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Prof.

Belton, MPM CPM


Christian Gonzalez, PM
Tamika Roland, Project Coordinator
Teria Edwards, Quality Manager
< Background
< Project Overview
< Project management Strategy
< Organizational Chart
< RAC
< Communication
< Scope
< Objectives
< Exclusions
< Requirement Breakdown Structure
< Project Standards
< Quality
< Risk Breakdown Structure
< Project Risk
< Cost
< EVM & S-Curve
< WBS
< Schedule
< HR
< RO
< RO
< Work Cited
< Over your lifetime, you will experience situations in which you will seek out medical
services outside of your primary doctor.
< Each time, you will be asked for your medical history, and often, you will have to either
arrange with your primary doctor to release and transfer your records or pick them up
yourself and give them to them to your new doctor.
< n an emergency, it would be great if a doctor can access your medical history right away,
which can prove to be lifesaving.
< The purpose of this project is to research and develop design for solution that will provide a
standard set of tools for hospitals, doctors' offices, and other healthcare providers to share
patient records to ensure the timeliest data is available when a patient needs care.
< This project is aimed at developing a design for a secure universal patient record system
that might influence a pool of accurate customer records and data processing, coupled
with hospital or doctor record keeping.
Effective Project Management, pg22
< What business situation is being addressed?
< Correcting the problem of lack of comprehensive readily available patient records
< What do we need to do?
< Elicit a clear and complete statement of the problem to be solved and then provide a clear statement of
how we intend to solve
< What will we do?
< Decide what can be done
< How will you know you did it?
< Make a plan then another do some work and then plan some more
< How well did you do?
< Did it meet client requirements, is the record system we produced of quality
TMC
David Belton
Christian Gonzalez
Project Manager
Tamika Roland
Project Coordinator
Teria Edwards
Quality Manager
TEAM MEMBER/
BACK-UP
SCOPE QUALITY RISK COMM
HUMAN
RESOURCES
TECHNICAL COST
Christian
Gonzalez/Tamika
Roland
R I C R I A R
Teria Edwards/
Chris Gonzalez
I R A C R C I
Tamika Roland/
Teria Edwards
I I R R A R C
R RESPONSIBLE, A ACCOUNTABLE, C CONSULT, AND I INFORM
Communication
Type
Objective of
Communication
Medium Frequency Audience Owner
KickoII Meeting Introduce the
project team and
the project.
Review project
objectives and
management
approach.
O Face to Face Once O Tamika
Roland
O Teria
Edwards
Christian Gonzalez
Project Team
Meetings
Review status oI
the project with the
team.
O Face to Face
O ConIerence
Call
Weekly O Tamika
Roland
O Teria
Edwards
Christian Gonzalez
Technical Design
Meetings
Discuss and
develop technical
design solutions Ior
the project.
O Face to Face As Needed O Tamika
Roland
O Teria
Edwards
Christian Gonzalez
Weekly Project
Status Meetings
Report on the status
oI the project to
management.
O Face to Face
O ConIerence
Call
Weekly ProI. Belton
O John Allen
Christian Gonzalez
Project Status
Reports
Report the status oI
the project
including activities,
progress, costs and
issues.
O Email Weekly O ProI. Belton
O Chris
Gonzalez
O Tamika
Roland
O Teria
Edwards
< nnovators Contractor's will provide real-time access to a complete secure universal
patient record database system that will allow the doctors, researchers, academics,
and other healthcare professionals to give their patients higher quality care. The
system will meet the Health nsurance Portability and Accountability Act (HPAA)
standards. The design of the technical architecture of this project will be defined and
delivered in a 23-week time frame and within a 20 million dollar budget.
The cloud database will store all the patient information according to the patient's identification
number in the database. nformation needed about the patients' history must be easily extracted
by medical professionals no matter their location
Compliance to HPPA standards is a requirement in order to launch the database.
Cisco hardware will be some of the hardware being procured and installed to keep the database
secure and create the platform for the database.
Atop of the standard Cisco security that complied with HPPA standards there will be additional
security integrated into the cloud such as encrypted servers, tier base security levels, and
certified certificates that all the users must procure in order to enter the database.
To meet the requirement for future expansion some space will be integrated into the cloud
alongside the additional hardware that made it possible
Work that has been excluded from the project scope and will not be provided by
innovative contractors is;
Will not create an application(app) to assist in entering the system.
Will not hire permanent human resources to monitor the database.
Will not incorporate an email system into the database
Will not allocate human resources globally to retrieve patient records
Will not globally integrate patient records into the database
Will not maintain or save hard copy patient records
Will not destroy hard copy patient record files
#equirements Breakdown Structure

Un|versa|
kecord Ststem
Database
(C|oud)
Store at|ent
kecords
nIA
Comp||ance
Un|versa|
at|ent kecord
Iormat
Standard
Secur|ty
Comp||ance
IIS 1403
Max|mum
secur|ty
1|er based
Leve|s
Lncrypted
Systems
Server Locks
keystroke
Logger
1|med User
Logouts
Upto date
Secur|ty
kequ|rements
Lxceeds nIA
Standards
nIA ISC 27001
1echn|ca|
I1 Arch|tecture
Lstab||sh Leve|s
of
Author|zat|on
(1|ers)
Lstab||sh
Author|zed
Cert|f|cates
rocess|ng
Lnv|ronment
nardware
kequ|rements
Add|t|ona|
Secur|ty
Software
kequ|rements
Add|t|ona|
Secur|ty
Ver|f|cat|on of
User
Iuture
Lxpans|on
Store New
at|ent kecords
PS 140.3
HPPA
SO 27001
Measures of Project Success
The metrics determined for the project is a 0-5 number scale.
< 5-Excellent
< 4-Above Average
< 3-Moderate
< 2-Poor
< 1-ncomplete
Project Milestones;
< creation of the database
< passing the SAS 70 audit
< integration of patient records
< implementation of the cloud database
8.3.1.2 Perform Quality Control
8lsk lu 8lsk uescrlpLlon robablllLy lmpacL Score
01 SecurlLy unauLhorlzed personnel access Lhe
daLabase
80 90 72
ro[ecL lmpacL 8reach of paLlenL lnformaLlon lawsulLs MlLlgaLlon Ller base securlLy levels encrypLed servers wlLh
locks CerLlfled access cerLlflcaLes locaLlon based access only
Cwner 1amlka 8oland
02 Scope creep 1he pro[ecL dlverLs from lLs basellne 60 90 34
ro[ecL lmpacL loss of pro[ecL Llme addlLlonal cosLs MlLlgaLlon Weekly scoplng meeLlngs monlLor scope work
LhroughouL pro[ecL
Cwner ChrlsLlan Conzalez
03 HR The human resources give out
their database pass code
60 90 34
Project mpact: Lawsuit against the hiree and cost for assisting
patients
MlLlgaLlon CerLlfled access cerLlflcaLe locaLlon based access only
Cwner 1erla Ldwards
03 Schedule 1he 23 week schedule ls lnsufflclenL
40 80 32
ro[ecL lmpacL uelay whlle requesL addlLlonal Llme ls processed lalled
pro[ecL
MlLlgaLlon 8esearch and reLrleve SML's for launchlng phase
Cwner ChrlsLlan Conzalez
04 SLandards 1he new PlA sLandards change Lhe
requlremenLs of Lhe pro[ecL
60 80 42
ro[ecL lmpacL uelay ln Lhe pro[ecL Lo add Lhe new requlremenLs MlLlgaLlon MeeL llS 1403 sLandards and pass SAS 70 lnspecLlon
Cwner ChrlsLlan Conzalez
Activity Cost
Activity 1(WBS 1.0)
#esearch
,
Activity 2(WBS 2.0)
Cloud Creation
-Includes materials and labor
,95,
Activity 3(WBS 3.0)
Additional Security
-Includes materials and labor
5,
Activity 4(WBS 4.0)
Quality Testing(COQ)
-Includes materials and labor
5,
Activity 5(WBS 5.0)
Database Setup
-Includes materials and labor
,,
Activity 6(WBS 6.0)
Monitor Performance
-Includes materials and labor
5,
Activity 5(WBS 7.0)
Closing
-Payoff open accounts and client acceptance
,
TOTAL ,,
7.3.2.1 Control Cost
Record Scanning &
Transferring
Uploading Certificates
Creating & Documenting
Logins
1 2 3 4 5 6 7 8
abor Chart
Planned
Actual
9.1.3.1 Develop HR Plan
Training Outline(COQ)
< Rental fee
1,000 per month
< Certificate cost
1,400
< Login fee
Begins at 200
< Approximately 90,500 offices and clinics with 3
nurses and 2 doctors
3 nurses
2 doctors
200 x 3=600
600 x 2=1,200
Total =1,800
Texas
90,500 x 1,800=162,900,000
National mplementation
162,900,000 x 50= 8.15 Billion
Sample
< http://www.ihs.gov/adminmngrresources/hipaa/
< http://searchsmbstorage.techtarget.com/feature/Understanding-cloud-storage-services-A-
guide-for-beginners
< http://www.clouddip.com/healthcare/
< http://www.hipaa.com/2011/08/get-ready-now-for-toughened-hipaahitech-act-privacy-and-
security-rules-and-enforcement-and-big-noncompliance-fines/
< http://www.ehow.com/facts_5082801_hipaa-electronic-health-records.html