Cagayan State University

Computer Aided Examination System of Lyceum of Appari 1
Table of Contents
Chapter
Pages
Title Page
Approval Sheet
Acknowledgement
Dedication
Table of Contents
I THE PROBLEM AND ITS BACKGROUND
Introduction
Conceptual Framework of the Study
Statement of the Problem
Significance of the Study
Scope and Delimitation of the Study
Definition of Terms
II REVIEW OF RELATED LITERATURE AND STUDIES
III METHODOLOGY OF THE STUDY
IV THE PROPOSE PAYROLL SYSTEM
A. Input-Process-Output Diagram
B. Hierarchical Input-Process-Output Diagram
C. Database Design
a. Entity Relationship Diagram: Data Environment
Entity Relationship Diagram: Data Entry
Entity Relationship Diagram: Data Description
b. Data Model
c. Table Design
d. Defining Attributes and Domain
e. Summary of Tables
D. Physical Design: User Interfaces, Input Screens, Output
Screens
V SUMMARY OF FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS
Summary of Findings
Conclusions
Recommendations
APPENDICES
Cagayan State University - College of Information Technology

Appendix A: Historical Background of the Organization
Appendix B: Functions and Objectives of the Organization
Appendix C: Duties and Responsibilities of Personnel
Appendix D: Organizational Structure of the Organization
Appendix E: Flowcharting Symbols

Appendix F: ERD Symbols
Appendix G: Relationship Cardinality Symbols
Appendix H: Reference Letter
Appendix I: User’s Manual

Appendix J: Program Source Code
Appendix K: Curriculum Vitae

COMPUTER AIDED EXAMINATION SYSTEM

OF LYCEUM OF APPARI, HIGH SCHOOL DEPARTMENT
___________________________________________________
A thesis Proposal
Presented to
The Faculty of the
Collage of Information Technology
Cagayan State University
Carig Campus Tuguegrao City
___________________________________________________
In Partial Fulfillment
Of the Requirements in Capstone(SAD II)
___________________________________________________
Submitted by:
Ivan Christian Ganon
Arvin Ace Pasicolan
Mat John Casibang
Republic of the Philippines

CAGAYAN STATE UNIVERSITY

Carig Campus, Tuguegarao City
COLLEGE OF INFORMATION and COMPUTER SCIENCE
June 21, 2010
MRS. AMPARO T. SORIANO

Principal-Lyceum of Aparri
Aparri, Cagayan
Ma’am:
Greetings in the Name of the Lord!
The following students are currently enrolled in Systems Analysis and Design, a course
that envisions a good systems proposal, which is a part of a dynamic and responsive
curriculum of the degree Bachelor of Science in Information Technology. The course
cultivates and hones the ability of the students to develop interpersonal, analysis,
research, and design skills through interactive and meaningful data gathering activities.
The course’s objectives are: (1) to state relevant, correct, and well-defined problem
statement for the proposal; (2) design and implement pertinent data gathering tools
such as questionnaire, interview, or observation; (3) gather equally relevant and precise
information and requirements from the respondents of the data gathering tools; (4)
create reasonable cost-benefit analysis for the proposal; (5) implement applicable
development techniques for the proposal; (6) design interface and database for the
project; and (7) develop sound and useful proposal as an output of the course Systems
Analysis and Design.
The students of this College are very willing to help your organization by developing a
system which may be of great use for your daily routines and rigorous business
transactions. As the Instructor of this course, I respectfully recommend the following
students to conduct data gathering activity.
• ARVIN ACE M. PASICOLAN

• IVAN C. GANON
• MAT JOHN C. CASIBANG
The output of the data gathering activity shall be useful in defining the business problem
of your organization and the data shall be utilized as basis for the development of a
sound system that primordially eradicates the bulk of paper work, filing, and retrieval.
We also ensure the security and confidentiality of the data gathered from your
organization.
Should you have inquiries or verifications, please feel free to contact us anytime and we
shall be very pleased to accommodate you. Thank you, in anticipation, for your positive
response on this humble request. More Power and God Bless!

Respectfully yours, NOTED:
GENERINO P. SIDDAYAO GENERINO P. SIDDAYAO,

MSIT
Instructor-Adviser, SAD Academic Dean, CICS
APPROVED BY:
INTRODUCTION

We had noticed the enhancement of technologies around the world. Thus, the
development of technologies is not acquired without also the existence of the ability of
mankind to perform specific task. It is hard what the future will bring; however,
examining the trends in technology today can provide the vision of what might lie ahead.
Since young people are the future, it is important that they understand and know how to
use the many technologies that will be available. It is equally important that students
understand the impact and effect of technology; both good and bad.
Computerization has now become one of the best solutions to office procedure problems
because of its capabilities and it allows processing of large amount of data. It speeds up
processing of data, hence, much time and effort in doing the work is minimized.
Computerization is the controlling, Processing, Storing data and/or Information by means
of a computer, Task that are capable of being equipped with or automated by
computers.
In order to study the ways and means of improving the present system being used, the
researchers came up with the idea of designing a computerized system that will serve a
number of specific purposes in an organization called Computer Aided Examination
(CAE), a system in which the researchers conducted it to provide an adequate System
investigation and Analysis. The researchers also hope to help the school to come up with
more accurate system to be used in minimizing the teacher’s time and effort in
preparing and administering an examination.
The proposed system is being developed in order to attain a quality standard and
procedure the desire output. To be able to know whether the present manual system can
be improve through computerization. To develop a computer system that would
eliminate the manual processing of information with unparallel efficiency and accuracy of
information.

CONCEPTUAL FRAMEWORK
The flow of the proposed system contains password, which is being used as a
security of the system. The teacher must need to have his/her own password, before the
students will take the exam. In our proposed system we have the Client Server. In the
server he/she can freeze all units when the exam is times up. Browse is being used in
exploring the records of the students; Exit is being used in closing the program or the
system itself. And print when needed. In the user they will just take the exam in
Computer Aided Examination. The result of the exam will direct to the server’s computer.
STATEMENT OF THE PROBLEM
1. What are the concerns of teachers in the present manual system in preparing and
administering an examination?
2. What are the technical difficulties of the end – users?

3. What is the level of effectiveness of the computer aided examination to the end
users?
SIGNIFICANCE OF THE STUDY
To the Administration
It will be a great help to administration in way that the cost of the preparation of
the examination will be lessen.
To the Teachers
It will be a great help to the teachers in delivering an examination and for them to
lessen their time and effort in preparing and checking the exam.
To the Students
It will also help the students in taking the examination easily rather than the
exam manually or hand written exam.
To the Researchers
The researchers hope to gain more knowledge and develop their skills in
programming.

SCOPE AND DELIMITATION OF THE STUDY
This project is to implement computer aided examination (CAE) for high school
students only. Though the teaching methodologies are studied, it is not the intention of
the researchers to analyze the efficacy of the present curriculum. The scope of the
project, are the following:
A. Cant input Subscripts
B. Cant input shapes
C. Cant input exponential Mathematical operations
The core of the project is to create an integrated computer aided examination system for
high school students. The types of examination that would be given up during
examinations are Multiple Choice, Modified True or False and Identification.
OBJECTIVES
1. To provide computer aided examination for high students.
2. To identify the level of effectiveness of the system design.
3. To be of help to schools in the computerization program set by the

Department of Education.
4. To give credible solution to teachers and students problems on paper and
pencil examinations.

DEFINITION OF TERMS
Computer - it is computing device that performs mathematical and logical calculations,
processes, retrieves and store programmed information.
Computer Aided Examination - it is a developed software program designed to
administer examinations. It facilitates the systematic storage, updating and retrieval of
pertinent examinee data as well as checking and scoring of examinee answer to test
questions from computerized software. It is also able to generate reports of rating and
static of pass and fail test scores.
System – It is an organized set of related components established to accomplish a
certain task
System Design – It is the process of developing a plan for an improved system, based
on the result of the system.
System Analysis – It refers to the process of studying an existing system to determine
how it works and how it meets user needs.
Users – It refers to the people who will be having contact with the system usually
employees, teachers and students.
Chapter II
REVIEW OF RELATED LITERATURE AND STUDIES

RELATED LITERATURE:
Computer Aided Examination or CAE is a developed software program design to
administer the examinations. It facilitates the systematic storage, updating and retrieval
of pertinent examinee data as well as checking and scoring of examinee answers to test
questions from computerized software. It is also generate reports of ratings and static of
pass and fail test scores.
It is stated that several advantages of these system is to save time and effort of
the teachers in making up an exams. It can also reduce cheating through computer
testing and make students acquire information (IT) skills.
The CAE system, a tool for test administration, replaces paper and pencil types of
examination enabling speedy checking and scoring of examinee answer data on different
levels or types of examination. The system provides the advantage of generating test
results of their examinees within a minute which the developer had provided to for the
students of finishing their examination at the same time maintaining statistics of scores
and other pertinent information in a data bank.
The CAE system does not measure the examinees ability in the operation of the
computer. The examinees score will depend entirely on his/her performance in the exam.
Most CAE test use objectives test questions, with answer being selected from or
compared to limited set of pre-defined unequivocally correct responses to a question.
While objectives are used largely to test the knowledge and comprehension of the
students, with careful design, they can also access higher learning outcomes such as the
application of knowledge and analytical skills.
CHAPTER III
METHODOLOGY OF THE STUDY
Research Design

This chapter presents the methods that the researchers will undertake in the
conduct of the study with the system development life cycle as basis.
Project
Identification and
Selection
Project
Initialization and
Planning
Analysis
Design
Implementation
The first step is the project Identification and Selection wherein the researchers will
select from the system proposals to be presented. The proposed system were identified
to meet the information needs of the organizations such as the municipal government,
hospital, school, business establish like hotels and other organizations. The organization
were the study will be connected will then be identified during this stage.

The next step is project Initialization and Planning wherein the researchers will
provide a letter of permission to the head of the organization wherein the study will be
conducted as an initial step. A received copy will then be given back to the adviser as a
proof of permission from the head of the office. Initial details about the project will then
be discussed with the head of the organization. The researchers will come up with a
specific plan the team to follow during the course of the study.
The researchers will discuss the system requirements as the Analytical in this step
trough interview, Observation, library research and Internet research.
Through interview, the researchers where able to identify the problems encountered
in the manual system through Observation method, the researchers learned and
understand to process flow of the present system and able to determine the necessary
improvement of the school procedures. The library method was also used to make the
researchers understand better and wider about the study. In the Analysis stage, the
researchers came up with the flow of the present system from which the description of
the proposed system was based.
The researchers in this phase came up with the cost Benefit Analysis that describes
such plan to acquire any hardware and system needed to build or operate the proposed
system.The next stage is the Design, wherein the researchers came up with the design
output of the proposed Computer Aided Examination.
The implementation stage was accomplished during the system development
period.
LOCALE OF THE STUDY
The study was conducted at University of Saint Louie, Tuguegarao City with the
permission of our Adviser in Sad1 Ms. Geraldine Rubuelto, the Dean of the school and
their concerned personnel. The study focuses on the Computer Aided Examination of

their College Department, wherein all the personnel and the necessary information are
needed.
RESEACHER INTRUMENTS
Interview
The interview process is the most powerful instrument use in gathering information,
data and other ideas or opinions from the people concerned. The interviewer will have
the opportunity to visualized on what the interviewee is trying to say.
Library Research
This method can also help the interviewer understand more of what the interviewee has
said through the resources from the library like books, other related books, etc. and from
this, it can verifies some concepts that are not clear from the gathered information.
CHAPTER IV
THE PROPOSED COMPUTER ASISSTED EXAMINATION

A. Input – Process – Output Diagram
INPUT PROCESS OUTPUT

tblTeachers Add – For Adding New
Code Questionnaire
Last Name
First Name Cancel – For Cancelling

Recently Added Recorded
Middle Name
Username
Search – For Searching the
Password old and new records of the
students.
Access Level
Delete – For deleting

tblSubjects records.
Code Students Scores
Subjects Edit – For Editing Individual Report

Questionnaires.
Summary
tblQuestions
New – for Creating New
Subject document/Questions.
Question
Ans Multiple Choice
Correct Answer
User Answer
Code Teacher
Ans Identification
Ans True or False
Description
Points
Description
tblPreference
Hour
Minutes

Student Password
Teacher Code
B. HIERARCHICAL INPUT-PROCESS-OUTPUT DIAGRAM

Log-in
Student Teacher
My Account My Subject Make

Enter Student Examination
Name
Take Exam Edit Add Subject Choose

Password Subjects
Edit Subject Preference

Examination
Result
Make
Questionnaires
C. Database Design

A. DATA ENVIRONMENT
User PASSWOR
PASSWORD
Name_ D
B. DATA ENTRY
C. DATA DESCRIPTION
In this screen, there are two inputs the User Name and Password with its
description at the left of each text box the first input box accepts text up to 50 and
minimum of 6 characters and it is the primary of the password form. The second textbox
is the Password which accepts any character on the keyboard. The two buttons have
different purpose the ok button is the access button to the system, the button validate if
the user name and password are correct. The cancel button is the exit but button to the
system.
USER VIEW: MAKE EXAM

A. DATA ENVIRONMENT
Answer Subject
Category
Preference
MAKE EXAM
B. DATA ENTRY
Points
Question
B. DATA ENTRY

C. DATA DESCRIPTION
This screen serves as main part of making up exams. First we need to choose
what subject then start to make an a exam, it consist of buttons: FIRST, PREVIOUS,
NEXT, LAST, NEW, OK, FIND, RELOAD, DELETE, EDIT, EDIT PREFERENCE, PREFERENCE,
DELETE ALL QUESTIONS, CLOSE. You can also choose what type of exam you want to
make.
1. USER VIEW: TAKE EXAM

A. DATA ENVIRONMENT
Student Points
Year
Allotted
Time
Take Exam
Subject
B. DATA ENTRY
Student Name
Multiple
Type Choice
Student Section
Identificatio
Modified True or
n
False
B. DATA ENTRY
C. DATA DESCRIPTION
This screen serves as the main part of taking up exams. It consists of button
namely: FIRST, NEXT, PREVIOUS, LAST, EXIT. It is where user can choose his/ her
best answer.

2. USER VIEW: PREFERENCES
A. DATA ENVIRONMENT
PREFERENC
Allotted ES Student
Time Password
B. DATA ENVIRONMAENT
B. DATA ENTRY
C. DATA DESCRIPTION
The allotted time lets the user to enter the time allotted she want the student to
finish the exam. User also can set the student password. It consists of command
button namely: OK and Cancel.

B. Data Model

C. Table Design
Table name Field name Data Type Field Primary Key
tblTeachers Code Text 50 Yes
Last Name Text 50
First Name Text 50
Middle Name Text 50
Username Text 50
Password Text 50
Access Level Text 50
tblQuestions ID AutoNumber 50 Yes
Subject Text 50
Question Text 50
Ans Multiple Text 50

Choice
Correct Answer Text 50
User Answer Text 50
Code Teacher Text 50
Ans Text 50
Identification
Ans True or Text 50

False
Description Text 50
Points Number 50
tblPreference ID AutoNumber 50 Yes
Hour Number 50
Minutes Number 50
Student Text 50
Password
Teacher Code Text 50

D. DEFINING ATTRIBUTES AND DOMAIN
Table Fields Domain
Make Exam ID 1…0
Subject A…Z/1…0
Question A…Z/1…0
Ans Multiple Choice A…Z/1…0
Correct Answer A…Z/1…0
User Answer A…Z/1…0
Code Teacher A…Z/1…0
Ans Identification A…Z/1…0
Ans True or False A…Z/1…0
Description A…Z/1…0
Points 1…0
Description A…Z/1…0
Take Exam ID 1…0
Students Name A…Z/1…0
Section A…Z/1…0
Year A…Z/1…0
Subject A…Z/1…0
Question A…Z/1…0
Answer A…Z/1…0
Score 1…0
Remarks A…Z/1…0
Date 1…0

Preference ID 1…0
Hour 1…0
Minute 1…0
Teacher Code A…Z/1…0
Student Password A…Z/1…0
Entity Relationship Diagram
ID

Teacher Ha Teacher Subject

Code s
Last
First Name ID
Code
Name
Middle Name
Subject
Questionnair
es
Student ID ID
Displa Result
y
Subjec
Teacher Code t
Creat
e
ID Will
See
Teacher Code
Question
Student
Password
Student ID Student
Middle Name First

Ha
Name
s
, Last
Name
Student
Password
Preference Allotted Time
ID

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Computer Aided Examination System of Lyceum of Appari 1