FY BBA

Project Report Format

Guidelines for preparing and formatting the Industrial Visit Project Report:

 Title Page (format is attached)

 Certificate from college (format is attached)
 Acknowledgement (format is attached)
 Preface (This should contain the purpose of visit and if possible, the reason for
choosing a particular unit )
 Index: (This should include serial number- Topic, Page Number, Annexure (if
any)

Additional contents of Report:

1 Company Profile (Basic company information)

1.1 Objective of Visit
1.2 Name of organization (Full name, registered address, website)
1.3 Business philosophy
1.4 Mission & Vision Statement
1.5 Aims & Objectives
1.6 Status of the company in market
1.7 Special awards & recognition

2 History of the organization

2.1 Main History
2.2 Recent Achievements (max 2 pages)

3 Form of Organization (Proprietorship, Partnership, Public Ltd.,

Private Ltd. Or Public Enterprise)
3.1 Advantages & Dis-advantages of the Form of organization to the
company you visited.

4 Organization Structure
4.1 Hierarchy (Departments, Board of Directors, Managing
Director & Levels of Management)

5 Location
5.1 Factory Address
5.2 Reasons for choosing a particular location
5.3 Benefits of Location
5.4 Limitations of Location

6 Production
6.1 Product Range (Pictorial presentation, wherever possible)
6.2 Production Process in sequence (flow chart wherever possible)
 6.3 Plant & technology (including raw material used & its sources)
6.4 Plant Layout (line or process layout, whichever applicable to
your company)
6.5 Measures to control pollution (Air, Water & Noise)
6.6 Area of Factory (in Sq. feet)

7 Financial Information
7.1 Capital employed
7.2 Sales Turnover
7.3 Profit
7.4 Dividend
(Attach Profit & Loss Statement & Balance sheet if available)

8 Marketing
8.1 Marketing Position
8.2 Market Share
8.3 Physical Distribution & Channels
8.4 Advertising & Sales Promotion (when, where & how)
8.5 Level of competition
8.6 External or export oriented marketing

9 Human Resource Management

9.1 Number of workers (divided in skilled & unskilled, Payroll &
contractual employees)
9.2 Selection & Recruitment
9.3 Training & Development
9.4 Emoluments & Compensation (Including Perquisites, benefits,
Provident fund, medical allowances, welfare activities etc.)
9.5 Performance Evaluation & promotion (include basis of
promotion, merit, seniority or combination)
9.6 Trade union & Management’s relation with the same.

10 Research & Development

10.1 Quality assurance techniques
10.2 Future plans & projects
10.3 Amount spent on Research & Development

11 Social Obligations (Social activities performed by the company

for welfare of general public & nation)

12 Findings

13 Suggestions

14 Conclusion (this would be an overall conclusion in terms of your entire

project work. You can explain how far you were able to achieve the
 purpose that you have already specified in the section marked
Information)

15 References (in this, list out the books, periodicals, magazines & websites
used by you to get information for report preparations) in APA, MLA or Chicago format.

(Note: Findings, Suggestions, Conclusion and References are to be included in

Final Report only; Rough draft need not cover these points)
 N.R. INSTITUTE OF BUSINESS ADMINISTRATION
GLS Campus, Mardia Plaza Lane, Off. C.G. Road, Ellisbridge, Ahmedabad-380006, Phone: 6430373

CERTIFICATE

This is to certify that the report on the visit to__________________________________

is submitted by Mr./ Ms.____________________________ to N.R. Institute of Business

Administration, affiliated to Gujarat University, in the partial fulfillment of the

requirements for the completion of “Practical Studies” in the area of Management at the

First Year of the B.B.A. Program for the year 2009-2010.

___________________ ________________ _________________

Director Prof. in-charge External Prof.

Date: / /2010
 (Sample of the Title Page)

Project Report on
(Name of the Company)
(Registered Address of the Company)

Submitted To:
(Name of the professor in-charge)

Submitted by:
(Name of the Student)
(Roll No.)
FYBBA
N.R. Institute of Business
Administration
Ahmedabad
2009-2010
 (Sample of the Acknowledgement)

I am highly thankful to the management & staff of (Name of the company) I am

especially thankful to Mr/ Ms. (Name of the employee of the organization & designation)
for helping me in my “Practical Studies”. In addition to allowing me to visit the company
and study the organization, they provided me with many details which were very useful
in preparing this report.

I take this opportunity to thank our Director, (Name of the director), Professor in-
charge (Name of the Professor in-charge) for their encouragement and the office staff for
providing us all the facilities for making the visit more learning oriented.

(Signature)
(Name)
Date: