Sap Create Vendor Master

User Training Manual Date: 20.11.
2006
SAPsangam Enterprise Area: Material Management Created by: MM Team
Scenario: Creation of Vendor Master Version: 1
Course ID 6.1
Task Description Create Vendor Master
Logistics  Materials Management  Purchasing  Master Data  Vendor ->
Menu path
Central -> XK01 - Create
Transaction code: XK01( Central )/ MK01( Purchasing View)
Purpose
The vendor master database contains information about the vendors that supply an enterprise. This
information is stored in individual vendor master records. A vendor master record contains the
vendor’s name and address, as well as data such as the currency used for ordering from the
vendor, terms of payment, names of important contact persons (sales staff). For accounting
department, vendor represents an account payable, hence all the general ledger account details are
also maintained in the Vendor Master. Vendor shall be Created at Purchasing Organization level
and same can be extended to other Purchasing Organizations with the same number.
Prerequisites
• NA
The account groups control the screens, number ranges, and the field
selection during the creation of the vendor master.
Menu Path
To go to the Processing a vendor – Create External Vendor Master screen, use the following menu
path:
• Logistics  Materials management  Purchasing  Master data  Vendor
 Central  Create (Path for XK01)
Transaction Code
• XK01
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India
User Training Manual Date: 20.11.2006
Work Steps
1. Update the following Required, Optional, and Conditional fields, as needed:

Field R/O/C Description/Action
Vendor C Vendor Number
Vendor number will be internally generated. The system
shall give an internally generated number for the Vendor
with separate ranges available for imported, domestic and
internal vendors.
ZIMP Import Vendor
ZIND Local Vendor
ZHSE HIGH SEAS VENDORS –NAINI
ZSUB Sub contractor
Purchasing Org. O Purchasing Organization Identifier
Specifies that the vendor is permitted only for your
Purchasing Organization

India

Account Group R Following are the Account Group of Vendors configured.
Based on the Account Group, Vendor no. shall be created
by the system. No. Ranges are assigned as below
The Account Group determines the number ranges, type of

screens and fields, which will be displayed. Based on the
type of vendor fields can be populated as optional/
mandatory etc.
Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Note: The Reference fields are used for copying a vendor, typically from one Purchasing Organization to
another. Specify the vendor number and Purchasing Org that you wish to copy.
On screen “Create Vendor: Address”, enter information in the fields as specified in the below table:

India

Title O Title of vendor
Enter title
Commonly used in cases where employee is
created with a vendor master.
Name R Vendor Name
Up to 2 lines available
Format is replicated on printed documents
(Request For Quotations, Purchase Orders ...)
Search Term R Name by which search is conducted for this vendor
Enter a name to use in Matchcode. Up to 2 lines
available. This search term can be used for quickly
retrieving the vendor from the vendor list.
Street O Street address of the vendor
Enter Street address. Up to 5 lines available.
House number O House number as part of the address
Enter house number
District O City or district
Postal Code C Zip Code / Postal Code
Enter Zip Code / Postal Code
Requirement and format are dictated by the country
code entered
City R City, town, village name
Enter city, town, village name
Accepts any input
No validation tables
Country R Country Code
Enter Country Code
Must correspond to table entries
Region C State, Province
Choose the appropriate State, Province, etc. from
the drop down list
PO Box O PO Box
Enter PO box

India

Language R Language Key
Enter Language Key
Dictates the language used for all written
correspondence with this vendor. For all vendors
the enter “EN” in the field
Telephone 1 O Phone Number
Enter Phone Number
Fax Number O Fax Number
Enter Fax Number
Email O Email address of vendor
Enter e-mail address
1.3. On screen “Create Vendor: Control Data”, enter information in the fields as specified in the below
table:

India

Customer O If the vendor is also a customer, use this field to link
the two records together for line item display and
transaction processing
1.5. On screen “Create Vendor: Payment Transactions”, enter information in the fields as specified in the
below table:

Country O Enter Country of Vendor’s Bank
Bank Key O Enter Bank Key in this field
Bank Account O Enter bank account number in this field
Account Holder O Enter the Name in which the account is held
Alternate Payee O Alternate vendor to whom payment will be done
when material is procured from this vendor.
Optional field
Press <ENTER>
India

Reconciliation Account R Reconcilliation Account is predefined in the system
and the same is to be selected based on the type of
the Vendor. Enter the reconciliation account in this
field . For. Ex. 25010001 “Sundry Creditors for
Goods and Services”
Sort Key R Enter the sorting key you want for documents
overview. Choose “Posting Date”
Cash Management Group R Enter the group same as the vendor account group
in this field
Minority Indicator R Determines SSI /Non SSI vendor
Withholding Tax C Enter tax code if withholding tax is applicable for
the vendor
Certificate Date R Enter the vendor certificate date
Prec. Acct. Number O Field used to capture the previous vendor number if
the number is changed
Press <Enter> to go to the next screen
India

Payment Terms R Enter the terms of the payment to the vendor
Payment terms are predefined in the system.
Choose from the drop down list.

Order Currency R Order Currency
Enter Currency Code for transactions with this
vendor. Choose from the drop down list
India

Terms of Payment O Terms of Payment
Enter code for typical Terms of Payment with this
vendor. Choose from the drop down list
Incoterms C Incoterms ; Incoterms will be mandatory in case of
Imported Vendor
Incoterms specify certain internationally recognized
procedures that the shipper and the receiving party
must follow for the shipping transaction to be
successfully completed.
Select code and enter value in second box For
example ; FOB – Calcutta , Ex Works or CIF
Mumbai
Minimum Order Value O Minimum Order Value
Enter minimum value permitted
per purchase order
Schema group, vendor O Schema group, vendor
Key that determines which calculation schema
(when used for pricing purposes, also termed
"pricing procedure") is to be used in purchasing
documents containing this vendor number.
Enter Schema code. Choose from the drop down
list.
NL – Domestic Vendors
NI – Imported Vendors
Pricing date control O Pricing date control

This Field determines the date to be used in the
price determination process.
Enter Price determination key for Purchase orders
Maintain 1
ACC with vendor O Our acct number with the vendor
Enter the account number
Salesperson O Salesperson
Enter salesperson
Telephone O Telephone
Enter Telephone number

India

GR-based inv. Verif C Goods receipt based invoice
Verification flag. Indicator specifying that provision
has been made for GR-based invoice verification
for a purchase order item or invoice item.
This field will be mandatory for domestic vendor
and not a selectable field for import vendors
Click on if applicable
Acknowledment reqd. O Acknowledgment required flag. Determines
whether the purchasing document (purchase order,
outline agreement, etc.) is to be acknowledged by
the vendor.
Automatic PO O Automatic PO flag.
This is the Indicator specifying that purchase orders
are to be generated automatically from purchase
requisitions if the requisition has been assigned to
the vendor (source of supply).
Subseq. Settlement O Subsequent settlement flag
Qualifying for DKd O Qualifying for discount
Indicator denoting that a vendor can grant a
discount in kind (i.e. supply bonus articles free of
charge instead of granting a monetary discount as
a buying incentive or reward for large purchases)
within a purchasing organization.
Returns vendor O Vendor returns in shipping
Indicates that a vendor return is carried out using
shipping processing.
Srv-based inv verif. C Indicator for service based invoice verification
Click on if Vendor is for Account Group (Service
vendor)
Office of entry O Customs office
Ship cond. O General shipping strategy
Enter if applicable

India

Purchasing group O Purchasing group
Enter if applicable
Planed Deliv. Time O Planned delivery time
Enter if applicable
Confirmation Control O Conformation control
Maintain ‘0004’
Serv. Level O Vendor service level
Enter if applicable
1.6. On screen “Create Vendor: Partner Functions”, enter information in the fields as specified in the below
table:

Partner Function O Enter Partner Function Code
Table validated / selection
Number O Enter valid vendor number
Name C Name of vendor
System default from vendor number
DP O Select / Activate if multiple vendors and desired
Table validated / selection - only one selection per
partner function
Result
Vendor master gets created

India

Sap Create Vendor Master

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User Training Manual Date: 20.11.

 Central  Create (Path for XK01)

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1. Update the following Required, Optional, and Conditional fields, as needed:

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Field R/O/C Description/Action

The Account Group determines the number ranges, type of

2. Update the following Required, Optional, and Conditional fields, as needed:

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Field R/O/C Description/Action

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Field R/O/C Description/Action

3. Update the following Required, Optional, and Conditional fields, as needed:

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Field R/O/C Description/Action

5. Update the following Required, Optional, and Conditional fields, as needed:

6. Update the following Required, Optional, and Conditional fields, as needed:

7. Update the following Required, Optional, and Conditional fields, as needed:

8. Update the following Required, Optional, and Conditional fields, as needed:

Field R/O/C Description/Action

Pricing date control O Pricing date control

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Field R/O/C Description/Action

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Field R/O/C Description/Action

4. Update the following Required, Optional, and Conditional fields, as needed:

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