Example of feasibility study report

Feasibility study: Video Library System.

1. Description of problem
Chong Hik Company is a small business enterprise that loans video to its
customer. It runs by one manager, two cashiers and one handyman. Currently
the company has 518 members and 2000 videos.

This company has recording details of its members and videos manually on
paper. It uses a lot of papers and files to keep details of the members and
videos.

Registering new member and video is very slow. Cashier has to provide
member with “Member Registration Form” for customer to fill in and store it in
“Member” file. Video details are recorded on paper “Video Registration Form”
and store it in “Video” file. Records stored in file are messy, easily lost and
faded easily.

2. Objectives
- Business-related objectives:
- To make registration process faster.
- To save time / resources.

Computer-related objectives:
- To create a database.
- Easy editing of records.
- Fast search of records.

Description of existing solution

Member registration:
Process - Add Member
A form called “Member Registration Form” is given to customers who are
interested to join Video Library Member. Customer fills in the paper form and
completed form will be filed in “Member” file. Below is the “Member
Registration Form”:

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Process - Edit Member

If there is modification, cashier will update the form by crossing the old details
and write over new information on the same paper.

Process - Delete Member

If a member request to discontinue membership, their details will be cancel off
and chopped “Discontinued”. Details of the member remains in the “Member”
file.

Video Registration:
Process – Add Video
A form called “Video Registration Form” is filled in by cashier to register new
video. Cashier fills in the paper form and completed form will be filed in
“Video” file. Below is the “Video Registration Form”:

Process - Edit Video

If there is modification, cashier will update the form by crossing the old details
and write over new information on the same paper.

Process - Delete Video

If a video is lost or damaged, the details will be cancel off. Details of the video
remains in the “Video” file.

3. Evaluation of existing solution

With the current system, there are advantages and disadvantages if the
company continues to run manually.

Advantages:
- It runs cheap (e.g. no need to pay high electric bill).

Disadvantages:
- Slow processing.

Improvement:
Details of lost videos and discontinued members can be stored separately or
be thrown away to avoid duplication.

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5. Description of other possible solution

i. A computerised database (proposed solution).

An interactive database system with simple interface that helps to hold

member and video data. It will use several short cut buttons to search,
print, view member and video details.

Staff will need to undergo short training to understand how the system
works.

This system will require a new personal desktop computer or laptop to

run. It does not require networking because it is dedicated for adding,
editing, viewing purpose only.

However, computer needs to be maintained regularly against virus.

ii. A computerised document (other solution)

Details of members and videos are stored in digital document. This

system allow fast search of data.

Training staff is not necessary.

This system will require a new personal desktop computer or laptop to

run. It must be installed with word processing software. It does not
require networking because it is dedicated for adding, editing, viewing
purpose only.

However, computer needs to be maintained regularly against virus.

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