To the workshop

TIME MANAGEMENT

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Regulations

Exit

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Learning methods

Learning for Success, Learning for Prosperity

Objectives of the workshop
:



( )
After the workshop, learners will be able to :
Make strategies to reduce the time barriers in your work
Use steps of time management to make work planning
Set up personal management strategies at your office
Make plan for a small project (two-day learning course)

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Content

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1.

Time Management

What is time management?

Time stealers
Process of time management

2.

Management of working place

Paper management
Phone management
Meeting management
Desk management

3.

Project Management

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What is time?

Time is a resource

Time
limited
invisible
unchangeable
invaluable
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What is time management?
.
Time management is to identify the
time you can control.

.
When you manage time you use
time to think and make plan before
you actually do the work.

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Time stealing

Interruption

Papers work

Phone calls

Visitors

Meetings

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Time stealing

No clear objectives

Perfection

Can not say No

Strict control

No organisation

Procrastination

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Goal and objective
:





Goal are the statements:
Give a general tendency
Describe the conditions that continuously happen
Make generalization, do not limit time
Do not relate to the special achievements in a certain
period of time
Related to mission

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Goal and objective

Objectives are the statements:

Describe specifically:

result that should be achieved,

when and by whom

countable/observable

measurable

final result

not actions and strategies

relating with goal

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Goal and objective
SMART
SMART objective

Specific
Measurable
Attainable
Result-oriented
Time-bound

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Action steps




Describe specific tasks
the list of necessary works to reach the objective
Start with a action verb!!!
Have the date to start and to end

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Priority

Urgency
requires the
immediate attention

Importance
has a significant effect
or sequence

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Priority

Low

Importance

High

High

Low

Urgency

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Priority



A need to do
B should do
C nice to do

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Quadrant of time management
+
+ urgency
3

Q1

Q3

Quick and simple

High priority

-
- importance

Q2

Q4

Waste

+ importance

-
- urgency

Planning

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Scheduling

Tools
: 9

: 9
9
outlook 9
9Working calendar: use year calendar
to have a general view about the events of the year
9Monthly and weekly: the project executed in a month or a week
9Daily work to-do list
9Microsoft Outlook

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Scheduling

Principles

9
9
9
9Get clear objectives
9Know the priority
9Differentiate between the long-term and short-term as well as
daily plans

9Have contingency plans

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Process of time management
Set goal

Divide goal into small objectives

Define manageable action steps

Prioritise the action steps

Group the similar tasks together

Make schedule

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Managing your working place

Managing papers

Criteria
( )
Frequent (active)
( )
Non-frequent (inactive)

essential

non essential

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Managing your papers

Managing papers



-
R read
A action
F file
T throw
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Managing your working place

Managing telephone
9
9
9
9 Phone calls - a task
9 Plan for phone calls
9 Screen calls

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Managing your working place

Managing meetings

What is a saving time
meeting?

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Managing your working place




!!!
Control your desk
Tidiness is crucial
Easy to see and get the tools
Having necessary stationary
Clean up your desk every day!!!

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Planning your project


A project is a work with a
definite starting and ending
points of time.


Project may have small or large
scale.
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Planning project

Factors of planning project

Project objectives
Tasks
Who
How
Time to begin and to end
Location of the project

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