Logo of the Organizaiton

16th July, 2009

Ref: ………

To,
Name and Contact details of bidder

Sir/Madam

SUB: Request for Clarification

Name and Reference Number of Bidding Process

The evaluation of the subject project procurement activity is in progress and

in this regard we would like to request a few clarifications with respect to
your quotation to facilitate evaluation. The questions are as follows:

1. As per annex 2, your total bid price (excl. VAT) is R170, 084.46, while
our calculations indicate that the total bid price should be
R170,184.46, The detailed calculation are shown below. please confirm
and accept the arithmetic correction made to your price .

Name of Bidder

Amounts in
Item Description of Quantit Unit Maluti or
# Goods y Units Rate USD
6.73 12 114.00
English 1800 Each
Sesoth 6.73 30 285.00
1 Posters o 4500 Each
2661.87 15 971.22
2 Banners 6 Each
8384.32 58 690.24
3 Sign Boards 7 Each
12.26 12 260.00
English 1000 Each
Booklet Sesoth 12.26 24 520.00
4 s o 2000 Each
5 Playing English 100 Each 54.48 5 448.00

Address Telephone Numbers

 Name of Bidder
Amounts in
Item Description of Quantit Unit Maluti or
# Goods y Units Rate USD
Sesoth 54.48 10 896.00
Cards o 200 Each

Total Excluding VAT

Value of VAT
Value of Other Tax, if any (State the
name of tax)

Grand Total 170 184.46

2. Please clarify why you have not included the following:

a. Total cost excluding VAT

b. Value of VAT
c. Value of custom duty

3. Please also provide us with the power of attorney.

4. Provide design samples in support of your submission to verify

consistency with the required specifications.

5. Please indicate whether posters will be printed in full colour.

6. Please indicate whether banners will be semi-glossy and printed in full

colour.

7. Please indicate whether you included direction signs.

You are requested to provide the above-mentioned clarifications on or before

Wednesday 22ND July 2009 at 11:00 AM.

Yours sincerely,

_________________
Name of the Authority Requesting Clarification
Designation of the Authority requesting clarification

Address Telephone Numbers

Address Telephone Numbers