MSP 2010 Course Slides

Microsoft Project Training Slides
9/28/2011
Microsoft Project 2010

Training from CertSchool Project 2010 as a Provisioning Tool
Copyright 2011 CertSchool.com. All rights reserved.
About CertSchool
Project Management Training & Consulting PMP Certification Training & Consulting Programs
Project Management Practitioner Program Management Practitioner Sigma Practitioner Agile Practitioner Analyst Practitioner
Microsoft Project Training & Consulting PMI Global Registered Education Provider
By Aditya Chinni
http://certschool.com
http://certschool.com & Aditya Chinni

About the Instructor
9/28/2011
Aditya Chinni, MCA, PMP, SCPM, Prince2,

SCM
CEO i-Troop Consulting, & CertSchool 18 Years of Project/Program Management Consulting Author and Publisher
Agenda
Project 2010 Basics Backstage Start New Project Planning

Tasks Resources Assignments Project Costs Budget
Baseline and Tracking

Baseline 4 Types of Tracking
Reporting Views Customization

By Aditya Chinni
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Topic 1: Project Basics
MS PROJECT 2010 BACK STAGE

Project 2010 in Action
New Ribbon 6 Tabs
1. 2. 3. 4. 5. 6.
File Task Resource Project View Format
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Task TAB
Sections
1. 2. 3. 4. 5. 6. 7. 8. View Clipboard Font Schedule Tasks Insert Properties Editing
Resource TAB
Sections
1. 2. 3. 4. 5. View Assignments Insert Properties Level
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Project TAB
Sections
1. 2. 3. 4. 5. 6. Insert Properties Schedule Status Reporting Proofing
View TAB
Sections
1. 2. 3. 4. 5. 6. 7. Task Views Resource Views Data Zoom Split View Window Macros
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View TAB
Sections Change based on view Gantt Chart formatting

Format Columns Bar Styles Gantt Chart Styles Show / Hide Drawing
Project Information
- Project Information - Statistics - Organize Global Templates
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Project Information
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- Advanced Properties - Project Statistics
Schedule Considerations
Start Date Schedule From Current Date Status Date
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Project Statistics
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Save and Send
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Print the Project
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Project Tool Options
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Set-up Project Plan
PLANNING PHASE
Planning Step 1
TASKS
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6 Step Planning Process
Aligning with PMI methodology: 1. 2.

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Start new Project Plan Create Activity List (WBS)

Entering tasks Indent / Out-dent
3.

Create Dependencies
Sequential Concurrent Partial concurrent (Overlapping)
4. 5. 6.
Estimate Resource requirements Estimate Duration Requirements Develop Schedule
Work Breakdown Structures (WBS)

Maps to project scope statement
Subdivides project work into smaller pieces
Helps to identify deliverables

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Work Package
Planned work or deliverables. Lowest-level component of the work breakdown structure. Cost and schedule can be easily estimated.
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A work breakdown structure showing the work packages

WBS Styles
Deliverables Based Functional Groups Geographical Time Phased Mixed
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Develop Tasks from Work Packages
Develop Plan using a template Understanding Manual Scheduling and Automatic Scheduling Import from Excel, Pivot Table, CSV, Tab delimited text Import from MS Access Import from MS Word Import from MS Project Import from Outlook Tasks Import from SharePoint In general XML represented data
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New Project Plan Using Templates
- Installed - From Office.com
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Start Date & Schedule From
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Schedule From:
From Project Start Date Forward Pass: Start Date End date From Project Finish Date Backward Pass: End Date Start Date
Scheduling
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Scheduling Tasks
Manual vs. Automatic
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Import from Excel

From File Tab
Open New / New from Excel
Map the Excel Data into MS Project

On the Task Mapping, Resource Mapping, or Assignment Mapping page of the Import Wizard, verify or edit the mapping assumptions of Project
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Import Tasks from MS Word
COPY Tasks from MS Word (Properly Indented and Out dented) Paste in Project Tasks
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Import Tasks from Outlook Tasks

From Tasks Tab / Insert Menu / Import Outlook Tasks
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Import Tasks from Share point Tasks
From Back stage File / New Share point task list
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From Back stage - Save & Send - Sync
SharePoint Tasks List
Entering Summary, Milestone and Recurring Tasks

Task Tab / Insert Section
Insert Summary Task Insert Milestone Task Insert Recurring Task
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Project Summary & Outline
Summary Tasks can be Toggled off and on using Format Tab / Show-Hide section / Summary Tasks toggle button
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Project Summary Task and Task Outline numbers can also be Toggled off and on from the same Show/Hide Section
Tip: You need not to create an exclusive Task with Project Name
Insert Column WBS to see the Outline numbers in separate column
Create WBS Code
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Indent / Out dent
Select a task and hit on Indent icon You can also use Alt + Shift + Right Select multiple tasks and Indent Continue to indent rest of the phases
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Outline number View Tab / Data Group
Setting Dependencies
Understanding Dependency Type

Sequential Concurrent Overlap/lag FS, SS, FF, SF
Setting Dependencies
Link Tool Split Screen Predecessor Column
Reviewing Critical Path
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Task Dependencies
Sequential Tasks
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Concurrent Tasks
Task 2 Task 1 Task 3
Task 4
Overlapping Tasks
Task 1 Task 2
Task
Setting up Dependencies
Highlight 2 tasks and click on Link Tasks icon

We can Unlink Tasks too Tasks Tab / Schedule Group
Remember to link to Milestones too. Take a look into Predecessor Column and Gantt Bar Or Type in dependencies manually Or Using Split Screen set dependencies (Id or Name)
View Tab / Spilt View / Details
Or Use Task Information dialog box Or Use Gantt bar and drag link between tasks
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Setting up Dependencies
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Scenario 1: Set Sequential Dependencies Scenario 2: Set Concurrent Dependencies

Using Link Icon Using Split Screen Using Predecessor Column Using SS option in Split Screen view.
Scenario 3: Overlapping Scenarios (Leads)

Using - Lag option in Split Screen view. Either days or %
Scenario 4: Allowing Gaps between tasks (Lags)

Using - Lag option in Split Screen view. Either days or %
Setup Networking for Project
Critical Path
One Sequence of tasks that fixes the duration of the Project It is longest path in the network Any slippage of any tasks on the Critical path will cause the project to finish later than Planned
7 A 8 C 5 D 3 F
Start
4 B
5 E
End
Path1 Start A C D F End =23 Path2 Start B E End = 9 Path3 Start A C E End = 20
CP, means Project Duration = 23
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Critical Path Example
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Type in Critical path example in MSP Compare it in both Gantt and Tracking Gantt Format Text Styles and Change Critical tasks as red Format Bar area by using Gantt Chart Wizard Insert Total Slack column Try to reduce the Project duration
Planning Step 2
RESOURCES
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Setting up Resources
3 types of resources Work resources include the people and equipment needed to complete the tasks in a project. Cost resources represent a financial cost associated with a task that you need to account for. Examples include categories of expenses like travel, entertainment, and so on. Material resources are consumables that you use up as the project proceeds. For example, a construction project might need to track steel or concrete as it is used throughout the project.
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Other type of categorization

Enterprise resources . An enterprise resource is a part of the list of resources for the whole organization; therefore, each of these resources can be shared across multiple projects. Typically, the list of enterprise resources is managed by an administrator and each project manager adds these resources to their projects as needed. Non-enterprise resources A non-enterprise resource, or local resource, is not a part of the list of resources for the whole organization. No other project manager can use your non-enterprise resources in their projects. Generic resources Generic resources are used to specify the staffing requirements for a project, such as carpenters and developers, or a team of resources.
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Add resource to the project
From the View tab. In the Resource Views group, click Resource Sheet Add following data per resource
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Type can be Work, Cost, Material If you want to designate resource groups then type it in the Group column In the Max. Units field type the number of total units that this resource is available for this project.
You can enter maximum units as a percentage (50%, 100%, 300%), or as a decimal (0.5, 1, 3).
Type in standard rate or Over Rate for the resource For Per-Use Costs use Cost/Use column instead of Std. Rate column Each work resource can have his / her / its own calendar
Add resource to the project - 2

From Resource Tab / Insert Group From MAPI enabled
Active Directory Email Address Book Build the team from Enterprise
Insert Work, Material, Cost resources using available menu items
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Add generic resource to the project
Right-click the resource name, and click Information. In the Resource Information dialog box, click the General tab, and then select the Generic check box Later, when you are ready to replace a generic resource with an enterprise resource who has the right skill set, you can use either the Resource Substitution Wizard.
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Entering Cost Resource

A Cost Resources is a resources that don't depend on the amount of work on a task or the duration of a task, such as airfare or lodging A cost resource lets you apply a cost to a task by assigning a cost item like a capital expenditure on equipment, or variable costs such as airfare or lodging to that task. From the Resource Sheet - Select the Resource Type as Cost After the cost resource is assigned to a task, you can enter costs for the resource assignment by using the Task Usage view. Unlike work (Humans or Equipment) resources, cost resources cannot have a calendar applied to them
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Entering Material Resource
Select the Type of the intended resource as Material on the Resource Sheet. Type a measurement-unit name in the Material field, such as lit (for liters), cu. m (for cubic meters), or ea (for each). Costs for Regular Material Resource
In the Std. Rate field, type a rate. From Costs tab on the Resource Information dialog You can enter more than one rate per material resource.
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Per-Use Costs for Material Resource

In the Cost/Use field, type a cost value. (Instead of Std. Rate Field) You can enter more than one per-use cost for each resource from Costs tab on the Resource Information
Fixed Price
A set cost for a task that remains constant regardless of the task duration or the work performed by a resource is known as fixed cost Fixed costs are assigned to a task and are useful for planning and capturing task cost that arise in addition to those arising from the assigned resources. Fixed costs are applied to a task, and not to a resource. Use Gantt Chart view, and Cost table In the Task Name field, select the task for which you want to enter a fixed cost. In the Fixed Cost field, type a cost value. You can also enter fixed costs for the entire project, which you might choose to do if you are interested only in overall project costs (and not in task-level costs), or if you want to add project overhead costs (such as the cost of utilities).
On the Format tab, in the Show/Hide group, select Project Summary Task. In the Task Name field, select the project summary task In the Fixed Cost field, type a cost for the project.
You can also fixed costs at milestone level or at summary task level
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Working with Calendars

Project Calendars Task Calendars Resource Calendars
- Exceptions Tab - Work Weeks Tab
Calendar Template
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Calendar Options
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Scheduling Formula
Work = Duration * Units Duration = Work / Units Units = Duration / Work Fixed Work Tasks Fixed Units Tasks Fixed Duration Tasks
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Estimating Duration
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Understanding Duration vs. Work

Duration is based on working days
8 hours = 1 day 5 days = 1 week 20 days = 1 month
Work refers to effort required to finish a task over the duration period
Entering Duration Estimates

Duration Column Adjusting Gantt bar
Duration vs. Work
Duration
Period of time over which task occurs For Fixed Duration tasks the duration is not affected by the amount or resources or the work of the resources 10-day fixed duration task takes 10 days, always regardless of the amount of resources you assign to it
Work
The amount of time resources spend performing the task For Fixed work tasks total work remains the same even if resources are added or removed 10-day Fixed work task takes 10 days of work. The amount of resources (% allocation or units) or duration may change as you modify resource assignments
Work = Duration x Units

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Planning Step 3
ASSIGNMENT
Assigning Resources
Assigning Work Resources Assigning Cost Resources Assigning Material Resources Prepare Final Budget
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Assign Work Resources Using Assign Resources Dialogue
Understanding Assign Resources Dialogue Box
From Resource tab, in the Assignments group, click Assign Resources
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Select the task you want to assign the resources Launch the Dialogue Box Select needed resources and Click Assign Use ctrl and can select multiple resources from the list To remove or unassign a resource from a selected task, in the Assign Resources dialog box, click the resource name, and then click Remove.
Assign Work Resources
Using Split View / Task Form & Directly

Select View Tab / Split View / Details Toggle Button
Using the drop down, you can define the View you want to see in Details split screen Select Task Form
Right Click on Task Form and select work view or any other view Select a Task in the top portion of spilt view. (Keep Gantt Chart view on the top portion of the split) you can assign resources from the bottom portion of the split view (Task Form) You can assign resources directly in Gantt Chart using Resource Name Column
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Assign Cost Resource to the Task
Work resource costs, such as a persons standard pay rate times the amount of work they perform on the task. Cost resource costs, which are a set dollar amount that you enter when assigning the cost resource to a task. The amount is not affected by changes in duration or any other schedule changes to the task, although you can edit the amount at any time. You can also see cumulative costs resulting from assigning the same cost resource to multiple tasks. Select the Task to which Cost resource needs to be assigned In the Assign Resources dialog box, select the Cost field for the certain cost resource you want to assign, and type desired dollar amount, and then click Assign.
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Assign Material Resource to the Task

Material Resources can be Assigned in two varieties
Assign a fixed-unit quantity of the material resource to the task. Project will multiply the unit cost of this resource by the number of units assigned to determine the total cost. (Youll use this method in the following exercise.) Assign a variable-rate quantity of the material resource to the task. Project will adjust the quantity and cost of the resource as the tasks duration changes.
To assign a material as FIXED CONSUMPTION RATE Select the Task to which Cost resource needs to be assigned In the Assign Resources dialog box, select the Units field for the particular material resource you want to assign and type or select desired number of units, and then click Assign.
While setting up material resources you should have set Material measuring unit and standard rate per unit Assignment cost will be calculated as Per unit cost x Number of Units
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Assign Material Resource to the Task - 2
Material Resources can be Assigned in two varieties
Assign a fixed-unit quantity of the material resource to the task. Project will multiply the unit cost of this resource by the number of units assigned to determine the total cost. (Youll use this method in the following exercise.) Assign a variable-rate quantity of the material resource to the task. Project will adjust the quantity and cost of the resource as the tasks duration changes.
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To assign a material as VARIABLECONSUMPTION RATE Select the Task to which Cost resource needs to be assigned In the Assign Resources dialog box, select the Units field for the particular material resource you want to assign and type or select desired number of units / PER PERIOD, and then click Assign.
While setting up material resources you should have set Material measuring unit and standard rate per unit Assignment cost will be calculated as Per unit cost x # of Units x # of PERIODS
Final Budget
Bottom up
Work Assignment Costs Material Assignment Costs Cost Assignment Costs
Fixed Costs Phase Budgets Contingency Reserve Project Baseline Project Budget
Optimize based on approvals.
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End of Planning
PMI Execution & Monitoring and Control
BASELINE AND TRACKING THE PROJECT

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Tracking Progress
Save current values in a schedule as a baseline. Record progress on tasks through a specific date. Record a tasks percentage of completion. Enter actual work and duration values for tasks.
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Tracking means recording project details such as who did what work, when the work was done, and at what cost. These details are often called actuals.
Setting Baseline
What is a baseline
To judge project performance properly, it is helpful to compare it with your original plan. This original plan is called the baseline plan, or just the baseline. A baseline is a collection of important values in a project plan such as the planned start dates, finish dates, and costs of the tasks, resources, and assignments.
When to Baseline
You have developed the project plan as fully as possible You have not yet started entering actual values, such as a tasks percentage of completion
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What to Baseline?
The specific values saved in a baseline include the task, resource, and assignment fields, as well as the time phased fields A copy of your current plan
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Start Finish Duration Work Costs
MSP In Action Setting baseline

To set baseline - Project Tab / Schedule Group / Click Set Baseline - Set Baseline Dialog Box - 10 Baselines, Set Interim Plans Set for Entire Project or for Selected Tasks After setting baseline for Project
Notice Baseline bars in Bar area (Tracking Gantt View)
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MSP In Action Using Tracking Gantt view
Select Tracking Gantt view
Notice thinner bars in chart area
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Choose View / Table / Variance table

Notice Baseline Start/Finish, Start/Finish variance columns Add Duration , % Complete columns Tools / Options / View Change Date format to get more real estate.
After Baseline Project File
Clearing and Resetting baseline

Why?
Before officially starting the project after you setting baseline and see a mandatory change Or CCB approves to reset the baseline
Tools / Tacking / Clear Baseline

Entire Project Selected Tasks After clearing and making changes you set baseline again Even with out clearing you can baseline on existing baseline
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Saving Multiple Baselines

Tools / Tracking / Set Baseline
Set Interim Plan
Copy Baseline Into Baseline 1
Now Resetting current plan to Baseline will give you latest Baseline plan
Select View / More Views / Multiple Baseline view
Tracking
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Different levels of tracking
1. Record project work as scheduled. This level works best if everything in the project occurs exactly as planned. 2. Record each tasks percentage of completion, either at precise values or at increments such as 25, 50, 75, or 100 percent. 3. Record the actual start, actual finish, actual work, and actual and remaining duration for each task or assignment. 4. Track assignment-level work by time period. This is the most detailed level of tracking. Here, you record actual work values per day, week, or other interval.
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1. Tracking as Scheduled
The simplest approach to tracking progress is to report that the actual work is proceeding exactly as planned. When you record progress through a specific date, Project calculates actual duration, remaining duration, actual costs, and other values up to the date you entered On the Project tab, in the Status group, click Update Project
Project records the completion percentage for the tasks that were scheduled
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2. Entering a Tasks Completion %
After work has begun on a task, you can quickly record its progress as a percentage. Use the 0%, 25%, 50%, 75%, and 100% Complete buttons in the Schedule group of the Task tab. Enter any percentage value you want in the Update Tasks dialog box (on the Task tab, in the Schedule group, click the down arrow to the right of the Mark on Track, and then click Update Tasks)
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3. Entering Actual Values for Tasks

You can record each tasks actual start, finish, work, and duration values. 1. On the View tab, in the Data group, click Tables and
then Select Work table to update work values then Select Cost table to update Cost values then Select Tracking table to update all-around actual values One can update actuals from this view
2. On the Task tab, in the Schedule group, click the down arrow to the right of the Mark on Track button, and then click Update Tasks
Update Start date and Actual duration
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4. Tracking actual and remaining values for Tasks and Assignments (Task Usage)
On the View tab, in the Task Views group, click Task Usage Or click Task Usage view icon on bottom right corner
the two sides of the usage view are split by a vertical divider bar Tasks and assigned resources appear in the left side Scheduled work values for each task or assigned resource appear in right side
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On the View tab, in the Data group, click Tables and then select Work table to update work values On the Format tab, in the Details group, click Actual Work Update actual work for task or assignment on the left hand side
4. Tracking Time phased Actual Work for Tasks and Assignments (Task Usage)
On the View tab, in the Task Views group, click Task Usage Or click Task Usage view icon on bottom right corner
the two sides of the usage view are split by a vertical divider bar Tasks and assigned resources appear in the left side Scheduled work values for each task or assigned resource appear in right side
On the View tab, in the Data group, click Tables and then select Work table to update work values On the Format tab, in the Details group, click Actual Work Update actual work for task or assignment on the right hand side
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Reschedule uncompleted work
On the Project tab, in the Status group, click Update Project Select the Reschedule uncompleted work to start after option
Reschedule entire project Or Selected Task
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Communications
Communication is most Important constraint on the project Communication breakdown or lack of communication is one of key reasons for poor performance Project managers communicate with many stakeholders like functional managers, resource managers, Senior management, vendors, external agencies, team members, sponsors, clients and so on. MS Project is a great tool to communicate
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Understanding views
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Task Views
Calendar Gantt Network Diagram Task Usage Tracking Gantt
Resource Type Views

Resource Sheet Resource Graph Resource Usage
More Views
Changing Default View
By Default, Project displays Gantt Chart view when you start the project You can change it by updating - File tab, click Options. In the Project Options dialog box, click General. In the default view box click the view you want.
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Formatting Gantt Chart
Show summary task by clicking Format tab, Show/Hide group, Project Summary Task. The name of the summary task picked up from
Project Information / Advanced option / Title (From Backstage view) Or Project file name
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Gantt Chart Formatting can be done in following 3 ways 1. Quickly apply predefined color combinations from the Gantt Chart Style group, which you can see on the Format tab when a Gantt Chart is displayed. 2. Apply highly customized formatting to Gantt bars in the Bar Styles dialog box, which you can open by clicking the Format tab when a Gantt chart is displayed, then, in the Bar Styles group, click Format, Bar Styles. In this case, the formatting changes you make to a particular type of Gantt bar (a summary task, for example) apply to all such Gantt bars in the Gantt chart. 3. Format individual Gantt bars directly. The direct formatting changes that you make have no effect on other bars in the Gantt chart. You can double-click a Gantt bar to view its formatting options, or, on the Format tab in the Bar Styles group, click Format, Bar.
Few formatting - In action

1. On the Format tab, in the Gantt Chart Style group, click More to display the predefined color styles
The Gantt Chart styles are divided into two groups:
Scheduling Styles distinguish between manually and automatically scheduled tasks. Presentation Styles do not.
2. In the Task Name column, right-click the name of one task. On the mini-toolbar, click the arrow next to the Background Color button, and under Standard Colors, click yellow 3. Change Milestone list Symbol.
On the Format tab, in the Bar Styles group, click Format and then click Bar. In the Format Bar dialog box, under Start, click the Shape dropdown list.
4. On the Format tab, in the Format group, click Gridlines, and then click Gridlines. Under Lines to change, leave Gantt Rows selected, and in the Type box under Normal, select the small dashed line
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Customize Timeline View
Timeline view is new in Project 2010. View Tab, Split View Group, Select Timeline. The Timeline view is best suited to display some tasks from the Gantt Chart view in a less complicated format. The Timeline view is especially well suited for conveying quick summaries of project plans Click anywhere in the Timeline view. Project shifts focus to the Timeline view, and displays the Timeline Tools on the Format tab. On the Format tab, in the Insert group, click Existing Tasks. The Add Tasks to Timeline dialog box appears
Select phase names and click OK.
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Drawing on Gantt Chart
While Gantt Chart is selected view Format Tab / Drawing Group select a drawing tool. You can also link a drawn object to a
Gantt bar when the object is specific to the task that the Gantt bar represents. The object will move with the Gantt bar if the task is rescheduled. Date when the information the object refers to is datesensitive. The object will remain in the same position relative to the timescale no matter which part of the timescale is displayed. From Properties Dialog box of Drawing tool menu
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Copy Views to other Office Applications
On the Task tab, in the Clipboard group, click the arrow next to Copy, and then click Copy Picture. The Copy Picture dialog box appears. In this dialog box, you can control how Project copies details from the project plan to the Clipboard or saves it to a file Paste the Clipboard contents to any of office applications like MS Word, MS PowerPoint, or even directly into email Select Timeline View (View tab / Split View Group) Select anywhere on timeline On the Format tab, in the Copy group, click Copy Timeline and select appropriate option
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Printing Views
Select the Gantt Chart view you want to print File Tab, Print Menu Use Page setup to customize the printout Legend Tab
Every page, Legend Page or None Add Project Cost
Customize Header, Footer View Task Usage or Resource usage Print, Page Setup, View
Print row totals for values within print date range Print column totals
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Printing Project Plan
On the File tab, click Print. The Print Preview has several options to explore. Switch to a multipage view using icon at lower-right corner of the screen. Under Settings, on the left side of the Print Preview window View Tab select Timeline view, click anywhere on timeline to activate timeline. File / Print select Timeline for printing
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Printing Reports
On the Project tab, in the Reports group, click Reports. Click Overview, and then click Select. In the Overview Reports dialog box, click Project Summary, and then click Select.
Project displays the print preview of the report in Backstage view
Click Page Setup at the bottom of the controls in the print preview. Click the Header tab. Click Page Setup from Print Preview, On Center Tab you can see &[Report] as of &[Date] &[Project Title] &[Manager]
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Calendar View
Traditional calendar view Tasks in show in terms of calendars
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Network Diagram
Task Networks that show dependencies
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Task Usage View
Would able to see resources associated with individual tasks Right click and can add multiple fields in bar area By zooming in you can see granular details
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Tracking Gantt chart view

We will use this one to track the project. Lot thinner bars
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Viewing and Reporting
PROJECT STATUS
Controlling and Analyzing

Project manager focus shifts from planning to collecting, updating, and analyzing project performance details. Three key points that define Project Performance How much work was required to complete a task? Did the task start and finish on time? What was the cost of completing the task? Comparing the answers to these questions against the baseline provides the project manager and other stakeholders with a good way to measure the projects progress and to determine when corrective action might be necessary.
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Communication
Communicating project status to key stakeholders is the most important function of a project manager. Although the perfect flow of communications cannot guarantee a projects success, a project with poor communications flow is almost guaranteed to fail A key to communicating project status properly is knowing the following:
Who needs to know the projects status, and for what purpose? What format or level of detail do these people need?
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Reporting project status can take several forms:

Status reports that describe where the project is in terms of cost, scope, and schedule Progress reports that document the specific accomplishments of the project team Forecasts that predict future project performance
Where the scheduled or actual project performance differs from the baseline plan, you have variance.
Identifying the Variance
Apply the Tracking Gantt view to compare tasks baseline dates graphically with their actual or scheduled dates Apply the Detail Gantt view to show graphically each tasks slippage from baseline Apply the Variance table to a task view to see the number of days of variance for each tasks start and finish dates Filter for delayed or slipping tasks with the Slipped/Late Progress, Slipping Tasks, or Late Tasks filter
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Applying Filters to track Slipping tasks
On the View tab, in the Task Views group, click the down arrow below the Gantt Chart button and then click Tracking Gantt On the View tab, in the Data group, click the arrow next to Filter: and then click More Filters Click Slipping Tasks, and then click Apply. On the View tab, in the Data group, click the arrow next to Filter: and then click Clear Filter. On the View tab, in the Task Views group, click Other Views and then click Task Sheet. On the View tab, in the Data group, click Tables and then click Variance.
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Examining Task Costs
On the View tab, in the Data group, click Tables and then click Cost. The Cost table appears in the Task Sheet view.
The current cost value is the sum of the actual (that is, completed) and remaining (uncompleted) cost values. The baseline cost value is the projects planned cost when its baseline was set. The actual cost is the cost thats been incurred so far. The remaining cost is the difference between the current cost and actual cost
On the View tab, in the Data group, click Outline and then click Outline Level 1 On the View tab, in the Data group, click the arrow next to Filter: and then click More Filters. In the More Filters dialog box, click Cost Over budget and then click Apply.
By Aditya Chinni
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Examining Resource Costs
9/28/2011
On the View tab, in the Resource Views group, click Resource Sheet. On the View tab, in the Data group, click Tables, and then click Cost. Click the AutoFilter arrow in the Cost column heading, and in the menu that appears, click Sort Largest to Smallest.
Resource Sheet, Resource Usage & Resource Graph Views
Resource sheet view shows resource pools Can add totally different set of fields than task type views Can add multiple fields in bar area Can see Over allocation time By zooming in you can see granular details Can add multiple fields by right clicking on left column of bar area Histogram in in Resource Graph view
By Aditya Chinni
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Understanding Tables
Default Entry Table Inserting, deleting, Moving Columns Creating new tables
For Key Stake holders Custom fields like Comments.
9/28/2011
Various Tables
Use menu bars View / Table / < Table Name> View / Table / Cost (Table) View / Table / Schedule (Table)
Free Slack Total Slack
View / Table / Tracking (Table) View / Table / Variance(Table) View / Table / Work(Table) Or click on more tables
By Aditya Chinni
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Change the Table Fields
Change the title of the column (custom title) Adjust Column formatting Adjust the Order (using 4way arrow) Insert Column Hide Column
Right click and hide Select the column and hit Delete button
9/28/2011
Create New Table

View / Tables / More Tables Name (prefix with an identifier ) Create Columns
Example ID Name Activity Start date Finish date Custom Column Text Comments ( we have flags, numbers, text)
By Aditya Chinni
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Using Filters
Using existing Filters Using Auto Filters Create New Filters
9/28/2011
Using Existing Filters

All Tasks Milestone Filters Critical Task Filters Date Range Filters Using Resource Filters
Clear Filter Select All Tasks
By Aditya Chinni
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Auto Filter
Click Funnel Button Select dropdown list and auto filter the content Auto filter applies to the table that we are viewing
9/28/2011
Create new Filter (Custom Filter)

In Gantt view insert a column Flag1 Project / Filter / More Filters New Filter Name Select Show in Menu check box Select Flag 1 You can use and / or
And narrowing down Or broadening out
Clear filter select All Tasks Show related summary rows
By Aditya Chinni
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Using Groups
Understand Grouping Functions Use Existing groups Create New Groups
9/28/2011
Existing Groups
Look for No Group drop down list Critical Tasks Milestone Constraints type Project / No Group menu also
By Aditya Chinni
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Create New Group
Project / Group By / More Groups New Group Select Resource Group
9/28/2011
Thank You
MATERIAL AT HTTP://COURSES-PROJECT-MANAGEMENT.COM
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Microsoft Project Training Slides

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Microsoft Project 2010

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Microsoft Project Training Slides

Microsoft Project Training Slides

Aditya Chinni, MCA, PMP, SCPM, Prince2,

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Project 2010 Basics Backstage Start New Project Planning

Baseline and Tracking

Reporting Views Customization

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Microsoft Project Training Slides

Microsoft Project Training Slides

Topic 1: Project Basics

MS PROJECT 2010 BACK STAGE

Project 2010 in Action

New Ribbon 6 Tabs

File Task Resource Project View Format

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Microsoft Project Training Slides

Microsoft Project Training Slides

Copyright 2011 CertSchool.com. All rights reserved.

Project 2010 in Action

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Microsoft Project Training Slides

Microsoft Project Training Slides

Copyright 2011 CertSchool.com. All rights reserved.

Project 2010 in Action

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Microsoft Project Training Slides

Microsoft Project Training Slides

Sections Change based on view Gantt Chart formatting

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- Project Information - Statistics - Organize Global Templates

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Microsoft Project Training Slides

Microsoft Project Training Slides

- Advanced Properties - Project Statistics

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Microsoft Project Training Slides

Microsoft Project Training Slides

Copyright 2011 CertSchool.com. All rights reserved.

Save and Send

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Microsoft Project Training Slides

Microsoft Project Training Slides

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Project Tool Options

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Microsoft Project Training Slides

Microsoft Project Training Slides

Set-up Project Plan