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Triveni Engineering & Industries Limited

Financial Accounting Configuration Document


Version 1.0 (FI CD Ver 1.0) Volume 2 of 4

Tata Consultancy Services BANGALORE June - 2003

Financial Accounting Configuration Manual

Version 1.0

About SAP R/3 Financial Accounting configuration document


Purpose The purpose of this document is to describe the configuration settings maintained for the SAP R/3 Financial Accounting mapping for TEIL. Audience This document is intended for core users who are familiar with SAP R/3 Financial Accounting module configuration activities.

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Financial Accounting Configuration Manual

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Conventions Used
Typeface/symbol Bold Italic TCode Indicates 1) Where ever stress has to be made on a particular point. For reference notes Example Note Transaction codes to go to particular transaction

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Financial Accounting Configuration Manual

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Abbreviations and Acronyms used

Abbreviations and Acronyms used in this document are listed below Abbreviations or Acronyms Acct AUC BS ACQ Clg Accu Dep St G/L MM No. P/L Its expanded from Account Asset Under Construction Balance Sheet Acquiring Clearing Accumulated Depreciation Status General Ledger Material Management module Number Profit & Loss account

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Financial Accounting Configuration Manual

Version 1.0

PF3020 DOCUMENT RELEASE NOTICE Notice No. Client : FI_CD_ver1.0 : Triveni Engineering and Industries Ltd. Turbine Business Group 12 A Peenya Industrial Area Bangalore 560058 Project : TEIL SAP Implementation

Document details: Name FI CD Version No. 1.0 Description This is the document for configuration details of for Finance module in SAP for TEIL SAP Implementation

Revision details: Action taken (add/del/chg) Preceding page No. New page No. Revision Description

Change Register serial numbers covered: None The documents or revised pages are subject to document control. Please keep them up-to-date using the release notices from the distributor of the document. These are confidential documents. Unauthorized access or copying is prohibited. Approved by: Authorized by: Date: Date:

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Financial Accounting Configuration Manual

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PF2060C Document Revision List

Client

: Triveni Engineering India Ltd. Turbine Business Group 12 A Peenya Industrial Area Bangalore 560058

Project Document Name Rev # Rev Date

: TEIL SAP Implementation. : Finance Configuration Document ver 1.0 Revision Description Page No Prev Page No Action Taken Addendum/ New Page Rel Notice Ref

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Financial Accounting Configuration Manual TABLE OF CONTENTS

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3 GENERAL LEDGER ACCOUNTING.......................................................................................................8 3.1 GENERAL LEDGER (GL) ACCOUNTS...............................................................................................................8 3.1.1 Master Data......................................................................................................................................8 3.1.2 Layouts for Individual Processing .................................................................................................10 3.1.3 Sample Accounts ............................................................................................................................11 3.2 G/L ACCOUNT CREATION AND PROCESSING..................................................................................................11 3.2.2 Change G/L Accounts Collectively.................................................................................................12 3.2.3 Edit G/L Account (Individual Processing)......................................................................................12 3.2.4 Alternative Methods........................................................................................................................13 3.2.5 Request to Change G/L Account Master Data................................................................................13 3.2.6 Deletion...........................................................................................................................................13 3.2.7 Line Items........................................................................................................................................14 3.2.8 Balances..........................................................................................................................................16 3.3 BUSINESS TRANSACTIONS.............................................................................................................................16 3.3.1 G/L Account Posting.......................................................................................................................16 3.3.2 Correspondence: Internal Document..............................................................................................19 3.4 CASH JOURNAL...........................................................................................................................................19 3.4.1 Prepare cross-company code transactions.....................................................................................19 3.5 OPEN ITEM CLEARING.................................................................................................................................19 3.5.2 Bank Account Interest Calculation.................................................................................................22 3.5.3 Document Reversal.........................................................................................................................22 3.5.4 Planning..........................................................................................................................................22 3.5.5 Closing............................................................................................................................................23 3.5.6 Integration......................................................................................................................................28 3.6 BANK ACCOUNTING....................................................................................................................................29 3.6.1 Account Balance Interest Calculation............................................................................................29 3.6.2 Bank Accounts.................................................................................................................................29 3.7 ANNEXURE 1: CHART OF ACCOUNTS LIST ....................................................................................................34

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Financial Accounting Configuration Manual

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3 General Ledger Accounting


This chapter covers the requirements and the customization details of the general ledger transactions. This includes configuration for chart of accounts and bank related accounting. A new chart of accounts was created with all the relevant general ledger accounts. The logic followed in the chart of account was to create 6 digit codes. The scheme followed was: 1xxxxx 2xxxxx 3xxxxx 4xxxxx Asset Accounts Liability Accounts Expense Accounts Income Accounts

3.1

General Ledger (GL) Accounts


Maintain Chart of Accounts List

3.1.1 Master Data


3.1.1.1 The chart of accounts is a classification scheme consisting of a group of general ledger accounts. The Gl accounts they contain are used by one or more company codes. A new chart of accounts STBG (Chart of accounts- STEAM TURBINE BUSINESS GROUP) was created. Menu Path Transaction code Details of the configuration 3.1.1.2 IMG Financial Accounting General Ledger Accounting G/L Accounts Master Records PreparationsEdit Chart of Accounts List OB13 Created a new chart of Accounts STBG (Chart of accounts- STBG.) Maintenance Language English and GL account number length - 6

Assign company code to chart of accounts IMG Financial Accounting General Ledger Accounting G/L Accounts Master Records Preparations Assign company code to chart of accounts OB62 Company code STBG was allocated to Chart of Accounts STBG

Menu Path Transaction code Details of the configuration 3.1.1.3

Define screen layout for account group (G/L accounts)

Account groups are created here. Different master data filed status groups can be attached to each account group depending on requirements. For TEIL standard field status groups have been used. Menu Path Transaction code Details of the configuration IMG Financial Accounting General Ledger Accounting G/L Accounts Master Records Preparation Define account group (G/L accounts) OBD4 The following account groups were created, by copying from standard account groups. Please note that account groups CASH and RECN are not relevant. AS GL MAT PL - Fixed Assets Accounts - General GL Accounts - Material Accounts - Income statement accounts

The list of master data fields are shown below

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3.1.1.4

Define retained earnings account

The Profit and Loss account (P & L) is created here. The system by design at the end of a fiscal year carries forward the balance of all the P&L accounts to the retained earnings account. Menu Path Transaction code Details of the configuration IMG Financial Accounting General Ledger Accounting Master Records Preparations Define retained earnings account OB53 Account Number 211000 in the chart of account STBG has been defined.

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3.1.1.5

Match code IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Match code Check Search Fields for Match codes (G/L Accounts) OBB4 Standard settings used. No configuration carried out

Menu Path

Transaction code Details of the configuration 3.1.1.6

Maintain Match codes for G/L Accounts IMG Financial Accounting General Ledger Accounting Master Records Preparations Match code Maintain Match codes for G/L Accounts OB13 Standard settings used. No configuration carried out

Menu Path

Transaction code Details of the configuration 3.1.1.7

Determine text IDs for the chart of accounts area IMG Financial Accounting General Ledger Accounting Master Records Preparations Match codes Specify text IDs for the chart of accounts area OBT6 Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration 3.1.1.8

Determine text IDs for the chart of accounts area IMG Financial Accounting General Ledger Accounting Master Records Preparations Match codes Specify Text IDs for Company Code Area OBT7 Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration 3.1.2.1

3.1.2 Layouts for Individual Processing


Define Layout IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Define Layout OB_GLACC21 Standard settings used. No configuration carried out. Menu Path

Transaction code Details of the configuration

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Financial Accounting Configuration Manual 3.1.2.2 Assign Layout to Chart of Accounts IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Assign Layout to Chart of Accounts Standard settings used. No configuration carried out.

Version 1.0

Menu Path

Transaction code Details of the configuration 3.1.2.3

Assign Layout to Account Group IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Assign Layout to Account Group Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration 3.1.2.4

Define Screen Layout for Each Transaction IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Define Screen Layout for Each Transaction OB26 Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration 3.1.2.5

Define Field Groups IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Define Field Groups OBBI Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration 3.1.2.6

Develop Enhancements for G/L Account IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Develop Enhancements for G/L Account CMOD Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration

3.1.3 Sample Accounts


No configuration carried out

3.2
3.2.1.1

G/L Account Creation and Processing


Create G/L Accounts with Reference IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Develop

Menu Path

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Transaction code Details of the configuration 3.2.1.2

Enhancements for G/L Account OB_GLACC01 Standard settings used. No configuration carried out.

Data Transfer Workbench

No configuration carried out

3.2.2 Change G/L Accounts Collectively


3.2.2.1 Change Chart of Accounts Data IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Change G/L Accounts Collectively Change Chart of Accounts Data OB_GLACC01 Standard settings used. No configuration carried out. Menu Path

Transaction code Details of the configuration 3.2.2.2

Change Company Code Data

No configuration carried out 3.2.2.3 Change Account Name

No configuration carried out

3.2.3 Edit G/L Account (Individual Processing)


3.2.3.1 Edit G/L Account Centrally IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Edit G/L Account (Individual Processing) Edit G/L Account Centrally FS00 Standard settings used. No configuration carried out. Menu Path

Transaction code Details of the configuration 3.2.3.2

Edit Chart of Accounts Data IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Edit G/L Account (Individual Processing) Edit Chart of Accounts Data FSP0 Standard settings used. No configuration carried out.

Menu Path

Transaction code Details of the configuration 3.2.3.3

Edit Company Code Data IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Edit G/L Account (Individual Processing) Edit Company Code Data

Menu Path

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Transaction code Details of the configuration

FSS0 Standard settings used. No configuration carried out.

3.2.4 Alternative Methods


Not utilized for configuration

3.2.5 Request to Change G/L Account Master Data


3.2.5.1 Define Own Scenarios for Request to Change Master Data

No configuration carried out 3.2.5.2 Assign Own Scenarios for Requesting Master Data Changes

No configuration carried out

3.2.6 Deletion
3.2.6.1 Delete G/L Account IMG Financial Accounting General Ledger Accounting Master Data Deletion Delete G/L Account OBR2 No settings carried out Menu Path Transaction code Details of the configuration 3.2.6.2

Delete Chart of Accounts IMG Financial Accounting General Ledger Accounting Master Data Deletion Delete Chart of Accounts OBY8 No configuration carried out

Menu Path Transaction code Details of the configuration

Please refer to Annexure 1 for STBG Chart of Accounts. 3.2.6.2.1 Transport Chart of Accounts

Not utilized for configuration 3.2.6.2.2 Changes Display

Not utilized for configuration 3.2.6.2.3 Define field groups for G/L accounts

Not utilized for configuration 3.2.6.2.4 Group G/L account master record fields

Not utilized for configuration 3.2.6.2.5 Match codes

Not utilized for configuration

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Financial Accounting Configuration Manual 3.2.6.2.6 Check search fields for match codes (G/L accounts)

Version 1.0

Not utilized for configuration 3.2.6.2.7 Maintain match codes for G/L accounts

Not utilized for configuration

3.2.7 Line Items


3.2.7.1 3.2.7.1.1 Menu Path Display Line Items with ALV Define Special Fields for Finding and Sorting Data IMG Financial Accounting General Ledger Accounting Line Items Display Line Items with ALV Define Special Fields for Finding and Sorting Data OBVU No configuration carried out

Transaction code Details of the configuration

3.2.7.2 3.2.7.2.1

Line Item Display Determine Standard Sorting for Line Items IMG Financial Accounting General Ledger Accounting Line Items Display Line Items with ALV Define Special Fields for Finding and Sorting Data OB16 Z01 and Z02 were configured for Sale Order, Sale Invoice and Purchase Order, purchase Invoice respectively

Menu Path

Transaction code Details of the configuration

3.2.7.2.2 Menu Path

Define line layout IMG Financial Accounting General Ledger Accounting Line Item Display Define Line Layout O7Z3

Transaction code

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Details of the configuration 3.2.7.2.3

No configuration was carried out

Define special fields for selecting/finding/sorting data

Not utilized for configuration 3.2.7.2.4 Choose selection fields

Not utilized for configuration 3.2.7.2.5 Choose sort variants

Not utilized for configuration 3.2.7.2.6 Define totals variants

Standard configuration used 3.2.7.2.7 Choose standard line layout and standard totals variant

Standard configuration used 3.2.7.2.8 Choose additional fields

Not utilized for configuration 3.2.7.2.9 Choose search fields

Not utilized for configuration 3.2.7.2.10 Choose sort fields Not utilized for configuration 3.2.7.2.11 Choose totals fields Not utilized for configuration 3.2.7.2.12 Define master record information Standard configuration used 3.2.7.2.13 Maintain work list for line item display Not utilized for configuration 3.2.7.3 3.2.7.3.1 Open Item Processing Define line layout

Standard configuration used 3.2.7.3.2 Choose standard line layout

Standard configuration used 3.2.7.3.3 Choose selection fields

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Financial Accounting Configuration Manual Standard configuration used 3.2.7.3.4 Choose search fields

Version 1.0

Standard configuration used 3.2.7.3.5 Choose sort fields

Standard configuration used 3.2.7.3.6 Maintain work list for processing open items

Not utilized for configuration

3.2.8 Balances
3.2.8.1 Maintain work list for displaying balances Carry Out and Check Document Settings

3.3

Business Transactions

Customizing for entering and posting business transactions in General Ledger accounting.

3.3.1 G/L Account Posting


Requirements for the settings for G/L account postings. 3.3.1.1 3.3.1.1.1 Carry Out and Check Document Settings Define Document Types

Not utilized for configuration 3.3.1.1.2 Define Posting Keys

Not utilized for configuration 3.3.1.1.3 Validation in Accounting Documents

Not utilized for configuration 3.3.1.1.4 Define Texts for Line Items

Please refer to section 2.2.4.6 for details. 3.3.1.1.5 Default Values

Not utilized for configuration

3.3.1.1.6 Menu Path

Maintain Field Status Variants IMG Financial Accounting General Ledger Accounting G/L Account Posting Carry Out and Check Document Settings Maintain Field Status Variants O7Z3 V_T004V

Transaction code Table/view

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Details of the configuration 3.3.1.1.7 Menu Path

Please refer to 2.2.4.1.2

Assign Company Code to Field Status Variants IMG Financial Accounting General Ledger Accounting Business Transactions G/L Account Posting Carry Out and Check Document Settings Assign Company Code to Field Status Variants V_T004V Please refer to 2.2.4.1.3 for details.

Table/view Details of the configuration 3.3.1.1.8 Screen Variants for Document Entry Menu Path

IMG Financial Accounting General Ledger Accounting Business Transactions G/L Account Posting Carry Out and Check Document Settings Screen Variants for Document Entry V_T004V As Below

Transaction code Table/view Details of the configuration

3.3.1.1.9

Maintain Sub screens for Coding Blocks

No configuration was carried out 3.3.1.1.10 Substitution in Accounting Documents No configuration was carried out 3.3.1.1.11 Define Text IDs for Documents No configuration was carried out

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Financial Accounting Configuration Manual 3.3.1.1.12 Define Line Layout for Document Posting Overview No configuration was carried out 3.3.1.1.13 Define Line Layout for Document Change/Display No configuration was carried out 3.3.1.1.14 Select Standard Line Layout for Document Change/Display No configuration was carried out 3.3.1.1.15 Document Change Rules, Document Header No configuration was carried out 3.3.1.1.16 Maintain Fast Entry Screens for G/L Account Items No configuration was carried out 3.3.1.2 3.3.1.2.1 Carry Out and Check Settings for Document Parking Define Entry Screens for Parking Documents

Version 1.0

No configuration was carried out 3.3.1.3 Carry out or check settings for parked documents

No configuration done 3.3.1.3.1 Create Workflow Variant for Parking Documents

No configuration done 3.3.1.3.2 Assign Co.Code to a Workflow Variant for Parking Documents

No configuration done 3.3.1.3.3 Define Release Approval Groups for Parking Documents

No configuration done 3.3.1.3.4 Define Release Approval Paths for Parking Documents

No configuration done 3.3.1.3.5 Assign Release Approval Paths for Parking Documents

No configuration done 3.3.1.3.6 Assign Release Approval Procedure for Parking Documents

No configuration done 3.3.1.3.7 Define Users with Release Authorization for Parking Docs

No configuration done

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Financial Accounting Configuration Manual 3.3.1.3.8 Reset Release Approval (Customers)

Version 1.0

No configuration done 3.3.1.3.9 Reset Release Approval (Vendors)

No configuration done 3.3.1.3.10 Reset Release Approval (G/L Accounts) No configuration done 3.3.1.4 3.3.1.4.1 G/L Account Posting - Enjoy Define documents types for enjoy transactions

No configuration done 3.3.1.4.2 Define Posting Key for G/L Account Posting

No configuration done

3.3.2 Correspondence: Internal Document


No configuration done 3.3.2.1 Define Sort Variants

No configuration done

3.4

Cash Journal

Customization available under Banking

3.4.1 Prepare cross-company code transactions


No configuration done

3.5

Open Item Clearing


Define posting keys for clearing

3.5.1.1

Standard settings used 3.5.1.2 Define accounts for exchange rate differences IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Define accounts for exchange rate differences OB09 Exchange rate difference account defined for each reconciliation accounts

Menu Path

Transaction code Details of the configuration

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3.5.1.3

Define clearing rules IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Define Clearing rules Standard configuration used.

Menu Path

Transaction code Details of the configuration 3.5.1.4

Assign Clearing rules to A/c types IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Assign clearing rules to a/c types Standard configuration used

Menu Path

Details of the configuration 3.5.1.5 3.5.1.5.1 Menu Path

Make Settings for Processing Open Items Define Line Layout for Document Change/Display IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Check settings for processing open items Standard configuration used

Details of the configuration 3.5.1.5.2

Select Standard Line Layout for Document Change/Display

Standard settings used

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Financial Accounting Configuration Manual 3.5.1.5.3 Choose Selection Fields

Version 1.0

Standard settings used 3.5.1.5.4 Choose Search Fields

Standard settings used 3.5.1.5.5 Choose Sort Fields

Standard settings used 3.5.1.6 Prepare automatic clearing IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Prepare automatic clearing Standard configuration used

Menu Path

Details of the configuration

3.5.1.7 3.5.1.7.1

Clearing differences Define Tolerance Groups for G/L Accounts IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts Standard configuration used

Menu Path

Transaction code Details of the configuration

Tolerance Groups and Users to be decided by STBG Meanwhile a standard tolerance has been defined 3.5.1.7.2 Define Tolerance Groups for Employees been

Tolerance Groups and Users to be decided by STBG Meanwhile a standard tolerance has defined 3.5.1.7.3 Assign Users to Tolerance Groups No configuration has been done. 3.5.1.7.4 Menu Path Create Accounts for Clearing Differences IMG Financial Accounting General Ledger Accounting

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Transaction code Details of the configuration

Business Transactions Open Item ClearingClearing Differences Create Accounts for Clearing Differences OBXZ Option has not been activated

3.5.2 Bank Account Interest Calculation


No configuration done

3.5.3 Document Reversal


3.5.3.1 Request for an Adjustment Posting No configuration done 3.5.3.2 Permit negative postings IMG Financial Accounting General Ledger Accounting Business Transactions Adjustment Posting/Reversal Document reversal Permit negative postings Option has not been activated

Menu Path

Details of the configuration 3.5.3.3

Define reasons for reversal IMG Financial Accounting General Ledger Accounting Business Transactions Adjustment Posting/ReversalDocument reversal Define reasons for reversal Alternate posting date activated and reason WE (wrong entry) defined

Menu Path

Details of the configuration

3.5.4 Planning
Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Planning

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Details of the configuration

No configuration done.

3.5.5 Closing
3.5.5.1 3.5.5.1.1 Menu Path Valuating Define Valuation area IMG Financial Accounting General Ledger Accounting Business Transactions Closing Valuating Define valuation areas No configuration done **

Details of the configuration 3.5.5.1.2 3.5.5.1.2.1 Menu Path

Foreign currency valuation Define valuation methods IMG Financial Accounting General Ledger Accounting Business Transactions Closing Valuating Define valuation methods OB59 Standard methods EVR and KTO used

Transaction code Details of the configuration 3.5.5.1.2.2 Menu Path

Prepare automatic postings for foreign currency valuation IMG Financial Accounting General Ledger Accounting Business Transactions Closing Valuating Prepare automatic postings for foreign currency valuation OBA1

Transaction code Details of the configuration

Exchange rate difference in foreign currency balances

Exchange rate difference in open items

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3.5.5.2 3.5.5.2.1

Regrouping Define Valuation Areas IMG Financial Accounting General Ledger Accounting Business Transactions Closing Regrouping Define Valuation Areas OBA1 No configuration maintained

Menu Path

Transaction code Details of the configuration 3.5.5.2.2 Menu Path

Define adjustment accounts for GR/IR clearing IMG Financial Accounting General Ledger Accounting Business Transactions Closing Regrouping Define adjustment accounts for GR/IR clearing OBYP Details of the configuration are as under .For foreign currency valuation TEIL will decide at alter stage when needed

Transaction code Details of the configuration

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Delivered but not yet invoiced

3.5.5.2.3

Develop Enhancements for Balance Sheet Readjustment

No enhancements configured 3.5.5.3 3.5.5.3.1 Documenting Define financial statement version

The versions are tree structured GL accounts wherein the accounts are grouped as per requirement. Most of the financial reports are viewed with reference to these financial statement versions. Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Documenting Define financial statement version Financial statement version STBG has been defined

Transaction code Details of the configuration

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The details of the STBG financial statement version are as follows.

It is to be noted that GL accounts created for the company code if not assigned to any of the nodes will appear in the Not assigned node. Hence it becomes imperative to update the financial statement versions as soon as any new GL account is created. To the last node of a group node , the respective GL accounts are attached.

The sources of funds node are as follows.

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The details of Application of funds node are as follows

The details of profit and loss account node are as follows.

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3.5.5.3.2

Define Accumulated Work Files for Balance Audit Trail

No configuration done 3.5.5.4 Reporting

No configuration done 3.5.5.5 Carrying forward

3.5.5.5.1

Define retained earnings account

In 3.1.1.4 the retained earnings account is created. In this step the account is assigned for each company code. Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Carrying forward Define retained earnings account Account 211000 has been defined as the retained earnings account

Transaction code Details of the configuration

3.5.6

Integration

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Financial Accounting Configuration Manual 3.5.6.1 Asset Accounting

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Refer to documentation on Asset Accounting 3.5.6.2 3.5.6.2.1 Menu Path Overhead Cost Controlling Define Accounts for Overhead Cost Controlling IMG Financial Accounting General Ledger Accounting Business Transactions Integration Overhead Cost Controlling Define Accounts for Overhead Cost Controlling OBYB Account 374000 has been defined as the account for Co-FI reconciliation postings

Transaction code Details of the configuration 3.5.6.2.2

Carry Out Document Summarization for Overhead Cost Control.

No configuration done. 3.5.6.3 Materials Management

Refer to documentation on Materials Management 3.5.6.4 Payroll

Refer to documentation on Payroll 3.5.6.5 Sales and Distribution

Refer to documentation on Sales Distribution

3.6

Bank Accounting

3.6.1 Account Balance Interest Calculation


No configuration maintained

3.6.2 Bank Accounts


3.6.2.1 Define House Banks

House bank is a business partner that represents a bank via which client can process their own internal transactions. Under a house bank there can be many bank accounts.
Menu Path Transaction code Details of the configuration IMG Financial Accounting General Ledger Accounting Bank Accounting Bank Accounts Define House Banks FI12 House Banks have been defined for future use and cheque issue has been configured in case of two Banks All Bank keys and Account numbers are as provided by TEIL. Illustrative configuration Of a bank account is as below

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The individual details of the house bank are as follows.

Please note that for PNBCCR house bank the relevant GL account attached is 220400.

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3.6.2.2 3.6.2.2.1

Business Transactions Check Deposit

No configuration done 3.6.2.2.2 Bill of Exchange Transactions No configuration done 3.6.2.2.3 Payment Transactions

No configuration done 3.6.2.2.4 3.6.2.2.4.1 Menu Path Cash Journal Create G/L Account for Cash Journal IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Create G/L Account for Cash Journal FI12 Cash Book Accounts have been created .Accounts are marked post automatically only

Transaction code Details of the configuration

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3.6.2.2.4.2

Define Document Types for Cash Journal Documents

Standards settings used 3.6.2.2.4.3 Menu Path Define Number Range Intervals for Cash Journal Documents IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Define Number Range Intervals for Cash Journal Documents FBCJC1 Number range assigned

Transaction code Details of the configuration

3.6.2.2.4.4 Menu Path

Set Up Cash Journal IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Set up Cash Journal FBCJC0 Assignment of Cash Journal Number ,GL Account and Document types is as given below

Transaction code Details of the configuration

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3.6.2.2.4.5 Menu Path

Create, Change, Delete Business Transactions IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions FBCJC2 Business Transactions can be assigned at the configuration level or at individual cash book level for each business transaction automatic tax code and GL account can be attached.

Transaction code Details of the configuration

3.6.2.2.4.6

Set Up Print Parameters for Cash Journal

These become the default settings for the cash book print facility. Menu Path IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions FBCJC3 RF CASH00 with Variant ABC and correspondence type SAP18 has been assigned

Transaction code Details of the configuration

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3.7

Annexure 1: Chart of Accounts List


Account name

G/L account no.

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100000 100001 100002 100003 100004 100005 100006 100007 100008 100009 100010 100011 100012 100013 100014 100015 110000 110001 110002 110003 110004 110005 110006 110007 110008 110009 110010 110011 110012 110013 110014 120000 120001 120002 130000 140000 140001 140002 140003 140004 140005 140006 140007 140008 140009 140010 140011 140012 140100 G/L account no. 140101 140102 140200

Land Buildings Canteen Building Tube well & Open Wells Roads and culverts Plant and Machinery Furniture & fixtures Canteen Equipment Air Conditioners Refrigerator Training Equipments Office equipments Electrical Installation Computers Vehicles Temporary Fixtures Provision for depreciation - Buildings Provision for depreciation - Canteen buildings Provision for depreciation - Tube well & open well Provision for depreciation - Roads & Culverts Provision for depreciation - Plant & Machinery Provision for depreciation - Furniture and fixture Provision for depreciation - Canteen equipments Provision for depreciation - Air conditioner Provision for depreciation - Refrigirator Provision for depreciation - Training equipments Provision for depreciation - Office equipments Provision for depreciation - Electrical installati Provision for depreciation - Computer Provision for depreciation - Vehicles Provision for depreciation - Temporary fixtures Capital Work in progress - Building Capital Work in progress - P&M Capital Work in progress - Others Deposit Indira Vikas Patra Bought Out Components Castings-Ferrous Castings -Non-ferrous Forgings General Stores Imported Material Iron & Steel Naini Items Pipes & Pipe Fittings Tools And Alloy Steels Non Ferrous Metals Goods in Transit Goods lying at port Welding Materials Account name Works Maintenance Electrical Material Tools Consumable

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140201 140300 140400 140500 140600 140700 140999 141000 141040 141050 141090 141098 141099 142000 142001 142002 142003 142004 142005 142006 142007 142008 142009 142010 142011 142012 142100 142101 142102 142103 142104 142105 142106 142107 142108 142109 142110 142111 142112 142113 142114 142115 142117 142200 142300 142301 G/L account no. 142302 143000 143001 143002 143003 143004

Tools And Equipments Patterns Scrap in Hand Work In Progress Semi Finished Goods Finished Goods Initial entry of stock (offsetting posting) Sundry debtors account (debit balances) Business area adjustment - domestic receivables Customer- Foreign receivables Business area adjustment - foreign receivables Customer receivables, domestic (adjustment acct) Customer receivables-foreign, adjustments Cash Imprest-Administration Cash Imprest -Mumbai Postage Imprest-Factory Postage Imprest -TBG Postage Imprest -Delhi Cash In Hand-Bangalore Cash in Hand-Delhi Cash in Hand-Pune Cheques in Hand Cash Withdrawn Account Cash in Hand-Hyderabad Cash in Hand-Naini Cash in Hand-Vijayawada State Bank Of India-Air Cargo State Bank Of India -Bangalore State Bank Of India-Mumbai State Bank Of India -JNPT State Bank Of India-Rajendra Place Delhi Punjab National Bank - Peenya Punjab National Bank - Rajendra Place Vijaya Bank-Bangalore Canara Bank -Lavelle Road , Bangalore Canara Bank -CCMS-Peenya , Bangalore Canara Bank Hyderabad Union Bank Of India - EEPC Union Bank Of India - Connaught Place Union Bank Of India - Pune Union Bank of India - No Lien A/C Funds Transfer Account Central Bank Of India , Current Account ,Peenya Post Office Account, Fixed Deposit Interest Accrued on Deposits Account name Margin Money With Union Bank Of India Employee HDFC Loan Principal Employees -Loan Account Change Medical Advance-Employees Employee Advance for Tour/Purchase - Bangalore

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143005 143006 143010 143019 143020 143021 143022 143023 143024 143025 143026 143027 143028 143029 143030 143031 143032 143100 143101 143102 143103 143104 143105 143106 143107 143108 143120 143200 150000 150100 150200 150300 150400 150500 151000 151050 151100 151110 151150 151160 200000 200100 200200 G/L account no. 200300 200301 200302 200303 200304 200400 200500 200600 210000

Employee Advance for Tour/Purchase - Pune Employee Advance for Tour/Purchase - Delhi Employee Reconciliation Account Earnest Money Deposits Advances to Suppliers Prepaid Expenses Customs duty deposit - Bonded warehouse Retention Money (customers) Security Deposit TDS Cert Receivables Tax Deducted at Source Excise Duty Recoverable Sales Tax Recoverable Service Tax Recoverable Provision for TDS PLA on hold Work Contract Tax Recoverable Excise Duty - Cenvat - RG23A Excise Duty - Cenvat - RG23C Cenvat on hold Excise Duty in PLA Account Cenvat - Delhi Depot Cenvat - Allahabad Depot Cenvat - Pune Depot Cenvat - Kolhapur Depot Cenvat - Hyderabad Depot CENVAT Reversal VAT(Sales Tax) Deferred Revenue Expenditure - V R S Deferred Revenue Expenditure - B P R Deferred Revenue Expenditure - E R P Deferred Revenue Expenditure-Research & Developmen Deferred Revenue Expenditure - Technical kowhow Deferred Revenue Expenditure - Software Payment Requests- Customers Payment Requests- Vendors Guarantee given Guarantee recd Change Change Head Office Executive Cell Renewable Energy Group-Okhla Account name Engineering Unit -Naini Engineering Unit- Mysore Deoband Unit Ramkola Unit Khatauli Unit Head Office-PRO Project & Engineering Division -Okhla Sugar Business Group, Okhla Profit and loss account (Retained Earnings)

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Financial Accounting Configuration Manual

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211000 220000 220100 220200 220300 220400 220500 220600 221000 230000 230001 230002 230003 230004 230005 230006 230007 230008 230009 230010 230040 230050 230060 230097 230098 230099 230100 230101 230102 230103 230104 230105 230106 230107 230108 230109 230110 230111 230112 230113 G/L account no. 230114 230115 230116 230117 230118 230119 230120 230121 230122 230123 230124 230125

Unappropriated retained earnings from previous yr Working Capital Demand Loan-UBI Working Capital Demand Loan-PNB Deferred Payment Loans Cash Credit Account -UBI, K.H.Road,Bangalore Cash Credit Account -PNB,M.G Road ,Bangalore American Express Bank ICICI Bank From Housing Development Finance Corporation Sundry Creditors Bills adjustable -Invoice not Received GR/IR: Goods/Services not yet Delivered CENVAT Clearing (MM) Freight Clearing (MM) Customs Clearing (MM) GR/IR-Clearing - External Procurement GR/IR: Goods/Services not yet Invoiced Excise Duty Payable PLA on hold Clearing-invoice reduction Business area adjustment - domestic payables Sundry Creditors-foreign Business area adjustment foreign payables Accounts payable-foreign, adjustments Accounts payable-domestic, adjustments GR/IR Clearing-External Procurement (adjustments) A.E.C.D Payable Bonus Payable E.S.I. Payable E.S.I Payable -contractors PF Administrative Charges Payable Foreign Technician Expenses Payable L.I.P. Payable Emp Tour Advance Recovery Outstanding Liabilities Provident Fund Payable Contractor Provident Fund Payable-Bangalore Provident Fund Payable-Head Office Provident Fund Payable - Khatauli Provident Fund Payable - Delhi Account name Apprentice Stipend Payable Overtime wages payable Salary Payable Labour Welfare Fund Payable PF Inspection Charges Payable Change Change Change Employees Advance Adjustable Security Deposit Received Retention Money against contracts Provision for Bonus

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230126 230200 230201 230202 230203 230204 230205 230206 230231 230232 230233 230234 230235 230236 230261 230262 230263 230264 230265 230266 230267 230268 230269 230270 230271 230272 230273 230274 230275 230276 230277 230278 230279 230300 230400 230500 231000 G/L account no. 231001 231002 299990 300000 300001 300002 300003 300004 300005 300100 300200 301000 301001 301002 301003

Employee. Loans payable Excise Duty Payable C.S.T. Payable - Bangalore C.S.T. Payable - Delhi Depot C.S.T. Payable - Allahabad Depot C.S.T. Payable - Pune Depot C.S.T. Payable - Kolhapur Depot C.S.T. Payable - Hyderabad Depot L.S.T Payable - Bangalore L.S.T.Payable - Delhi Depot L.S.T.Payable - Allahabad Depot L.S.T.Payable - Pune Depot L.S.T.Payable - Kolhapur Depot L.S.T.Payable - Hyderabad Depot Income Tax Payable Contractors Income Tax Payable -Salaries Income Tax Payable-Professionals Income Tax Payable -Rent Professional Tax Payable Octroi Duty Payable Entry Tax Payable Turnover Tax Payable Turnover Tax Payable - Pune Depot Service Tax Payable Insurance clearing (MM) Clrg & forwarding account (MM) CST clearing MM CVD clearing MM KST clearing (MM) Customs clearing (MM) VAT clearing (MM) Service tax clearing (MM) Special additional Duty Clearing Advances from Customers Interest & Commitment Charges accrued but not due To be changed Provision for Bad & Doubtful Debts Account name Provision for Non Moving Items in Inventory Provision for Warranty Repairs Clearing account - fixed asset acquisition Material consumed - MRS Servicing - Sub Contract M.I.P - Direct Expenses & Matl Pruchased at site Material consumed - Direct Bought Outs ( Billing) Material consumed - Direct Bought Outs (Non Billin M.I.P - Sub Contract - Material Carriage Recovery Carriage Inwards Loss/Gain from External Product Price Differences Loss from valuation of external materials Loss/Gain-Inventory Differences Scrap External Material

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Financial Accounting Configuration Manual

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301004 301005 301006 301007 301008 301009 301010 301011 301012 301400 310000 310100 310101 310102 310103 310104 310105 310200 310300 310400 311000 311001 312000 312100 312200 313000 313001 320000 320001 320002 320003 320004 320005 320006 G/L account no. 320007 320100 320200 320300 320400 320500 320600 320700 321000 322000 322100 322200 322201 322300 322400 322500 323000 324000

TDS loss account Loss from invoice receipt small differences (MM) Loss/Gain from price differences of own products Loss from valuation of own materials Loss/Gain from revaluation price Change Loss from stock transfer Loss/Gain from currency valuation Loss on translation Clearing-currency translation Material consumed - MRS without acct assignment Materials Testing Charges Electrodes Consumed Gas Consumed Furnace Oil for Furnace Oil for Machinery Oil for Testing Other Indirect Materials Tools Consumed Pattern Charges written Off Work Shop Expenses Power Charges Diesel Consumption for Generator Plant & Machinery Maintenance Building Maintenance Maintenance-Others Technical Know How Fees Tax on Technicle Knowhow fees Salaries & Wages Change Change Change Change Change Attendance Reward Account name Subsistence Allowance Overtime Wages Night Shift Allowance Apprentice Stipend Bonus Leave Encashment Ex-Gratia Security Service Charges Executive Cell Service Charges - Personnel Employee Welfare Leave Travel Allowance Medical Expenses Reimbursement Medical Expenses - Hospitalization Medical Expenses - First Aid Interest Subsidy on Housing Loan Company contribution to Group Term Insurance Gratuity Company Contribution to Provident Fund

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324100 324200 324300 324400 324500 324600 325000 326000 330000 330001 330002 330003 330004 330005 330100 330200 331000 332000 333000 334000 334100 335000 336000 336100 336200 336300 337000 338000 338001 338100 338101 G/L account no. 338102 338200 338300 338400 339000 339001 339002 339100 339200 339300 340000 340100 340200 341000 341100 341200 341300 341400 341500 341600 341700

Company Contribution to Provident Fund Trust Company Contribution to ESI Company contribution to Labour Welfare Fund Company Contribution to Officers Pension Fund DLI Inspection Charges P.F Administration Charges Voluntary Retirement Scheme Compensation Silver Jubilee Expenses Rent -Delhi Office Rent -Pune Office Rent -Hyderabad Office Rent -Mumbai Office Rent -Vijayawada Office Rent -Latur Office Rent -Officers Rent -Transit House Foreign Technician expenses Executive Cell Service Charges-Administrative Service Charges -Head Office Rates and Taxes Fees and Registration Insurance Postage and Telegram Telephone & Trunk calls Telex Charges Courier Service Charges Printing and Stationery Local Conveyance Local Conveyance L..S Travelling Expenses -Inland Local Conveyance (Tour) Account name Transfer Expenses Petrol Charges Reimbursement Travelling Expenses-Foreign Motor Car Hire Charges Audit Fees Tax Audit Fees Tax Advisory and Others Auditor's out of Pocket Expenses Legal Charges Certification and Consultation Training and Orientation Professional Development Expenses Seminar Expenses Personnel Recruitment Expenses Books Newspaper and Periodicals Gardening Expenses General Charges Pooja Expenses Donations Transit House Expenses

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341800 341900 342000 342100 342200 342300 342400 342500 342600 342700 342800 342900 343000 344000 345000 346000 346100 346200 347000 348000 348500 348510 348600 349000 350000 350010 351000 360000 G/L account no. 360100 360200 361000 361100 370000 370100 371000 371100 372000 372100 373000 374000 380000 390000 390001 390002 391000 391001 391002 392000 400000 400001 400002 400100

Office Expenses Subscription & Memberships Water & Electricity Charges Computers Expenses Motor Car Maintenance Motor Car Running Expenses Lease Charges Hospitality Entertainment EMS Certification ISO Accreditation TQM Expenses Sundry Amount Written Off Business Process Re-engineering Expenses E R P expenses Research and Development Designing and Engineering Charges Software Expenses Exchange Rate Fluctuation Guarantee Commission Customer discounts Exp/inc. allow diff Non Chargeable Expenses-free replacements Bank charges Loss on Sale Of Assets Clearing asset disposals Liquidated Damages Interest On American Express Bank Loan Account name Interest on Housing Loans Interest on Loan from ICICI Interest on Cash credit Interest Paid Others Advertisement Exhibition Expenses Sales Promotion Gifts and Presentations Freight Packing and Forwarding Selling Commission Co Transfer Postings Excise Duty Paid Turnover Tax Entry Tax Sales Tax Paid Provision for Bad & Doubtful Debts Provision for Non Moving Items in Inventory Provision for Warranty Repairs Depreciation Sale of Turbine - Inter State Sale of Turbine - Intra State Sale of Turbine - Export Spare sale with Turbine-Inter State

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400101 400102 400200 400201 400202 400203 400300 400301 400302 400303 400304 400305 400306 400307 400308 400309 400310 400311 400312 400313 400314 400400 400401 400402 400403 G/L account no. 400404 400405 400406 400407 400408 400409 400410 400411 400500 400501 400502 400503 400504 401000 401001 401002 401003 401004 401005 401006 401007 401008 401009 401010 401011 401012 401013

Spare sale with Turbine-Intra State Spare sale with Turbine-Export Sale of Direct Bought Outs - Inter State Sale of Direct Bought Outs - Intra State Sale of Direct Bought Outs - Export Sale of Direct Bought Outs - Outside State Sale of Spares - Inter State Sale of Spares - Intra State Sale of Spares - Export Sale of Spares - Delhi Depot -Inter State Sale of Spares - Allahabad Depot - Inter State Sale of Spares - Pune Depot - Inter State Sale of Spares - Kolhapur Depot - Inter State Sale of Spares - Hyderabad Depot - Inter State Sale of Spares - Delhi Depot -Intra State Sale of Spares - Allahabad Depot - Intra State Sale of Spares - Pune Depot - Intra State Sale of Spares - Kolhapur Depot - Intra State Sale of Spares - Hyderabad Depot - Intra State Transfer to Depots - Contra - Cr entries Transfer to Depots - Contra - Dr entries Sale of Turbine - Ramkola Sale of Turbine - Mysore Sale of spares - Khatauli Sale Spares-Deoband Account name Sale of Spares - Ramkola Sale of Spares - Mysore Sale of Direct Bought Outs-Khatauli Sale Direct Bought Outs -Deoband Sale of Direct Bought Outs - Ramkola Sale of Direct Bought Outs - Mysore Sale of Turbine - Khatauli Sale of Turbine-Deoband Excise Duty On Sales Excise Duty On Inter Unit Transfer -Khatauli Excise Duty On Inter Unit Transfer - Deoband Excise Duty On Inter Unit Transfer- Ramkola Excise Duty On Inter Unit Transfer-Mysore Erection and Commissioning Charges - Inter State Erection and Commissioning Charges - Intra State Erection and Commissioning Charges - Export Machining Charges - Inter State Machining Charges - Intra State Machining Charges - Export Overhauling - Inter State Overhauling - Intra State Overhauling - Export Overhauling - Delhi Depot - Inter State Overhauling - Allahabad - Inter State Overhauling - Pune Depot - Inter State Overhauling - Kolhapur Depot - Inter State Overhauling - Hyderabad Depot - Inter State

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401014 401015 401016 401017 401018 401019 401020 401021 401022 401023 401024 401025 401026 401027 401028 401029 401030 401031 401032 401033 401034 401035 G/L account no. 401036 401037 401038 401039 401040 401041 401042 401043 401044 401045 401046 401047 401048 401049 401050 401051 401052 401053 401054 401055 401056 401057 401058 401100 401101 401102 401103 401104 401105 401106

Overhauling - Delhi Depot - Intra State Overhauling - Allahabad - Intra State Overhauling - Pune Depot - Intra State Overhauling - Kolhapur Depot - Intra State Overhauling - Hyderabad Depot - Intra State Trouble Shooting - Inter State Trouble Shooting - Intra State Trouble Shooting - Export Trouble Shooting - Delhi Depot - Inter State Trouble Shooting - Allahabad - Inter State Trouble Shooting - Pune Depot - Inter State Trouble Shooting - Kolhapur Depot - Inter State Trouble Shooting - Hyderabad Depot - Inter State Trouble Shooting - Delhi Depot - Intra State Trouble Shooting - Allahabad - Intra State Trouble Shooting - Pune Depot - Intra State Trouble Shooting - Kolhapur Depot - Intra State Trouble Shooting - Hyderabad Depot - Intra State Operations & Maintenance - Inter State Operations & Maintenance - Intra State A.M.C - Inter State A.M.C - Intra State Account name A.M.C - Export A.M.C - Delhi Depot - Inter State A.M.C - Allahabad Depot - Inter State A.M.C - Pune Depot - Inter State A.M.C - Hyderabad Depot - Inter State A.M.C - Delhi Depot - Intra State A.M.C - Allahabad Depot - Intra State A.M.C - Pune Depot - Intra State A.M.C - Hyderabad Depot - Intra State A.M.C - Kolhapur Depot - Inter State A.M.C - Vijayawada Depot - Inter State A.M.C - Latur Depot - Inter State A.M.C - Kolhapur Depot - Intra State A.M.C - Vijayawada Depot - Intra State A.M.C - Latur Depot - Intra State Overhauling - Vijayawada Depot - Inter State Overhauling - Latur Depot - Inter State Overhauling - Vijayawada Depot - Intra State Overhauling - Latur Depot - Intra State Trouble Shooting - Vijayawada Depot - Inter State Trouble Shooting - Latur Depot - Inter State Trouble Shooting - Vijayawada Depot - Intra State Trouble Shooting - Latur Depot - Intra State Erection & commissioning Charges - Khatauli Erection & commissioning Charges - Deoband Erection & commissioning Charges - Ramkola Erection & commissioning Charges - Mysore Overhauling - Khatauli Overhauling - Deobandi Overhauling - Ramkola

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401107 401108 401109 401110 401111 401200 401201 401202 401999 402000 402001 402003 403000 404000 405000 406000 407000 407001 407002 G/L account no. 407003 407004 407005 407006 407007 407008 407009 407010 407011 407012 407013 407014 407015 407020 407021 407025 407026 407098 407099 407100 408000 408001 409000 409001 409002 409005 409006 409007

Overhauling - Mysore Trouble Shooting - Khatauli Trouble Shooting - Deoband Trouble Shooting - Ramkola Trouble Shooting -Mysore Refurbishing Charges - Inter State Refurbishing Charges - Intra State Refurbishing Charges - Export change Interest received on Fixed Deposits Interest recovery on Housing loan Interest received - others Service Charges -Mysore Previous year's excess provision written back Customs Duty Drawback Claim Sale of Scrap Discount Received Other Income Exchange Rate Fluctuation Account name Royalty Received Sundry Amount written Back Freight on sales Insurance on sales Loss/Gain from Stock Transfer Change Revenue - Rounding Diff. - F Currency (MM Gain from Invoice Receipt Small Differences (MM) Change Gain from Own Product Price Differences Change Gain-Price Differences of External Products Gain from valuation of external materials Change Gain-Inventory Differences Gain from valuation of own materials Non Chargeable Revenue Clearing asset disposals Gain on sale asset Gain-foreign currency exchange rate differences Clearing gain from exchange rate translation Business area adjustment - customer discount Business area adjustment cash vendor discount Business area clearing Fact.output of production orders(inventory change) Fact.output of production diversion for Subcont Increase/decrease in Finished Goods Increase/decrease in Semi Finished Goods Increase/decrease in WIP Inv. change - sale of own goods w/o cost element Inventory change - work in process Change in finished products inventory

The above list is as on the Go Live date. There could be new GL accounts created which are not reflected in the above list.

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