KENYATTA UNIVERSITY

SCHOOL : HOSPITALITY AND TOURISM

DEPARTMENT : HOSPITALITY MANAGEMENT

UNIT NAME : PROJECT MANAGEMENT IN HOSPITALITY

AND TOURISM

UNIT CODE : HTM 517

STUDENTS NAME : JOHN KAMAU

ADM NO. : T129/OL/20638/2011

TASK : PROJECT CHARTER

SUBMITTED TO : MR. RAY MUTINDA

2011
 TABLE OF CONTENTS

1.0 INTRODUCTION...........................................................................................................................1

1.1 Project Goal & Justification...................................................................................................1

1.2 Project Statement...................................................................................................................1

2.0 PROJECT DELIVERABLES..........................................................................................................2

3.0 SCOPE DEFINITION.....................................................................................................................3

5.0 ASSUMPTIONS, CONSTRAINTS AND DEPENDENCIES.........................................................4

6.0 RELATED DOCUMENTS.............................................................................................................5

7.0 PROJECT ORGANIZATIONAL STRUCTURE............................................................................5

REFERENCES......................................................................................................................................6

PROJECT NAME: PROJECT NUMBER:

Construction of Marion’s Regent Hotel 034
Nakuru
DATE: ………………….. REVISION NUMBER:

1.0 INTRODUCTION

1.1 Project Goal & Justification

The purpose of this project is to develop a state of the art luxurious hotel in Nakuru Town.
The 100 room deluxe to be called MARION’S REGENT HOTEL NAKURU will be
located at the heart of Nakuru business government and tourism district. It will offer a full
range of meeting facilities as well as communication and business center, restaurant and
recreation facilities.
The Rise of Nakuru town as the fastest growing town in the country and in Africa, its
lucrative and cheap tourism attractions and destinations has made it a preferred destination to
many domestic and international tourists. Currently the available Bed spaces in Nakuru are
less than the demand. To take advantage of this development and in line with its 10year
strategic expansion plan Marion’s Regent group of Hotels will use this facility to increase its
share in the market by increasing its Bed capacity to 800 collectively in all its properties.

1.2 PROJECT STATEMENT

To construct a 100 room deluxe Hotel, at a cost of Kenya Ksh 1b in two years starting 25 th
Aug 2011 and 25th Aug 2013.
2.0 PROJECT DELIVERABLES

Deliverable 1- Evaluate the concepts and suitability of various architects, designers and
contractors.

Project Deliverable Work Products/ Deliverables

Evaluation of Potential Architects
and contractors
 Requirements Published
 Evaluation of competing designs and
tenders
 Evaluation of Chosen candidates
reports
 Award of contracts to chosen
candidates

Deliverable 2- Obtain relevant licenses and Approvals

Project Deliverable Work Products/ Deliverables

 Submit architectural plan for approval and
Obtain relevant licenses and obtain provisional building permit
Approvals  Submit and obtain structural plan approval
and final building permit
 Obtain approval from the National
Environment Management Authority

Deliverable 3 - Actual Construction of the Facility

Work Products/ Deliverables

Project Deliverable

Actual construction of the Hotel
 Excavation of foundation
 Erection of supportive beams
 Masonry work
 Roofing
 Windows plumbing works and sewerage
 Electricals wiring and connection
 Heating and ventilation works
 Landscaping and interior designs
Deliverable 4- Commissioning an hand over of the Hotel

Project Deliverable Work Products/ Deliverables

 Receive on-site inspection by the
Commissioning and Hand over municipal authority after construction
activities  Obtain an occupancy certificate
 Final inspection by project committee
 Official Handover ceremony

3.0 SCOPE DEFINITION

This project is a pre-requisite to opening and operation of The Hotel’s Services in Nakuru
town. The project scope is limited to Construction of The hotel facility to the required
standards as envisioned by the client. The building is supposed to meet the Hotel’s Group
quality standards expectation and design requirements. The scope will include: Getting
approvals, construction work, budgeting, Project review and control and quality assurance.

The project will not include: management if Hotel operations or recruitment and training of
hotel staff prior to opening.

4.0 PROJECT MILESTONES

The following are the project’s high-level milestones and the target dates for their
completion. High-level milestones are the key ‘how are we doing’ thresholds of the project
against which project progress can be measured.

Key Milestone Target Date

1. Phase 1 - December 30, 2011

1.1 Approved Project Charter and Project Plan 25th Aug 2011
1.2 Develop strategy and Project Management Framework 15th Sept 2011
context
1.3 approve designs from contracted designers 30th Sept 2011
1.4 access Environmental certification for designs 15th Oct 2011
1.5 Obtain building permits 30th Oct 2011
1.6 Award of Construction Tender 10th Nov,2011
1.7 Ground breaking ceremony 1st Dec, 2011
2. Phase 2 - Dec 1, 2012
2.1 Assess phase 1 deliverables Jan 1, 2012
2.2 Produce phase 2 deliverables Dec 1, 2012
2.2.1 Excavation of foundation
2.2.2 Roofing
2.2.3 Landscaping
 3. Phase 3 - Dec 1, 2012
3.1 Assess phase 2 deliverables
3.2 Produce phase 3deliverables
3.2.1 on-site inspection
3.2.2 Obtain an occupancy certificate
3.2.3 Hand Over ceremony

5.0 ASSUMPTIONS, CONSTRAINTS AND DEPENDENCIES

Assumptions

The following factors are assumed

 Availability and willingness of financier- due to the massive nature of finances

needed in this project to move. It is assumed that the financier is willing and able to
disburse finances as they are needed in the budget
 Inflation- The current rates of forex exchange will stay stable i.e at 85 ksh per dollar
to facilitate import of the much needed items to bring the Hotel to world standards.
The current prices of construction will stay stable
 Political stability- That in the next general election 2012 will be peacefull and stable.
especially the North Rift
 Weather- weather will be suitable and conducive most of the year round, it is
expected to be wet only in the wet season when the foundation laying will be done

Dependencies

 Finance – The project will largely be dependent on the timely availability of finances
 Approval of Licenses- The project will be dependent on approval of various needed
licenses’

Constraints

Time-
6.0 RELATED DOCUMENTS

Refer to the following Documents

 Request for Proposal RQP

 Request for RFQ attached
 Quotations attached
 Project work break down structure and budget

7.0 PROJECT ORGANIZATIONAL STRUCTURE

ROLE NAMES & CONTACT RESPONSIBILITIES TIME

INFORMATION

Executive Equity Bank Project duration

Sponsor

Project Brad Smith, Director of provide support to the Project duration

Sponsor Marion’s Regent Hotel project

Project John Muthama Kamau planning and ensuring that Project duration
Manager the project is successfully
completed on time, within
budget, and to the client's
scope
Project Team Daniel kyama Structural Engineer
and Asbell Ochieng Architect
Members Johnstone k Karanja Clerk of Works
Wafula Wesonga Electrical & Multimedia
Engineer
Maxwell Magara Landscaping
Other project staff
Advisors and Purchasing
Resources Construction consultant
Risk Assessment

8.0 PROJECT AUTHORIZATION

Approved By Business Manager Date

Approved By Project Manager Date

REFERENCES