Asset Data Transfer

Asset Data Transfer
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Summary
The article shows how to follow the steps for Asset data Transfer in an existing company code and also for which asset accounting is implemented first time in SAP system. Author: Pavani Chakilam
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Company: Intelligroup, an NTT DATA Company Created on: 16 December, 2010
Author Bio
Pavani Chakilam is working for Intelligroup, an NTT DATA Company .She is a FICO consultant providing business solutions in the areas of Finance and Controlling.
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Asset Data Transfer
Table of Content
Background ......................................................................................................................................................... 3 Steps for Asset Transfer: .................................................................................................................................... 3 1. Set Company Code Status ......................................................................................................................... 3 2. Sequence of Depreciation areas. ................................................................................................................ 3 Parameters for Data Transfer ............................................................................................................................. 4 Date Specifications ......................................................................................................................................... 4
Specify Transfer Date/Last Closed Fiscal Year ............................................................................................................ 4 Specify Last Period Posted in Prv.System (Transf.During FY) .................................................................................... 4
Options ............................................................................................................................................................ 5
Specify Entry of Net Book Value (No Accum. Ordinary Depr.) ..................................................................................... 5 Recalculate Depreciation for Previous Years ............................................................................................................... 5 Recalculate Base Insurable Values ............................................................................................................................. 5 Recalculate Replacement Values ................................................................................................................................ 6 Transfer Foreign Currency Areas ................................................................................................................................. 6
Define Transaction Types for Transfer of Open Items .................................................................................... 7 Related Content ................................................................................................................................................ 13 Disclaimer and Liability Notice .......................................................................................................................... 14
Asset Data Transfer
Background
The transfer of old asset data using the old assets transaction does affect the balances of the corresponding reconciliation accounts in Financial Accounting you will need to manually reconcile the balances. The following steps are required at the time of configuration for Asset Data transfer.
Steps for Asset Transfer:

1. Set Company Code Status Path: SproFinancial accountingAsset AccountingAsset Data TransferSet Company Code Status
Here we set the company code status as test mode (Status: 2), because we can change values by transferring asset data from a previous system, or by posting. In this we have other options like: 0 1 2 3 Asset data transfer completed Asset data transfer not yet completed Test company code with data transfer always allowed Company code inactive - reporting is allowed
2. Sequence of Depreciation areas. Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas.
Here we can determine the sequence in which the system presents the depreciation areas for the asset data transfer transaction. We can use these depreciations areas depending on the business scenarios. And each area represents each depreciation like book dep, tax dep etc..
Asset Data Transfer
Parameters for Data Transfer

Date Specifications Specify Transfer Date/Last Closed Fiscal Year Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data Transfer Date Specifications Specify Transfer Date/Last Closed
Fiscal Year
Here we determine the transfer date for the asset data transfer. This date determines the status of posting to be used for the transfer (posting up to this date will be included in the transfer), not the actual date the data transfer is carried out. This specification also determines whether you want to perform the transfer during the fiscal year (with transfer of posted transactions/depreciation in the current fiscal year) or at the end of the fiscal year (without transactions).
Example. For suppose if you are transferring the asset in the year 2007 the transfer date must be 12/31/2006 and if you are transfer in the year 2008 the transfer date must be in 12/31/2007. Specify Last Period Posted in Prv.System (Transf.During FY) Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data Transfer Date Specifications Specify Last Period Posted in
Prv.System (Transf.During FY)
If you want to perform an old assets data takeover during the fiscal year then we process this step.
Asset Data Transfer
Options Specify Entry of Net Book Value (No Accum. Ordinary Depr.) Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data TransferOptions Specify Entry of Net Book Value (No Accum.
Ordinary Depr.)
Enter net bookval : Enter net book value during legacy data transfer Set this indicator if you want to transfer net book values from your legacy system (no historical APC/value adjustments). Recalculate Depreciation for Previous Years Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data TransferOptions Recalculate Depreciation for Previous Years
After selecting this will get the following screen.
You can recalculate the accumulated depreciation from the past, based on SAP depreciation rules when a depreciation area is newly entered or the values from a depreciation area should be recalculated in the R/3 system. Recalculate Base Insurable Values Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data TransferOptions Recalculate Base Insurable Values
Here determine whether the system should recalculate the base insurable value during old assets data takeover or not.
Asset Data Transfer
Cumln: Set this indicator, if you want the system to recalculate the base insurable values of assets (for value as new insurance) during the legacy data transfer. Recalculate Replacement Values Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data TransferOptions Recalculate Replacement Values
Double click on cal replacement value, you will get the following screen.
Here we specify whether the system should newly calculate current replacement values (on the basis of the index series currently stored in the system) during legacy data transfer. Transfer Foreign Currency Areas Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data TransferOptions Transfer Foreign Currency Areas.
By selecting the above screen you will get the following screen.
Note: If you manage depreciation areas in foreign currencies then only you need to carry this step.
Asset Data Transfer
Define Transaction Types for Transfer of Open Items Path: SproFinancial accountingAsset AccountingAsset Data TransferSequence of Depreciation areas Parameters for Data TransferOptions Define Transaction Types for Transfer of Open
Items
Here you need this transaction types if the takeover of open items from a previous system. If you double click on one of the line you will get the following screen.
These are the settings for asset Transfer. After the configuration of all these we can do any legacy asset data transfer. Please check the following Scenarios for the reference. Scenarios: Scenarios 1: Legacy Asset data transfer. TCode : AS91 This is used to upload the legacy asset data creation. Here we need to maintain the entire segment as per the requirement.
Asset Data Transfer
When we select the take over values tab, will get the following screen. Here need to maintain the acquisition value and accumulated depreciation value.
Asset Data Transfer
Scenarios 2 : Company code to Company Code Asset Transfer: Tcode ABT1N In this case here we are transferring the asset from company code to another company code. From this tab we change the From company code.
Here give the To company code
Asset Data Transfer
Asset Data Transfer
After simulating the screen, will get the following entry.
Note1: Here we can transfer with revenue and with out revenue and for full amount or for partial amount. Note 2: For transfer of assets from one company to another company the chart of depreciation and the depreciation areas must be one and same.
Asset Data Transfer
Scenarios 3: Tcode ABUMN Transfer with in company code.
Here specify the transfer asset, fill all the required fields, while entering the new asset, we can change the master data like Asset class, cost center and Plant etcafter entering all these we get the following entry
Asset Data Transfer
Related Content
Inside SDN http://forums.sdn.sap.com/thread.jspa?threadID=944230 http://forums.sdn.sap.com/thread.jspa?threadID=1514757 For more information, visit the Enterprise Resource Planning homepage
Asset Data Transfer
Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

Asset Data Transfer

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Asset Data Transfer

Company: Intelligroup, an NTT DATA Company Created on: 16 December, 2010

SAP COMMUNITY NETWORK 2010 SAP AG

SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com 1