SUBMITTED TO:MR.

RAJ KUMAR

SUBMITTED BY:- NAINA GUPTA RIMT-IMCT

Introduction to Mail Merge

Mail merge, for many people, conjures thoughts of junk mail. While it is an undeniable fact that a lot of junk mail is generated by mail merge, mail merge can be used for so much more than just producing mass mailings; the mail merge feature essentially takes two parts :
y Main document y Data source

USE OF MAIL MERGE

Mail merge can be used to create any type of printed document, as well as electronically distributed documents and faxes. The possibilities for what can be created with mail merge are Virtually limitless. Here are some examples:
 Catalog  Inventories  Invoices  Labels  Envelopes  Letters

How to use mail merge to create a directory in Word

 On the Mailings tab, click Start Mail

Merge, and then click Step by Step Mail Merge Wizard.

STEP(1 OF 6):- SELECT DOCUMENT TYPE

y CLICK DIRECTORY y TO CONTINUE CLICK NEXT: STARTING

DOCUMENT STEP(2 OF 6):- SELECT STARTING DOCUMENT

y CLICK START FROM EXISTING DOCUMENT y CLI CK NEXT: RECIPIENTS

STEP (3 OF 6):- SELECT RECIEPENTS

y CLICK USE AN EXISTING LIST y CLICK BROWSE y CLICK OPEN (SELECT FILE THAT CONTIAN

VARIABLE INFORMATION) y CLICK OK TO RETURN TO THE MAIN DOCUMENT

STEP (4 0F 6):- ARRANGE YOUR DIRECTORY

y TYPE ANY TEXT OR ADD GRAPHICS IMAGE IN

DIRECTORY SUCH AS NAME ADDRESS MOBILE NUMBER AFTER FINISH ARRANGING YOUR DIRECTORY y CLICK NEXT : PREVIEW YOUR DIRECTORY

STEP (5 OF 6):- PREVIEW YOUR DIRECTORY AFTER YOU PREVIEW YOUR DIRECTORY AND MAKE ANY NEEDED CHANGES y CLICK NEXT : COMPLETE THE MERGE TO CONTINUE STEP (6 OF 6 ) :- COMPLETE THE MERGE TO MERGE YOUR DIRECTORY y CLICK TO NEW DOCUMENT y CLICK OK WHEN MERGE TO NEW DOCUMENT APPEAR

THANKS YOU