ROLES AND RESPONSIBILITIES IN THE PROCUREMENT CYCLE

Contract Procurement Procurement Requisition. Confirmation of

Performance 15 Plan and 1 Filled with clear
2
2 Availability of
3
3
Evaluation Budget Specs/TOR/SOW funds
Boards / Councils
Review of:
Contract Contract User Department • Specifications/TOR/SOW
• Procurement method 4
Management Monitoring 14 • Evaluation Criteria
• Delivery Procurement &
•Potential supply market
• Payment Disposal Unit
•Sign Contract Accounting Officer Procurement method
•Communicate Award 13 Approval 5
•Administrative review Contracts
Committee
Preparation of Bidding Documents e.g:
Award of Contract 12
Boards / Councils • Instruction to Bidders 6
• Price Schedule
Review of Evaluation Evaluation • Terms and Conditions
report (approval or 11
rejection) Committee
(ADHOC) Approval of Bidding Documents 7

Evaluation of Note:
bids 10 Receipt and 9 Advertisement and 8 In case this cycle is not adhered
opening of bids Invitations for Bids 8 to, please inform the Accounting
Officer or PPDA.

Produced by Public Procurement and Disposal of Public Assets Authority (PPDA), 1 Pilkington Road, Workers’ House 14th
Floor, P.O Box 3925, Kampala, Email; info@ppda.go.ug Tel. 041- 311100, website: www.ppda.go.ug