INTRODUCTION BACKGROUND OF THE STUDY

Barangay is the small administrative division in the Philippines and is the native Filipino term for a village or district. Barangay are further subdivided into smaller areas calledPuroks (English: Zone). A barangay is led and governed by its barangay officials. It is composed of a Punong Barangay or Barangay Captain/Chairman, seven (7) Barangay Councilors or Barangay Kagawad and a Sangguniaang Kabataan Chairman. Together with this is the Barangay Secretary and a residing midwife or a doctor that manages and supervise the barangay health center.

Barangay San Pedro is one of the barangay having the lowest number of population in the municipality. Having the population of 4, 598 people with 1,052 household according to National Statistic Office based on the census dated August 2008. The barangay is located in the Municipality of Santo Tomas, Province of Batangas. San Pedros barangay hall is situated along the Maharlika Highway. The chairman of the barangay is Honorable Barangay Captain Damasino Mabilangan Jr. The councilors are:

1. Honorable Councilor Joseph Villegas

2. Honorable Councilor Sander Villegas

3.Honorable Councilor Herman Maloles

4. Honorable Councilor Jane Villegas

5.Honorable Councilor Bartolome Villegas

6. Honorable Councilor Victor Villegas

7.Honorable Councilor Greg Magno 8.Honorable Sanggunian ng Kabataan Chairman Rina Carpio 9.Mr. Ronald Maligalig - Barangay Secretary 10. Mrs. Irma Marajas Health Center Officer 11.Alberto M. Carpio-Barangay-Treasurer

The barangay is in charge of keeping track of the records of each and everyone living in the place. These records are important for different purposes that the barangay is being used. The system that the barangay is being used is the manual based process for all the services it gives to its constituents. They manually handle files and information they get. For instances, in getting the barangay clearance, they issue a tranceipt form to the resident requesting the clearance. Same through with the storing of the files, they used folders to store the files. The organization experienced hard and long procedure in accessing the records they have when it is needed and the redundancy of the records.

The proponents proposed a computerized barangay information system

that will help the barangay as well as the workers and the people of the place.

The proposed system will reduced the hard and long time procedure of accessing files and records they keep and store. The system will also be the census like system of the barangay for all of its constituents and new people to live in the place. The system will be effective in maintaining, searching and storing of records of all resident in the barangay. This will help the worker for having an easy time on accessing files and records they need.

STATEMENT OF THE PROBLEM

As for the moment, the barangay workers are using the manual process in most services the barangay is giving to its constituents. For instance, in keeping records and issuing the barangay clearance.

The main problem concerning the barangay is that they do not have a centralized and accurate system for storing records they have for these are very important to them. How they will have a file maintenance system and will lessen the burden of works they usually do in getting, keeping and updating the files.

Related to the main problem, the barangay is also faces problems like: 1. In terms of papers they collect, it will lessen for it will be done on computers. This will be encoded in the computer and let machine keep it.

2. The proposed system will bring ease in accessing the records needed for there will be an option for searching with the use of identification number issued by the barangay. 3. This will ensure that the file will securely stored in the system and make a back up of the files if accident occurs. 4.The proposed system will be easily updated and maintain for it will be on

computers. There will be option for searching, editing information if theres any, saving as well as delete option for the information thet is no longer needed.

SIGNIFICANCE OF THE STUDY

The significance of the study is very timely for today where in technology is getting bigger and in demand. The proposed system will have a significant effect on both the residents of the barangay and barangay employees who manages the system as well as the barangay itself. The implementation of the system will change the methods and process that the barangay is being used for keeping their files. This will also ensure that all the records will be in tract and updated. The system will also create a census based environment to monitor the

population of the locale. The barangay will also be assured that the file will be protected and safe for it will require authorization before someone can access the system.

The study will also benefit its employees who manage the files and information of the barangay for it will bring easy access of the data they need. This will also eliminates tons of papers they usually keep and allow the system to store it in such a manner that can be easily access. This will also bring ease to them specially in generating reports in the municipality about the status of the barangay.

The study also benefits its residence for they will be accommodated easily for they will have an identification that can be used to access their accounts if there are some changes to be done in their part. It will also be easy for them to easy request some information and services because of the information that barangay have about them. This will also assure the residents that their information is properly secured and maintain through the use of the proposed system.

SCOPE AND LIMITATION OF THE STUDY

The study only deals with the information the barangay secretary record and keep. This includes all the essential information of all the residents of the

barangay. This information includes personal information and character reference of the person. Assets and medical record of each resident is not included as well as the use of biometrics in getting the barangay clearance. Other services that the barangay giving to its constituents that requires information such in barangay health center is does not part of the study.

The proposed system can generate reports as the barangay usually done. The information stored can be edited if there are changes to be done and saves the changes being done. It can also delete information that is no longer needed to keep.