Sample Audit Checklist

Audit Report # Process Audited Applicable Documents Auditor(s) Section 001/8775 Control of Records OD-HSE-EP-02, Olayan Descon Environmental Management Procedue Muhammad Anjum Sharif (Emp# 8775) Yes No Person Doc.

6.1.1,6.1.2 6.1.3

Checklist Point 5.1 Which Type of Record are being maintained by your department. 5.2 Do you have master list of documents Are you maintaining customer's technical specification and drawings, how you are 5.3 controlling and monitoring updates. 5.4 How you are controlling MTC and traceablity of material against MTC 5.5 How you control EMS documents distribution and control. Is there any system for porper identification of each type of records being maintaned by 5.6 you. How you ensure records are being maintained, how is the designated person for record keeping in your department Are the folder labelled as per records and easily retrieval. Show the list of records (check for title of record, media of record, location, duration of backup in case of soft record, ask for some old backup for avidance. Retention preoid, slect some records for the department list verify implementation of stated periods. Is there any document review register, are doucments being reviewed as some interval. Have planed revision address in procedure. How you dispose off old records and how records are archieved if need to save for future refrence? Show how you are maintainging electronic Records. 6.2 (Verify records are identified, indexed and mainten as per stated procedure.) How you are protecting records for being deterioration (check that sensitive records are stored in explosion proof, fire proof and weather for 7 storage) 8 Have you prepared HSE dossier, show us a copy. Have you prepare any matrix or list for retention period, Show the records of Project No 9 XXX(Slect any project that have completion date less than a year before) 10 show us issue register of Environmental records. 11 show us Record abc (slect record aplicable to auditee department)

6.1.4 6.1.5 6.1.7