PROJECT A-SURE

User Training Manual

HUMAN CAPITAL MANAGEMENT

ORGANIZATIONAL MANAGEMENT

ABOLITION OF DEPARTMENT

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Muhammad Sualeh Qamar & Malik Saad Aziz

Name Signature Date

Project Director Siemens: Mr. Sarwar Khan
Project Director PTCL: Dr. Fuad Khan
    
 

Document Number

Document Number Document Date

ABOLITION OF DEPARTMENT.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 15 Aug, 2007 NA NA

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TABLE OF CONTENTS

1. LEGEND ..................................................................................................................... 6

2. MODULE SELECTION "HUMAN RESOURCE" ....................................................... 7

2.1. REQUIRED USER INPUT ......................................................................................................... 7

2.2. SAP SCREEN SNAP .............................................................................................................. 7
2.3. DESCRIPTION ....................................................................................................................... 7

3. "ORGANIZATIONAL MANAGEMENT" SELECTION .............................................. 8

3.1. REQUIRED USER INPUT ......................................................................................................... 8

3.2. SAP SCREEN SNAP .............................................................................................................. 8
3.3. DESCRIPTION ....................................................................................................................... 8

4. "ORGANIZATIONAL PLAN" SELECTION ............................................................... 9

4.1. REQUIRED USER INPUT ......................................................................................................... 9

4.2. SAP SCREEN SNAP .............................................................................................................. 9
4.3. DESCRIPTION ....................................................................................................................... 9

5. "ORGANIZATION AND STAFFING" SELECTION................................................. 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10

5.2. SAP SCREEN SNAP ............................................................................................................ 10
5.3. DESCRIPTION ..................................................................................................................... 10

6. CHANGE "ORGANIZATION AND STAFFING" ...................................................... 11

6.1. REQUIRED USER INPUT ....................................................................................................... 11

6.2. SAP SCREEN SNAP ............................................................................................................ 11
6.3. DESCRIPTION ..................................................................................................................... 11

7. DEPARTMENT SELECTION ................................................................................... 12

7.1. REQUIRED USER INPUT ....................................................................................................... 12

7.2. SAP SCREEN SNAP ............................................................................................................ 12
7.3. DESCRIPTION ..................................................................................................................... 12

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8. DEPARTMENT SELECTION ................................................................................... 13

8.1. REQUIRED USER INPUT ....................................................................................................... 13

8.2. SAP SCREEN SNAP ............................................................................................................ 13
8.3. DESCRIPTION ..................................................................................................................... 13

9. CHANGING DEPARTMENT NAME ........................................................................ 14

9.1. REQUIRED USER INPUT ....................................................................................................... 14

9.2. SAP SCREEN SNAP ............................................................................................................ 14
9.3. DESCRIPTION ..................................................................................................................... 14

10. ENTRY OF NEW NAME ........................................................................................ 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15

10.2. SAP SCREEN SNAP .......................................................................................................... 15
10.3. DESCRIPTION.................................................................................................................... 15

11. ENTRY OF NEW NAME ........................................................................................ 16

11.1. REQUIRED USER INPUT ..................................................................................................... 16

11.2. SAP SCREEN SNAP .......................................................................................................... 16
11.3. DESCRIPTION.................................................................................................................... 16

12. NAME ENTRY FOR DEPARTMENT ..................................................................... 17

12.1. REQUIRED USER INPUT ..................................................................................................... 17

12.2. SAP SCREEN SNAP .......................................................................................................... 17
12.3. DESCRIPTION.................................................................................................................... 17

13. SHOWING VALIDITY DATES ............................................................................... 18

13.1. REQUIRED USER INPUT ..................................................................................................... 18

13.2. SAP SCREEN SNAP .......................................................................................................... 18
13.3. DESCRIPTION.................................................................................................................... 18

14. START DATE ......................................................................................................... 19

14.1. REQUIRED USER INPUT ..................................................................................................... 19

14.2. SAP SCREEN SNAP .......................................................................................................... 19
14.3. DESCRIPTION.................................................................................................................... 19

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15. DATE FORMAT...................................................................................................... 20

15.1. REQUIRED USER INPUT ..................................................................................................... 20

15.2. SAP SCREEN SNAP .......................................................................................................... 20
15.3. DESCRIPTION.................................................................................................................... 20

16. END DATE ............................................................................................................. 21

16.1. REQUIRED USER INPUT ..................................................................................................... 21

16.2. SAP SCREEN SNAP .......................................................................................................... 21
16.3. DESCRIPTION.................................................................................................................... 21

17. DATE FORMAT...................................................................................................... 22

17.1. REQUIRED USER INPUT ..................................................................................................... 22

17.2. SAP SCREEN SNAP .......................................................................................................... 22
17.3. DESCRIPTION.................................................................................................................... 22

18. SAVING CHANGES ............................................................................................... 23

18.1. REQUIRED USER INPUT ..................................................................................................... 23

18.2. SAP SCREEN SNAP .......................................................................................................... 23
18.3. DESCRIPTION.................................................................................................................... 23

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1. LEGEND

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

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2. MODULE SELECTION "HUMAN RESOURCE"

2.1. Required User Input

Click on "Human Resource".

2.2. SAP Screen Snap

2.3. Description
  
Click on the "Human Resource" option to go further in the drop down menu.

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3. "ORGANIZATIONAL MANAGEMENT" SELECTION

3.1. Required User Input

Click on "Organizational Management".

3.2. SAP Screen Snap

3.3. Description
 
In sap easy access menu, you need to follow the path to go to the desired screen. After selecting “human
resource”, go to "Organizational Management" as shown in the screen.

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4. "ORGANIZATIONAL PLAN" SELECTION

4.1. Required User Input

Click on "Organizational Plan".

4.2. SAP Screen Snap

4.3. Description
  
Select the "Organizational Plan" to further drop down the menu

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5. "ORGANIZATION AND STAFFING" SELECTION

5.1. Required User Input

Click on "Organization & Staffing".

5.2. SAP Screen Snap

5.3. Description
  
Select the "Organization and Staffing" to go further in the drop down menu

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6. CHANGE "ORGANIZATION AND STAFFING"

6.1. Required User Input

Double click "Change" or enter transaction code “PPOME” in the command field.

6.2. SAP Screen Snap

6.3. Description
  
Under “Organization and Staffing”, you need to select the option named "Change" alternatively you can
type transaction code "PPOME" in the command field.

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7. DEPARTMENT SELECTION

7.1. Required User Input

Click on the desired department.

7.2. SAP Screen Snap

7.3. Description
  
Select your desired department/ unit for abolition.

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8. DEPARTMENT SELECTION

8.1. Required User Input

Double click on your desired department.

8.2. SAP Screen Snap

8.3. Description
  
By double clicking on the desired unit/ Department, you will get the details of that unit in the detail area at
the bottom right side of the screen.

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9. CHANGING DEPARTMENT NAME

9.1. Required User Input

Click on an “Organizational Unit” field and enter the new desired name of the department.

9.2. SAP Screen Snap

9.3. Description
  
Click on “Organizational Unit” field and enter the new desired name of the department.

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10. ENTRY OF NEW NAME

10.1. Required User Input

Enter any new name.

10.2. SAP Screen Snap

10.3. Description
  
You can enter any desired name for your department like for example entered "-111" as shown in the
screen.

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11. ENTRY OF NEW NAME

11.1. Required User Input

Click where shown and enter the desired new name of the department.

11.2. SAP Screen Snap

11.3. Description
  
Click on the field as shown in the above screen to enter the same department name.

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12. NAME ENTRY FOR DEPARTMENT

12.1. Required User Input

Enter any desired name.

12.2. SAP Screen Snap

12.3. Description
  
Enter the same name of the organizational unit as done in the previous step. i.e "-111".

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13. SHOWING VALIDITY DATES

13.1. Required User Input

Click on the button as shown on the screen.

13.2. SAP Screen Snap

13.3. Description
  
If the “Valid from” and “to” dates are not visible then click on the button as shown on the screen.

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14. START DATE

14.1. Required User Input

Enter required start date.

14.2. SAP Screen Snap

14.3. Description
  
Click on validity from date field and enter your start date.

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15. DATE FORMAT

15.1. Required User Input

Enter "Sap Acceptable" format for date.

15.2. SAP Screen Snap

15.3. Description
  
In the "valid from" date field you must enter the date in the sap acceptable format. i.e "01.01.07"or
"01.01.2007" or "010107".

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16. END DATE

16.1. Required User Input

Enter required end date.

16.2. SAP Screen Snap

16.3. Description
  
Click on "to date" and enter end date in the specified format

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17. DATE FORMAT

17.1. Required User Input

Enter sap acceptable format for date.

17.2. SAP Screen Snap

17.3. Description
  
In the "to" date field you must enter the date in the sap acceptable format. i.e "31.12.07" or "31.12.2007"
or "311207".

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18. SAVING CHANGES

18.1. Required User Input

Click the save button .

18.2. SAP Screen Snap

18.3. Description
  

Press the save button to save your changes.

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