ments : Current Receipt 2 minutes sor’s Office - -
Declaration and Sworn Statement
Receive Tax Declaration
7 and sign in the logbook Release copy of Tax 10 minutes Clerk - -
Dec. 3 Pay Corresponding Receive payment and 2 minutes Collection Clerk P 50.00 AF # 51
Fees issue official receipt at MTO

TRANSFER OF OWNERSHIP WITH SUBDIVISION

Prepare Field Sheet, Clerk, Mun.
Schedule of availability of service : Monday to Friday, 8 AM to 5 PM 4 check and Sign Field 2 hours Assessor’s - -
Who may avail of the service : All landowners in the Municipality Sheet Office
What are the requirements : Copy of Tax Dec., Approved Sub. Div. Plan, Zoning Ordinance, Current Land Tax Receipt
Transfer Tax, Sworn Statement, Inspection Fee, Letter Request Address to P. A. Clerk , Asses-
Duration : Within 10 days 5 Present official receipt Encode Field Sheet 2 hours sor’s Office - -
How to avail of the service :
DURATION OF ACTIVITY
STEPS APPLICANT/CLIENT SERVICE PROVIDER (Under Normal PERSON FEES FORMS
Circumstances) INCHARGE Check and Sign Tax Mun. Assessor
Submit Letter Request Endorse to the Provl. 6 Declaration. 10 minutes - -
1 for an Ocular Inspection Assessor the request Within 1 day Mun. Assessor - -
Address to Provl. for ocular inspection
Assessor
7 Receive Tax Declara- Release Tax Declaration 1 minute Clerk, Assessor’s - -
Endorsement of Office
Authority by the Provl . Provl. Asses- tion & signs in the
2 Assessor to the Mun. 1 Week sor Personnel - - Logbook
Assessor

Pay Inspection Fee to Receive payment and Provl. Treas- P 300.00

Provincial Treasurer’s issue official receipt 5 minutes urer Personnel per lot AF # 51
3 Office
Present official receipt Conduct Ocular Within 1 day Mun. Asses-
4 to Clerk of Mun. Asses- Inspection sor - -
sor’s Office
Prepare Field Sheet 1 hour Mun. Assessor - -
5 for Encoding

6 Encode Field Sheet 1 hour Clerk , Asses- - -

sor’s Office
Check and Sign Tax 10 minutes Mun. Assessor
7 Dec.
- -

8 Receive Tax Declara- Release Tax Declara- 2 minutes Clerk - -

tion & signs in the tion
logbook

37 38
 THE MUNICIPAL AGRICULTURE OFFICE

The Municipal Agriculture Office is a branch of Local Government Unit of Guimbal task to
ensure the delivery of Agricultural Services and the provision of adequate facilities in relation to such
services.

It develops plans and strategies on agricultural programs and projects and implement them
upon approval thereof by the municipal mayor.

It ensures maximum assistance and access to resources in the production processing and
marketing of agricultural and aquaculture and marine products as extended to farmers, fishermen and
local entrepreneurs.

It conducts or cause to be conducted location specific agricultural resources and assist in

making available the appropriate technology arising out of, and disseminate information on basic
researches on crops, prevention and control of plant diseases and pests and other agricultural matters
which will maximize productivity.

It establishes extension services like demonstration farms on crops, livestock, aquaculture

and marine products.

The Office enforces rules and regulations relating to agriculture and aquaculture
coordinates with other Government Agencies and non Government Organizations which promote
agricultural productivity through appropriate technology compatible with environmental integrity.

The Municipal Agriculture Office is in the frontline of delivery of basic services particularly
those needed for the service of the inhabitants during and in the aftermath of man-made and natural
disasters.

39 40
 FRONTLINE SERVICES OF THE MUNICIPAL AGRICULTURE OFFICE

DIAGNOSIS & TREATMENT OF DISEASES OF ANIMALS

DISTRIBUTION OF VEGETABLE SEEDS
Schedule of availability of service : Monday to Friday, 8:00 am to 5:00 pm
Who may avail of the service : General public
What are the requirements : None Schedule of availability of service : June to August (Subject to Availability of stocks)
Who may avail of the service : Residents of Guimbal with vacant lots purposely for vegetable gardening
Duration : 1 hour and 10 minutes
What are the requirements : None
How to avail of the service :
Duration : 10 minutes
Duration of Activity How to avail of the service :
Person In-
Steps Applicant/Client Service Provider (Under Normal Fees Forms
charge
Circumstances) Duration of Activity
Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees
Present problems Circumstances)
Interview client and discuss Forms
1 with regards to the 5 minutes Officer of the day - -
needs
needs
Request for availment Interview clients and assist Officer of the day
1 3 minutes
Prescribe appropiate treatment/ of vegetable seeds needs (O.D)
2 3 minutes Agri. Technician - -
medicine
acknowl-
Prepare acknowledgement
2 3 minutes O.D. edgement
3 Schedule treatment 2 minutes Agri. Technician - - receipt
receipt
acknowl-
Sign acknowledgement Assist in the signing of acknowl-
Purchase prescribed 3 2 minutes O.D. edgement
receipts edgement receipts
4 medicine for treat- Initiate treatment 1 hour Agri. Technician - - receipts
ment
Receive vegetables
4 Release vegetables seeds 2 minutes O.D.
seeds

DISTRIBUTION OF HYBRID CORN SEEDS

Schedule of availability of service : April - May ( Subject to availability of seeds ) DIAGNOSIS OF PLANTS PESTS AND DISEASES
Who may avai of the service : Corn farmers
What are the requirements : None
Duration : 20 minutes
How to avail of the service : Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Duration of Activity Who may avail of the service : Farmers
Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees Forms
Circumstances) What are the requirements : None
Request for availment Interview clients and advise him/ Duration : 1 hour & 10 minutes
1 of subsidized hybrid her to proceed to Agricultural 3 minutes Officer of the day - -
corn Technician (AT) corn coordinator How to avail of the service :
Prepare master list and request Duration of Activity
2 3 minutes A.T. corn coordinator - - (Under Normal
client to sign in the master list Steps Applicant/Client Service Provider Person In-charge Fees Forms
Circumstances)

3 Sign master list Assist in signing 3 minutes A.T corn coordinator - master list
Present problem with Interview clients and
1 5 minutes Officer of the Day - -
regards to needs assist needs
Inform client to pay correspond-
4 3 minutes A.T corn coordinator - -
ing farmer's equity Prescribe appropriates
2 3 minutes A.T. - -
treatments
Pay corresponding
5 Receive payments 3 minutes A.T corn coordinator P800 per bag* -
farmers equity 3 Schedule treatments 2 minutes A.T. - -

Receive subsidized Purchase prescribe Supervise/initiate

6 Release hybrid corn seeds 5 minutes A.T. corn coordinator - - 4 1 hour A.T - -
hybrid corn seeds pesticides treatments

* If the price of hybrid corn seed is P2,000 per bag, Government subsidy is P1200 per bag (for 20 kg. bag), farmers equity is P800 per bag for 1 hectare of corn to
be planted.

41 42
CASTRATION OF ANIMALS

Schedule of availability of the service : Monday to Friday, 8:00 AM to 5:00 PM IMMUNIZATION OF ANIMALS
Who may avail of the service : Swine, Dogs and Livestock Owners
What are the requirements : None
Duration : 1 hour & 9 minutes Schedule of availability of service : Monday to Friday, 8 :00 AM to 5 :00 PM
How to avail of the service : Who may avail of the service : Animal owners
Duration of Activity What are the requirements : None
Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees Forms
Duration : 11 minutes
Circumstances)
How to avail of the service :
Request for castration of Interview clients and request to sign Duration of Activity
1 3 minutes Officer of the day - - (Under Normal
animals in logbook Steps Applicant/Client Service Provider Person In-charge Fees Forms
Circumstances)
Assist in the signing of log book Interview clients ands request him/
and request client to proceed to 1 Request for immunization 3 minutes Officer of the Day - -
2 Sign Log Book 2 minutes Officer of the day - - her to sign in the logbook
Agricultural Technician (AT) as-
signed
Assist signing on log book and
2 Sign in the Log book request client to proceed to Agri- 2 minutes Officer of the Day - -
Prescribe drugs needed for castra- cultural Technician assigned
3 Proceed to AT assigned 3 minutes Agricultural Technician - -
tion
Agricultural Techni-
3 Proceed to AT assigned Schedules immunization 1 minute - -
cian
4 Schedule castration 1 minute Agricultural Technician - -
Prepare animals to be Agricultural Techni-
4 Conduct immunization 5 minutes - -
immunized cian
5 Purchase prescribe drugs Conduct castration 1 hour Agricultural Technician - -

DE-WORMING OF ANIMALS
CERTIFICATION AS TO NON-AGRICULTURAL USE OF LAND
Schedule of availability of service : Monday to Friday, 8 :00 AM to 5 :00 PM
Who may avail of the service : Animal owners
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
What are the requirements : None
Who may avail of the service : Landowners who wish to convert their agricultural land to other uses
What are the requirements : Land Title or Tax declaration and othe documents
Duration : 1 hour & 11 minutes
Duration : 35 minutes How to avail of the service :
How to avail of the service : Duration of Activity
Applicant/
Steps Service Provider (Under Normal Person In-charge Fees Forms
Duration of Activity Client
Circumstances)
Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees Forms
Circumstances) Request for Interview clients and request him/ her to sign
1 3 minutes Officer of the Day - -
Land Title or de-worming in the logbook
Request for issuance of
Interview clients and request Tax Declara-
certification as to non- Assist in the signing of log book and request
1 copy of land title or tax declara- 5 minutes Officer of the Day - tion and Sign in the
agricultural use of an agri- 2 client to proceed to Agricultural Technician 2 minutes O.D. - -
tion and other documents other docu- log book
cultural land (AT) assigned
ments

2 Check documents 5 minutes Officer of the Day - - Proceed to

3 Prescribe de-wormers 5 minutes A.T. assigned - -
AT assigned
Advise client to pay for certifica-
3 tion fee at the Office of the 2 minutes Officer of the Day - -
Municipal Treasurer 4 Schedule de-worming 1 minute A.T. assigned - -
Collection Clerk ,
Receive payments and issue
4 Pay the certification Fee 5 minutes Office of the Municipal P50.00 AF # 51 Purchase
official receipt (O.R.) 5 Conduct de-worming 1 hr A.T. assigned - -
Treasurer de-wormer
Receive O.R. and prepares Officer of the Day/
5 Present O.R. 15 minutes - -
certification Municipal Agriculturist

6 Sign certification 2 minutes Municipal Agriculturist - -

Officer of the Day/

7 Receive Certification Issue certification 1 minute - -
Municipal Agriculturist

43 44
 DISTRIBUTION OF SEEDLINGS (FRUIT AND FOREST TREES)
(Subject to availability of stocks)
DISTRIBUTION OF CERTIFIED RICE SEEDS
Schedule of availability of service : Monday to Friday, 8 :00 AM to 5 :00 PM
Who may avail of the service : Residents of Guimbal with vacant lots for planting fruit and forest trees
Schedule of availability of service : March - September (First cropping period) What are the requirements : Request letter
Who may avail of the service : Master listed Farmer Cooperators Duration : 34 minutes
What are the requirements : How to avail of the service :
Duration : Maximum of 7 days Duration of Activity
How to avail of the service : Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees Forms
Circumstances)
Duration of Activity
Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees Forms Submit request letter Receive copy of letter, interview client
Circumstances) 1 for availment of seed- and request him/ her to sign in the 5 minutes Officer of the Day - -
lings logbook
Interview and advise client to 2 Sign in the log book Assist in the signing of log book 2 minutes O.D. - -
Request for availment
1 proceed to Agricultural Technician 5 minutes Officer of the Day - -
of certified rice seeds
(AT) assigned in his/ her area
Check availability of stocks. If avail-
Municipal Agricultur-
3 able, issue note to release seedlings 5 minutes - -
Verify name of client in the master ist
2 5 minutes Agricultural Technician - - addressed to Nursery caretaker
list
Inform client to pay corresponding Present note to Nurs-
3 3 minutes AT - - 4 Receive and check note 2 minutes Nursery caretaker - -
farmer's equity ery caretaker

5 Receive seedlings Release seedlings 20 minutes Nursery caretaker - -

Pay corresponding P600 per bag of

4 Receive payment 3 minutes AT -
farmer's equity 40 kg.*
SLAUGHTER OF ANIMALS FOR HUMAN CONSUMPTION

Request client to sign in the master Schedule of availability of service : Monday to Sunday; 24 hours
5 2 minutes AT - master list form
list form
Who may avail of the service : Meat Dealers/ Clients who wish to slaughter their food animals for home consumption
6 Sign in the master list Assist in the signing 2 minutes AT - - What are the requirements : Animal credentials (for large animals)
Duration : Maximum of two (2) hours
Consolidate no. of sacks of seeds to
7 5 minutes AT - - How to avail of the service :
be procured
Duration of Activity
Submit consolidated master list to Steps Applicant/Client Service Provider (Under Normal Person In-charge Fees Forms
8 one- half day AT/Mun. Agriculturist - - Circumstances)
the Provincial Agriculture Office

Bring animals (hog, Check/verify Certificate of Corral Fee

Livestock Inspector/
9 Sign mast list and release issue slip 5 minutes Prov'l Agric. Office - issue slip form 1 cattle) in the slaugh- Ownership of large animal 3 minutes Cattle- P4.00
Meat Inspector
terhouse (cattle) Hog- P3.00

Deposit amount equal to the no. of

10 3 days AT/MA - deposit slip Ante Mortem Fee
bags needed Conduct livestock inspection Livestock Inspector/
2 5 minutes Cattle- P10.00 -
(ante- mortem) Meat Inspector
Hog- P 5.00
Present deposit slip and issue slip to deposit slip,
11 seed growers cooperative at Hamun- One day AT/MA - issue slip,
gaya, Jaro, Iloilo City master list Slaughter of animals if result of Slaughter Fee
3 inspection show that it is 30 minutes to 1 hour Butchers Cattle- -P60.00/head -
seed grower cooperative healthy for slaughter Hog- P30.00/head
12 Issue Official receipt to AT/ MA 1 hour - AF # 51
staff
Post Mortem Fee
Conduct Post - mortem
4 10 minutes Meat Inspector Cattle- P7.00 Hog- -
seed grower cooperative inspection
13 Release seeds to MA/AT 2 hours - - P7.00
staff
Dressed Meat Fee
If passed mortem inspection, Meat Inspector/
5 10 minutes Cattle- P0.40/ kg. -
Receive seeds from seed growers weigh and brand carcass Butchers
14 20 minutes MA/AT - - Hog- P 0.20/kg.
cooperative
Record dressed meat/ weight of
6 the carcass and number of 3 minutes Meat Inspector
15 Receive certified seeds Release seeds to farmers 5 minutes AT - - heads slaughtered
Meat Inspec-
Issue Meat Inspection Certifi-
Pay corresponding Average Fees: tion Certifi-
cate, Slaughter slip, receive Meat Inspector/
7 fees to the 3 minutes Cattle- P 105.00 cate, Slaugh-
payment and issue official Collection Clerk
* Based on the 2009 price per bag of certified seeds. collection clerk Hog- P 55.00 ter slip and
receipt
official receipt
Receive Meat
Inspection Certifi- Dispatch slaughtered animals to Meat Inspector/
8 5 minutes - -
cate, slaughter slip owner/ client Butchers
and official receipt
Note : Animals should be brought to the slaughterhouse 8 hours before the scheduled slaughter, for observation

45 46
 MUNICIPAL ENVIRONMENT AND NATURAL RESOURCES OFFICE
(MENRO)

The MENRO office was recently created with a specific task of delivering services and provision
of adequate facilities that is related to environment and natural resources with the formulation of
measures upon proper coordination with the Sanggunian and providing technical assistance and support
to the Local Chief Executive. The term “environment” itself refers to everything around us that affects our
daily existence therefore its just apt and essential that it should be properly addressed: its protection,
conservation, utilization with the appropriate technology as to the use of our finite natural resources.

Aside from the basic environmental protection and sustainable resource use, the office is also
entrusted to develop plans and measures on various programs and projects relative to the environment
upon approval of the Chief Executive. The establishment and maintenance of tree parks and greenbelt
areas and communal forests and watershed and providing extension services to beneficiaries of forest
development projects (if there’s any) is also a primary concern.

The promotion of small scale mining and the utilization of mineral resources like quarrying is
also one of the activities being monitored and regulated by the office. Example is the commercial and
industrial sand and gravel extraction and processing. This activity is with proper coordination to other
government agencies like PENRO, DENR and MGB.

The implementation of measures in coordination with other national agencies to prevent and
control pollution ( land, sea, air ) and the program of Solid Waste Management in particular, addressing
the everyday problem of proper solid waste disposal and treatment.

During times of natural and man-made disaster, the office is on the frontline as to the delivery of
services concerning the environment and natural resources, in particular, during the aftermath of such
calamities.

47
 FRONTLINE SERVICES OF THE MUNICIPAL ENVIRONMENT AND NATURAL RESOURCES OFFICE

ISSUANCE OF CERTIFICATION ON ENVIRONMENTAL CONCERNS

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who may avail of the service : Applicants applying for Businesses that has environmental impacts.
What are the requirements : Barangay certification
Duration : 13 minutes
How to avail of the service :
ORGANIZATIONAL CHART Duration of
Activity (Under Person
Steps Applicant/Client Service Provider Fees Forms
Normal Cir- In- Charge

MUNICIPAL ENVIRONMENT 1 Request for Certification Check/verify requirements

cumstance)
3 minutes MENRO - -

AND NATURAL RESOURCES OFFICE 2 Advise client to pay 2 minutes MENRO - -

Certification Fee at MTO

3 Pay corresponding fees at Receive payment and issue MTO/ 50.00 A.F. # 51
MTO O.R. 3 minutes Collection
Clerk

- MENRO
4 Present O.R. to MENRO Issue certification 2 minutes MENRO and Certification
Staff Form

- -
5 Applicant receive certification Log and release certification 3 minutes MENRO and
and Staff
Sign in the logbook

ACT ON COMPLAINT CONCERNING ENVIRONMENTAL ISSUES

Schedule of Availability of Service : Monday to Friday, 8:00 AM to 5:00 PM

Who may Avail of the Service : Complainant from the municipality
What are the Requirements : Letter of Complaint
Duration : Maximum of 10 days
How to avail of the service :
Duration of Activity
Person
Steps Applicant/Client Service Provider (Under Normal Cir- Fees Forms
In -Charge
cumstance)

1 Submit letter of complaint to Assess letter of complaint 10 minutes MENRO/

LGU RHU

2 Conduct on-site verification/ - -

assessment as to extent 1 day “
of complaint

3 Make Recommendation on
Assessment made 2 hours “ - -

Schedule dialogue on both

4 Attend dialogue parties regarding assessment 1 day
and recommendation “ - -

Conduct Post-evaluation on
Accept recommendation for action taken on recommenda- 7 days “ - -
5 solution of complaint tions made.

48 49
 MUNICIPAL SOCIAL WELFARE AND DEVELOPMENT OFFICE

The Office of the Municipal Social Welfare and Development was devolved at the Local
Government Unit of Guimbal during the implementation of RA 7160 the Local Government Code
of 1991. All programs and services, function and personnel was devolved. The DSWD Province and
Regional Office extend technical assistance to personnel.

The office is manned by Municipal Social Welfare and Development Officer, 1 Welfare Assistant,
1 Welfare Aide and 1 detailed personnel. The team implement programs for the elderly persons, disabled,
youth, family heads and other needy adults and children. The services are: livelihood assistance, skills
training, day care services, supplemental feeding, marriage counseling and special social services.

At present the Municipality has 28 Day Care Centers. There are thirty (30) Barangays with
Supplemental feeding program sponsored by Here’s Hope Ministry and the Barangay fund. The
Office extend Parenting Education Sessions to mothers of the Day Care pre-schoolers in the Barangays
of Guimbal. Marriage Counseling services is scheduled every second and fourth Monday of the month.
The office is always ready to accept and entertain clients with problems and provide adequate information
and solution to them.

50 51
 ISSUANCE OF SENIOR CITIZEN I.D.
FRONTLINE SERVICES OF THE MUNICIPAL SOCIAL WELFARE & DEVELOPMENT OFFICE
Schedule of availability of service : Monday to Friday 8:00 AM to 5:00 PM
Who may avail of the service : 60 years old and above and residents of the municipality
PROVISION OF FINANCIAL ASSISTANCE What are the requirements : Birth Certificate/Baptismal Certificate/Voters Affidavit/Brgy. Certification/Mun.Assessor's
Certification, 1 x 1 I.D. Picture
Schedule of availability of service : Monday to Friday 8:00 am to 5:00 pm
Who may avail of the service : Indigent Residents of the Municipalities/Strandees Duration : 10 Minutes
What are the requirements : Medical Certificate, or Death Certificate How to avail of the service :
Duration : 33 Minutes Duration of
How to avail of the service : Activity Person
Steps Applicant/Client Service Provider Fees Forms
Duration of (under Normal In- Charge
Activity Person Circumstances)
Steps Applicant/Client Service Provider Fees Forms Accept, verify completeness of
(under Normal In- Charge
Circumstances) Apply for Senior requirements and prepare Senior P 20.00 FSCAP &
1 Present his/her Interview client and assess eligibility - - (membership
1 Citizen I.D. Citizen I.D. 5 minutes MSWDO/Staff OSCA Form
problem for assistance 15 minutes MSWDO/Staff fee)
DV,OBR, Eligi-
If qualified for assistance, prepares
bility
2 documents 5 minutes MSWDO/Staff - Forms Forward I.D at the Office of the
Sign document/form for 2 Municipal Mayor for signature 2 minutes MSWDO/Staff
3 availment of assistance 2 minutes MSWDO/Staff - -
Forward documents to Mun. Budget
Mun. Budget
4 Officer for signature 3 minutes - -
Officer
3 Sign I.D. 1 minute Municipal Mayor - -
Forward documents to Accounting
Mun. Budget
5 Office for signature 2 minutes - -
Officer
Forward documents to Mun. Treasurer's 4 Receive of Senior Record and release Senior Citizen I.D. 2 minutes MSWDO/Staff - -
6 Office for signature 2 minutes Accounting staff - - Citizen I.D.
Forward documents to Mayor's Office
7 for approval 2 minutes Accounting staff - -

Approve documents ISSUANCE OF REFERRALS (To Hospitals, PCSO and other Institutions)
8 1 minute Municipal Mayor - -
Receive Financial Schedule of availability of service : Monday to Friday 8:00 AM to 5:00 PM
9 Assistance Release Fund 1 minute MSWDO/ Staff - - Who may avail of the service : Residents of the Municipality of Guimbal
What are the requirements : Barangay Certification
Duration : 33 Minutes
MARRIAGE COUNSELING How to avail of the service :
Duration of
Person In
Steps Applicant/Client Service Provider Activity (under Fees Forms
Schedule of availability of service : Monday to Friday 8:00 am to 5:00 pm Charge
Normal Circum-
Who may avail of the service : Would be Couples aged 18 & up
What are the requirements : Application for Marriage License 1 Present - -
Duration : 3 Hours and 6 Minutes problems and requirements Interview client 20 minutes MSWDO/Staff
How to avail of the service : ments
Duration of
Activity Person
Steps Applicant/Client Service Provider Fees Forms
(under Normal In -Charge
Circumstances)
2 Assess need of clients 5 minutes MSWDO/Staff - -

1 Apply for Marriage Counseling Interview of Clients/Would be Couples 3 minutes MSWDO/Staff - -

3 Prepare referral letter to agency 3 minutes MSWDO/Staff - Referral letter

2 Schedule date of Counseling
concerned Form
(Every 2nd and 4th Monday of the Month 3 minutes MDSWO/Staff - -

Receive referral
3 Attend Marriage Conduct Marriage Counseling 3 hours MSWDO - -
4 letter and submit to Release referral letter 5 minutes client - -
Counseling
agency concerned.

52 53
REQUEST FOR SENIOR CITIZEN PURCHASE BOOKLET
(For medicines and groceries)

Schedule of availability of service : Monday to Friday 8:00 AM to 5:00 PM

Who may avail of the service : Registered senior citizen I.D. holders
What are the requirements : Senior Citizen I.D. card
Duration : 13 minutes
How to avail of the service :
Duration of Activity
Steps Applicant/Client Service Provider (under Normal Person In Charge Fees Forms
Circumstances)
For medicines:
Present senior citizen Issue senior citizen purchase booklet for
1 2 minutes MSWDO/Staff - Senior Citizen
I.D. card medicines
purchase booklet
for medicines

Receive purchase
2 Release booklet for medicines 1 minute MSWDO/Staff - -
booklet for medicines

For groceries : Senior Citizen

3 Prepare purchase booklet for groceries 3 minutes MSWDO/Staff - purchase booklet
for groceries

4 Forward booklet to the Office of the 3 minutes MSWDO/Staff - -

Municipal Mayor for signature

5 Affix signature at senior citizen booklet 2 minutes Municipal Mayor - -

Receive senior citizen

6 Release purchase booklet for groceries 2 minutes MSWDO/Staff - -
purchase booklet
for groceries

54
 OFFICE OF THE LOCAL CIVIL REGISTRAR
ORGANIZATIONAL CHART
The Office of the Civil Registrar was created by law to be responsible for the civil registration
OFFICE OF THE LOCAL CIVIL REGISTRAR
program of the Local Government Unit. It shall take charge of recording and keeping records of vital
events and other documents affecting the civil status of a person from birth to death.

The Office is in charge of developing plans and strategies on civil registry programs and projects
and implement them upon approval of the Sangguniang Bayan or the Local Chief Executive. It shall ac-
cept, file, keep and preserve all registrable documents and judicial decrees affecting the civil status of
persons, transcribe and enter them immediately upon receipt in the appropriate civil registry books. It
shall transmit to the Office of the Civil Registrar- General duplicate copies of registered documents and
coordinate with the National Statistics Office in conducting educational campaigns for vital registrations
and assists in the preparations of demographic and other statistics for the Municipality. It shall issue certi-
fied transcripts and copies of any certificates or registered documents.

It is one of the offices that is frequently visited by many clients not only coming from within the
Municipality of Guimbal but also from neighboring towns in the First District of Iloilo.

Considering that the office is giving frontline services, the officer and staff of the office believe
that the quality of the service that they provide to their clients serves as a mirror on the quality of local
governance that the LGU has. Thus, they commit to continue to develop strategies and innovations to
serve the clients better.

55 56
 ISSUANCE OF CERTIFICATE OF MARRIAGE
FRONTLINE SERVICES OF THE MUNICIPAL CIVIL REGISTRAR'S OFFICE
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
ISSUANCE OF CERTIFICATE OF LIVE BIRTH Who may avail of the service : General Public
What are the requirements : None
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Duration : 15 minutes
Who may avail of the service :General Public
What are the requirements : None
Duration :15 minutes How to avail of the service :

How to avail of the service : Duration of Activity

Person In
Steps Applicant/Client Service Provider (under normal Fees Forms
Charge
circumstances
Duration of Activity
Person in
Steps Applicant/Client Service Provider (under normal Fees Forms
Charge
circumstances)
Request for copy of marriage
1 Interview client and 2 minutes Clerk -
certificate
certificate secure necessary data
1 Request for copy of birth Interview client and 2 minutes Clerk -
certificate secure necessary data
2 Check data at civil registry 2 minutes Clerk -
books
2 Check data at civil registry 2 minutes Clerk -
books
3 Prepare Certificate of 3 minutes Clerk - Municipal Form 97
Marriage
Municipal Form
3 Prepare Certificate of Live 3 minutes Clerk -
102
Birth 4 Advise client to pay corresponding l minute Clerk
fees at Municipal
Treasurer's Office
4 Advise client to pay l minute Clerk
corresponding fees at Municipal
Treasurer's Office 5 Pay corresponding fees at Receive payment and issue 3 minutes Collection P50.00 AF #5I

Municipal Treasurer's Office Official Receipt (OR) Clerk MTO

5 Pay corresponding fees at Receive payment and issues 3 minutes Collection P50.00 AF #5I
Municipal Treasurer's Office Official Receipt (OR) Clerk MTO
Present Official Receipt to the
6 Receive and attach Official 3 minutes MunicIpal Civil - -
office of LCR
Office of Local Civil Registrar Receipt (OR) to Certificate of Registrar/
3 minutes Municipal Civil - -
Present Official Receipt to the Receive and attach Official Marriage and let the Municipal Clerk
Office of the Local Civil Regis-
6 Receipt (OR) to Certificate of Registrar Civil Registrar sign
trar
Live Birth and let the Municipal Clerk
Civil Registrar sign
7 Receive Certificate of Release copy of Certificate 1 minute Clerk - -
Marriage of Marriage

7 Receive Certificate of Live Release copy of Certificate 1 minute Clerk - -

Birth Live Birth

57 58
ISSUANCE OF CERTIFICATE OF DEATH REGISTRATION OF BIRTH (within 30 days from time of Birth)

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : General Public Who may avail of the service : Parents of the child, midwives, hilot, hospital personnel who attended the birth
What are the requirements : None What are the requirements : None
Duration : 13 minutes Duration : 15 minutes
How to avail of the service : How to avail of the service :
Duration of Activity
Duration of Activity Person in
Person in Steps Applicant/Client Service Provider (under normal Fees Forms
Steps Applicant/Client Service Provider (under normal Fees Forms Charge
Charge circumstances)
circumstances)

1 Request for registration of Interview client and 5 minutes Clerk -

1 Request for copy of death Interview client and 2 minutes Clerk -
Live Birth secure necessary data and
certificate secure necessary data
fills out data sheet

2 Check data at civil registry 2 minutes Clerk -

2 Prepare Certificate of Live 5 minutes Clerk - Municipal Form l02
books
Birth (COLB) in Quadruplicate Form 1A
Copy

3 Prepare Certificate of 3 minutes Clerk - Municipal Form l03

Death
3 Review Accomplished Munici- Correct error when necessary 2 minutes Clerk
pal Form 102 and sign space and assign Registry No. to the
provided document
4 Advise client to pay corres- l minute Clerk
ponding fees at Municipal
Treasurer's Office
4 Let the Municipal Civil Registrar 1 minute Municipal Civil
sign the document Registrar

5 Pay corresponding fees at Receive payment and issue 3 minutes Collection P50.00 AF #5I
Municipal Treasurer's Office Official Receipt (OR) Clerk MTO
5 Receive owners copy of the Distribute copies for informant, 1 minute Clerk - -
registered document Office of the Civil Registrar
General (OCRG), office file and
6 Present Official Receipt to the Receive and attach Official 3 minutes Municipal Civil - - attendant at birth
Office of Local Civil Registrar Receipt (OR) to Certificate of Registrar/
Death and let the Municipal Clerk
Civil Registrar sign 6 File copy for Office of the Civil 1 minute Clerk - -
Registrar General (OCRG) and
enter in the Register of Births
7 Receive Certificate of Release copy of Certificate 1 minute Clerk - -
Death of Death

Note: If delayed, requirements are:

1. 10 days posting period
2. Affidavit for delayed registration
3. Any two documentary evidences:
Baptismal certificate
School record
Medical records
Voters record
4. Affidavit of two disinterested persons who might have witnessed or known the birth of the child

59 60
REGISTRATION OF MARRIAGE REGISTRATION OF DEATH (within 30 days from the time of death)
(for ordinary marriage following solemnization- within 15 days)
(for marriage exempt from license requirement– within 30 days) Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : Nearest Relative, Hospital Personnel who has knowledge of the death
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM What are the requirements : Certification of Death by the Barangay Captain where the death occurred
Who may avail of the service : Solemnizing officers’ staff, newly wed couple Duration : 37 minutes
What are the requirements : Accomplished Municipal Form No. 97 (Form No. 13) How to avail of the service :
Duration : 10 minutes Duration of Activity
Person
How to avail of the service : Steps Applicant/Client Service Provider (Under Normal Fees Forms
In- Charge
Circumstances)
Duration of Activity 1 Request for Registration of Interview client and 2 minutes Clerk -
Person in
Steps Applicant/Client Service Provider (Under Normal Fees Forms
Charge Death secure necessary data
Circumstances
2 Supply necessary data Prepare Certificate of Death in 5 minutes Clerk - Municipal

1 Request for registration and Check if accomplished form is 2 minutes Clerk - Municipal Form 97 Quadruplicate copies and sign Form 1A

Presents accomplished properly filled-up Copy

Certificate of Marriage 3 Review and sign the document Let the client/informant sign the 2 minutes Clerk
Accomplished Municipal Form
No. 103
2 Assign Registry Number, let 1 minute Clerk - - 4 Advise clients to let the Municipal 1 minute Clerk
the Municipal Civil Registrar Health Officer certify on
sign the cause of death, then the
embalmer to certify at the back
of the accomplished form
5 Go to the Municipal Health
Officer and embalmer for their
3 Sign the Certificate of Marriage 1 minute Municipal Civil -
signature 20 minutes Clerk - -
Registrar 6 Advise clients to pay corresponding 1 minute Clerk - -
fees to Municipal
Treasurer's Office
4 Enter data in the Registry of 3 minutes Clerk Pay burial permit or transfer Receive payment, issue
Marriage of cadaver at Municipal Official Receipt and attach 3 minutes Collection AF#51
7 Treasurer's Office to the document Clerk, MTO P100.00 AF#58
Submit signed Death Certificates
with Official Receipt for Accept document for registration.
5 Distribute copies for client, 1 minute Clerk - - 8 Registration 1 minute Clerk - -
Office of the Civil Registral Assign Registry Number, let
General (OCRG) and office file the Municipal Civil Registrar Municipal Civil
sign and enter in the Registry Registrar
10 of Deaths 1 minute Clerk - -
Release registered Certificate
6 Receive owners copy of the Release registered Certificate 2 minutes Clerk - -
of Death and advise client to
registered document of Marriage, Solemnizing
Receive registered Certificate present the document to
Officers' and owner's copy
11 of Death Church for burial purposes. 1 minute Clerk - -

Note: If delayed, requirements are:

Note: If delayed requirements are: 1. 10 days posting period
1. 10 days posting period 2. Affidavit for delayed registration
2. Affidavit for delayed registration 3. Any two documentary evidences:
3. Any two documentary evidences: Baptismal certificate
Baptismal certificate School record
School record Medical records
Medical records Voters record
Voters record 4. Affidavit of two disinterested persons who might have witnessed or known the death
4. Affidavit of two disinterested persons who might have witnessed or known the marriage

61 62
EGISTRATION OF LEGITIMATION

Schedule of availability of service
Who may avail of the service
What are the requirements
Duration
How to avail of the service
: Monday to Friday, 8:00 AM to 5:00 PM REGISTRATION OF AUSF (Affidavit to Use the Surname of the Father) (R.A. 9255)
: Parents of Children born before marriage
: Parents Certificate of Marriage, Certificate of Live Birth, Current Community Tax of Parents, Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Certificate of No Marriage (CENOMAR) Who may avail of the service : Parents of Illegitimate Children born with single parent or not acknowledged by the father
What are the requirements : Certificate of Live Birth, Current Community Tax of Father
: 32 minutes Duration : 31 minutes
: How to avail of the service :

Duration of Activity Duration of Activity

Person Person
Steps Applicant/Client Service Provider (Under Normal Fees Forms Steps Applicant/Client Service Provider (Under Normal Fees Forms
In- Charge In -Charge
Circumstances) Circumstances
Request for legitimation and Check authenticity of documents
Request to avail RA 9255 Check documents presented
present original documents presented and have them
1 needed photocopied in 2 copies each 3 minutes Clerk - - Present requirements to and have them photocopied in
1 LCR Clerk 2 copies each 3 minutes Clerk - -
Prepare Affidavit for Use the Affidavit of
2 Prepare Affidavit of Legitimation 5 minutes Clerk - Legitimation 2 Surname of the Father 5 minutes Clerk - AUSF
Verify COLB if acknowledge at
Advise client to pay Legitimaton the back portion is signed by the
3 Fee 1 minute Clerk - - 3 father-if not 1 minute Clerk - -
(If not) Prepare Affidavit of
Acknowledgement
Pay corresponding fees at the Receive payment and issue Collection P 200.00 AF #51 Advise client to pay correspon- Collection
4 Municipal Treasurer's Office Official Receipt 3 minutes Clerk (MTO) 4 ding fees 3 minutes Clerk, MTO
Pay corresponding fees at the Receive payment and issue Collection P 200.00* AF #51
5 MTO Official Receipt 1 minute Clerk (MTO) P 50.00*
Present Official Receipt to the Enter Official Receipt Number
Attach OR to the Affidavit and
5 LCR Clerk on Affidavit of Legitimation 1 minute Clerk - -
submit ot MCR for perusal and
Present Official Receipt to the advice parents to appear before
Assign Registry No. on Affidavit
6 LCR Clerk the MCR 5 minutes Clerk - -
of Legitimation and enter in the
6 Register of Legal Instruments 5 minutes Clerk - - Appear before the Municipal
Civil Registrar and sign Affida-
Submit Affidavit of Legitimation vit to Use the Surname of the
and other requirements for 7 Father (AUSF) Sign AUSF 1 minute Civil Registrar - -
7 perusal 5 minutes Clerk - - Assign Regsitry No. on the
Affidavit of Acknowledgement
8 first (if applicable) and then to the
Appear before the Municipal Sign Affidavit of Legitimation AUSF and enter in the Register
Civil Registrar and sign Affidavit and other requirements for Municipal of Legal Instruments. 5 minutes Clerk - -
8 of Legitimation perusal 2 minutes Civil Registrar Prepare Annotated Certificate
- -
9 of Live Birth for OCRG copy 5 minutes Clerk - -
Prepare Annotated Certificate
Sort copy for Office file and
9 of Live Birth for OCRG copy 5 minutes Clerk - -
10 copy for OCRG for endorsement 1 minute Clerk - -
Release Copy of AUSF and
Sort copy for Office file and
Receive Copy of AUSF Annotated copy of Certificate of
10 copy for OCRG for endorsement 1 minute Clerk - -
11 and Annotated Copy of COLB Live Birth (COLB) to client 1 minute Clerk - -

Release Copy of Affidavit of

Receive Copy of Affidavit of Legitimation and Annotated copy *AUSF Fee
Legitimation and Annotated of Certificate of Live Birth (COLB) **Certification Fee
11 Copy of COLB to client 1 minute Clerk - -

63 64
 APPLICATION FOR MARRIAGE LICENSE

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

REGISTRATION OF COURT ORDER
Who may avail of the service : Would-be couples of legal age 18 & above
What are the requirements : Certificate of No Marriage (CENOMAR), Certificate of Live Birth (COLB)
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Duration : 10 days & 25 minutes
Who may avail of the service : General Public How to avail of the service :
What are the requirements : Certified copies of the Court Order and Certificate of Finality Duration of Activity
Person
Steps Applicant/Client Service Provider (under Normal Fees Forms
Duration : 19 minutes In- Charge
Circumstances)
How to avail of the service : 1 Present COLB and Interview client and 2 minutes Clerk -
CENOMAR secure necessary data
Duration of Activity
Person 2 Prepare Application for Marriage 2 minutes Clerk - Application for
Steps Applicant/Client Service Provider (under Normal Fees Forms
In- Charge License Marriage License
Circumstances)
3 Sign accomplished Application Let the applicants check and 3 minutes Clerk -
Check Authenticity of docu- for Marriage License sign the accomplished Appli-
Present requirements to MCR/ ments presented and read its cation for Marriage License
4 Advise clients to proceed to 1 minute Clerk -
1 LCR Clerk content 3 minutes MCR/Clerk - -
MSWD Office for schedule of
pre-marriage counseling
Assign Registry No. to the
5 Go to MSWD Office for Schedule applicant for pre - MSWD -
Court Order and enter in the
scheduling marriage counseling 2 minutes Staff - -
Register of Court Decrees/
Advise client to come back
2 Orders 3 minutes Clerk - -
Wait for ten (10) days posting after the ten (10) days posting
6 period period 10 days Clerk - -
If applicant is below twenty-five
Advise client to pay correspon- (25) years old, advise parents to
3 ding fees 1 minute Clerk - - 7 sign Parent's Consent/Advice 1 minute Clerk - -
8 Attend pre-marriage counseling MSWDO
and secure Certificate of PPO
Attendance Conduct pre-marriage counseling 1 minute RHU
Pay corresponding fees at the Receive payment and issue Collection P 100.00 AF #51
Accept pre-marriage counseling
4 MTO Official Receipt 3 minutes Clerk (MTO) P 100.00 Submit pre-marriage counseling certificate and examine com-
9 certificate of Attendance pleteness of all requirements 3 minutes Clerk - -
Prepare Certificate of registrat- Advise client to pay corres-
ponding fees at Municipal
ion and enter OR No. on it and 10 Treasurer's Office 1 minute Clerk - -
Present Official Receipt to the submit all documents to MCR Certificate of Receive payment, issue
Pay corresponding fees at Official Receipt (OR) and Collection P 292.00* Municipal Form #54
5 LCR Clerk for signature 5 minutes MCR Clerk - Registration
11 Municipal Treasurer's Office Marriage License 3 minutes Clerk, MTO P 342.00** AF #51
P 392.00***
Certify the Court Order and
Attach Marriage License and
finality and sign the Certificate Municipal
Official Receipt to the Application
6 of Registration 1 minute Cvivl Registrar - -
Present Marriage License with
of Marriage License and other Municipal Civil
office of LCR
If the document for correction is Official Receipt at the Office of required documents and let the Registrar
12 the Civil Registrar MCR sign it. 3 minutes Clerk - -
recorded in the office, prepare
Assign Registry No. to the Appli-
Annotated Certificate of Live
cation of Marriage License and
7 Birth (COLB) 5 minutes Clerk - -
13 enter in the Registry Book. 1 minute Clerk - -
14 Receive Certificate of Release copy of Certificate 1 minute Clerk - -
Receive Certified Copies of Sort and distribute copies for
Marriage of Marriage
Court Order, Finality and OCRG, File and release to the Receive Owner's copy and Sort and distribute copies for
Certificate of Registration client his/her copy Solemnizing Officer's copy of OCRG, File and release to the
Application for Marriage Li-
8 (Amended or Annotated Copy 1 minute Clerk - - client his/her copy
cense
Marriage License Official
of the document if applicable)
Receipt and Pre-Marriage
15 Counseling Certificate 15 minutes Clerk - -

*Both parties are residents of the Municipality of Guimbal

**One party is not a resident of the Municipality of Guimbal
***One party is a Foreigner

65 66
 OUT-OF-TOWN REPORTING OF BIRTH
APPLICATION FOR SUPPLEMENTAL REPORT
(May be filed to supply information inadvertently omitted when the document was registered) Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who may avail of the service : General Public
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
What are the requirements : Negative Result of NSO SECPA, Baptismal Certificate, school records, voter’s record
Who may avail of the service : General Public
What are the requirements : Certificate of Live Birth in SECPA (NSO), Current Community Tax, Supporting Document Duration : 25 minutes

Duration : 18 minutes How to avail of the service :

How to avail of the service : Duration of Activity

Person
Steps Applicant/Client Service Provider (under Normal Fees Forms
In- Charge
Duration of Activity Circumstances)
Person
Steps Applicant/Client Service Provider (under Normal Fees Forms
In- Charge Present documentary evi-
Circumstances) 1 Examine documents presented 2 minutes Clerk/ - -
dences
to LCR Clerk MCR
1 Present COLB in SECPA Check and examine the lacking 3 minutes Clerk - -
Prepare Affidavit for Out-of-Town 5 minutes Clerk - Affidavit for Out-
issued by the NSO with data to be supplemented MCR 2 Reporting of Birth of-Town Reporting
lacking data to LCR Clerk of Birth
3 Sign Affidavit Let the client and the MCR sign 2 minute Clerk - -
2 Present documentary evidence Prepare Affidavit for supplemental 5 minutes Clerk - Affidavit the Affidavit
4 Prepare Certificate of Live Birth 5 minute Clerk - Municipal Form 102
to support the lacking data and report
and let the client and MCR sign it
current community tax
5 Advise client to pay at the 1 minute Clerk - -
certificate
Municipal Treasurer's Office
6 Pay corresponding fees at the Receive payment and issue 1 minute Collection P 150.00 AF #51
3 Advise client to pay at the 1 minute Clerk - -
MTO Official Receipt Clerk (MTO)
Municipal Treasurer's Office
7 Present Official Receipt to the Attach OR to COLB and let the 1 minute Clerk
LCR Clerk client review and sign

8 Sign Certificate of Live Birth Let the MCR sign the COLB 2 minutes MCR - -
4 Pay corresponding fees at the Receive payment and issues 1 minute Collection P 200.00 AF #51
MTO Official Receipt Clerk (MTO)
9 Prepare Transmittal to the MCR 3 minutes Clerk/ - Transmittal Form
where the Out-of-Town Reporting MCR
5 Present Official Receipt to the Let the MCR sign the Affidavit 1 minute MCR
of Birth is sought
LCR Clerk for Supplemental report
Prepare Supplemental Report
and Annotated Certificate of
10 Sort documents for file and 1 minute Clerk - -
6 Live Birth based on Supplemental 5 minutes Clerk Municipal
Report For mailing
-
Let the client sign in the space 1 minute Clerk - -
provided for the informant and 11 Advise client to come back for 2 minutes Clerk - -
7 the MCR follow-up/contact MCR if possible
Sort and distribute copies for for follow up
OCRG, File copy for endorsement
release to the client his/her 12 Mail accomplished Municipal - - - -
copy and advise to wait for Form 102 and other document-
ary evidences.
8 Receive owner's copy processing and approval of NSO 1 minute Clerk - -

67 68
 Continuation…...CORRECTION OF CLERICAL ERROR (CCE) /CHANGE OF FIRST NAME (CFN) - RA 9048 - MIGRANT PETITION

CORRECTION OF CLERICAL ERROR (CCE) /CHANGE OF FIRST NAME (CFN) - RA 9048 - MIGRANT PETITION
Duration : 10 days & 18 minutes
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM How to avail of the service :
Who may avail of the service : General Public
What are the requirements : Duration of
Activity Person
Steps Applicant/Client Service Provider Fees Forms
(under Normal In- Charge
Circumstances
Requirements for Petition for Correction of Clerical Requirements for Petition for :
Error of :
CHANGE OF FIRST NAME 1 Apply CCE/CFN as Migrant Check/examine document for 3 minutes Clerk - -
FIRST NAME OF THE CHILD Certified Machine Copy of the following: petitioner CCE/CFN MCR
Certified Machine Copy of the following: (3 copies each)
(3 copies each) 1. Certificate of Live Birth or SECPA to be
corrected 2 Give checklists for requirements/ 1 minute Clerk - -
1. Certificate of Live Birth or SECPA to be 2. Baptismal Certificate of the child fees to corresponding error
corrected 3. Voter’s affidavit of the child (if applicable)
2. Baptismal Certificate of the child 4. School Records
3. Voter’s affidavit of the child (if applicable) 5. Employment Record and/or SSS Record
3 Present supporting documents Examine supporting documents 1 minute Clerk - -
4. School Records 6. Clearances from: Employer, NBI, PNP
5. Employment Record and/or SSS Record 7. Publication: Affidavit of Publication from the if enough to justify CCE/CFN MCR
6. Current Year Community Tax Certificate publisher; Copy of the newspaper clipping
8. Current Year Community Tax Certificate
9. Certificate of non- employment if unemployed 4 Advise client to pay corresponding 5 minute Clerk - -
(Lawyer)
fees at MTO. Secure postal
DATE AND PLACE OF MARRIAGE money order at Post Office for
Certified Machine Copy of the following:
filing fee. Also advise to publish
(3 copies each)
1. Certificate of Live Birth or SECPA to be in daily newspaper for 2 consecutive
Corrected weeks in case of CFN.
2. Marriage Certificate of Parents
3. Birth Certificate of Siblings with correct date
and place of marriage 5 Pay corresponding fees at the Receive payment and issue 3 minutes MTO Clerk 500.00 AF #51
4. Affidavit of witness MTO Official Receipt. 1,000.00
5. Current Year Community Tax Certificate

RA 9048 1.1
6 Present Official Receipt to the Receive OR and let client sign 3 minutes Clerk -
CCE
LCR Clerk in the application for petition
LAST NAME/MIDDLE NAME OF THE CHILD/
PERSON
Certified Machine Copy of the following:
(3 copies each) 6 Sign RA 9048 1.1 Form Post petition for ten days at MCR 10 days Clerk - -
1. Certificate of Live Birth or SECPA to be
Office. Advise client be back after
corrected
2. Certificate of Live Birth of the father/ mother of 10 days
the child
3. Baptismal Certificate of the child
4. Marriage certificate of parents 7 Back to LCR Advise client to mail petition to 1 minute Clerk - -

5. Voter’s affidavit of the child (if applicable) Record Keeping Civil Registrar
6. Certificate of Live Birth of Siblings (at least 2)
7. Current Year Community Tax Certificate of
the Petitioner 8 Mail all documents Advise client to follow-up 1 minute Clerk - -

69 70
 Continuation…...CORRECTION OF CLERICAL ERROR (CCE) /CHANGE OF FIRST NAME (CFN) - RA 9048

CORRECTION OF CLERICAL ERROR (CCE) /CHANGE OF FIRST NAME (CFN) - RA 9048 Duration : 1-2 months, 11 days & 26 minutes
How to avail of the service :
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Duration of
Who may avail of the service : General Public Steps Applicant/Client Service Provider
Activity Person
Fees Forms
(under Normal In- Charge
What are the requirements :
Circumstances)
1 Apply CCE/CFN. Present Check/examine document for 3 minutes Clerk - -
Requirements for Petition for Correction of Clerical Requirements for Petition for : CCE/CFN if correction sought
documents to be corrected MCR
Error of : is within the scope of RA 9048
CHANGE OF FIRST NAME 2
Give checklists for require-
1 minute Clerk - -
ments/fees to corresponding
FIRST NAME OF THE CHILD Certified Machine Copy of the following:
Certified Machine Copy of the following: (3 copies each) error
(3 copies each) 1. Certificate of Live Birth or SECPA to be 3 Present supporting documents Examine all supporting docu- 1 minute Clerk - -
ments if enough to justify
corrected CCE/CFN
MCR
1. Certificate of Live Birth or SECPA to be 2. Baptismal Certificate of the child
corrected 3. Voter’s affidavit of the child (if applicable) Advise client to pay corre-
2. Baptismal Certificate of the child 4. School Records sponding fees at MTO
3. Voter’s affidavit of the child (if applicable) 5. Employment Record and/or SSS Record . In case of CFN, advise
4. School Records 6. Clearances from: Employer, NBI, PNP petitioner to publish at
5. Employment Record and/or SSS Record 7. Publication: Affidavit of Publication from the Daily newspaper circulating
6. Current Year Community Tax Certificate publisher; Copy of the newspaper clipping with in Region VI for 2
8. Current Year Community Tax Certificate Consecutive weeks.
Municipal Form
9. Certificate of non- employment if unemployed 4 5 minutes Clerk -
102
(Lawyer)
Receive payment, issue 1000.00
DATE AND PLACE OF MARRIAGE 5 Pay corresponding fees at the
Official
3 minutes MTO Clerk
CCE
-
Certified Machine Copy of the following: 3000.00
MTO Receipt.
(3 copies each) CFN
1. Certificate of Live Birth or SECPA to be RA 9048 1.1
6 Present Official Receipt to the Receive OR and let sign at 3 minutes Clerk -
CCE
Corrected RA 9048 1.1 Form for CCE
2. Marriage Certificate of Parents LCR Clerk RA 9048 4.1 CFN
and
3. Birth Certificate of Siblings with correct date RA 9048 4.1 Form for CFN
and place of marriage 7 Sign RA 9048 1.1 Form and
Post petition for ten days at
10 days Clerk -
4. Affidavit of witness MCR
RA 9048 4.1 Form and Office.
5. Current Year Community Tax Certificate
8 Render decision after posting 10 minutes MCR -
period
Send accomplished CCE/CFN
with all supporting documents
LAST NAME/MIDDLE NAME OF THE CHILD/ to
PERSON NSO-Legal Services Division
Sta.
Certified Machine Copy of the following:
9 Mesa, Manila 1 day Clerk - -
(3 copies each)
NSO Legal Services Division
1. Certificate of Live Birth or SECPA to be
10 Affirme/Impugne Petition 1-2 months Atty. Pilimpinas - -
corrected Upon receipt of OCRG deci-
2. Certificate of Live Birth of the father/ mother of 11 MCR - -
sion,
the child issue Certificate of Finality for
3. Baptismal Certificate of the child affirmed petition and motion
4. Marriage certificate of parents for
reconsideration for impugned
5. Voter’s affidavit of the child (if applicable)
petition
6. Certificate of Live Birth of Siblings (at least 2)
7. Current Year Community Tax Certificate of
the Petitioner

71 72
 GENERAL SERVICES OFFICE
The General Services Office formulates measures for the consideration of the sanggunian and
provides technical assistance and support to the mayor in carrying out measures to ensure the delivery of
basic services and provision of adequate facilities and which require general services expertise and
technical support services.

GENERAL SERVICES OFFICE

It also develops plans and strategies and upon approval thereof, implements the same,

ORGANIZATIONAL CHART
particularly those which have to do with the general services supportive of the welfare of the inhabitants,
which the mayor is empowered to implement and which the sanggunian is empowered to provide.

Moreover, it takes custody of and is accountable of all properties, real or personal, owned by the
Local Government Unit and those granted to it in the form of donation, reparation, assistance and
counterpart of joint projects.

The office also maintains and supervises janitorial, security, landscaping and other related
services in all local government public buildings and other real property, whether owned or leased by the
local government unit.

In addition, it collates and disseminates information regarding prices, shipping and other costs of
supplies and other items commonly used by the local government unit.

The General Services Office performs archival and record management with respect to record of
offices and departments of the local government unit and performs all other functions pertaining to supply
and property management heretofore performed by the local government treasurer, and enforces policies
on records creation, maintenance and disposal.

Other general services related activities such as the possible or imminent destruction or damage
to records, supplies, properties, and structures and the orderly and sanitary clearing up of waste materials
or debris, particularly during in the aftermath of man-made and natural calamities and disasters.

And finally, the Office of the General Services exercises such other powers and performs other
duties and functions as may be prescribed by law or ordinance.

73 74
 FRONTLINE SERVICES OF THE GENERAL SERVICES OFFICE

REPAIR / CLEANING OF GOVERNMENT FACILITIES / GARBAGE COLLECTION GUIMBAL RURAL HEALTH UNIT
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Guimbal is composed of 33 barangays with a population of 32,442 (actual pop) or 30,060 projected
Who may avail of the service : Stall Owners in the Public Market, Residents of the Municipality within the Poblacion only population based on 2007 NSO survey. It has 6510 households with 9 Barangay Health Stations and 1
What are the requirements : Requests (Walk-in or by Telephone Call) Main Health Center. Out of the 10 health centers,3 are recognized as Sentrong Sigla facility by the DOH
Duration : Depends on the Type of Service Requested namely Camangahan BHS, Particion BHS and the Main Health Center. The RHU Staff is composed of 1
How to avail of the service : Municipal Health officer, 2 Nurses, 10 Midwives, 1 Sanitation Inspector, and 1 Medical Technologist.
Duration of Activity
Person
Steps Applicant/Client Service Provider (under Normal
In- Charge
Fees Forms Presently 225 active Barangay Health Workers and 39 Barangay Nutrition Scholars are under the
Circumstances) supervision of the RHU. Aside from the health center, there are also private clinics and doctors in the
1 Request for assistance in Interview and secure 5 minutes GSO Head - -
area. The core referral hospital of the first district is also located in town. Although Guimbal has different
cleaning and repair of market necessary data and facilities for health problems, many Guimbalanons prefer to visit the RHU for free consultation,
stalls, canals, repair of schedule inspection. immunization and other health services.
electrical installations (through
phone or walk-in requests). In 2008, 4592 people had undergone consultation at the RHU alone, 703 children ages
2 Inspect area to be 1 hour GSO Head - - 0 – 11 months were fully immunized or 86.6% of the target. Pregnant women with 3 or more prenatal visits
cleaned or facilities to be are 520 out of 1052 target. This means that each pregnant woman should visit the RHU/BHS once in
repaired. every trimester in order to be counted. In the Family Planning program there are 233 new acceptors of the
3 Schedule repairs or 1 hour GSO Head - - different contraceptive methods and currently 1,278 women of reproductive age uses an FP method. For
of area. Cancer prevention and control program, 132 women has undergone breast examination while 195 clients
have their sputum examined.
4 Assist in cleaning or repair Repair, clean area. half day GSO Staff - -
The emergence of degenerative diseases like Diabetes Mellitus, hypertension and other life style
diseases are now included in the municipality’s leading causes of illnesses and deaths. In 2008, 2557
Note : The maximum duration for this type of service is one (1) day clients have their BP checked at the RHU and out of these 71 have BP problems and are currently under
ISSUANCE OF CONTRACT OF LEASE FOR CEMETERY VAULT treatment. Cancer also has been included in the top 10 cause of death for years now.

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Malnutrition is also one of the health issues of the municipality. Despite of the campaign of health
Who may avail of the service : Residents of Guimbal staff on proper nutrition, healthy food preparation and sanitation program there are still 48 Below Normal
What are the requirements : Photocopy of Death Certificate, Community Tax Certificate No. of client Very Low weight (BNVL) children and 466 Below Normal Low weight for age 0 to under 6 years old
Duration : 14 minutes children. The free Milk Supplementation by the LGU which started October 2008 will help alleviate the
How to avail of the service : weight problem of these children.
Duration of Activity
Person The increasing number of respiratory illnesses like URTI (Upper respiratory Tract infection), SVI
Steps Applicant/Client Service Provider (under Normal Fees Forms
In- Charge
Circumstances) (Systemic Viral Infection), pneumonia and bronchitis are still in the leading causes of Morbidity. Pulmonary
TB is also one of health threats. In last years data 64 TB cases were treated with a Cure Rate of 94%.
1 Submit requirements. Give instructions to clients on 1 minute GSO Staff - PR Form
the rules and policies on use
These cases are mostly sputum positive cases. Poor sanitation and hygiene problems like Diarrhea and
of Cemetery Vault. Skin Diseases are also included in the causes of Illnesses.
2 Prepare Contract of Lease 3 minutes GSO Staff - Contract of Lease
and Burial Permit. Burial Permit Cases of Dengue and Typhoid Fever all throughout the year were also noted. There were 11 cases
3 Advise clients to pay corres- 1 minute GSO Staff - - of Dengue Fever in 2008, 3 of these cases were noted at Barangays Nahapay. Brgy. Igcocolo, Nanga and
ponding fees at the Municipal Magsaysay Street has 2 cases each. Nine (9) cases of Typhoid fever were also reported and these came
Treasurer's Office. from 9 different barangays of the municipality.
4 Pay corresponding fees at the Receive payment and issue 3 minutes MTO Collection P5,350.00/ AF #51
Municipal Treasurer's Office. Official Receipt (OR). Clerk 5 years Even though there were regular vaccination schedule per barangay for Dogs, 34 animal/ dog bite
5 Present Official Receipt (OR) Sign and issue Contract of 2 minutes GSO Head - -
cases were noted. All of these were referred to the Animal Bite Center located at the Rep. Pedro G. Trono
as proof of payment. Lease and Burial Permit.
Memorial Hospital for treatment.
6 Forward Contract of Lease 2 minutes GSO Staff - -
and Burial Permit to Office of
the Mayor for signature.
Mental Illness also post a threat to the health status of the people.
7 Sign Contract of Lease and 1 minute Municipal Mayor - -
Burial Permit. The Guimbal Rural Health Unit is manned by one (1) doctor, two (2 ) nurses, one (1) medical
8 Receive Contract of Lease and Release Contract of Lease 1 minute GSO Staff - - technologist, 10 midwives and one (1) sanitation inspector.
Burial Permit. and Burial Permit.

75 76
 FRONTLINE SERVICES OF GUIMBAL RURAL HEALTH UNIT

LABORATORY SERVICE
FOR COMPLETE BLOOD COUNT (CBC)

Schedule of Availability of Service : Monday to Friday , 8:00 AM to 5:00 PM

Who will avail of the service
What are the requirements
Duration
How to avail of the service
: General Public
: Laboratory Request Form
: 58 mins. From extraction to processing, analysis, recording and reporting and 1 minute
for release of lab result
:

Duration of Activity
Steps Applicant/Client Service Provider (under Normal Circum- Person In- Charge Fees Forms
stances)
Present lab request Medical Technolo- Lab. request
1 for CBC Verify patient’s data 5 minutes gist - Form
Medical Technolo-
Billing and charging of gist - Lab. Request
2 fees 5 minutes Form

Collection Clerk, Lab. Form

Pay corresponding Receive payment & 3 minutes Office of the Mun. P 50.00 and Official
3 fee Issue Official Receipt Treasurer/lab per- Receipt.
sonnel

Blood extraction 5 minutes Med. Tech

4
Process and examine
5 specimen 30 minutes Med. Tech

Record the result in Laboratory

6 the logbook 5 minutes Med. Tech Logbook

7 Type lab. result 5 minutes Med. Tech Laboratory

Form

LABORATORY SERVICE
FOR ROUTINE URINALYSIS

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

Who will avail of the service : General Public
What are the requirements : Laboratory Request Form and Urine Specimen
Duration : 59 minutes
How to avail of the service
Duration of Activity
(under Normal Circum- Person
Steps Applicant/Client Service Provider stances) In- Charge Fees Forms

Present lab request Verify patient’s data Med.Tech

1 for urinalysis 5 minutes - Lab. Request
Billing and charging of Med.Tech
2 fees 5 minutes - Lab. request
Pay corresponding Receive payment & issue Collection Clerk, Lab. Form
fee official receipt Office of the MTO and official
3 3 minutes Treasurer/ Lab P 20.00 receipt.
personnel
Receive and verify the
4 Submit urine quality and adequacy of 5 minutes Med. Tech - -
sample specimen
Process and analyze
5 specimen 30 minutes Med. Tech
Record the result in the Med. Tech Laboratory
6 logbook 5 minutes Logbook
7 Type lab. result 5 minutes Med. Tech Laboratory
Form
Present OR and Release lab. result 1 minute Med. Tech Urinalysis
8 receive lab. result lab. form

77 78
LABORATORY SERVICE LABORATORY SERVICE
FOR ROUTINE FECALYSIS FOR SPUTUM MICROSCOPY

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who will avail of the service : General Public Who will avail of the service : General Public
What are the requirements : Laboratory Request Form /stool sample What are the requirements : Laboratory Request Form and sputum specimen
Duration : 59 minutes Duration : 2 hours and 25mins.and 1 min for release of lab result. Results are released
How to avail of the service : after the 3 sputum specimen are submitted
How to avail of the service :
Duration of Activity Duration of
Steps Applicant/Client Service Provider (under Normal Circum- Person Fees Forms Steps Applicant/Client Service Provider Activity Person
stances) In- Charge (under Normal In- Charge Fees Forms
Circumstances)
1 Present lab. Request Verify patient’s data 5 minutes Med.Tech
Present lab. request for Verify patient’s data Lab.
for fecalysis - Lab. Re-
1 sputum exam. for AFB 5 minutes Med.Tech Request
quest
Give instructions on how
Billing and charging of
to collect and or verify the
2 fees 5 minutes Med.Tech - Lab. request
2 adequacy and quality of Med.Tech
specimen 5 minutes
Collection Clerk, Lab. Form
Collect / submit sputum Receive the sample
Receive payment & Office of the and Official
3 sample 10 minutes Med. Tech
issue official receipt Mun. Treasurer/ Receipt.
3 Pay the fee 3 minutes lab. personnel P 15.00 Smear the sample 30 minutes Med. Tech
4
Staining of smeared
4 Submit stool sample Receive and verify the 5 minutes Med. Tech - - 5 slides 30 minutes Med. Tech
adequacy of specimen
6 Allow the slides to air dry 30 minutes Med. Tech
Process and analyze
5 specimen 30 minutes Med. Tech - -
7 Microscopic reading 30 minutes Med. Tech
Laboratory Of smeared slides
6 Record result in the 5 minutes Med. Tech - Logbook Record result in the NTP NTP
logbook 8 Laboratory Register 5 minutes Laboratory
Laboratory Med. Tech Register
7 Type lab. result 5 minutes Med. Tech - Form Result are re-
Present OR and Fecalysis leased after
8 receive lab. result Release lab. result 1 minute Med. Tech - lab. form 9 Receive result Release of Lab. Result complete submis- Lab. form
sion of the 3 Med. Tech.
sputum specimen

LABORATORY SERVICE
LABORATORY SERVICE
FOR ROUTINE BLOOD CHEMISTRY
FOR HEPATITIS B SURFACE ANTIGEN AND PREGNANCY TEST
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who will avail of the service : General Public
Who will avail of the service : General Public
What are the requirements : Laboratory Request Form and Fasting blood sample
What are the requirements : Laboratory Request Form
Duration : 1 hour and 58 minutes
Duration : 1 hour and 28 minutes from extraction to processing and examination and
How to avail of the service :
1 min for release of lab result
Duration of How to avail of the service :
Activity Person
Duration of
Steps Applicant/Client Service Provider (under Normal In- Charge Fees Forms
Activity (under Person
Circumstances)
Steps Applicant/Client Service Provider Normal In- Charge Fees Forms
Present lab. request form for Verify patient’s data
1 blood chemistry 5 minutes Med.Tech - Lab. Request Circumstances)
Present lab re-
Billing and charging of
2 fees 5 minutes Med.Tech Lab. request 1 quest for HBsAg or Verity patient’s data 5 minutes Med.Tech Lab. Request
Pregnancy. Test
Collection Clerk,
Receive payment & issue Office of the FBS – P 70.00 Lab. Form and 2 Billing and charging
3 Pay the corresponding fees official receipt 3 minutes Municipal URIC ACID – P 100. Official Receipt of fees 5 minutes Med.Tech Lab. request
Treasurer or CREATININE- P100.00 Collection Clerk,
lab. personnel LIPID PROFILE-P380.00 Receive payment & Office of the Mun. HBsAg –P 150.00 Lab. Form and
4 Blood extraction 5 minutes Med. Tech 3 Pay the fees issue official receipt 3 minutes Treasurer or lab. Preg.test- P50..00 Official Re-
5 Process specimen 30 minutes Med. Tech personnel ceipt.
Examination and analysis 4 Blood extraction 5 minutes Med. Tech
of blood specimen Process and examine
6 60 minutes Med. Tech
5 specimen 1 hour Med. Tech
Record the result in the Med. Tech Laboratory Record the result in Laboratory
7 logbook 5 minutes Logbook 6 the logbook 5 minutes Med. Tech Logbook
8 Type lab. result 5 minutes Med. Tech Laboratory Laboratory
Form 7 Type lab. result 5 minutes Med. Tech Form
Present OR & receive lab. CBC lab. form Present OR & Release of lab. result
9 result Release of lab. result 1 minutes Med. Tech 8 receive lab. result 1 minute Med. Tech CBC lab. form

79 80
PRENATAL NORMAL DELIVERY

Schedule of availability of service : Every Friday, 8:00 AM to 5:00 PM Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who will avail of the service : General Public (pregnant women) Who will avail of the service : Pregnant mothers
What are the requirements : Home base maternal record (PINK CARD) What are the requirements :
Duration : 21 minutes Duration :
How to avail of the service : How to avail of the service :
Duration of
DURATION OF
Steps Applicant/Client Service Provider Activity Person Fees Forms
CLIENT/APPLICANT ACTIVITY PERSON
(under Normal In- Charge
STEPS SERVICE PROVIDER (Under Normal IN- CHARGE
Circumstances)
Circumstances) FEES FORMS
Receive form , Answer call immediately
Admit patient and fill-up HBMR HBMR Call Midwife for home Prepare things for delivery,
Old client – present HBMR Issue and fill-up HBMR to new 8 minutes Midwife or Individual 1 delivery. and check OB bag 10 minutes
1 client BHW treatment
New Client Get vital signs record (ITR) Midwife or BHW
Go to house of patient. For
2 risk cases, refer patient to Depend on distance of Midwife
Wait for name to be called Do prenatal consultation and 5 minutes Midwife hospital ASAP house of client/ patient
2 auscultation.
Do immunization to mothers if 3 Prepare for delivery Instruct patient for proper 5 minutes Midwife
3 needed 1 minute Midwife personal hygiene
Do health education, and give 4 Handle delivery Depend on situation Midwife
4 advices,
Do baby care
give or prescribe prenatal 4 minutes Midwife
5 Do post partum care 30 minutes Midwife
vitamins
Set appointment for next visit,
5 give back HBMR to patient 1 minute Midwife 6 Initiate breastfeeding Latching

Post partum follow –up and

6 Receive HBMR Record data in TCL 2 minutes Midwife TCL/ITR
do baby care Birth registra- Midwife
7 tion Give vitamin A to 30 minutes
Note: Walk-in patients can have their prenatal any day of the week mother

IMMUNIZATION
FAMILY PLANNING
Schedule of availability of service : Every Wednesday, 8:00 AM to 5:00 PM (Barangay Level)
Who will avail of the service : Infant ages 0-9 months old
What are the requirements : Immunization card Schedule of availability of service : Monday to Friday (8:00 AM to 5:00 PM)
Duration : 21 minutes Who will avail of the service : Women of Reproductive Age (15-49)
How to avail of the service : What are the requirements : Family Planning Appointment Card
Duration : 47 minutes
Duration of Activity
How to avail of the service :
Steps Applicant/Client Service Provider (under Normal Person Fees Forms
Circumstances) In- Charge
DURATION OF
ACTIVITY
OLD CLIENTS- present Receive form ,
(Under Normal PERSON
immunization card. Admit patient to ITR fill-up GMC
STEPS CLIENTS/APPLICANT SERVICE PROVIDER Circumstances) IN- CHARGE FEES FORMS
NEW CLIENT- secure immunization card 10 minutes Midwife or Individual
1 immunization card Get vital signs BHW treatment Old client – present ap- Interview client and check vital signs
- record (ITR) 1 pointment card 5 minutes Midwife - Appoint-
ment
Wait for name to be called Conduct health education Pill- 3 minutes
2 5 minutes Midwife - - Provide method on client’s choice DMPA – 10
2 minutes Midwife -
Conduct immunization IUD- 30 minutes
(assisted by BHW)
Hold child while being 3 Inform for next appointment 2 minutes Midwife -
3 immunized 1 minute Midwife - -
Wait for further instructions Gather data and check vital signs Appoint-
from midwife 4 New client - 5 minutes Midwife - ment
4 - - card
Set appointment for next visit, Refer to PHN for FP counseling
give back GMC to patient 5 1 minute Midwife - -
1 minute Midwife Dispense initial FP planning supply
5 - - 6 2 minutes Nurse - -

6 Receive GMC and go Record data in TCL 2 minutes Midwife TCL/ITR Return to respective mid-
home - 7 wife for registration on TCL Record data in TCL
2 minutes Midwife - TCL

Note: For special cases like working mothers, their children can have their immunization anytime but are advised to follow the next regular
immunization schedule

81 82
 ISSUANCE OF HEALTH CARD
INTEGRATED MANAGEMENT OF CHILDHOOD ILLNESSES ( IMCI)
(Barangay Level)
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who will avail of the service : General Public
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
What are the requirements : Urinalysis result/ fecalysis/ sputum result
Who will avail of the service : children ages 0-5 years old
Duration : 23 minutes
What are the requirements :
How to avail of the service :
Duration : 39 minutes
How to avail of the service : Duration of Activity
Duration of Activity (under Normal Person
(under Normal Person Steps Applicant/Client Service Provider Circumstances) In- Charge Fees Forms
Steps Applicant/Client Service Provider Circumstances) In- Charge Fees Forms
Receive ,check vital signs 1 Apply for Health Card Accept application 5 minutes Sanitation Inspector
1 GO to BHS for consultation and respiratory rate if child 5 minutes Midwife - -
has fast breathing Request for Laboratory
- - 2 Urinalysis, Fecalysis, 1 minute Sanitation Inspector
and Sputum - -
2 Fill-up IMCI prescribed form 3 minutes Midwife
- IMCI Form Urinalysis
Assess child using IMCI 3 Give copy of labora- Receive copy of result. Sanitation Inspector result
3 manual, classify and conduct 10 minutes Midwife tory result and refer to MHO for 10 minutes - Feckless
Health education abnormal result result
- - Sputum
exam
result
4 Treat child according to IMCI 5 minutes Midwife
classification - - Instruct client to pay for Sanitation Inspector
For severe cases give initial 4 Health Card fee 5 minutes - -
5 dose and refer to Municipal 5 minutes Midwife Collection Clerk,
Health Officer - - 5 Pay the fees Receive payment & 3 minutes Mun. Treasuer’s P 50.00
Give leaflet for feeding issue official receipt Office -
6 recommendation and con- 5 minutes Midwife
duct health education 6 Present OR Issue Health Card 3 minutes Sanitation Inspector - -
- -
Advice mother when to Heath
return and watch out for 5 minutes Midwife 7 Receive Health card Record on Logbook 2 minutes Sanitation Inspector - card
7 Receive leaflet & go home dander sighs for 2 days & Logbook
record data in TCL
- -
ENVIRONMENTAL SANITATION
DOTS
ISSUANCE OF SANITARY PERMIT
BARANGAY LEVEL
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Schedule of availability of service : Monday to Friday (8:00 AM to 5:00 PM)
Who will avail of the service : General Public
Who will avail of the service : General Public
What are the requirements :
What are the requirements :
Duration : 59 minutes
Duration : 7 minutes
How to avail of the service :
How to avail of the service :
Duration of Activity
Duration of Activity Service Provider (under Normal Person
Person Steps Applicant/Client Circumstances) In– charge Fees Forms
(under Normal
Steps Applicant/Client Service Provider In- Charge Fees Forms
Circumstances)
1 Apply for Sanitary Permit Accept application 5 minutes Sanitation Inspector - -
Go to Barangay Health Gather data and check vital
1 Station for consultation signs 5 minutes Midwife - - Assist in site inspection Conduct site inspection Sanitation Inspector
If patient is TB symptomatic, 2 30 minutes - -
2 refer to Main Health Center
for further management

1 minute Midwife - - Inform client for any

Receive referral form and
present to Main Health
Center for consultation
3 and sputum examination
Refer on Procedure 3 deficiency/conduct re Sanitation Inspector
on Consultation and inspection 20 minutes - -
Consultation & Sputum Sputum Microscopy Municipal
examination Health Officer & - - 4 Issue sanitary permit Sanitation Inspector - -
Med. Tech. 2 minutes

4 Record data on Dispensary 1 minute Midwife 5 Receive Sanitary Permit Record on logbook Sanitation Inspector
- - 2 minutes - -

83 84
REQUEST FOR CHLORINATION CONSULTATION

Schedule of availability of service
Who will avail of the service
What are the requirements
Duration
How to avail of the service
: Monday to Friday, 8:00 AM to 5:00 PM Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
: General Public Who Request for Chlorination Who will avail of the service : General public
: What are the requirements : Referral slip from BHWs
: 56 minutes Duration : 31 minutes
: How to avail of the service :

Duration of Activity Duration of Activity

(under Normal Person (under Normal Person
Steps Applicant/Client Service Provider Circumstances) In- Charge Fees Forms Steps Applicant/Client Service Provider Circumstances In- Charge Fees Forms

Give referral slip with Referral slip

Request for water Interview client and secure 5 minutes Sanitation 1 Secure referral slip pertinent data 15 minutes BHW
1 disinfection (chlorination necessary information ask Inspector
of water facility schedule on site inspection Present referral slip and Receive referral slip, take Midwife/ BHW on Referral slip
2 get priority number vital signs and record 10 minutes duty
2 Accompany sanitation On-site inspection of facility Sanitation
inspector 1 hour Inspector Midwife/ BHW on
3 Wait number to be Announce the number 1minute duty
Sanitation called
3 Conduct chlorination 30 minutes Inspector
4 Present referral slip to Examine, prescribe and 5 minutes MHO Referral slip
Take note of instruc- Advise client on what to do and Sanitation MHO advise patient
4 tions of sanitation give instruction 20 minutes Inspector
inspector

MINOR SURGERY
HANDLING COMPLAINTS/ NUISANCE
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM Who will avail of the service : General public
Who will avail of the service : General public who have complaints What are the requirements :
What are the requirements : Duration : 21 minutes
Duration : 2 hours and 25 minutes How to avail of the service :
How to avail of the service :
Duration of Activity
Steps Applicant/Client Service Provider (under Normal Person In- Charge Fees Forms
Duration of Activity Circumstances)
Steps Applicant/Client Service Provider (under Normal Person Fees Forms
Circumstances) In- Charge Secure referral forms Check requirements of 3 minutes Midwife/ BHW on duty ITR/referral
1 from BHW/Midwife patient/ client - forms
Complainant submit letter of Receive letter, interview 10 minutes Sanitation Inspec-
Admit at Main Health
1 complaint client, get necessary data tor
Center for vital signs
and get number if Take vital signs and 5 minutes Midwife/ BHW on duty - -
Refer to MHO 5 minutes Municipal Health
2 applicable record
2 Officer
A. Assess patient for
Conduct inspection Sanitation Inspec- operation
3 1 hour tor, MENRO B. Inject tetanus toxoid
Wait for number to be C. Do the minor surgery Municipal Health
Sanitation Inspec- 3 called and proceed to D. Give instruction to Depends on the Officer
4 Make recommendations 10 minutes tor minor OR patient/folks regarding kind of surgery. - -
Respondent Comply with the medicines to take.
recommendation of sanita- Refer to higher authority if Sanitation In-
tion Inspector within pre- problem cannot be resolved 1 hour spector Schedule next visit of
5 scribed period at their level 4 Go home patient/ client 3 minutes Municipal Health
Officer - -

85 86
PRE- MARRIAGE COUNSELLING

Schedule of availability of service : Every 2nd & 4th Monday of the month, 8:00 AM to 5:00 PM
Who will avail of the service : Would be couples aged 18 years old & above
What are the requirements :
Duration : 30 minutes
How to avail of the service : TB DOTS
Duration of Activity
(For patients with negative sputum but positive X- ray results for Tuberculosis Diagnostic Committee
(under Normal Person
Steps Applicant/Client Service Provider Circumstances) In- Charge Fees Forms Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who will avail of the service : Patients with negative sputum but positive X- ray results for Tuberculosis Diagnostic
Committee
Come for marriage Gather PMC certificates
1 counseling 1 minute Nurse PMC certificates
What are the requirements :
Conduct counseling on Duration : 32 minutes
reproductive health, FP, How to avail of the service :
NFP, immunization, Duration of Activity Person
2 prenatal and postnatal 20 minutes Nurse - - Steps Applicant/Client Service Provider (under Normal In- Charge Fees Forms
services Circumstances)
3 Ask applicants if they 1 minute Nurse
have questions - - 1 Admit at main health center for Get vital signs, BP and 5 minutes Midwife or ITR, referral
4 Sign their certificates 5 minutes Nurse - - vital signs weigh BHW on duty - form
Proceed to PHN for counseling
Schedule those who ( make sure x-ray film reading Interview the patient TBDC
5 need FP for next visit 1 minute Nurse - - and sputum results are available using TBDC referral referral
Instruct applicants/ 2 form forms
Return to MSWD clients to proceed to 10 minutes Nurse -
6 office for further MSWDO for further Nurse Properly fill up the
instruction. instructions. Instruct 2 minutes - - 3 form 5 minutes Nurse -
those AP to proceed to
BHS for prenatal. Instruct patient on
4 when to comeback 1 minute Nurse
-
Note: For those whose husbands or wives are working abroad , who have limited time of stay in the municipality, they can come for counseling Refer patient to MHO TBDC
anytime 5 10 minutes Nurse - referral
form
TB DOTS Enter name of patient
(For patients with smear positive AFB result) to Referred X-ray to 1 minute Nurse - -
6 TBDC master list
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM
Who will avail of the service : Patients with smear positive AFB result
What are the requirements :
Duration : 33 minutes
How to avail of the service :
Duration of Activity
(under Normal Person
Steps Applicant/Client Service Provider Circumstances In- Charge Fees Forms

Secure referral form from

1 BHW/Midwife (Barangay)
Bring treatment partner
2 BHW/Midwife to Main
Health Center
3 Admit for vital signs Check vital signs, get BP and 5 minutes Midwife or - ITR/ referral
weigh client BHW on duty form
Counsel patient on TB as a NTP TB
4 Proceed to PHN for disease, provide TB calendar registry
counseling of activities for each patient, 20 minutes Nurse - TB calendar
give instruction on chemother- of activities
apy and its side effects
5 Dispense the drugs 2 minutes Nurse - -
NTP TB
Enroll at TB DOTS program 2 minutes Nurse registry, NTP
6 - treatment
card
Schedule next visit for follow-
7 up charge 1 minute Nurse - -
Inform midwife in charge of
8 their TB patient 3 minutes Nurse - -

87 88
 FAMILY PLANNING PROGRAM
(New Acceptor)

Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM

TB DOTS Who will avail of the service : married couples of reproductive age (15- 49)
(TBDC Patients whose results were already on hand) What are the requirements :
Duration : 51 minutes
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM How to avail of the service :
Who will avail of the service : TBDC Patients whose results were already on hand
What are the requirements :
Duration of Activity Person
Duration : 35 minutes Steps Applicant/Client Service Provider (under Normal In- Charge Fees Forms
How to avail of the service : Circumstances)
Duration of Activity
(under Normal Secure referral form
Steps Applicant/Client Service Provider Circumstances) Person 1 from BHW/Midwife Referral form
In– Charge Fees Forms
Secure referral forms Admit at Main Health Check vital signs, BP Midwife or ITR/ Referral
1 from BHW/midwife 2 Center and weigh 5 minutes BHW on duty - forms
Admit at Main Health Counsel and examine
Center for consultation patient 10 minutes Nurse Referral
and treatment Get vital signs, BP and Midwife or Forms/ ITR/FP
2 weigh 5 minutes BHW on duty - ITR, referral form Proceed to PHN for Identify what is the 5 minutes service record
Counsel patient on TB NTP referral 3 counseling method of choice and
as a disease, provide forms what is suitable for her.
TB calendar of activities NTP registry
3 Proceed to PHN for for each patient, give 20 minutes Nurse ITR Do pelvic examination
counseling instruction on chemo- TB calendar of For IUD Patient and measure uterine 20minutes
therapy and its side activities depth. If depth is
effects - suitable for insertion,
insert IUD
4 Dispense the drugs 2 minutes Nurse - -
NTP TB registry,
5 Enroll at TB DOTS 2 minutes Nurse - NTP treatment
program card
Schedule next visit for
FP service
6 follow-up charge 1 minute Nurse - -
4 Enroll at FP program 2 minutes Nurse - record

Inform midwife in
7 charge of their TB 3 minutes Nurse - - Give/dispense first
patient supply of contraceptive
Proceed to dispensary 5 method and give date FP master list
8 and go home List the name of the 2 minutes Midwife or - Referral form of follow-up 5 minutes Nurse - Logbook
patient and the diagno- Nurse
sis
For those who need Accompany client/ Referral form
further assessment and patient to MHO and FP service
6 referral, proceed to 2 minutes Nurse record
MHO
Referral form
List name & diagnosis and FP service
7 Proceed to dispensary 2 minutes Midwife or record
Nurse

Go back to BHS and

8 inform midwife about
method of choice on
FP

89 90
 ACRONYMS USED IN THIS CITIZEN’S CHARTER
AF # 51 - Accountable Form Number 51
AF # 53 - Accountable Form No. 53
AF # 56 - Accountable Form Number 56
AF # 58 - Accountable Form Number 58
INTEGRATED MANAGEMENT OF CHILDHOOD ILLNESSES (IMCI) AP - Ante Partal
(Main Health Station) ASAP - As soon as possible
AFB - Acid Fast Bacilli
Schedule of availability of service : Monday to Friday, 8:00 AM to 5:00 PM AT - Agricultural Technician/ Agricultural Technologist
Who will avail of the service : Children aged 0- 5 years old AUSF - Affidavit to Use the Surname of the Father
What are the requirements : BHW - Barangay Health Worker
Duration : 37 minutes
BHS - Barangay Health Station
How to avail of the service : In case the doctor is on leave or is on official travel the nurse do IMCI for
BIR - Bureau of Internal Revenue
Duration of Activity Person
Steps (under Normal Fees Forms
BP - Blood Pressure
Applicant/Client Service Provider In- Charge
Circumstances) CBC -Complete Blood Count
Secure referral forms CTC - Community Tax Certificate
1 from BHW COLB - Certificate of Live Birth
Get vital signs, weight DMPA - Depo Medroxy Progesterone Acetate
Admit at Main Health and temperature Midwife or
2 Center for vital signs 5 minutes BHW on duty - Referral forms
DPWTC - Department of Public Works Transportation and Communication
A. assess and classify Nurse DV - Disbursement Voucher
child 2 weeks-2 ITR, forms on FBS - Fasting Blood Sugar
months and 2 months sick child FP - Family Planning
– 5 years old using 2 weeks-
prescribed forms. 2months, GMC - Growth Monitoring Chart
B. Treat the child 2 months – 5 GSO - General Services Office
based on IMCI proto- years. HBMR - Home Based Maternal Record
col. Nurse IMCI mothers
C. Instruct when to card HBsAg - Hepatitis B surface Antigen
comeback for follow- 10-20 minutes HRMO - Human Resource Management Officer
up Nurse IMCI - Integrated Management of Childhood Illnesses
D. For very severe
3 Proceed to PHN disease refer to IUD - Intra Uterine Device
hospital ASAP Nurse LCR - Local Civil Registrar
E. For those who need MA - Municipal Agriculturist
further assessment
refer to MHO MCR - Municipal Civil Registrar
Nurse IMCI Forms MENRO - Municipal Environment & Natural Resources Officer
MHO - Municipal Health Officer
MPDC - Municipal Planning & Development Coordinator
MPW - Ministry of Public Works
MSWDO - Municipal Social Welfare & Development Office/ Officer
MTO - Municipal Treasurer’s Office
NTP - National Tuberculosis Program
OBR - Obligation Request
OCRG - Office of the Civil Registrar General
OD - Officer of the Day
OR - Official Receipt
PHN - Public Health Nurse
PMC - Pre- Marriage Counseling
PO - Purchase Order
PR - Purchase Request
PSPB - Personnel Selection and Promotions Board
RHU - Rural Health Unit
RPT - Real Property Tax
SB - Sangguniang Bayan
SECPA - Security Papers
SSS - Social Security System
TB - Tubeculosis
TB DOTS - Tuberculosis- Directly Observed Treatment Short Course for Chemotherapy
TB DC - Tuberculosis Diagnostic Committee
TCL/ ITR - Target Client List/ Individual Treatment Record

91 92
 FEEDBACK AND REDRESS MECHANISMS

Please let us know how we have served you by doing the following:

 Accomplish our Feedback Form provided in the offices you Contact Addresses/ Numbers
transacted business with
MUNICIPALITY OF GUIMBAL
 Write or call us Guimbal, Iloilo
5022 Philippines
 Talk to the in –charge of the public assistance desk
Tel No. (033) 3155277; 3155288; 5120011; 5120088
Email Address: lgu_guimbal@yahoo.com

Client complaint/ Feedback Form and Client Compliment Form

MUNICIPALITY OF GUIMBAL MUNICIPALITY OF GUIMBAL

CLIENT COMPLAINT/ FEEDBACK FORM CLIENT COMPLIMENT FORM

Name : Name :

Address : Address :

Email Address (if any) : Email Address (if any) :

Contact Number (s) (if any) : Contact Number (s) (if any) :

Organization/ Agency : Organization/ Agency :

Person (s) complained of: Person (s) compliment:

Nature of Complaint: Nature of Compliment:

When did it happen? : When did it happen? :

Facts of Complaint : Facts of Incident :

(Please use additional sheets if necessary) (Please use additional sheets if necessary)

Desired Action from our Office: Desired Action from our Office:

Signature : Signature :
Date : Date :

93 94

NATIONAL GOVERNMENT AGENCIES STATIONED IN THE MUNICIPALITY OF GUIMBAL
OFFICES SERVICES
Commission on Elections 1. Registration of Voters
(COMELEC) 2. Transfer of Registration
3. Correction of Personal Data
4. Reactivation of Registration
Bureau of Post Postal services (mailing & delivery)
Dept. Agrarian Reform (DAR) 1. Land Tenure Improvement
a.) Land Transfer
a.1. Voluntary offer to sell
a.2. Compulsory acquisition
a.3. Voluntary land transfer
b.) Leasehold Operation
2. Support services to farmers through
infrastructure, capability building
trainings, cooperative enhancement
to cooperatives and farmers org’ns,
funding for CARP projects especially
for ARCs (Agrarian Reform
Communities)
3. Agrarian Justice
Mediation
Legal counseling
Legal assistance
Parole and Probation Office Investigation, supervision and
implementation of rehabilitation programs
for parolees, pardonees and probationers
Bureau of Jail Management Security, safekeeping and development
& Penology (BJMP) of inmates coming from the first district
of Iloilo
Phil. National Police (PNP) 1. Prevention and control of crimes
2. Maintenance of peace and order
3. Enforcement of laws
Bureau of Fire Protection (BFP) Fire prevention and suppression
Department of Interior & 1. Monitors the operation of the Local
Local Government (DILG) Government Unit
2. Extend technical assistance to the
Local Government Unit
3. Interagency linkages
Bureau of Internal Revenue (BIR) Collection of all kinds of taxes
Bureau of Telecom Serve the telecommunication needs
of the public
Land Transportation Office (LTO) 1. Motor vehicle registration
2. Issuance of student permit
3. Renewal of driver’s license
15th Municipal Circuit Trial Court 1. Hear and decide civil, criminal, land
registration and election related
cases filed within the scope of its
jurisdiction (Mun. of Guimbal, Igbaras,
Tigbauan and Tubungan)
2. Issuance of MCTC Clearance
3. Solemnization of Marriage
95
HEAD OF OFFICE
Mr. Remie Fernandez
Election Officer II
Mrs. Mary June Mesias
Postmaster II
Mrs. Everlinda Sumido
Municipal Agrarian Reform
Officer
Mrs. Janet Fernandez
Chief Probation and Parole
Officer
Senior Insp Jimmy Doromal
Warden
P/Insp. Esperidion R. Biado III
Chief of Police
Fire Insp. Joel Alafar
Municipal Fire Marshal
Mrs. Flordiliza E. Guardialao
OIC- MLGOO
Mrs. Ma. Eden Gemperoso
BIR Collection Officer
Mr. Serafin de Jesus
Officer-in- Charge
Mrs. Bernadette Batilaran
Transportation Regulatory
Officer I
Hon. Susan M. Alcantara
Presiding Judge
OFFICES
Regional Trial Court (RTC)
Branch 67
Dept. of Environment &
Natural Resources (DENR)
Provincial Population Office
SERVICES HEAD OF OFFICE
1. Hear and decide all civil and Hon. Domingo Diamante
criminal cases where damages Presiding Judge
and claims sought to be recovered
exceed P300,000.00 and where
the value of the property is more
than P20,000.00, in the municipalities
of Guimbal, Tigbauan, Igbaras,
Tubungan, Miagao and San Joaquin
2. Hear and decide all cases involving
minors, family disputes, drug cases,
land registration, correction of entries,
violation of intellectual property rights,
violation of Omnibus Election Code
and libel cases
3. Hear and decide special proceeding
cases, special civil actions and all
appealed cases from the lower courts
of San Joaquin, Guimbal and Miagao courts.
4. Issuance of RTC clearance
5. Solemnization of marriage
1. Monitor and check movement of Mr. Francisco Gallego
forest products and the issuance Officer-in-Charge, DENR
of seizure order on illegally CENR Sub- Office
transported forest products
2. Conduct field inspection of
Applications for Certificate of Tree
Plantation Ownership.
3. Issue Self Monitoring Form for the
Transport of forest products.
4. Monitor and evaluate forestry
Development projects
1. Responsible Parenthood and Mrs. Mae R. Germinal
Natural Family Planningd Provincial Population Officer I
Conduct pre-marriage counseling
Conduct Responsible Parenting
Movement Couples Class
2. Adolescent Health & Youth Dev’t Program
a. Conduct regular meeting to the Youth
Core Group Members
b. Conduct lectures to parents of youth
ages 15- 24 years old
C. Conduct lecture/symposia to high school
students
3. Population and development (POPDEV)
Integration Planning Workshop with Barangay
Dev’t Council members as participants,
Barangay Service Point Officers (BSPO)
deputized as monitors and evaluators of
provincially funded projects
4. Data Management
a. BSPOs as frontliners in getting updated
barangay basic population and as monitors
of in and out migration of the municipality
b. Consolidate and update BSPO reports on
demography: births, deaths and migration;
marriages, youth profile, all women and
women of reproductive age (15-49 years old)
5. Administrative Requirements
a. Provide technical assistance and as resource
speaker during the conduct of POPDEV
Integration Planning Workshop, Responsible
Parenting Movement Couples Classes,
Adolescent Health & Youth Dev’t Program
Symposia, Barangay Assemblies
b. Continuous education to BSPOs.
96