POSITION DESCRIPTION

Position Title Administration Assistant Department HRD & GA

Function - Division -
Section Human Resource Reviewed Date 1 January 2005
Development
Re-Write Re-Appraise Replaces New Job

I. BASIC FUNCTION & SCOPE

To do the secretarial function for HRD activities.

II. ACCOUNTABILITIES % Time

1. To control and keep stationery stock.

2. To filing the HRD’s document and letter.
3. To check and make report of employee attendance.

III. DUTIES PERFORMED

1. To check and report attendance record from section.

2. To receive and classify all letter for HRD.
3. Make monthly report of employee leave record.
4. To write and type the letter.
5. Make monthly report of employee leave record.
6. To keep the cleanliness of work equipment and work environment.

IV. SUPERVISION & ASSISTANCE

1. Immediate Supervision : HRD Officer, Factorical Coordinator

and HRD & GA Manager

2. Functional Assistance/Guidance : -

V. RESPONSIBILITY & AUTHORITY

1. MEN

Directly Supervised : -

Indirectly Supervised : -

2. MATERIALS/PRODUCT : Not Applicable

3. MACHINE/EQUIPMENT : Standard Office Machine

4. FINANCIAL : -

5. CONTACT : All Administration Assistant

VI. MINIMUM REQUIREMENTS

 1. Education : Senior High School Minimum

2. Training Required : - Manajemen kearsipan

- Kesekretarisan
- Database program

3. Experience & Qualification : Minimum 4 years in Manufacture

Company in the same position.

4. Age : 23 – 35 years

5. Knowledge : - Filing system / management

- Personnel database
- Understand English to spoken and
written
- Reporting technique
- Payroll System

6. Skills : - MS Excel, Ms Word, MS PowerPoint

- Communicativeness
- Familiar with database program

7. Attitudes : - Objective and fairness

- Polite
- Proactive

VII. SPECIFIC CONDITION

Prepared By Reviewed By Approved By

Approved By Approved By Approved By