Online Library Management System, SRS, PHP MySql Abhishek Bhardwaj, Live Demonstration & Coding at Http://abhishekbhardwaj - TK

Online Library Management System Version 1.
0
Software Requirements Specification 27-02-2011
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Online Library Management System

Synopsis Requirements Specification
Version 1.0
Team Name : itchamps
Team Members : Abhishek Bhardwaj (0806813002)
EMail: abhishekbhardwaj241@gmail.com
Anshu Sagar (0806813009)
Gaurav Kumar (0806813019)
Submitted To : Ms. Anshika Nagpal
Course : B.Tech. (I.T. 6th Semester)
College Name : Meerut Institute Of Enginerring & Technology. Meerut.
itchamps, MIET Meerut U.P. Page 1

Online Library Management System Version 1.0
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State : Uttar Pradesh
Revision History
Date Version Description Author

27-02-2011 1.0 First SRS itchamps

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Table Of Contents
Description Page No.
1.0 Introduction………………………………………………………05
1.1 Purpose..................................................................................05
1.2 Scope.....................................................................................05
1.3 Definition, Acronyms, and Abbreviations ............................06
1.4 References.............................................................................07
1.5 Technologies to be used........................................................07
1.6 Overview...............................................................................07
2.0 Overall Description........…………………………………………08
2.1 Product Perspective..............................................................08
2.2 Software Interface................................................................08
2.3 Hardware Interface...............................................................09
2.4 Communicational Interface.................................................09
2.5 Product Function....……………………...……………...…09
2.6 User Characteristics……………………….………………10
2.7 Constraints……………………….……….………………..10

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2.8 Use Case Model Description ……………………………..10
2.9 Database Design…………………………………………...12
2.11 Assumptions & Dependencies…………………………...20
3.0 Specific Requirements…………………………………………21
3.1 State Diagrams as System use case

reports…………………………………………………….21
3.2 Supplementary Requirements……………………………33

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Software Requirements Specification

1.0 Introduction
1.1 Purpose:
Conventionally the readers have to go to library for searching books &
magazines and they may have to stand in long reservation lines for
reserving/issuing the material. This kind of functionality leads in wastage of time
and extra efforts. Here we have provided an online facility through which anyone,
anywhere in campus, having a library account can search for and reserve books,
find out who is having a particular book and put in a request to library for buying
new books.
1.2 Scope: The scope of Online Library Management System includes-

Create different system users based on their roles and permissions.
Authenticate users at their login.
Provide mechanism of searching available books and magazines using
title, author name, or field of the book.
Facility to reserve books or journals or magazines.
An status page for all users to view books or magazines reserved by
them, their respective due dates, their respective fines if any.
Facility for cancelling a reservation for a book made earlier.
Facility for reserving books that are borrowed by others currently.
A facility for searching about a user having a particular book and its due
date for the same.
An interface to review user history.
Impose fines on users considering holidays, exams or special leaves.
Provide mechanism for changing account settings such as passwords,
choosing from different skins & etc.
Reports exportable in .XLS, .PDF or any other desirable format.

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Place an automated email, on reserving a book, to the user who has

currently reserved it and to all of the users who are having that book,
stating that the particular book has been reserved.
Place requests for purchasing new books to the library, by giving details
about the name of the book, name of the author, publisher.
Add new book details to the store.
Removing particular book details from library.
1.3 Definitions, Acronyms, and Abbreviations:

Librarian- He is able to add new books/journals/magazines and remove
books from inventory.
Users- Those who visits the service for searching, reserving and requesting
for a book/journal/magazine. The system is designed for two users students
and the faculty.
User Detail- Details of an user such as name, id, address, contact number,
reserved books, requested books and etc.
Book Detail- Details of a book such as its title,publisher,author name, subject
or field of book, number of pages etc.
HTML- Hyper Text Markup Language. It is used to create static web pages.
PHP(Hypertext Processor) - It is used to create dynamic web content.
JavaScript- It is a client side scripting language. Mainly use for form
validation and interaction between user and html page.
AJAX- Asynchronous java script and XML.-used to change page content
without reload.
MySQL- MySQL Database is the database management system that delivers
a flexible and free database platform to build robust on demand business
applications.

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Apache HTTP Server- Apache HTTP Server is an server that runs business
applications and supports the PHP and web services standards.
HTTP- Hypertext Transfer Protocol is a transaction oriented client/server
protocol between web browser & a Web Server.
XML (Extensible Markup Language):-It is a markup language that was
designed to transport and store data.
1.4 References:
IEEE SRS format
Problem Definition(Provided by IBM)
1.5 Tools & Technologies to be used:

HTML – Hypertext Markup Language.
PHP – Hypertext Processor, a Server-side scripting language.
MySQL- MySQL community server, freeware database provided by
ORACLE.
AJAX - Asynchronous Java Script and XML.
XML - Extension Markup Language.
JavaScript – Client-side scripting language.
Apache– Apache HTTP server
1.6 Overview
Overall Description - will describe major components of the system,

interconnection and external interfaces.
Specific Requirements - will describe the functions of actors, their

role in the system and constraints.

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2.0 Overall Description

Describes the general factors that affect the product and its requirements.
2.1 Product Perspective :
The web pages (XHTML/PHP) are present to provide the user interface
on client side. Communication between client and server is provided
through HTTP/HTTPS protocols.
The Client Software is to provide the user interface on system user
client side and for this TCP/IP protocols are used.
On the server side web server is for PHP and database server is for
storing the information.
2.2 Software Interface:
Client on Intranet - Web Browser, Operating System (any)

Web Server - Apache Http Server, Operating System (Windows based)
Data Base Server - MySQL, Operating System (Windows based)

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Development End - PHP, MySQL, Windows based OS, Web Server.
2.3 Hardware Interface:

Minimum hardware requirements –
Client Side -
IE6.0 & above, Processor RAM Disk Space
Chrome, Mozilla Pentium III at 128 MB 1GB
firefox 500MHz
Server Side –
Processor RAM Disk Space
Apache HTTP Pentium IV at 512MB 100MB
1.3 GHz
Server V2.2.17
MySQL V5.5.8 Pentium IV at 512MB 200MB(Excluding

1.3 GHz
Data Size)
2.4 Communication Interface :

Client on Internet will be using HTTP/HTTPS protocol.
2.5 Product Functionalities:

A Person Should be able to login to the system through the first page of
the application and change the password after login into the system.
see the status of the books/journals borrowed/reserved by him and the
respective due dates and other relevant details
search for a particular book/journal based on the name of the
book/name of the author/subject/etc and also list for books/journals
based on the name of the autor/subject etc

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place requests for purchasing new books to the library, by giving

details about the name of the book, name of the author, publisher.
see who has borrowed a particular book/journal and when is the due
date for the same
cancel the reservation made earlier for a particular book/journal
reserve a particular book/journal borrowed by others currently
As soon as a reservation is made for a particular book, an automatic
mail should be sent to the person who made the reservation about the
details. Then, a mail should be sent to people who are having the book
currently, stating a reservation has been made on that book.
Reports exportable in .XLS, .PDF or any other desirable format.
2.6 User Characteristics –

Every user should be comfortable of working with computer and net
browsing. He must have basic knowledge of English too.
2.7 Constraints –
GUI is only in English.
Login and password is used for identification of customer and there is no
facility for guest.
2.8 Use Case Diagram-

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1. Librarian- Responsible for activities such as adding book records, deleting book
records, updating book status such as if book is issued & etc.
2. Library Database- Responsible for keeping records of all present & requested
books in library.
3. Guest- Registers for a new account for becoming a library member.
4. User- Already registered member who can access library services such as
searching books, registering books, requesting for new books and etc.
2.9 Database Design-

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ER Diagram-

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1 Database library
1.1 Table structure for table books

Field Type Null Default
id int(5) No
name varchar(100) No
author varchar(100) No
publisher varchar(100) No
subject varchar(50) No
type varchar(20) No
days int(3) No
fine_per_day int(3) No
copies int(3) No
available int(3) Yes NULL
1.2 Table structure for table books

id int(5) No
name varchar(100) No
author varchar(100) No
publisher varchar(100) No
subject varchar(50) No
type varchar(20) No
days int(3) No
fine_per_day int(3) No

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copies int(3) No
available int(3) Yes NULL
1.3 Table structure for table course

id int(2) No
name varchar(20) No
max_books int(2) No 0
tbl int(2) Yes NULL
1.4 Table structure for table course

id int(2) No
name varchar(20) No
max_books int(2) No 0
tbl int(2) Yes NULL
1.5 Table structure for table faculty

uname varchar(25) No
fname varchar(20) No
lname varchar(20) No
email varchar(25) No
pass varchar(50) No
reg char(15) No

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department varchar(25) No
photo varchar(35) No
activated int(1) No
1.6 Table structure for table faculty

pass varchar(50) No
reg char(15) No
department varchar(25) No
activated int(1) No
1.7 Table structure for table faculty_activity

time timestamp No CURRENT_TIMESTAMP
status varchar(500) No
doc varchar(100) Yes NULL
1.8 Table structure for table faculty_activity


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status varchar(500) No
doc varchar(100) Yes NULL
1.9 Table structure for table failed_reservations

bookid int(3) No
last_rep_date varchar(10) No
1.10 Table structure for table failed_reservations

bookid int(3) No
last_rep_date varchar(10) No
1.11 Table structure for table holidays

date int(2) Yes NULL
month int(2) Yes NULL
year int(2) Yes NULL
description varchar(100) Yes NULL
1.12 Table structure for table holidays


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date int(2) Yes NULL
month int(2) Yes NULL
year int(2) Yes NULL
description varchar(100) Yes NULL
1.13 Table structure for table issue

bookid int(5) No
return_dd int(2) No
return_mm int(2) No
return_yyyy int(4) No
type varchar(15) No
1.14 Table structure for table issue

bookid int(5) No
return_dd int(2) No
return_mm int(2) No
return_yyyy int(4) No
type varchar(15) No
1.15 Table structure for table librarian


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id int(2) No
pass char(50) No
1.16 Table structure for table librarian

id int(2) No
pass char(50) No
1.17 Table structure for table new_book_request

name varchar(100) Yes NULL
author varchar(100) Yes NULL
publisher varchar(100) Yes NULL
subject varchar(100) Yes NULL
1.18 Table structure for table new_book_request

name varchar(100) Yes NULL
author varchar(100) Yes NULL
publisher varchar(100) Yes NULL
subject varchar(100) Yes NULL

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1.19 Table structure for table reserve

res_id int(10) No
bookid int(3) No 0
type varchar(20) No
dd int(2) No
mm int(2) No
yyyy int(4) No
1.20 Table structure for table reserve

res_id int(10) No
bookid int(3) No 0
type varchar(20) No
dd int(2) No
mm int(2) No
yyyy int(4) No
1.21 Table structure for table student


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pass varchar(50) No
reg char(15) No
course varchar(25) No
activated int(1) No
1.22 Table structure for table student

pass varchar(50) No
reg char(15) No
course varchar(25) No
activated int(1) No
2.11 Assumptions and Dependencies
The end user should have a basic knowledge of English and computer usage.
Administrator is created in the system already.
Roles and tasks are predefined.

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3. Specific Requirements
3.1 State Diagrams As System Use Reports
3.1.1 State diagram of whole system
Totally 12 windows.
All states except "Display Exit Info"
can go back to Main Menu.
Help
Get Help Content
Enter Book Info Add a book Main Menu
14
1 Add a student
do/ Insert a student into DB
Enter Student Info
7
Reset Search students do/ Insert student into DB
Search books
Exit
View Mylist
Enter Search Info
Enter Search Info
11
2 Update/Delete
Search
Display
Back
Exit Info
Display MyList
5 Display Results
New Search 12
exit/ Send from List message Check In/Out
entry/ Search students in DB
Search
Add to list View Detail / UpdateDelete
Update,Delete
Add to list Display Book Detail
4 Check In/Out
Back Update Detail
do/ Update, Delete 60
do/ Update,Delete
View Detail
Display Results
3
Check In/Out
entry/ Search books in DB
Check In/Out
Enter books. student Info

13
do/ Check In, Check Out

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3.1.2 Activity diagram of each operation
Student class
• AddStudent : add a new student
validat eStudent [ exists ] return error

message
[ not exist s ]
add the student record to return success

Student table message
• DeleteStudent : delete an existing student
validat eStudent [ not exist s ] return error

message
[ exists ]
delete t he student record return success

to Student table message
• UpdateStudent : update information of existing student

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Update the student record in

the Student table
• SearchStudent : search students
Query the student record

in Student table
return Resultset
• ValidateStudent : validate student

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Query the student in Student

table according to studentID
Return [ not empty ] Ret urn true

Resultset
[ empty ]
Return false

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Book class
addBook: Add a new book in database
Check Book record

in database
yes Return "Book already

exist
exist" message
no
Insert book record

in database
return success
message

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exist: Check if the book record already exist in database.
Search Book record

in database
no return not exist

found record?
message
yes
return exist
message

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searchBook: Search books in database
search book record

in database
return
resultset
updateBook: modify book info
update record in
database
return success
message

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deleteBook: Delete a book in database
check
existence
no
exist?
yes
delete the
record return fail
message
return success
message

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Transaction class
checkIn() : check in one book
SQL Statement
(Update.....)
Exception? Yes
Print "error
message"
No
return true ret urn false

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checkOut() : check out one book
SQL Statement
(Update.....)
Exception? Yes
Print "error
message"
No

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MyList class
addTolist() : add one book to mylist
SQL Statement
(Insert.....)
Exception? Yes
Print "error
message"
No

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deleteFromList() : delete one book from mylist
SQL Statement
(Delete.....)
Exception? Yes
Print "error
message"
No

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Mylist.viewList() : retrieve books in mylist
SQL Statement
(Select....)
Exception? Yes
Print "error
message"
No
3.2 Supplementary Requirements
24 x 7 Availability - If the base is now the entire world, staying open 24 hours a day
becomes critical. Because system can be an automated Process, so it can stay open for 24
hours a day. So UPS support must be on server site for at least 8 hours in case of power
failure. System will remain inaccessible to users at 2:00 to 4:00 am for backup and
maintenance purpose.
Dynamic Website - Many early Web implementations consisted of static HTML pages.
This becomes very difficult to manage if the number of pages gets too large. An effective
system should be largely dynamic taking advantage of technology that automates this
process rather than relying on manual processes. Application should serve dynamic user
based customized web pages to its clients from server.
Integration with existing enterprise systems – Any existing Web site that relies on the
manual duplication of data from another system is one that can be improved. Most of the
business data in the world today exists in enterprise servers that can be connected to the Web
servers to make this process far more effective.

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Provide good performance and the ability to scale the server – The Web application
Server should provide good performance and the ability to manage performance with
techniques, such as support for caching, clustering, and load balancing.
Providing session management capability - Web application developers should not spend
valuable time worrying about how to maintain sessions within the application. The Web
Application Server should provide these services.

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Online Library Management System Version 1.

Online Library Management System

Team Name : itchamps

Team Members : Abhishek Bhardwaj (0806813002)

Anshu Sagar (0806813009)

Gaurav Kumar (0806813019)

Submitted To : Ms. Anshika Nagpal

Course : B.Tech. (I.T. 6th Semester)

College Name : Meerut Institute Of Enginerring & Technology. Meerut.

itchamps, MIET Meerut U.P. Page 1

State : Uttar Pradesh

Date Version Description Author

itchamps, MIET Meerut U.P. Page 2

2.0 Overall Description........…………………………………………08

2.1 Product Perspective..............................................................08

2.2 Software Interface................................................................08

2.3 Hardware Interface...............................................................09

2.4 Communicational Interface.................................................09

2.5 Product Function....……………………...……………...…09

2.6 User Characteristics……………………….………………10

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2.8 Use Case Model Description ……………………………..10

2.9 Database Design…………………………………………...12

2.11 Assumptions & Dependencies…………………………...20

3.0 Specific Requirements…………………………………………21

3.1 State Diagrams as System use case

3.2 Supplementary Requirements……………………………33

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Software Requirements Specification

1.2 Scope: The scope of Online Library Management System includes-

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Place an automated email, on reserving a book, to the user who has

1.3 Definitions, Acronyms, and Abbreviations:

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1.5 Tools & Technologies to be used:

Overall Description - will describe major components of the system,

Specific Requirements - will describe the functions of actors, their

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2.0 Overall Description

2.1 Product Perspective :

2.2 Software Interface:

Client on Intranet - Web Browser, Operating System (any)

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Development End - PHP, MySQL, Windows based OS, Web Server.

2.3 Hardware Interface:

MySQL V5.5.8 Pentium IV at 512MB 200MB(Excluding

2.4 Communication Interface :

2.5 Product Functionalities:

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place requests for purchasing new books to the library, by giving

2.6 User Characteristics –

2.8 Use Case Diagram-

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1.1 Table structure for table books

available int(3) Yes NULL

1.2 Table structure for table books

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available int(3) Yes NULL

1.3 Table structure for table course

tbl int(2) Yes NULL

1.4 Table structure for table course